HomeMy WebLinkAboutSigned Internal Op ContractBOARD OF COUNTY
COMMISSIONERS COUNTY OF
KITTITAS
STATE OF WASHINGTON
RESOLUTION
No.2o?:._ t4'+
A RESOLUTION AUTHORIZING EXECUTTON OF INTERNAL CONTRACTS FOR
AWARD OF LTAC FUNDING
WHEREAS: The county may use funds from the Lodging Tax for tourism to support internal
operations; and
WHEREAS: the Kittitas County Event Center has made an application for such funds; and
WHEREAS: the Board of County Commissioner finds the award of such funds to both be
allowed by law and in the public's best interest.
NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners is authorized
to execute internal contracts with the Kittitas County Event Center Department for
operations in2023.
DATED thi, 5T auy or k$b ' ,2023,a1Ellensburg, washington.
BOARD OF
Chair
V
COMMISSIONERS
, WASHINGTON
ABSENT
Commissioner
of the
*.1
Ittr
LT-2023-001-KVEC-l nternal Operations-2023
2023 OPERATIONAL AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY EVENT CENTER
This Contract, effective January 7, 2024, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and KITTITAS COUNTY
EVENT CENTER ("Contractor"), for the 2023 Operational Year (Event).
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Seetron 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
a. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
Section 2. Pavment.
1. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of:
a. 5200,00.00 (two-hundred thousand dollars) for labor costs (Kittitas Co. lodging tax funding).
b. S6,500 (six-thousand five-hundred dollars) for the fair/rodeo bus costs (Kittitas Co. lodging tax
funding).
c. Additional payment terms: The County will make payment to the Contractor in a lump sum
manner such that Contractor can purchase the items and services described in Exhibit '4."
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
a
Cou nty Lodg i ng Tox Ag re e ment- I nte rnal Page 7
LT-2023-001-KVEC-l nterna I Operations-2023
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
c. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, orthe presence of a physical, sensory, or mental handicap.
d. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
e This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (5) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
Section 4. Comnliance Public Records Law
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records Iaws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 5. Termination.
_2023 County Lodging Tax Agreement-lnternal Page 2
LT-2023-001-KVEC-l nterna I Operations-2023
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 6. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
_2023 County Lodging Tax Agreement-lnternal Page 3
LT-2023-001-KVEC-lnternal Operations-2023
shall be in Kittitas County, State of Washington
KITTITAS COUNTY
BOARD OF COU lsstoNERs
Vice Cha
ABSENT
missioner
CONTRACTOR
rint
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[Address]
Trt?-
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-7 [2-7 \-
[Telephone]
Clerk of the Board
D AS TO FORM
Deputy Prosecuting Attorney
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a Cou nty Lodg i n g Tax Ag re e m e nt- I nte rn a I Poge 4
Lodging Tax for Tourism-Related, small-scale
Municipality-owned capital projects and
Operations
$"RecEMED
.lt);i - 1 !;,i1
i'ri ' KrrrrAs couNTy
BOARI) OF coilifl SStOtrtER{t
13/r
o4
Submission Deadline: June t, ZOZ?at 4pm (Thursday)
Kittitas County Comm issioners
205 W 5th Avenue, Suite 10g, Ellensburg, WA 9g926
509-962-7s08
L
Lodging Tax for Tourism-Related, small-scale Municipality-
owned capital projects and operations General
lnformation
Kittitas county imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28.1.80 and RCw 67.28.L8L. tn accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Commissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
Uses According to [aw:
RCW 57,28.1816 states the following
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or destination marketing organization for: ..,(c)
Supporting the operations and capital expenditures of tourism-related facilities owned or
operated by a municipality...
DFfinitions included in st?tg law which shou!d be considered in anv applieation requesting
funding include:
L' Tourism means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs.
2. Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
3 Tourism-related fa cility means real or tangible personal property with a usable life of
three or rnore years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 501 (c)
(3) of the federal internal revenue code of 19gG, as amended; or (iii) owned by a
nonprofit organization described under section 501 (c) (5) of the federal internal
revenue code of 1986, as arnended; a business organization, destination marketing
organizations, main street organization, lodging association, or chamber of
cornmerce; and (b) used to support tourism, performing arts, or to accommodate
tourist activities.
2
Review Process:
Kittitas County's Lodging Tax Advisory Committee (LTAC) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions. Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Commissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipalities
which submit at least one qualifying application in a given year must receive funding
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners (BOCC) has final
approval authority for the list of recommendations,
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applications for capital projects are included in this
packet for your reference and information. Applications which do not receive a minimum
score of at least 75 points, do not provide at least 10% rnatching funds, or do not follow the
submission instructions will not be considered for funding.
Appl ication Defi n itig*ns:
Below is a list of terms and phrases which have a specific meaning within this application. lt
may be helpful for you to review these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a useful life longer than one year and is
valued at over S5,000.00.
Construction or "Hard" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs' These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matching Funds is the amount of funding your organizations has secured and is
contributing tothe project. This includes both direct and indirect support. Directfunds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
lndirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, or town
3
Real Property is fixed property, principally land and buildings.
Small Scale capital projects are defined as those which request funding support at or
less than 550,000.
soft costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, perm jts and fees, financing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision.
Tourist is a person traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
4
SU BM ITTAL INSTRUCTI O NS
Please return ONE COPY of the entire original application and answers to narrative questions to
Kittitas Cou nty Commissioners
Attn: Lodging Tax Grant Application
205 West 5th, Suite 108, Ellensburg, WA 9g926
Applications must be received no later than 4:00 PM Thursday, June 1, 2023 in nerson at the Kittitas
county Board of commissioners office or nostmarked no later than June l. 2013.
lncomplete and/or late applications will not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Schedule:
. Application deadline
. Oral presentations of proposals to LTAC
. BOCC Deliberation and Decision
r Applicant Award Notification and fund availability
Prqiect Management:
Successful applicants may be required, as a condition of the funding award, to enter into a contract. The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements associated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects.
All funds awarded under this program will be available in the form of reimbursable grants. The funds for
capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty-
four) months (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county-owned tourism-related facilities will be
available for reimbursement as of the date of the award and for up to 12 (twelve) months (1 year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re-appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor,s office at
the following address:
Kittitas County Auditor
Attn: LodgingTax Grant Funds Reimbursement
205 W 5th, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Auditor's office at 509-962-7504.
61112023
6/74/2023
71512023
8/3/2023 (Tentative)
5
Proiect Renortinp Requirernents for Tourism-Relate4 Facilities :
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside of their place of residence or their business.
A report forrn will be provided as part of the contract for receiving funds. We ask that you provide this
information within 60 days after your project is complete.
Aprllcant Catesories and Elieibilitv:
Grants from lodging tax funds are provided for two types of applicants, Capital projects and County
Operations. No more than one capital project is allowed per application. An organization may submit
no more than three capital project applications per funding cycle. The categories are defined as follows:
The Capital Project category is for applications from municipalities or public facilities districts
requesting support for capital expenditures of tourism-related facilities owned or operated by
the municipality for public facilities district.
lf applying for funding under the capital project category, an applicant need only answer the
questions listed under the Capital Budget Narrative and provide the Capital project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requesting support for the
operations of tourism-related facilities owned or operated by the municipality.
lf applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
Other lnformation:
lnsurance: As part of its contract for performance, a municipality may require contractors to maintain
liabllity insurance in the amount of $1,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Form: This packet will be available on Kittitas County's website as a word document and as
a pdf. lt can also be obtained directly as a hard copy or in digital format by contacting the Kittitas
County Board of Commissioners office at 509-962-7508. Kittitas County's website address is:
www.co. kittitas.wa. us.
6
CapitalProiectApplicant lnformation Operations (Circle One or Both)
Name of Municipality:
Mailing Address:
Kittitas Valley Event Center
901 E 7th Ave, Suite 1
Ellensburg, WA 98926
Conta6t PerSOn and Title: Kady Porterlield, CFE - Event Center Direclor
Phone:509-962-767s
Email kady.porterfield@co.kittitas.wa. us
Project Titlel Outdoor LED Lighting
Project Location:KVEC
Funding Request:$39,600.00
Application Requirements
x 1. The project qualifies for lodging tax funds as a capital expenditure of a tourism-
related facility owned or operated by a municipality or is supporting the operations of
tourism-related facilities owned or operated by a municipality.
x 2. The municipality has submitted no more than three applications for capital project
funding in the current year.
NA 3. The municipality's lodging tax advisory committee (or equivalent) has been informed
of the project and endorsed it (not required for Kittitas County). A letter from the
municipality is included.
x 4. Lodging tax capital project funds are not being substituted for other funds that are
already secured or applied for (if applicable).
x 5. Municipality has secured matching funds of at least LO% of the total project costs.
x
7
6. A completed project budget is included in the application (if applicable).
x 7. A detailed 8%x ll vicinity map that clearly shows the project is included (if
applicable).
Tourism-Related, Small-Scale Municipality-Owned Capital project Narrative
1' Project Description: Please describe the project in detail. lndicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
2. Kittitas County Tourism lnfrastructure Plan: Please explain how the project meets the goals
and priorities in the Kittitas County Tourism lnfrastructure Plan as adopted. Also, describe the
specific county tourism infrastructure needs the project addresses and how the project directly
increases tourism. Explain how the improvements will promote tourism in Kittitas County and
indicate specifically how the improvements will directly increase economic activity resulting
from tourists (see the definition of tourist on page 3 of this application).
3' Use of Grant Funds: Please explain exactly how the requested funds will be used. tnclude an
itemized list.
4. Real Property: lf real property acquisition is a component of the project, please explain.
lnclude any information of property already secured or evidence of the ability to secure the real
property.
5. CapitalAssets: lf capital asset acquisition is a component of the project, please explain.
lnclude any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. tf you have already selected one of the bids,
please provide justifications in writing.
6. Coordination: Please explain how this project has been coordinated with other jurisdictions
as well as affected stakeholders. Please include letters of support from stakeholders.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages between
the proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project sustainability
(how the facility or facilities will be operated and maintained for at least three years following
completion).
8. Project Readiness: Please provide a detailed project schedule, including milestones
necessaryfor completion as mentioned in question l above. On the schedule, indicate items
completed and exactly where in the schedule the project is at this time. Be sure to include
expected completion date.
9. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
I further certify that the application thresholds are met at the time of application.
8
t_f-cc*k)r 5 A3
Signatu of Official resentative Title Date
Tou rism-Related, Smal l-Sca le M unicipa lity-Owned Ca pital project Bu dget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request
*Other Grant Funds
List By Source (indicate if secured or applied)*Other Local Government Funds
List By Source
*Private Funds
List By Source (may include in-kind)
Total Available Funding
Project Expenses
Real Property or "Right-of-Way" Acquisition Cost
Capital Asset Cost
Construction Cost or "Hard" Cost
lnclude an itemized list of general costs
For example: asset type and cost, site prep, building foundation and structure,
mechanicalwork, finish work, site restoration, electrical work, technology, etc.
Soft Cost
lnclude an itemized list of soft costs
For example: design fees, construction management fees, survey costs,
engineering fees, permitting costs, special inspections, cultural resource surveys,
etc.
Total Project Costs
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. you must
include this in order to meet the matching funds requirement. lf the funding source includes
applicant funds, proof of available funding in the form of a letter of commitment from an
authorized body or representative of the applicant is adequate.
9
Tourism-Related, Small-scale Municipality-owned capital project
Narrative
For the Year: 2023
1. Project Description: Please describe the project in detail. lndicate the major work to be
completed, any milestones that need to be overcome in order for the project to move
forward and include a comparison of existing and proposed conditions.
Additlonal outdoor lighting is needed in the livestock handling areas to increase safety of event
personnel and livestock. The lighting to be installed will be LED and located strategicalty to
encompass the greatest areas of need. These areas include the North Stock pens (along gth Ave),
the stripping chute pen and alleyway (east side of Rodeo Arena), livestock pens behind Gold
Buckle Club (east of Rodeo Arena), and the livestock pens south of the Directo/s Barns (northeast
of Rodeo Arena). These areas are currently very dark and most events run past sunset, increasing
the need to provide lighting for safe event operations.
Some power is already available in these locations. some areas will need a pole installed and a
line run to them to place light in the appropriate area. There will also be photo eyes installed on
each of the new lights, so they automatically come on after the sun goes down and turn off as the
sun comes up. This work will be professionally contracted out and the goal is to have it completed
before the 100th Ellensburg Rodeo coming up on September L-4,2}Zg.There are no major
milestones to be overcome as work can proceed with normaloperations.
2. Kittitas County Tourism lnfrastructure Plan: Please explain how the project meets the goals
and priorities in the Kittitas County Tourism lnfrastructure Plan as adopted. Also, describe
the specific county tourism infrastructure needs the project addresses and how the project
directly increases tourism. Explain how the improvements will promote tourism in Kittitas
County and indicate specifically how the improvements will directly increase economic
activity resulting from tourists (see the definition of tourist on page 3 of this application).
The Kittitas Valley Event Center is not only home to the world-famous Ellensburg Rodeo, but
many large rodeos and other closely related events in the Rodeo Arena every year. Some of these
events are growing rapidly and are being associated with larger stakeholders across the country,
such as Professional Rodeo Cowboys Association, Women's professional Rodeo Association,
World Series Team Roping, WA State High School Rodeo Association, and Columbia River Circuit
Finals.
Having a safe and efficient operationalfacility where customers can conduct their high-levet
events is very important to our tourism plan to keep those large economic drivers and possibly
gain new ones. With the lighting additions, our facility will be easier and safer to use for events.
3' Use of Grant Funds: Please explain exactly how the requested funds will be used. lnclude
an itemized list.
The funds will be used for the following:- lnstallation of IED lights, photo eyes, poles, and all necessary hardware and equipment- Electrician labor (prevailing wages)- Permits
- Any foreseen additional expenses directly related to completing the project
4. Real Property: lf real property acquisition is a component of the project, please explain.
lnclude any information of property already secured or evidence of the ability to secure the
real property.
N/A - no acquisition of real property. property already owned.
5. Capital Assets: lf capital asset acquisition is a component of the project, please explain.
lnclude any bids solicited and received from potential vendors willing to supply the asset. All
capital asset purchases require at least three bids. lf you have already selected one of the
bids, please provide justifications in writing.
N/A - no acquisition of new capital asset.
5. Coordination: Please explain how this project has been coordinated with other jurisdictions
as well as affected stakeholders. Please include letters of support from stakeholders.
Our largest stakeholder currently is the Ellensburg Rodeo Association. They have invested interest
in the renovation of this facility and making sure it is more than adequate for the useful purposes
of their event every Labor Day weekend. We do extensive facility reviews after each Rodeo and
again each spring in preparation for the next event. tighting has been identified as a key issue
that can be a huge improvement to increase the useability and safety, not only the Eltensburg
Rodeo, but for other customers as well.
Many other large events use these impacted areas throughout the spring, summer, and fall
including events such as Bares N' Broncs, Ellensburg 5 Header, Cowboy Cross, State High School
Rodeo, and more. Local clubs also depend on the facilities to conduct their events such as the
Ellensburg Rodeo Posse, Kittitas County Barrel Racers, Kittitas County Roping Club, and Kittitas
County High School Rodeo Association. A letter of support for this project from the Ellensburg
Rodeo is attached to the application.
7 ' Studies: Please attach any feasibility or other studies that demonstrate linkages between
the proposed project and the anticipated tourism impacts. Also please include your
operations/maintenance funding strategy and business plan for long-term project
sustainability (how the facility or facilities will be operated and maintained for at least three
years following completion).
There have been no studies cornpleted, just discussion points assessed by the comrnunity and
event customers sharing their needs. We've been very open to criticism and love to hear what the
users' issues are so we can continue to fulfill their needs to host events that continue and grow
our tourism. Our contracted electrician has also assessed the areas needing lighting and
developed a plan of action based on our needs.
KVEC now has a Grounds Manager that oversees the day-to'day facility needs and supervises the
maintenance crew. His iob is to conduct lighting inspections annually, making sure everything is in
proper working condition or replacing any lights in need of repair. Our funding comes from
Kittitas County's General Fund and we hope as we continue to have successful rates of events,
our revenues will work to cover the labor and operations of facility maintenance.
8. Project Readiness: Please provide a detailed project schedule, including milestones
necessary for completion as mentioned in question L above. On the schedule, indicate
items completed and exactly where in the schedule the project is at this time. Be sure to
include the expected completion date.
Project Schedule:
March 2O2l^- Project Site Review with Contractor (Completed|
May 2023 - Quote Received (Completed)
June 2023 - Contract lssued
June 2023 - Project Begins
August 15, zOZt - Project Cornpleted
Application for Lodging Tax for Small Capital project
BUDGET 2023
LED Lighting Additlons Funds Cost
Buildi Permits LTAC Grant S aso.oo
Electrician Labor - Preva LTAC Grant S L7,28o.oo
hardware, parts, poles, andI lights,
LTAC Grant s 18,901.s0
Sales Tax LTAC Grant $ 3,0G8.65
GRANT TOTAL 5 gg,eoo.ts
Di and Pole County $ 4,000.00
TOTAT PROJECT s 43,600.L5
I
KN VAL[-EY
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'! Main Off ce
2 Gazeda
3 Maintenance Shop
4 Bloom Pavtlion
5 Swine & Cattle Barn
6 Dralt Horse Barn
7 Ljght Horse Barn
I Dog Barn
9 Teanway Hall
'10 Umianum Hall
11 l\4anastash Room
12 Heritage Center
-13 Naneum Room
'14 Taneum Roorn
'!5 FrontierVillage
'!6 Huni Memorial Dog Arena
l7 Rodeo Concession Stand
'18 Behind the Chutes
l9 Rodeo Arena
20 Goid Buckle
2'l 8fh Ave. Ticket Office
?2 Western Villace
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CONTACT TH E KITTITAS VALLEY
EVENT CENTER
901 E 7TH AVENUE, SU]TE 1, ELLENSBURG, WA 98926
(509' 962-7639 . F/ENTCENTER@CO.KITT|TAS.WA.US
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609 N, MAIN ST ELLENSBTJRG, WA 98926
Evqry Lrbor
(509) 962-783 r t-800-63'1-2444
May 75,2023
Re: FUNDING REQUEST _ ADDITIONAL LIGHTING
Dear Whom Ever It May Concern:
On behalf of the Ellensburg Rodeo Board, I write in support of the request from Event CenterDirector, Kady Porterfield, for additional outdoor lighting in the livestock handling areas
surrounding the large outdoor arena. Additional tighting would increase the safetiof bothpersonnel and animals working in those areas.
Thank you for your support of our community.
Sincerely,
r)ssL
Brian Twardoski
President
#83098977 vl
Tourism-Related Facility operationar Funding Narrative
(Municipality Applications Onty)
1. Operational Spending: Please explain your request for operational funding and how it is
directly related to supporting the operations of a tourism-related facility owned or operated by
a municipality or public facilities district.
2. Sustainability Strategy: Please describe your strategy for long-term operational
sustainability. lnclude any specific progress toward this goal.
3. Applicant Certification: Please sign below in agreement with statement of certification
Certification is hereby given that the information provided is accurate and the applicable
attachments are cornplete and included as part of the application package.
I further certify that the application thresholds are met at the time of application.
Signatu re of Official Representative Title Date
NA
10
Criteria
lodging Tax Capital project Rating Form
Points Possible cation Questions Points Awarded
Kittitas County
Tourism
lnfrastructure Plan
Yes = 15
No= 0 Question 2
Stakeholder Support
in the form of letters
with signatures Up to 20 Question 6
Feasibility Analysis
and Business plan
Completed
Yes = 15
No=0 Question 7
Promotes Tourism/
lncreases Economic
Activity Resulting
From Tourists
Up to 30 Question 2
Project Readiness Up to 20 Question 8
11