HomeMy WebLinkAboutLT-2020-019 Junktiquen Amended EPLT-2020-019-J U N K-TIQU EN- Amended EP
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND JUNK-TIQUEN IN THE BURG
This Contract, effective January 7,2020 is made and entered into by and between KITTITAS
COUNW ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"), a subdivision of the State of Washington, and JUNK-TIQUEN lN THE
BURG ("Contractor") for the 2020 Junk-tiquen in the Burg ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of two thousand dollars (52,000) (City of Ellensburg lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of two thousand dollars
(S2,000) (City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2O2'J. after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
County Lodging Tax Funding Agreement Page 7
LT-2020-019-J U NK-TIQU EN- Amended EP
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditorsaccounting@co. kittitas.wa.us
e Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Radio, print, online, and TV marketing
o Direct mail
o Website
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is
further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): no facility rental.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
ofthe event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
c
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LT-2020-019-J U N K-TIQU EN- Amended EP
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shall at all times be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv, and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
e
O
o
a
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LT-2020-019-JUNK-TIQUEN- Amended EP
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
County Lodging Tox Funding Agreement Page 4
LT -2O20-OI9-J U N K-TIQU E N- Ame nded E P
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
c. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
e The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
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LT-2020-019-J U N K-TIQU EN- Amended EP
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not afTect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
j. The following provision is entered into effective upon adoption by the parties pursuant to
section "9c" , as reflected by the signature of the authorized representative(s) of each party.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
paridemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
_2020 County Lodging Tax Funding Agreement Page 6
LT-2020-019J U N K-TIQU EN- Amended E P
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KITTITAS COUNTY
BOARD OF COUNTY
Co mlI mrssroner
MISSIONERS co
lPrint Namel+
u [Address]
[Telephone]
SSlory
LnLl<
Clerk of the Board
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TO FORM
Deputy Prosecuting Attorney
_2020 County Lodging Tax Funding Agreement Page 7
EXHIBIT ''A''
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2019*
Submittal lnstructions
& General
lnformation *
Dd you attend the Qant Appicatiott \Abrkshop - 2019 h6td by the lfttitas Oouniy Chanter of Oonrrerce?
C Yes
GNo
G Yes,
I have read and understand Stbnrittal hstructions and General lnfcxrratio-r for the 2019 Lodging Tax Gant Funding
Flocess
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
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link will also be sent to you in an email.
Organization I nformation
Name of Organization * Junktiquen in the Burg
Organization Address * greet Address
2830 S. Thorp Hury
Address Line 2
otv
Ellensburg
htal/Zip O:de
98926
StateIFlovinceIkgion
WA
&ur'{ry
USA
Website
Federal Tax lD #*
UBI #*
Organization is a: *
wvw.jun k-tiquen intheburg @hotmail.com
00-0000000
000-000-000
C Government Entity
C 501(c)3
C 501(c)4
C 501(c)6
6 Other lndividual
(Note: you must submii 501(c)3, 501(c)4, or 501(c)6 approval documentation.)
Click here to viewsample documents (redacted).
Upload Proof of Proof of organization.pdf
Organization Status *
Acceptaue tile forn3ts irrclude: J6, Fff or T1FF
Contact lnformation
Last Name *
160.85K8
First Mme*Becky
Sherley
Phone Number*509-899-2547
- ..*Emarl junk{iquenintheburg@hotmail.com
Project or Event lnformation
ProjecVEvent Mme* Junk-tiquen in the Burg
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates *
4t18t2020
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
1011712020
Kittitas Valley Eveni Center
G Ongoing ProjecVEvent (More than four years in existence)
C New ProjectlEvent (Four or feurer years in existence)
$ 4315.00
lf you sdmted "Orgc{rq FlojecVEvent" above this anDunt rEy not exceed 10% of the total expense bu&et of this
project.
Funding Request Max 4,316
Tourism Seasons*Romthe list bdo,nt, what seasm will your prcjst enhance tourisn? Sdect any which a$y.
f Year-round (January - December)
lI Off Season (November - February)
M Shoulder Season (October or March - May)
l-- High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event and identify the specific tourism audience/market that your
organization will target with these funds. You must include an itemized list of exactly how any grant funds
awarded will be utilized.
Response 1:
ProjecUEvent*uescnptron
For one exciting day, buildings spring to life with Junk{iquen in the Burg's vintage
market. Junktiquen invites crowds to peruse and purchase up-cycled and re-
purposed decor, furniture and accessories. Vintage markets are extremely popular
across America and have a very large following. Vendors roll into toun from all
corners of the Pacific Northluest, from ihe southernmost tip of Oregon to small
tou,ns in ldaho and shoppers will iravel miles and miles to catch the next great
show!
Ellensburg's centralized location in Washington encourages visitors to travel from
all corners of the state. Every year, hundreds of new Junk-tiquers travel to
Ellensburg, and many people plan girls'weekends and family vacations around the
event. The audience lam targeting is ages 18 to 80 and everything in beturreen.
The structure of the show reaches various ages with the different types of items
offered. Older shoppers may like the true aniiques wtrile younger shoppers may
like more of the re-purposed items such as jeu,elry made from vintage spoons.
There will be something for everyone!
I plan on marketing and using the money in the Seattle/Poftland market as vlell as
Spokane, Canada and Ceniral Washington area including Wenatchee, Moses Lake
and Tri-Cities to name a few. lwill be using the funds in various media areas such
as online marketing to include some of the following channels:
. Website Marketing
. Search Engine Optimization
. Pay-Per-Click Advertisin g
. Content Marketing
. Email Marketing
. Social Media Marketing
. Mobile Marketing
. Mdeo Marketing
digital media, photography, video streaming, radio, television and print advertising
such as magalnes, signage, banners, fliers, and save the date cards. lf approved
my budget also outlines using the funds for epenses such as insurance, facility
rental, and display items for the show.
2500 chaiacter linit
List of lntended Use of Funds*
Radio Marketing
Print Marketing
Online Marketing (see above list)
TV Marketing
Direct Mail
Facility Rentals
Website
2l Prolections of lncreased Tourism
Please provide the following estimates of how any money received will result in increases in the number of people
traveling for business or pleasure on a trip:
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside oftheir place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1_.*Prolectlon
Response 2.1
*hvrrlence
Response 2.2
Projection *
Response 2.2:*Evtdence
Response 2.3:..*Prolectron
Response 2.3:*tvrdence
Application Questions: Part 2
1. Away fromtheir place of residence or business and staying overnight in paid acconrndalions;
I estimate that more lhan 47o/. of my attendees will be tourists coming from more
than 50 miles away and that 10% of them will stay in overnight paid
accommodations. Having the funds to advertise my show has helped draw those
that are 50 miles or further from Ellensburg. lf I receive funding this year, I
anticipate a 3-5% increase to my attendees that live the 50 miles or further. Based
on the options of my market I have connected with many online groups and like
events that lwill be using the funds to furlher those relations and other advertising
focused in those areas.
2500 characler linit
Based on my surveyfrom my most recent show, 163 attendees responded; 47%
were from 50 miles or more and 10% of those stayed in paid accommodations. My
attendees range from age 20 and under to 60 plus with the majority being female.
A lot of them heard of the show through Facebook and advertising in their areas
through olher media such as: television, ne\/spaper and magalne ads.
2500 character linii
2.To a place fifty niles or nore away fromtheir $ace of residence or business for ihe day o staying overnight;
47% of attendees \ /ere from 50 miles or more but of these, 33% came for the day
or stayed in other accommodations. Again, based on the survey results, most
heard about the show by the advertising which luas able to do through this
application process and funding.
Moving to 2020, lwill be using digital media and partnerships to increase the
number of these attendees hopefully made possible by the grant funding source. I
will provide lp code findings through a creative giveavmy at the entry of my show
and online to gather wirere the attendees are residing from. This in turn will help
with determining the place in which ldrewshoppers from. lwill also use specific
URL's in my advertising so I can track location.
2500 character linit
Please see evidence in 2:1 as the information is the same-
2500 character liirit
3. or fromanother country or state outside of their place of residence or business.
It has been helpful reviewing the results of my survey. I have learned lhat less than
'1 % of those surveyed are coming from out of State or Country. Although I haven't
been able to attract more than 1o/o, I am continuing to grow my event by the funding
received. I am hoping that with my digital presence and the new partnership that I
can increase this particular attendee. lwill dedicate a percentage of my adveriising
to draw more from out of State or Country in order to show the increase of this
tourist.
2500 character linit
At this time, I have no evidence of this particular area as my survey shours a result
of less than 1% of my atiendees that provided such information. lWll adjust my
marketing areas trying to improve this percentage for 2020
2500 character linit
3lMeasuring Results
What tools will you use to measure your event's impacl on tourism? Please be specific and provide examples. lnclude the
following information:
A. ls your projecVevent year-round or is it seasonal or date-specific? Go to definitions of terms.
B. What strategies will you employ to assure you are attracting tourists from at least 50 miles auay?
C. What strategies will you use to assist in marketing all of Kittitas County as a tourist destination with your
event/project funding requesi?
Response 3:
Measuring Results*
Response 3 A:
Measuring Results*
Response 3 B:
Measuring Results*
Response 3 C:
Measuring Results*
Application Questions: Part 3
!{f,nt tods will you use to reasure your event's inpact on tourisn? Flease be specific and provide dxanples.
Various suryeys are conducted io help measure the impact of tourism. Each show
has conducted surveys capturing information such as: wtrere shoppers come from,
is this their first time to Ellensburg, did they stay the night and what are they doing
while in tovrm. Vendors are surveyed on how many stay the night, what type of
lodging and how many nights are stayed. Partnering with the Chamber of
Commerce to send an electronic survey to all the follor,rrers of the tourism
campaigns; tracking if ihey came to the event, did they stay the night, if so where
and what did they do while in the area. Social media surveys are conducted
collecting data on where people travel from, did they stay the night and what did
they do while in towr.
25S character linit
A. b yo.r prcjecVevent year-rdlnd or ls it seasonal or date.specific?
C Year Round C Seasonal 6; Date Specific
Yotlr sdection here shouh be supported by the dates you provided above, in the Rciect or E/ent lnforratiotr sectiori.
B. Wrat strategles willyou enfloy to assure you are attracltng tcnrists fronrat least 50 nils away?
Ellensburg's centralized location in Washington encourages visitors to travel from
all corners of the state. Target marketing will assure I am attracting iourists from at
least 50 miles ariwy. Marketing advertising money will be used in the
Seattle/Portland market as u/ell as Canada and Central Washington area including
Wenatchee, Moses Lake and Tri-Cities to name a few. Not only do shoppers come
from all over, but vendors do as rirell, with places like Sandpoint lD., Hermiston,
OR., Waterville, Moses Lake, Puyallup, Edmonds, Spokane and more. These
vendors all have their oun following of {ans wtrich will travel to catch them at their
nex show.
25S character linit
C. W]at strategies w ill you use lo assist in norketing all of ldttitas &unty as a tourist destination w ith your
evenVpnoject f unding requ6t?
Marketing is the key strategy to promoting the entire County. Junk{iquen's u/ebsite
and social media will like and share the tourism campaigns of Ellensburg, Cle Elum
and the entire County. There are links to accommodation locations, dining and
events county-vr,ide on the Junk-tiquen ra,ebsite. lwill cross promote by partnering
with fellowevents.
2500 character linit
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Collaboration *Although I am an individual putting on an event I have many partners that I plan to
work with throughout the year, such as:
Kittitas County Chamber of Commerce - member related promotions such as
weekly bulletin, business after hours, networking activities, etc.
Huffman Farms - possible display area during her event ihroughout October in
return I provide space for her during my event. Promotion of her event on social
media.
Thorp Fruit & Antique Mall - fliers and cross promotions
Roses and Rust - fliers and cross promotions
Functional Junk Salvage - fliers and cross promotions
Cross promotions are visible on my rirebsite, reflecting added value spent in the
communities throughout the entire Kittitas County. Example: accommodations
listing, dining options, links to dorrwrtor,rn associations, etc.
2500 character linit
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*The plans to allowthis event to become self-sustaining are continuing to investing
profits back into future shoun, evaluating vendor and gate fees and adjusting
urhere needed to offset e&enses and continued collaboration with other events
and activities for cross promoting. With both shovw now being over 4 years, I am
looking ahead and evaluating vrays to become self-sustaining. lam also evaluating
r,rays of cosl recovery for future, in the event current facilities become out of
budget with the continued rate increases or decline in facility upkeep prevents the
usage.
2500 character linit
Application Questions: Parl 4
6l Additional Information
Provide any additional information which will assist the Lodging TaxAdvisory Committee in evaluating your
project and its benefit to tourism.
Additional lnformation The fall show has not yet been held for 20'19 so the numbers in the budget for
2019 are not finalized numbers. The atlendance used in calculations are an
estimate of what is aniicipated for the fall 2019 show.
Junktiquen in the Burg is gaining a large following of both shoppers and vendors
Vendors spaces are maxed out with a uaiting list and the number of shoppers
continues to grow
f.,lational magalne, Flea Market Gardens, named the showas one of readers'top
choice vintage shovris to attend. ln 2017, Junk-tiquen in the Burg vtas named one of
the 12 top vintage markets in the United States as a must attend show by National
magalne, Flea Market Decor'.
Receiving this grant will allow me to build on this and continue to advertise to
markets outside ofthe County and State, drawing more shoppers and vendors
from out of the area. More out of State and Country shoppers will increase the
likelihood of overnight stays and all shoppers and vendors will increase ancillary
spending in the County as vr,ell as enhance the quality of the show for our county
residence.
2500 character linit
Supporting Documents Yar nay u$oad any suppodlng docurenls such as graphs, inages, diagrane, narketing naterials, etc.
Flea Market Decor award.pdf 738.88K8
Event Photos and comments.pdf 1.08M8
You are allored to subnit up to 3 single page (LE Lefter) docunents in JFG, FS or llFFfornat
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Fbs your event received Lodging Tax funds in previous years?
(. No, this event/project has noi previously received Lodging Tax Funding.
C Yes, 1 year previous
f Yes,2 years previous
G Yes, 3 or more years previous
How many participants and spectators attended last year's actiMty andior will attend
this year?
Prior Year*
3,657
Projected *
3,900
How many days did/willyour event occur?
Prior Year*
2
Projected *
2
How many paid overnight stays were and/or will be booked as a result of your
project/event?
Prior Year*
235
Paid Overnights' Data Support
Erylain how ihe room nights data above {rom the prior year rlras collected and how the projection for the neX year is
derived. (For example, if there r,ws a survey conducted for the prior year, explain the methodology. For the projections,
what are they based upon and how is that basis justified?)
Projected *
255
Survey results collected were used to formulate the below calculations. Thirty
percent of vendors stayed and u,ould stay 2 nights per show. Ten percent of
shoppers stayed. There vrcre 1 ,407 spring shoppers and I am using 2,1 00
projected for fall shoppers for a total of 3,507 shoppers. Calculations used for
shoppers reflects double occupancy. ADR rate provided by STR report from Kittitas
County Chamber of Commerce.
Vendors Lodging lncome: $7,304.40
50 x30% =15x2 = 30 rooms
30 rooms x2 shous = 60 rooms
60 rooms x$121.74lroom = $7,304.40
Shoppers Lodging lncome: $21,304.50
3,507 x 10% = 350 / 2 (double occupancy) = 175 rooms
175 rooms x$121.74lroom = $21,304.50
Total lodging room count = 235 rooms
Total lodging income = $28,608.90
2500 character linit.
h addition to field above, yor nzy upbad the evidence to support the pio years' rocxr/night infomation.
Yat nuy upload up to three single pagas (LE Letter), of inforn€tim. lf you a single nulti-page docunent, mly the first
three pages will be considered. lhe fdloruing fornats, will be accepted: JFq FFor TIFF
Prior Year Paid
Overnight's Stay
Response *
Prior Year Paid
Overnight Stay Data
Application Questions: Part 5
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, wtry not? lf yes, please
list ihe funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts wtrich have not yel been secured will be listed separately, in the field(s) directly below.
Finally, what changes vlould occur if the project couldn't be funded?
Other Funding *
_.*Eplanatron
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please complete budget for this projectlproposal. If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, ependitures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contract itemilng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before ihis form is submilted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Does your organization have, or have you apdied for funding franother sor.rrces?
CYes GNo
lf not, why not?
No other funding
Junk{iquen in the Burg has not applied for any grant funding from other sources.
Many volunteer hours will go into the shouo, resulting in an estimate total hours of
'1 ,081 hours @ $23.56 per hour as referenced by the application. Because I am not
a registered nonprofit, I do not qualify for many grants available
2500 character linit
\Aftal changes would occur if lhe prclect couldn't be funded?
lf funding is cut due to preference, lwill need to evaluate location, size of event and
marketing costs. The grant tremendously helps to continue the consisient
marketing drawing more people from out of the area to the show and our county. lf
funding raere to be reduced, lwill then evaluate the options on r,rylrat can still be
afford.
2500 character linit.
729.90
/o
Ihis fidd will auto fillwith the correct percentage based on your input io budget section bdow
For any clained inkjnd conlributions valued at $500 or rore and relaled to nurkeling/advertising, you nust subn it
verifying docunentation which assures the cmtribution will be provided.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
2020
Past Actual 3
$ 7,500.00
Past Actual 2
$ 9,695.00
Past Actual 1
$ 4,1 1 7.00
Projected
$ 4,315.00LTAC Grant
Funding
All Other Revenues
I n-Kind Contributions (except volunteerism)
Account Name
Vendor & Gate
Souvenirs
Account Name
Equipment
Revenue Totals
Expenses
Account Name
Rentals
Advertising
Supplies
Entertainment
Vendor
Hauling
Website
Travel
Accounting
Postage
Storage
Staffing
Souvenirs
Security
lnsurance
Dues
Past Actual 3
$ 29935.00
$ 1375.00
Past Actual 3
$ 800.00
Past Actual 3
$ 39610.00
Past Actual 2
$ 29255.00
$ 725.00
Past Actual 2
$ 1250.00
Past Actual 2
$ 40925.00
Past Actual '1
$ 27430.00
$ 1300.00
Past Actual 1
$ 1250.00
Past Actual 1
1,070
Past Actual 1
$ 34097.00
Projected
$ 28645.00
$ '1600.00
Projected
$ 1250.00
Projected
1,081
Projected
$ 61278.36
327.81K8
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 884 991
Evidence of Volunteer Flease upload a single file which offers evidence in suppo.t of the projected volunteer hcurs.
Contributions* ln Kind hours 2020 application.pdf
Calculated Value of
Projected Volunteer
Time
$ 2s,468.36
Past Actual 3
$ 4597.00
$ 1s500.00
$ 2500.00
$ 800.00
$ 450.00
$ 450.00
$ 180.00
$ 2098.00
$ 300.00
$ 232.00
$ 1080.00
$ 0.00
$ 1704.00
$ 350.00
$ 180.00
$ 200.00
Past Actual 2
$ 4715.00
$ 12250.00
$ 1850.00
$ 800.00
$ 250.00
$ 500.00
$ 200.00
$ 1744.00
$ s00.00
$ 247.O0
$ 810.00
$ o.oo
$ 975.00
$ 350.00
$ 180.00
$ 200.00
Past Actual 1
$ 4860.00
$ 5824.00
$ 2350.00
$ 1000.00
$ 450.00
$ 800.00
$ 275.00
$ 2640.00
$ 375.00
$ 425.00
$ 1320.00
$ o.oo
$ 1200.00
$ 500.00
$ 180.00
$ 200.00
Projected
$ 7410.00
$ 16500.00
$ 4175.00
$ 1200.00
$ 540.00
$ 1000.00
$ 2280.00
$ 3000.00
$ 5oo.oo
$ 550.00
$ 1320.00
$ 1700.00
$ 2000.00
$ 600.00
$ 180.00
$ 200.00
Past Actual 3
$ 28621.00
Past Actual 2
$ 25371.00
Past Actual 1
$ 22399.00
Projected
$ 43155.00Expense Totals
Profit & Loss
Application Certification
The applicant here certifies and affirms: 1. That it does not noq nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethniciiy, sex, religion, military status, sexlal
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laus and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
t*1!lIW!
Name*
Applicant's Title*
Becky J Sherley
Curator
Past Actual 3
$ 10989.00
Past Actual 2
$ 15554.00
Past Actual 1
$ 1 1698.00
Projected
$ 18123.36
Required me to upload proof of organization status to submit, however I am an individual. I went to
apply last year and was told I can just do it for the day of the event as I did not need full year.
Upcyctas:215 1o reinvc:rt old findl
Junk-tiquen in the Burg
named one of
Flea Market D6cor's 2017
Must Attend Shows!
Flea Market D6cor is a magazine sold on
newsstands across the Country, Apple
Newsstand, Google Pay and Kindle.
Check out the online version on the
Junk-tiquen in the Burg website @
www. iu n k-tiq uen inth ebu rg.com
Summer
o,rornolonliqu€ ilsms givi^gmethc'dme iunklrquen'
WLisre locoted in lh€ hean ot Wdshrnglon 516l€ in.
beoutitul lsrm valtey We dr6w shoppe's and vendors toB
vi
FLEA
ACROSS'
WHEn€: Klti16s V6Uey Event Conror, IttensburO washmgron
WfilT YoU'LL L0VE; Fo.6 cursled mix ot anriquesand
upcyclod l!nk, look no luilh€. "We vegol rustic,shabby
chic,Weslern-you name il,'says 8e(ty Shad€y show
toundei "Ws have vinlaqe finds,lpcycled il6ms, ooriquos.
lurniture, lewelrr alothing 6igns dnd mote. I took the
ionkin' people who like moto tuslic or uprycled il€msnnd
combined lhem wlh lhe anlique lhoppers who lke ilre
I
I
t
I
I
llllilli$i]
FIea kets in the s
Clrtrk orrt our grrirlc lo llv' lrcsl lrrusl-alftrnrl slrtnvs frrr. your [r.casrrrl
Iturrlirtg Ihis .ttar:
"9.q&:Wt!Wpw
Photos: Flea Market D6cor
July - August 2017 Magazine F0R M0RE; iunhrlquontrilheou's com
WllEll: oc!obet 28
I
I a Market D6cor
\\r'll \rvkrl I
.2 f
S-----::!- -
t--=:t-.--.1*a,' .- " 'i '"'-'''l'\,$ s
t]"t8 4:q.t 'X '
t,:
, =.\
Above: Line to get in
Left: Happy Shoppers
Other Photos: Booths at
show
Show Comments
"Love it!
"This is aweseome!"
"Great Event"
"More of these PLEASE'
"Can't wait until the next one"
"l love coming to Ellensburg"
FB Conversations
"Let's meet up for a girls weekend"
"Grab a u-haul and let's head to the
Burg"
''. 1": ,t
dttt,rl((
Junk-tiquen in the Burg In-Kind hours
Where needed # People Hours Total x$Zg.SA/nr
Logistics
Travel
Advertising
Vendors
Set up
Gate-opening
Gate
Carry/Parking Crew
Clean Up
7
L
2
L
8
4
3
10
8
260
184
36
57
24
8
8
18
10
260
184
72
57
792
32
24
180
80
6t2s.6
4335.04
7696.32
L342.92
4523.52
7s3.92
565.44
4240.8
1884.8
Total 1081 s25,468.35
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller lhan% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisine and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisine:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at !OO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at tOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisins
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at I0O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisine:
L. Online advertising and promotion may be reimbursed at L00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
L. Direct mail advertising may be reimbursed at IO0% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 700% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractorthat the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atLOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at L00% of the cost, including any production costs, ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine
1'. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at L1O% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at LlO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 3oo/o of
the total cost, including any production costs.
G. Operation Reimbursement:
1,. Operation costs may be reimbursed I0O% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list, lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOOo/o of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees