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Information Technology “BoCC Agenda Session Staff Report”, 10/17/2023
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
STAFF REPORT FOR
BOCC AGENDA SESSION
Information Technology
BOCC AGENDA SESSION DATE: 10/17/2023
TOPIC: Enterprise Technology Fund Resolution
ACTION REQUESTED: Approval
LEAD STAFF: Zane Kinney
RECOMMENDATION: The Information Technology Department recommends the
Board of Commissioners approve a resolution to authorize the renaming and repurposing
of the Computer Replacement Internal Service (CRIS) Fund to the Enterprise Technology
(ET) Fund.
BRIEFING SUMMARY: The current CRIS Fund does not adequately address the
evolving technology needs of Kittitas County. Over the past year, the IT Department and
the Finance Division of the Auditor’s Office have collaborated extensively to develop a
comprehensive plan for the new ET Fund. Multiple discussions and presentations have
been held during previous meetings with the BOCC, highlighting the importance of this
transition and the benefits it can bring to Kittitas County.
BACKGROUND: The existing CRIS Fund was initially created to fund workstation
replacement over the anticipated life of the equipment without causing major fluctuations
in the budget. However, network equipment and software purchases were not accounted
for in this way. In order to prevent significant budget swings for these expenses, the
county must restructure our approach to technology investments.
DISCUSSION: The goals for the new ET Fund are to:
- Provide flexibility to address emerging technology and cybersecurity trends
and respond to changing organizational requirements; and
- Simplify and improve the manner in which technology is funded, budgeted,
and expensed; and
- Provide transparency of technology purchases, thus enabling enhanced
reporting of technology purchases for analysis and forecasting.
FISCAL IMPACTS: The structure of the new ET Fund will improve long-term financial
planning and equitably normalize the County’s technology budget over time.
ATTACHMENTS: Resolution to Authorize the Renaming and Repurposing of the
Computer Replacement Internal Service Fund to the Enterprise
Technology Fund