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Home My WebLink AboutFP-PStacey - Task 1 PD and SD 10-27-2023 (3)Nevada Utah Washington Idaho knitstudios.com October 27, 2023 Patti Stacey Facilities and Waste Operations Manager Kittitas County 925 Industrial Way Ellensburg, WA 98926 Re:Kittitas County On-Call Architectural Services Task 1 – Improvements at Jail Facility (PreDesign and Schematic Design) Dear Patti, KNIT recognizes design and construction is complex. We are here to help. As a team we develop whole project approaches to design, budget, schedule, project, and construction management to meet your needs. Your solutions should be dynamic, our relationship should be simple. Project Description The following is the agreed upon project scope for Task 1: Project Notes: The county plans on relocating to a new facility in approximately 10 years. New repairs or products to meet durability requirements are needed to maintain the existing jail facility in good condition for this duration at a minimum. Knit and our team of consultants will develop a pre-design/schematic design package that outlines the following tasks noted below with a cost opinion of work to be performed. This document will be reviewed with the county to determine if one or more task items will need to be developed in construction bidding packages. This fee proposal includes field investigation, pre-design and schematic design services by Knit and our consultant team that will include a cost opinion, that will contain project contingencies. Once projects are allocated an additional fee proposal will be provided to develop construction documents, issue documents for permitting, bidding and construction administration services. The available budget for construction is between $500,000 and $750,000 and does not include soft costs. MAIN JAIL Exterior finish / coating repairs A. Existing sanded exterior paint coating on existing concrete surfaces is failing. The coating should be removed and refinished, after concrete panel cracking repairs. New finishes may include new painted surfaces with high quality concrete sealing products, EIFS or other panel system. Nevada Utah Washington Idaho knitstudios.com B. The existing exterior concrete panels are cracking in several locations and are not limited to one area of the facility. Cracking occurs in spiderweb fashion and horizontally at floor levels. In some instances, cracking can be seen on both the exterior and interior surfaces. A structural evaluation will need to occur to determine causes and repair solutions. C. Remove existing vertical and horizontal expansion joints, including backer rods. Replace joints with new backer rods and durable sealants. D. Clean top of concrete wall caps at roof parapets. Install new treated wood blocking and provide new sheet metal coping caps. Interior repairs A. The existing interior concrete panels are cracking in several locations and are not limited to one area of the facility. Cracking occurs in spiderweb fashion and horizontally at floor levels. In some instances, cracking can be seen on both the exterior and interior surfaces. A structural evaluation will need to occur to determine causes and repair solutions. B. Remove existing vertical and horizontal expansion joints, including backer rods. Replace joints with new backer rods and durable sealants. Jail Public Entry Doors A. The existing hollow metal double doors and side-lites are failing. Remove and replace with identical secure system with ADA controllers. It’s possible that the sidewalls can be infilled with a wall system and replace the double doors with a single 4’-0” wide secure hollow metal door and frame and ADA controllers. B. Remove interior vestibule doors and side-lites. Patch and repair walls and ceilings. Fire Sprinkler: BID ALTERNATE A. Remove existing fire sprinkler system and replace. B. Repair dry system as needed. Mop room / kitchen A. Remove existing framed wall between kitchen and mop room. Install new metal stud framing, plywood sheathing, moisture resistant gypsum board, repair any pipe leaks within wall and at mop sink. Relocate electrical items on kitchen side. Provide adequate access panel/door on the mop room side. Provide stainless steel back splash on kitchen side. Provide new wall finishes and base at mop room. (provide water resistance at joints) Recreation Yard Repairs A. Provide New Heater in Stairwell where occurs. B. Add waterproofing at stairwell to ceiling. C. Provide New Heaters in MEP spaces in Rec yard. D. Remove existing floor finish and replace with new epoxy floor finish, cover gaps at vertical joints and wrap up vertical walls. Provide weather resistance finishes. E. Improve drainage if possible. F. Repair cracks in walls G. Review adding waterproofing at ceilings. H. Repair water damaged ceilings at sallyport below recreation yard/adjacent to booking area. JAIL ANNEX A. Install new secure enclosure at control station that allows ventilation and doors for staff. Nevada Utah Washington Idaho knitstudios.com Basic Services The following usual and customary design services are included in our proposal for your Project. Services not listed below are Supplemental or Additional Services. Refer to the attached Fee Proposals from our consultants for additional project scope information. •Architectural Design •Structural Engineering •Mechanical Engineering •Plumbing Engineering •Electrical Engineering Supplemental Services The following supplemental services are included in our proposal for your Project: •Not Included-Civil Engineering •Not Included-Landscape Design •Cost Estimating •Not Included-Fire Protection Engineering •Not Included-Permit Expediting Owner Provided Services The following services shall be retained and provided by the Owner: •Not-Included-Title Report •Not Included-Site Surveying •Not Included-Geotechnical Engineering Excluded Services Any services not specifically listed above, including but not limited to the following are excluded from our scope of work and fees: •Environmental Studies and Reports •FF&E Services •Accessibility Services •Demolition Services •Audio-Video Communication Design •Electronic Safety and Security Design •Access Control Design •Video Surveillance Design •Security Detection, Alarm and Monitoring Design •Construction Documents for Permitting and Bidding •Construction Administration •Project Closeout Service General Management and Administration •Project Management and Administrative Services – The Architect shall manage the Architect’s services, coordinate its services with those services provided by the owner and the Owner’s consultants, attend project meetings virtually or in person as agreed, communicate with members of the project team and report progress to the Owner. o The Architect shall establish an initial schedule for Architect’s services, design, reviews, and approvals of authorities having jurisdiction, contracting and construction, substantial and final completion. Supplemental Services The following services, which are in addition to the usual and customary basic design services, are proposed for your project. •Cost Estimating - Quantity take-offs and unit cost pricing of materials, labor, tools, equipment, and services required for the Work plus estimates for the Contractor's supervision cost, Work required by General and Supplementary Conditions, and an allowance for a reasonable Contractor's overhead and profit. o An allowance is being provided to cover cost estimating services. o Predesign/Schematic Design Cost Estimates are limited to 1 Draft issue and 1 Final Cost Estimate. o The Cost Estimate will be developed with all components identified above to be in one estimate with the Bid Alternate as a separate line item. Tasks: Architectural Services are calculated on an average hourly rate of $160/hour for •Field Visits to documents existing site conditions and review of project scope. •Base CAD files and Existing Conditions Inclusions. •Prepare Scoping Drawings (PreDesign/Schematic) to be issued as a PDF document. •Develop Predesign/Schematic Design Drawings and assist with cost estimating. •Project Narratives/Product Specifications •Sketchup Rendering for Guard Desk at the Jail Annex •Virtual Meetings (In person as requested) •Project Administration Services •Consultant Coordination Total Architectural Fee: $33,440.00 Consultant Services: Total Fees plus 10% Mark-up Mechanical/Plumbing/Electrical Engineering: $ 8.800.00 Structural Engineering: $13,750.00 Cost Estimating Allowance: $ 4,400.00 Reimburseables plus 20% Mark-Up $ 600.00 Fee Schedule The fee schedule less Reimbursable cost for the proposed services are as follows: Description Method of Compensation Fee Architectural Services Hourly $ 33,440.00 MEP Engineering Hourly $ 8,800.00 Structural Engineering Hourly $ 13,750.00 Cost Estimating (Allowance)Hourly $ 4,400.00 Reimbursable** Hourly Fee* TOTAL $ 60,390.00 * Hourly Fee with estimated maximum – The fee for this work will be billed on a time and materials basis per the attached rate schedule. The actual total fee billed will be based on the scope of services provided. If the scope of services to be billed will exceed the estimated maximum amount before the scope is completed, the Architect will endeavor to notify you prior to expending services beyond the estimated maximum. Monthly invoices will provide you with an ongoing and updated actual fee for the work. *** Reimbursable – Fees will be billed at 1.20 times the cost incurred by the Architect. Compensation for Reimbursable Expenses Reimbursable will be billed at 1.20 times the cost incurred by the Architect or the Architect’s consultants for: •Transportation mileage •Authorized out-of-town travel and subsistence. •Printing, reproductions, and plots, except those used for office use of the Architect and its Consultants. •Postage, handling, and delivery It is recommended that the Owner establish an allowance of $ 600.00 Contingencies It is recommended that the Owner establish appropriate contingencies for design services not identified herein or required for the completion of the project whether performed by the Architect, the Architect’s Consultants, or the Owner’s Consultants. Construction Cost and the Owner’s Budget The Design and Construction process is not perfect. KNIT performs its services consistent with the professional skill and care ordinarily provided by an Architect providing similar services for a similar project under similar circumstances. KNIT does not warrant that any design services or work product will be completely error or omission free. Therefore, the Owner in establishing the Construction Budget for the Cost of the Work shall include appropriate contingencies for errors or inconsistencies in the construction documents, and unforeseen conditions. Closing The Services outlined above will facilitate a smooth project delivery process. To commence work please provide a signed copy of this proposal and an Amendment to our On-Call Agreement for Task 1 Services. These fees are valid for 30 days. Please contact our office if you have any further questions. Sincerely, Rhonda Gillogly, Partner KNIT 909 S. 336th Street Suite 107 Federal Way, WA 98003 Rhondag@knitstudios.com 253-572-5511 ACCEPTED BY: DATE: NAME: TITLE: 1111 Fawcett Avenue, Suite 100  Tacoma, Washington 98402 T 253.383.3257  F 253.383.3283  general@hultzbhu.com October 12, 2023 Knit 909 South 336th Street, Suite 107 Federal Way, WA 98003 Attention: Rhonda Gillogly Subject: Kittitas County - Jail Renovations - Predesign Engineering Services Proposal Dear Rhonda: Thank you for this opportunity to submit our proposal to furnish engineering services for this project. Project Description Predesign phase for miscellaneous renovations at the Kittitas County Jail. Work involving mechanical and electrical scope consist of: Main Jail:  Remove/replace doors (with ADA door operators)  Replace fire sprinkler systems  Repair dry pipe fire sprinkler system  Mop Room/Kitchen-repair pipe leaks and relocate electrical items on kitchen side of wall work  Recreation yard-provide new stairwell heater  Recreation yard-provide new heaters in mechanical/electrical spaces  Recreation-improve drainage  Recreation yard-repair damaged ceilings below yards Jail Annex:  Install new secure enclosure at control station Scope of Services General: Our scope of work is for systems covered under Division 21 (fire sprinkler), Division 22 (plumbing), Division 23 (HVAC), Division 26 (electrical power, lighting), Division 27 (low voltage systems), and Division 28 (security, fire alarm) of the Construction Specification Institute (CSI) Manual of Practice. Predesign Phase: Provide site visit to review existing conditions, develop concepts to resolve areas requiring renovations, and develop cost estimates for each area of work. We will provide a written narrative describing the mechanical and electrical work for each area. No design drawings are included in this phase. October 12, 2023 Knit Kittitas County - Jail Renovations - Predesign Engineering Services Proposal Page 2 Proposed Fee We propose to provide our services on a lump sum fee basis as follows: Site Visit $ 2,600 Mechanical Narrative $ 1,000 Electrical Narrative $ 500 Mechanical Cost Estimates $ 2,300 Electrical Cost Estimates $ 1,000 Meetings/Coordination $ 600 Total $ 8,000 We appreciate this opportunity to work with you and Kittitas County. Sincerely, Hultz|BHU Engineers Inc. Rick Hultz, PE Principal October 25, 2023 KNIT 909 S 336th St, Suite 107 Federal Way, WA 98003 ATTN: Rhonda Gillogly RE: Kittitas County Jail Renovations – Predesign Phase Dear Rhonda: Thank you for this opportunity to propose our Structural Engineering services for the Kittitas County Jail Renovations Predesign Phase. SCOPE OF SERVICES Our scope of services and resulting fees are based on the following scope: • Exterior/interior concrete panel cracking repairs, Recreation yard concrete wall crack repairs, and Recreation yard floor cracking/leaking repairs. o Review of existing drawings and site conditions to further investigate cause of cracking. o We will need access to the underside of the floor and roof structure at the exterior/interior walls to view as built conditions/connections to assist in establishing cause of cracking. o Development of repair recommendations, such as crack sealing/injection and concrete sealing/coating. • Maximum of two site visits to observe existing conditions (one site visit in addition to the site visit already performed). • Review of existing drawings, particularly of the concrete panels and connections as well as the recreation yard floor. • Development of repair recommendations and structural pre-design narrative. This is anticipated to be provided to the cost estimator for coordination with their work. • Team coordination virtual meetings to discuss pre-design scope, narrative, and cost estimate. • Discuss design solution review/coordination with architect and owner through virtual meetings and email review of progress documents. • Structural drawings are not anticipated for pre-design phase. KNIT Rhonda Gillogly Kittitas County Jail Renovations – Predesign Phase FEES Our fee for the Structural Engineering services on the above-referenced project is proposed to be billed on an hourly basis, not-to-exceed $12,500. The not-to-exceed fee amount may be modified only with prior written approval if the scope of services is changed. Thank you for this opportunity to be of continued service. If there are any questions regarding this proposal, please feel free to call. We look forward to hearing from you. Very truly yours, PCS STRUCTURAL SOLUTIONS Wes Neeley, S.E. Associate Principal WJNmap 23-702 23702 pro-PreDesign 2023-10-25 wjn