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Home My WebLink AboutRES-2021-047BOARD OF COUNTY COMMISSIONERS COTINTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2021 ._a47 AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO SIGN TASK ORDER NO. 1 WITH HLA ENGINEERING AND SURVEYING,INC. FOR THE FINAL DESIGN OF THE KACHESS ROAD CULVERT REPLACEMENT PROJECT WHEREAS: Public Works has a master Task Order contract in place with HLA Engineering and Surveying Inc. resulting from a solicitation effort from2020; and WHEREAS: Jacobs Engineering is unable to finalize design of the Kachess Road Culvert Replacement in a timely manner; and WHEREAS: Concerns over the integrity of the existing metal culvert necessitate immediate action ftnalizing culvert design components; and WHEREAS: Public Works has negotiated a scope of work and fee for HLA Engineering and Surveying, Inc. to complete final design of the needed culvert replacement, NOW' THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Director of Public Works signature on HLA Engineering and Surveying, Inc. Task Order No. 1 for $80,000.00. DATED this 16th day of March2}2l, at Ellensburg, Washington BOARD OF COI.INTY COMMISSIONERS.,rrlrt\l ll I I I lll /llrr,. .S',<'l coMpu1,!'+,, -..'.*.5$.'...." "'.. !! sr". S cr".."' "'..u+'2. : =l sll,,; t'b? = -r, : ---- * r.,-L: .' .-: 7..ij6.|,est: -.--.-- ..',.o*S'2 . %," " " "'.'.. " ",'*roS''r,i.!ttw wx9\\++ FQl,ork,o,f,the Board- Julie Kj orsvik KITTITAS Brett Cory Wright, ASHIN Chairman Vice-Chairman f Deputy Clerk of the Board- Mandy Buchholz IXItr|rIlrA.S C(OIIIrfrY DEPARTMENT OF PUBTIC WORKS Formal Task Order l)ocument HLA Engineering and Land Surveying Inc. Task Order Number 01 Maximum Amount Paya ble $80,000.00 Completion Date 07t31/202t The general provisions and clauses of Professional Services Agreement dated 0512812020 shall be in full force and effect for this Task Order. Location of Project: Kachess Road MP 2.30 toMP 2.70 Project Title: Kachess Lake Road Culvert Replacement Description of Work: Design a culvert that accommodates realignment of the stream replacing an undersized metal culvert that is problematic for maintenance. The new culvert minimizes maintenance and facilitates fish passage. A complete scope of work is attached as EXHIBIT A to this task order. Cost Breakdown: See attached EXHIBIT B Project Schedule: Begin design 04/01/2021and complete design no later than07/3112021, Agency Signature: Consultant Signature: Date: Date:*"/*o EXHIBIT A SCOPE OF WORK Kachess Lake Road Culvert Replacement Kachess Road MP 2.30 to MP 2.70 HLA Project No. 21077E Kittitas County (COUNTY) desires to replace an existing undersized culvert crossing Kachess Lake Road to minimize maintenance and improve fish passage. The culvert is located ai approximate MP 2.70 and replacement includes stream realignment both upstream and downstream of the culverl. HLA Engineering and Land Surveying, lnc. (HLA), shall provide professionalservices to the COUNTY for the Kachess Lake Road Culvert Replacement project (PROJECT) as outlined in the Work Task descriptions below. The following general provisions/assumptions have been made: A. Work conducted will meet COUNTY design standards. B. lt is anticipated one (1) bid package will be prepared for all elements of the PROJECT, and the COUNTY plans to Advertise for Bids in July 2021. C. The COUNTY will obtain an approved Hydraulic Project Approval (HPA) necessary to complete the PROJECT. D. All stream and culvert hydraulics have been performed by others, culvert size and material have been previously selecied, and all items have been approved by the COUNTY for use in the design. E. The COUNTY will obtain all right of way and/or easements necessary for construction of the improvements. F. The COUNTY shall pay all fees for permitting, advertising or other associated fees necessary for the PROJECT. G. The COUNTY will prepare.all documents necessary to meet the federal funding requirements of the PROJECT. No federal funds shall be used in design of the PROJECT. H. All calculations, analyses, design, plans, specifications, and other project work will be prepared in English units. The use of metric units for any aspect of the work will not be required.l. lt is understood and agreed that tasks may be added or deleted from the scope of services by mutual agreement between the COUNTY and HLA. HLA Engineering and Land Surveying, lnc. (HLA) agrees to perform the following services: ENGINEERING DESIGN, PLANS. SPECIFICATIONS. ESTIMATE. AND BIDDING 1. Provide complete project management necessary to deliver the PROJECT within mutually agreed expectations, including progress reports, schedule updates, and invoice preparation. 2. Attend meetings with the COUNTY regarding technical aspects of the work, lt is anticipated up to two (2) meetings may be held. 3. Coordinate project information with the COUNTY's environmental consultant,4. Perform field visit necessary to confirm aspects of the design.5. Review and prepare for design use the topographic survey completed and provided by the COUNTY.6. Coordinate and establish project assumptions/design matrix with the COUNTY.7. Prepare preliminary plans and cost estimate and submit to the COUNTY for review and comment. B. Notify utility companies of the pending improvements. 9. Review and coordinate design elements of the preliminary plans with the COUNTY. 10. Verify proposed improvemenls fall within established right of way and easements obtained by the COUNTY. G:\Contracts & Task Orders\Kittitas County\2021U021-03-10 Kachess Lake Road Culvert Replacement Scope.Doc Page 1 of2 11. Based on approved preliminary plans and design assumptions, finalize, submit and review 60% plans, specifications, and estimate with the COUNTY. 12. Based on approved 60% plans, specifications, and eslimate, finalize, submit, and review g0% plans, specifications, and estimate with the COUNTY. 13. Based on approved 90% plans, specifications, and estimate, finalize and submit 100% plans, specifications, and cost estimate to the COUNTY. 14. Perform in-house quality control and assurance review. 15. Furnish electronic copies of the finalplans, specifications, and estimate in .pdf format. 16. Prepare and submit Engineer's Opinion of Cost. 17. Answer questions from the COUNTY and prospective bidders during the bidding period. 18. lf necessary, prepare and provide Addenda to the COUNTY. Deliverables: Project assumptionsldesign matrix Preliminary plans and cost estimate Plans, Specifications, and Cost Estimate at 60%, 90% and Final completion Electronic copies of final plans, specifications, and estimate in .pdf format ADDITIONAL SERVICES For services not included in the Scope of Work, the COUNTY may request HLA complete additional services, as mutually agreed, at the rates in affect at the time of service. TIME OF PERFORMANCE: ENGINEERING DESIGN. PLANS. SPECIFICATIONS. E$TIMATE. AND BIDDING All work described in the Scope of Services above shall begin upon authorization to proceed and be completed no later than July 31, 2021. All bidding assistance services are anticipated to be provided during a three-week bidding period determined by the COUNTY following July 31, 2021. FEE FOR SERVICES: For the services furnished by HLA as described above, COUNTY agrees to pay HLA the fees as set forth herein. The maximum amount listed below may be revised only by written agreement of both parties. DESIGN ENGINEERING. PLANS. SPECIFICATIONS. ESTIMATE. AND BIDDING All work described in the Scope of Services above shall be performed on an hourly basis for the maximum amount of $80,000 (see attached fee summary). G:\Contracts & Task Orders\Kittitas County\2021\2021-03-10 Kache6s Lake Road Culvort Replacement Scop6.Doc Page2of 2 EXHIBIT B Project Title: Kachess Lake Road Gulvert Replacement Client:Kittitas Countv March 10.2021Date:ENGINEER'S HOURLY ESTIMATE 1 Projecl Management, Repons, Schgdule & lnvolc€s I 16 0 0 0 0 4 28 $5,324 2 {ltend Meelings wlth lh6 COUNW r€garding Technical {specls oflhe Work (osl. 2 ea)4 8 0 0 0 4 2 18 $3,182 3 Ooordlnale Environmental Sorvic€s by Jacobg 0 4 4 0 0 0 0 8 $1,460 4 Poform Fiold Visit 0 8 4 0 0 0 0 12 s2,260 5 Revlew and Prepare Topographlc SuNey (By Kltt Co.)0 4 0 0 0 16 0 20 $2,880 6 Prqed AssumptiondDeslgn Matrlx 0 2 4 0 0 2 0 8 $1,32( 7 Proparo Prellmlnary Plans and CoBt Esllmst€4 16 16 0 0 24 2 62 $10,02, 8 Nollfy Prlvete Utlllty Companiss ot Pondlng lmp.0 2 4 0 0 2 0 I $1,32C 9 Coordlnate Oesign wlth County 0 8 I 0 0 4 0 20 $3,44C 10 Vorlfy r^rr and 9a8om6nts 0 2 2 4 0 2 0 10 $1,64€ 11 =inallzo, Submlt and Revlew 60% PS&E wllh COUNTY 4 18 24 0 0 40 8 94 $14,344 't2 :inallzo, Submlt and Reviow 900/0 PS&E wilh COUNTY 4 16 24 0 o 40 I 90 $13,770 13 )erform and Submlt Flnel PS&E to COUNW 4 12 18 0 0 24 4 60 $9,396 14 ln.housg qualily control and a83uranc€ reviow 2 4 4 0 0 4 2 10 $2,598 15 Furnlsh elsclronlc copios of Final PS&E 0 2 2 0 0 2 1 7 $1,077 16 Proparoend Submlt Englneor's Oplnion ofCosl 0 4 4 0 0 4 0 12 01,980 17 Answer QuesllonB durlng Blddlng Period 0 4 4 0 0 2 0 '10 01,720 18 Propar€ Addenda (o8t. 1)0 2 4 0 0 6 2 14 $2,014 19 Advortisoment, Biddlng, R€viow and Award by Kllt. Co.0 0 0 0 0 0 0 0 $c Labor Subtotal 30 132 124 4 0 178 31 497 s79,753 BUBCONSULTANTS Subconsultanl8 Fee Mark-uo None Antlclpat€d $0 1.1 $c EXPENSES Expensos:Cost/Ljnil Ground Davs Dave Miles Units Mil6ago $0.56 440 $250 Bubtotal Expenses $250 Manaqomont Rosorvs $250