HomeMy WebLinkAboutARPA Grant Funding Award Boys and Girls ClubCOUNTY OF KITTITAS AMERICAN RESCUE PLAN ACT GRANT PROGRAM
The County of Kittitas is pleased to award your organization a financial support grant fundedthrough lhe American'Rescue Plan Act {ARPA). Tie funding objective for this program is toperform the tasks outlined in the attached Exhibit A "Scope of WorkJ'which is incorporated hereinby this reference, for eligible businesses and non-profits as enumerated in the U.S. TreasuryDepartment's (U.S. Treasury) Final Rule.
Grant Details
There is a shortage ,ol after-school programming in Kittitas County, and this shortage wasexacerbated by the COVID-19 Pandemic. Boys and Girls Club of Columbia Basin seeksoperating funds for start'up programming in Kittitas and Cle Elum as detailed in the attached"Scope of Work" and "Compensation" sections.
Funding is awarded in the amount stated in the attached Exhibit B "compensation, which isincorporated herein by this reference. Any funds provided by Kiftitas county will be issued to thefollowing person/entity (who may also be refened to as the ,Grantee'):
Name:
Representative:
Title:
Address:
Email:
Phone Number:
Boys and Girls Club of Columbia Basin
Kim Pope
Executive Director
425 N Paxson Dr, Moses Lake, WA ggg37
kim@bngclub.org
509-764-9694
Grant Funding Agreement
l, tne undersigned, as Grantee's representative, make the following acknowledgments onGrantee's behalf:
a) The information contained in this agreement is true and complete to the best of myknowledge, information, and belief.
b) I understand all awarded funds shall be fully spent by Decemb er J1,2024.
c) I acknowledge that awarded funds may only be used for eligible expenses that are oulined
in the Final Rule.
d) I agree to maintain documentation (and provide summaries as part of the annual reportand complete documentation upon County request) regarding ihe manner in which thefunds are expended, including but not limited to financial re[orts and other supporting
documentation (i'e,, purchase support, invoices, timecards, and payrollsupport, etc.).
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e) I understand and agree that records related to the use of grant funds must be produced in
a reasonably prompt manner upon request from the County of Kittitas, the U.S. Treasury,
and the Comptroller General of the United States, and cooperate fully with any audit.
fi I understand and agree that if I receive funding from the County'of Kittitas's ARPA Grant
Program, and I do not spend all the funds by December 31, 2A24, or use the funds for
expenses other than the authorized purpose outlined in my application, I may be required
to return all or part of the awarded funds to the County of Kittitas.
g) I agree that in the event there is fraud or misrepresentation (if any) with respect to the
performance of this Grant Agreement, Kittitas County reserves the right to take
appropriate action, including but not limited to terminating or amending this Agreement,
and recapturing all or part of the funds disbursed under this Grant.
h) I agree to report in writing all known or suspected fraud or other loss of any funds provided
under this Grant Agreement immediately or as soon as practicable, to the Kittitas County
Auditor's Office.
i) I certify that I have the authority to legally bind the business, non-profit, or organization.
j) Grantee, to the extent permitted by law, shall indemnify, defend, and hold harmless the
County of Kittitas, U.S. Treasury, and the elected officers, employees, agents and/or
representatives of each said government entity, for any ARPA funds received from the
U.S. Treasury through the County of Kittitas, from and against any and all claims,
damages, losses and expenses, excepting any claims, damages, losses and expenses
caused by the sole negligence of County of Kittitas, U.S. Treasury, and/or the elected
officers, employees and/or agents of each said government entity.
k) To the fullest extent permitt€d by law, the Grantee shall indemnify, defend, and hold
harmless Kittitas County and its officials, agents, and employees and/or representatives,
from and against all claims for injuries or death arising out of or resulting from the
performance of this Grant Agreement, except any claims for injuries or deaths arising from
the sole negligence of Kittitas County and its officials, agents and employees and/or
representatives. "Claim' as used in this contract, means any financial loss, claim, suit,
action, damage, or expense, including but not limited to attorney's fees, attributable for
bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property
including loss of use resulting therefrom.
The Grantee's obligation to indemnify, defend, and hold harmless includes any claim by
Grantee's agents, employees, representatives, or any subgrantee/subcontractor or its
employees. Grantee expressly agrees to indemnify, defend, and hold harmless Kittitas
County for any claim arising out of or incident to Grantee's or any
subgrantee's/subcontractor's performance or failure to perform the Grant.
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Grantee's obligation to indemhitf,'dbleiid,;and"frcih:nurh'1e33 tiinitrr'c{u;iti ;hdlr"hot-ne
eliminated by any actualor alleged concurrent negligence of Kittitas Corinty or its agents,agencies, employees and officials. Grantee waives its immunity under fi-tte St RCW tothe extent oermitted by tgw $rqt it is required to indemnifo, Oe!eq$.gnd nqfC;ftir$Gss
Kiititas countyErid*t3 &elis;dfd;, olemployees. -; ':ijri*i'." 'I';-u''i"-",. ,
l) Kittitas County reserves the right, but not the obfigation, to pa(icipate in rhe defense ofany claim, damages, losses or expenses, and such participation shall not constitute awaiver of Grantee's indemnity obligations under this Agreement.
m) This Grant Agreement may be amended by mutual agreement of the parties. Suchamendments shall not be binding unless they are in writing and signed' by personnel
authorized to bind each of the parties.
n) The Grantee and its employees, volunteers, or agents performing under this Agreementare nst employees, volunteers, or agents of Kittitas County. The Grantee will not hold
itself out as or claim to be an officer, volunteer, or employee of Kittitas County by reasonhereol nor will the Grantee make any claim of right, privilege or benefit which would
accrue to such officer, volunteer, or employee under law. Conduct and control of the workwill be solely with the Grantee.
o) lf all of the above-outlined requirements are not met in full, or if any information provided
on this application is found to be false or incorrect, the Grantee will be deerned in default
fifteen (15) days after receipt of written notice from the County of Kittitas specifying suchdefault(s) and giving Grantee a reasonable time to cure, and all or a part of the awarded
funds may be required to be returned to the County of Kittitas within 30 days of Grantee,s
receipt of a written notification of a default if such default is not cured within the appticable
timelines. Grantee also agrees that, if Grantee accepts the County of Kittitas's ARpA
Grant Program funding, I understand that the Grantee will be bound nytne obligations andliabilities described in this agreement, and that the County of Kittitai shall haie the right
to enforce those obligations and liabilities in any manner provided by law.
p) By signing below, Grantee represents, warrants, and certifies that, to the best of Grantee,sknowledge, the information provided herein is true, correct, and complete. I alsounderstand and agree that this agreement, combined with award of a County of KittitasARPA Grant, constitutes a binding contract, and shall be deemed a valid original
instrument if delivered eleetronically.
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&rn ?ore . &,eeu:hrr TlVcctot
Print Recipient lrtame'& title
{J";^il g
Authorized Date
The County of Kittitas hereby enters into this grant agreement with the grantee named herein.
t41 Cq+,t -
I
Print Name Title
Signature
ll
Date
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EXHIBIT A: SCOPE OF WORK AND COMPENSATION
$cope of Work:
1. Awarded funds will be used for after-school programming in Kittitas and Cle Elum.
2. Grantee will ensure that all persons having contact with youth that attend this
program have passed background checks as required by RCW 43.43.830 through
RCW 43.43.838.
3. Grantee shall comply with all federal, state, and locat laws and all requirements
(including debarment and other required certifications and audits) related to ARpA
Funds.
4- Grantee agrees to provide periodic status updates upon request regarding
activities, expenditures, and accomplishments.
5. Grantee will provide, upon request, all necessary papenvork, documentation,
inforrnation, and program access necessary for the County to comply with its own
reporting and oversight requirements related to these ARPA funds.
-
6. Grantee will provide insurance coverage as set forth below. The intent of the
required insurance to is protect Kittitas County should there be any claims, suits,
actions, costs, damages, or expenses arising from any loss, or negligent or
intentional act or omission of the Grantee, or agents thereof, while plrforming
under the terms of this Grant.
The Grantee shall provide Kittitas County with copies of insurance instruments,
certifications, and endorsements from the insurance issuing agency. The copies
or ceftifications shall show the insurance coverafue, the designated beneficiary,
who is covered, the amounts, the period of coverage, and that Kittitas County will
be provided thirty (30) days advance written notice of cancellation.
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class Vll or better in the most recenly
published edition of Best's Reports unless otherwise approved by the County. lfan insurer is not admitted, all insurance policies and procedures for issuing the
insurance policies must compry with chapter 49.1s Rcw and 2g4-1s wAc.
Commercial General Liability lnsurance Policy. Provide a CommercialGeneral
Liability lnsurance Policy, including contractual liability, written on an occurrence
basis, in adequate quantity to protect against legal liability arising out of Grantactivity but no less than 91,000,000 per occurrence, $2,000,000 generalaggregate. Additionally, Grantee is responsible for ensuring that any
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Subcontractors provide adequate insurance coverage for the activities arising out
of subcontracts.
Property lnsurance Grantee shall keep the Property insured in an amount sufficient to
permit such insurance to be written at alltimes on a replacement cost basis.
Fidelity lnsurance. Every officer, director, employee, or agent who is authorized
to act on behalf of the Grantee for the purpose of receiving or depositing funds into
program accounts or issuing financialdocuments, checks, or other instruments of
payment for program costs shall be insured to provide protection against loss:
GRANT AWARO
The Grant Award is a one-time funding payment totaling $200,000.00, payable to Grantee
within thirty (30) days of receipt of invoice and lR$ form W-9 by Grantor.
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