HomeMy WebLinkAboutExecuted Amendment No. 1 LT 2023-010-Heritage Club Roslyn Ronald Cle ElumBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF'WASHINGTON
RESOLUTION
No.2023- i 5 9
A RESOLUTION ADOPTING THE DISTRIBUTION OF THE 2023 TOURISM.
RELATED, SMALL-SCALE MUNICIPALITY-OWNED CAPITAL PROJECTS GRANT
FUNDS
WHEREAS: Kittitas County entered into a Services Agreement, effective January l,2023,with
the Heritage Club Roslyn Ronald Cle Elum ("Contractor"), for the Cultural
Tourism Outreach ("Event"); and
WHEREAS: The County and Contractor desire to modify Exhibit "A", Event Dates, by
Amendment No. l, to include October 2,2023, to their schedule of events.
NOW' THEREFORE BE IT RESOLVED: That Kittitas County Board of Commissioners, in
the best interest of the public, does hereby authorize Amendment No. I to the LT-
2023-010-Heritage Club Roslyn Ronald Cle Elum Service Agreement to include
October 2,2023.
ADOPTEDthis l3f''or &F@ahr'4zozz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
an
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Commissioner
Iie Clerk of the Board
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Amendment No.1to Contract LT-2023-010-Heritage Club Roslyn Ronald Cle Elum
Between the Heritage Club Roslyn Ronald Cle Elum and Kittitas County
Januarv 1,2023- December }Lst,2023
The Contract LT-2023-010-Heritage Club Roslyn Ronald Cle Elum between Heritage Club Roslyn
Ronald Cle Elum and Kittitas County is herebyamended to update Exhibit A, "Event Dates" to
add the following:
October 2, 2023 , for a visit from Croatian Ambassador to the US, Pjer Simunovic, the General
Consul from Los Angeles, Renee Pea, and the Honorary Consul of Croatia Seattle, Frank
Brozovich, to tour Roslyn's Historic Cemeteries. A program open to the public will be held at
the Roslyn Cemetery Kiosk prior to their tour that day.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
o Print Advertising
o Television/RadioAdvertising
o Digital Marketing/Online Advertising
o Direct Mail
o Print Materials (Flyers/Posters/Programs/Brochures)
o Signage
o Talent Fees/Speakers
o Equipment Rentals
o OperationalReimbursement
lN WITNESS WHEREOF, the parties have executed this Agreement this -[10ry ofW2023.
CONTRACTOR APPROVED
KITTIT Nry,WASHINGTON
Signature of Signatory Cory Wright, Chairman
Contract Lf -2023-010-Heritage Club Rostyn Ronatd Cte Etum Amendment No. j_
Page 1
Allotherterms and conditions of the agreement remain in fullforce and effect.
(Date
ItLo;'tYu Rd-cLr"l.S
Print Name of Signatory
ATTEST:
Contractor Address:
Cle V l,,.,ttr-,u'Q
L7-
[4rut.l M ntrr
ith, Vice-Chairman
Laura Osiadacz, Commissioner
Ju lie Kjorsvik, Clerk of the Board
County's Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
t
Project Contact:Project Contact:
Maria Adams, President
Name
"iTitle
Contract LT-2023-01O-Heritage Club Roslyn Ronatd Cte Etum Amendment No.1
Page 2
SEAL
)(
7
oun t)'
LT.2O23-O1O-HERITAGE CLUB ROSLYN RONALD CLE ELUM
2023 LODGING TAX SERVICES AGREEMENT
BETWEEN KTTTITAS COUNTY AND ROSTYN RONALD CLE ETUM HERITAGE CLUB
This Contract, effective January !, 2023 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of washington, and the RosLyN RoNALD CLE ELUM
HERITAGE CLUB (,,Contractor,,), for the cULTURAL ToURISM oUTREACH (,,Event,,).
wHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFoRE, in consideration of the terms and conditions contained herein, orattached and incorporated and made a part hereof, the county and the contractor mutually agree
as follows:
Section t. Score of Work.
contractor shall provide the services and staff described in its Application for lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit ,.A,,
which is attached hereto and incorporated herein by this reference.
Except as otherwise specifically provided in this Agreement, Contractor shall furnish thefollowing as required to perform the services, described in paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to befurnished, together with all other obligations performed, or required to be performed, bycontractor under this Agreement are collectively referred to herein as ,,Services.,,
Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference_
Section & Pavment.
As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay contractor the sum of twenty thousand dollars (520,000.00) (Kittitas Co.
lodging tax funding).
Additional payment terms: The county will make payment to the contractor only on areimbursement basis, as receipts/invoices for any items including marketin g and/or
advertising are submitted to the County, not to exceed the sum of twenty thousand dollars(520,000'00) (Kittitas co lodging tax funding). Funding amount and who funded. tf multiple
funding sources, say how muh came from who).
Services/Expenses that are reimbursed must be dated during the current year and final dateto submit reimbursements requests is January Lo,2ozr after this date funds lapse.
Requests for reimbursements must be submitted to:
Kittitas County Auditor
a.
b
c.
a
b
c.
d
2023 County Lodging Tax Funding Agreement Page 7
LT-2023-O10-HERITAGE CLUB ROSLYN RONALD CLE ELUM
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
auditorsaccountinq@co.kittitAs,wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
. Print Advertising
. Television/Radio Advertising
. Digital Marketing/Online Advertising
' Direct Mail
r Print Materials (Flyers/Posters/Progra ms/8roch ures
r Signage
r Talent Fees/Speakers
r Facility Rentals
I Equipment Rentals
r Operational Reim bursement
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
l" Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. ThetrainingmaybefoundonlineattheKittitasCountyAuditor'swebsiteatthe
fol lowing address: http://www.co. kittitas.wa.us/a uditor/defa u lt.aspx
Section 3. Performance bv Contractor
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
2023 County Lodging Tox Fundlng Agreement Page 2
c.
LT-2023-O1O-HERITAGE CLUB ROSLYN RONALD CLE ELUM
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term ofthis Agreement.
The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
d
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
ABreement, notwithstanding the County's knowledge of defective or non-complying
performance,orthesubstantialityoreaseofdiscoveringthesame. Contractorshall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (5) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for thisa
2023 County LodgingTax Funding Agreement Poge 3
LT.2O23-O1O-HERITAGE CLUB ROSLYN RONALD CLE ELUM
Agreement;
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default underthis Agreement by Contractor
Section 5" Compliance with Public Becordg Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
€" Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
2O23 County Lodging Tax Funding Agreement Page 4
LT-2023-O1O-HERITAGE CLUB ROSLYN RONALD CLE ELUM
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portionoftheServicesnotyetperformed,whetherornotContractorisinbreachordefault. Upon
receiving such notice of termination, Contractorshall, except as otherwise directed bythe County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered bythe Contractor, if any, as of
the date of the notice of terminailon.
Section 9, Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c, Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
2O23 County Lodging Tox Funding Agreement Poge 5
LT-2023-O1O-HERITAGE CLUB ROSLYN RONALD CLE ELUM
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
C. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
appltcations whtch can be given etfect wrthout the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
i. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration. anv other asencv of the L,nited States Government. o!' anv asencv of thp
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the otherwithin 24 hours of the receipt of
natira nf tho nrar{irtin^ nf an., af +ha ahnvo ^??tttt^^.6. Tn iho awtan+ farcihl6 r.,i+hin +ha
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2023 County Lodging Tax Funding Agreement Poge 6
KITTITAS COUNTY
BOARD
LT-2023-O10-HERITAGE CLUB ROSLYN RONALD CLE ELUM
CONTRACTORIONERS
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)Vgr- a
IAddressl
,lntttr,
Y 'r"il
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Boarderk
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theof
Deputy Prosecuting Attorney
2O23 County Lodging Tox Funding Agreement Page 7
9129122, 10t49 AM LTAC Clerk Review Erhibit'S
CLTAC: Clerk Application Review
Current Year Grant
Application
Workshop*
Organization
Address *
Upload Proof of
Organization Status*
Street Address
PO Box 916
Address Line 2
City
Cle Elum
Postal / Zip Code
98922
IRS Determination Letter.pdf
Acceptable file formats include: JPG, PDF or TIFF
Did you altend the Grant Application Workshop for the current year hosted by the Kittitas Counly Chamber of
Commerce?
Yes
No
Clerk Verification *Please conflrm whether the applicant attended the workshop or not.
No
Organ ization I nformation
Name of Roslyn Ronald Cle Elum Heritage Club
Organization *
Organization is a:* Business
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted)
State / Province / Region
WA
Country
United States
64KB
Project Contact Information
First Name*Maria
lf-app-16-03.co.kittilas.wa.us/Forms/formlsubmission/history/77854/85641?hideHeader=true 1t17
9129122, 10:49 AM LTAC Clelk Review
Last Name*Adams
Phone Number* 206-755-3525
- .,*Emalt mo nroe_ada ms@comcast. net
Project or Event lnformation
ProjecVEvent Name* Roslyn Ronald Cle Elum Heritage Club Cultural Tourism Outreach
Service Categories Check all categories that apply to this apptication
Tourism promotion/marketing
Operation of a special event designed to attract tourists
Operation of a tourism related facility
Other
Event Dates
Please provide any speciftc dates, or range of dates, on which your event or project will be held. you may add as many
dates or date ranges as necessary.
Event Dates
Start Dates *
2t8t2023
4112t2A23
5113t2023
5t26t2423
6t14t2023
7n5t2423
8t9t2023
9t2t2023
10t11t2023
11t8t2023
End Dates
218t2023
4n2na23
5t13t2023
5129t2023
6114t2023
7115t2023
819t2023
913t2023
10111t2023
111812023
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ProjecUEvent
Location *
New or Ongoing
ProjecUEvent?*
Amount of Funding
Requested*
LTAC Clerk Review
Roslyn, Ronald & Cle Elum
Ongoing ProjecUEvent (More than four years in existence)
New ProjecUEvent (Four or fewer years in existence)
$ 20000.00
lfyou selected 'Ongoing ProjecUEvenf'above this amount may not exceed'10o/o ofthe iotal expense budget of
this project.
Funding Request Max 32,550
Tourism Seasons*From the list below what season will your project enhance tourism? Select any which apply
Year-round (January - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - Sepiember)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event,
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Response 1:
ProjecUEvent
Description *
LTAC Clerk Review
The Roslyn Ronald cle Elum Heritage club's project is to continue to increase
awareness of our unique history and local heritage sites. we plan to do this
through marketing and collaboration using events, signage, printed materials,
digital marketing, video, and advertising. our focus utilizes the idea of cultural
Tourism or Heritage Tourism to link together the cultural assets and treasures
located in Roslyn, Ronald, cle Elum & south cle Elum. These sites include: the
coalMines Trailwhich physically links cle Elum, Roslyn & Ronatd, the Telephone
Museum and Carpenter House Museum in Cle Elum, and in Roslyn the Coal
Miner's Memorial, Roslyn Museum, and Roslyn's Historic Cemeteries.
The National Trust for Historic Preservation defines Heritage Tourism as traveling
to experience the places, artifacts, and activiiies that authentically represent the
stories and people of the past and present. cultural rourism not only brings in
revenue it also raises awareness and celebrates the distinct culture of our
community.
Our Mission Statement provides guidance to our project:
"To preserve and maintain the coal Miners' Memorial and give voice to the proper
and rightful protection and preservation of our historic cemeteries.,'
We oversee and maintain the Roslyn Cemetery as well as the Coal Miners'
Memorialwhich is prominently located in downtown Roslyn. We plan to use
signage to direct visitors to explore the coal Miners' Memorial, Roslyn's Historic
cemeteries, the Roslyn Museum, and the coal Mines'Trail which links to sites in
cle Elum and Ronald. currently there is a limited amount of signage and what
does exist is in disrepair.
"To preserve, memorialize and communicate our community's rich ethnic and
cultural history to citizens and visitors."
With the influx of visitors and new community members we can create an
experience forthem to learn and participate in the unique cultural heritage of our
area.
"To employ cultural activities that honor and celebrate our community's heritage,"
we host several culiural events throughout the year including guest speakers that
share stories pertaining to the history of our area.
A yearlong advertising campaign will take advantage of the tourists that already
come to our area as well as expanding our reach outside of Kittitas county to
aitract more visitors, building upon what assets and events we already have.
our video provides more background on what we currenily do and have done this
past
2500 character limit
lFapp-16-03.co.kittitas.wa.us/Forms/fonn/submission/history/77654/85641?hideHoader=true 4t17
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Video Link Ploase provide us link to a brief video summary of you organization's evenUproject. You MUST be present at the
Q&A meeting to qualify for funding.
https://youtu. beA/D5y IOQ Rpis
List of lntended Use of Funds *
Print Advertising
TelevisioniRadio Advertisin g
Digital Marketing/Online Advertising
Direct Mail
Pri nt Material s (Flye rs/Poste rs/Prog rams/B rochu res
Signage
Talent Fees/Speakers
Facility Rentals ''
Equipment Rentals
Operationa I Reimbu rsement
2l Supporting Kittitas County as a tourism destination.
'1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for ihe day or staying overnight;
3. or from another country ol state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
lf-app-16-03.co.kittitas.wa,us/Forms/formisubmission/historyl77854/85641?hideHeader=true 5117
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Response 2.1 *
LTAC Clefk Review
Why would tourists lravel to Kittitas County to a0end your evenUactivity/facility?
cultural tourism helps preserve and promote the unique cultural aspects of a
place, preventing them from being forgotten or forever lost. li helps preserve our
local culture while allowing our communities to emphasize the uniqueness and to
differentiate it from other locations. We think this is one of the reasons people are
so attracted to Roslyn and its' "funkiness".
We have the means of attracting visitors through our cultural sites and events. The
Roslyn cemetery and coal Miners' Memorial provide the community and visitors
an opportunity to rediscover the achievements and hardships of our ancestors.
They provide a connection to our past. Visiting our areas' unique treasures and
participating in fun, enriching, cultural events create admiration and community
pride. We already possess all these aspects; our goal is to communicate to a
broader audience and capture the attention of visitors that already flock to our
area. LTAC funding will assist with this goal.
2500 character limit
lFapp-16-03.co.kittitas.wa.us/Forms/form/submissionlhistory/77654/85641?hideHeader=true Bl17
9129t22, 1049 AM
Response 2,2 *
LTAC Clerk Review
Describe the prior success of your evenVactivity/facilily in atlraction tourisls.
The largest cultural celebraiion we hold is the Croatian Picnic which is held the 3rd
Saturday in July. No need to be Ci-oatian, many people enjoy becoming Croatian
for the day by adding an "itch" to their last name, This is a celebration of the
largest cultural group that immigrated to our area to work in the coal mines, This is
a family friendly event that attracts people from all over the country and even the
world This year we saw record attendance with 610 people (usually we have
between 350-400, in 2A21 we had an estimated 500).
Our annual Roslyn Cemetery Clean Up day saw a decline in participation in
comparison lo2O21 due to inclement weather. Despite the rain we still had 80
people helping, 18% from out of Kittitas County, and 28 didn't have family
members buried in the Roslyn Cemelery.
Memorial Day weekend also had unseasonably cold and wet weather so our
hospitality area which is usually hopping with activity only gathered 21 visitors
signing our guesi book, Security cameras are in use at our Kiosk and we are able
to retrieve repofls that provide data on how many people, animals, and vehicles
trigger the cameras. From January 1 ,2022 through September 21,2A22lhere
were 2,050 vrsitor groups that entered the kiosk We also know that we are only
capturing data on peopie that actually visit the kiosk The number of peoole that
visit the Cemetery but don't stop at the kiosk aren't tracked.
The meetings we held during the past year had an average of 35 attendees with a
hand full of people attending our meetings virtually. Our guest speakers included a
wide range of topics and speakers including an Eagle Scout that conducted his
project at one of Roslyn's Historic Cemeteries an update of projects in Roslyn
including a partnership with the Yakama Nation, a demonstration on CWU's digital
archives and special collections, and Seattle Archivist Ryan Donaldson, sharing
his journey to find out more about his African American ancestors that came to
Roslyn to mine coal in the late 1880's and 1890's. lf the speaker was amenable,
- -l----r lt--
speaker Fred Krueger has rock star star status as a former teacher at CER High
School for 30 years+. Our Facebook post of him had a reach of 4,508 and the
video of his presentation has 475 views so far on our YouTube channel.
2500 character limit
Application Questions: Part 2
3l lmpact
lf-app-16-03.co.kittitas.wa.us/Forms/form/subm ission/history/77654/85641 ?hideHeader=true 7t17
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Response 3:
Measuring Results*
LTAC Clerk Review
Describe how you wtll promote your evenVactivity/facility to attract tourisls.
we have 229 members and including our past donors and interested parties our
mailing list is double that with atmost 500 househoids with 33% maited out of
county and 20o/o out of state. Our email list is more extensive with an additional
150 people. we snail mail a year-end newsletter that includes a calendar of
events for the upcoming year.
we also increased our presence on social media. our reach on Facebook this
past year was at 12,000 with 332 page visits. A good start but there is room for
improvement. As a member of the Kittitas county chamber of commerce we are
beginning to utilize their resources to assist us with sharing and advertising.
we created a YouTube channel to house any videos related to our events and
activities. our two guest speakers that allowed us to share their presentations
garnered 475 and 77 views. Videos about the Roslyn cemetery housed on our
YouTube channel have a combined 1329 views from our 7 published videos.
our area already sees a large number of tourists. we want to increase awareness
of our unique local history and heritage sites. To do this we plan on utilizing
signage, printed materials such as brochures, and advertising through social
media, print media, and video.
2500 characler limit
Application Questions, Part 3
4l Gollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
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4.1 Collaboraiion *
LTAC Clerk Review
This year we joined the Kittitas County Chamber of Commerce and increased our
presence with CAMAH (Cascade Association of Museums, Arts & History) with the
intent of broadening our partnerships and collaborations throughout Kittitas
County.
We partner and collaborate with over 40 businesses and organizations. Most of
these partnerships and collaborations have happened by meeting in person with
the organizer or business owner. Our group of volunteers have a broad reach and
are deeply involved with our community which allows us to establish long lasting
relationships.
We are fortunate to have a strong partnership with Central Washington
University's Department of Anthropology & Museum Studies and their Department
of Special Collections and Digital Archives. Since 2017, we have utilized students
and faculty to assist us with Ground Penetrating Radar and GIS mapplng ln
Roslyn's Historic Cemeteries. This partnership has continued to strengthen the
past 2 years with the use of student interns to assist with archival and online
research for inclusion on our interactive digital kiosk located at the Roslyn
Cemetery. Students created a visitor survey to be conducted this fall at the Roslyn
Cemetery providing us with more in-depth data to assist them with creating an
interpretive plan for us. This summer and fall students and faculty are conducting
Oral History interviews with long standing members of our eommunity to capture
their stories before they are no longer with us The Roslyn Downtown Association
has provided use of their Creative Center, a beautiful and useful space to conduct
these interviews,
Networking has increased our reach to organizations outside of Kittitas County.
lnvolvement with the Roslyn Cemetery has also provided us with the unique
opportunity to network, collaborate and partner with several organizations located
outside Kittitas County.
Virtual meetings since 2020 have provided avenues of being included in meetings
and collaborations with the Black Heritage Society of Washington, Newcastle
Cemetery & HistoricalSociety, King County Historic Preservation Landmarks
Commrssion, Museum of History & lndustry, the Association of King County
Historical Organizations, Black Diamond Historical Society, and the Olympia
Genealogical Society. We anticipate these collaborations will continue.
Lasi year we began conversations with local lodging partners listed under 4.3 Host
Hotel.
2500 character limit
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4.2 Promoting Local
*tJUSINESS
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
we promote our business partners by including their logos in our advertising,
programs, signs, posters, flyers, and banners, These items are used prior to the
event, during the event and post event. we create a "Thank you" ad after each of
our events to recognize our partners and those businesses that we have
collaborated with.
At the Roslyn cemetery we have a poster displayed year-round that includes our
individual donors as well as our public and corporate partners and sponsors. we
have also encouraged people to utilize businesses with prizes and gifts from those
businesses (i.e. door prizes as a result of the lodging surveys). Banners have also
been hung up for our local sponsors at our events.
2500 characler limit
4.3 Host Hotel*ls there a host hotel for your event or grant proiect? tf yes, list the holel
No
Yes. HotelRoslyn, lron Horse
lnn B&8, Suncadia
:Lodge, Digs Co.
Vacation Rentals.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models,
Future Plans *we have been successful in securing funding from businesses willing to support
our projects, particularly our large events and capital projects. Through data and
matrices, we will be able to gauge and monitor our success in attracting visitors
from outside of Kittitas county. using this data, we wilt approach our partners and
other businesses and organizations and ask for their financial support regarding
advertising and outreach. The Croatian Picnic funds our other free events which
are open to the public including the King coal ceremony, events at the Roslyn
cemetery, and guest speakers. our events that include dinner, dancing and music
are self-sustaining and contribute to our free events. Funds from our events also
help to support our role of maintaining the Roslyn cemetery and coal Miners'
Memorral.
2500 character limii
Application Questions: Part 4
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6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional lnformation Our plan in 2023 is to continue to encourage Cultural Tourism. The visitors are
here. How do we attract their attention to educate and share our unique and
treasured heritage sites and history? And how do we spread the load and get
heads in beds during the less busy times such as during the week? This is
something we will continue to improve and work on in 2023. We will also work on
improving our use of paid lodging and the tracking that goes along with that.
2500 character limit
You may upload any supporting documenls such as graphs, images, diagrams, marketing materials, etc.
Supporting Data pl pdf 150 16KB
Supporting Data p2.pdf 28.69K8
Supporting Data p3.pdf 575.09K8
You are allowed to submit up lo 3 single page (US Letter) documents in JPG, PDF or TIFF format
7l Previous Lodging Tax Grant lnformation
Supporting
Documents
Previous Years
Awarded Lodging Tax
Lirants
Overall Attendance
Past Actual*
1,162
Past Actual *
209
Number of people travelling more than 50 miles for your event?
Has your event received Lodging Tax funds in previous years?
No, this evenUproject has not previously received Lodging Tax Funding
Yes, 1 year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
2,000
Projected *
400
Number of people traveling from outside WA State for your event?
Pasi Actual* Proiected *
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19 30
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
Past Actual* Projected *
39 100
Number of paid lodging room nights resulting from you evenVactivity/facility?
Past Actual*
59
Prior Year Paid
Overnight Stay Data
Past Methodology *
Projected
Methodology *
Projected *
100
ln addition to lield above, you may upload the evidence to support the prior years' room/night information.
Overnight Lodging.pdf 2S.62KB
You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only
the first three pages will be considered, The following formats, will be accepted: JPG, PDF or TIFF
What methodology did you use to calculate lhe 2019 actual numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
lnformal Su rvey (prefe rred)
Structured Estimate
Other
What methodology will you use to calculate the upcoming numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
lnformal Survey (preferred)
Structured Estimate
Other ,
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Methodology
Narrative *
LTAC Clerk Review
Please explain.
The Roslyn Cemetery is our largest draw throughout the year. We are adding both
a digital guest book using a QR code as well as a physical visitor log fo;' people to
fill out when visiting the cemetery. This information assists in capturing a more
accurate account of the number of visitors and where they travel from. We also
ask if they are staying in local paid lodging.
This summer CWU students created a visitor survey to be conducted on site at the
Roslyn Cemetery. This survey will be done in person and will also have a QR code
for completion on a cell phone, The survey will be conducted during Fall quarter
which begins September 21,2022 The survey not only asks where people are
visiting from but their motivation on why they chose to visit the Cemetery. This
information will assist CWU to build an interpretation plan for the Roslyn Cemetery
for our benefit.
At our events such as the Croatian Picnic we wrll continue to offer surveys using
door prizes to entice people to fill them out. We had great success at this year's
picnic lt was so popular that we ran out of forms so next year we plan on printing
more forms, or possibly adding a QR code for online completion. We also
improved our tracking in 2022 using wristbands with sequential numbers to
provide a more accurate count of attendees. We will continue to work on
improving the tracking of attendees, particularly those from out of the area and
capturing lodging nights information.
We have sign in sheets to track visitors at our meetings where guest speakers are
presenting. These sheets ask if they are staying in paid overnight lodging.
2500 character limit
Application Questions: Part 5
8l Fundinq
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below,
Finally, what changes would occur if the project couldn't be funded?
Other Funding *Does your organization have, or have you applied for funding from other sources?
Yes No
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Explanation *
Funding Shortfalls *
Matching Funds
Percentage
Verification of ln-kind
Contributions
LTAC Clerk Review
lf noi, why nol?
we have not applied for grant funding for this project. we receive funding for
advertising from the Roslyn Downtown Association, NKC Tribune Matching Ad
sponsorship Program, and local businesses. we will continue to request support
from these funding sources. we will also explore other sources of funding at the
state and national level through various grant programs.
we are fortunate to have broad support from various groups in the community.
our voiunteer hours shown only include hours for our events in 2022. They do not
include the thousands of volunteer hours spent in the Roslyn cemetery each year
maintaining and improving the grounds as well as working on the various projects
throughout the 27 different cemeteries. The hours spent maintaining the coal
Miners' Memorial are also not included,
2500 character limit
what changes will be made if funding for your request is not available or recommended?
lf we don't receive LTAC funding for 2A23 we will scale back our plans. Advertising
our large-scale events will continue, as will advertising our guest speakers but
expanding our reach outside the county will be limited. Additionat ptanned
signage at the coal Miner's Memorial and Roslyn cemetery may also need to be
scaled back.
2500 character limit,
65.00
This field will auto fillwiih the co.rect percentage based on your input to budget section below
For any claimed in-kind conlributions valued at $500 or more and related to marketing/advertising, you must
submit verifi/ing documenlation which assures the contribution will be provided,
ln Kind Advertising.pdf 31.S5KB
9l Project Budget Overview
Please complete budget for this projecVproposal. lf your agency operates independently of this project apptication it
may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the prolecUproposal if applicable.
For any claimed in-kind contributions valued at $S00 or more and retated to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
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ATTENTION: ln an effort to allow an adequate levelof flexibility for allapplicants, not allfields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Budget Year
Edit if necessary 2020 2021 2022 2023
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name Past Actual 3
$ 0.00Croatian Picnic
Profits
MemorialDay
Weekend Event
Profits
$ o.oo
Labor Day Weekend $ 0.00
Event
)^ L1i^ A r^^-l-iL, .1:^F
Account Name Past Actual 3
$ 0.00NKC Tribune
Matching Funds
Roslyn Downtown
Association
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00 $ 1000.00 $ 2000.00
$ 500.00
Past Actual 1
$ 12,375.00
PastActual 1
$ 4490.95
$ 0.00
$ 0.00
Past Actual 1
$ 2120.00
Projected
$ 20,000.00
Projected
$ 5000.00
$ 500.00
$ 500.00
Projected
$ 3000.00
John L Scott
Donation
$ 0.00 $ 0.00 $ 550.00
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ReMax RealEstate
Jennifer
Basterrachea
The Boeing
Company Volunteer
Matching Fund
Expenses
Print Advertising
Television/Radio Ad
Digital
Marketing/Online
Advertising
Direct Mail
Printed Materials
Signage
Talent
Fees/Speakers
Facility Rentals
Equipment Rentals
$ 0.00
$ 0.00
Past Actual 3
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.oo
$ 0.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 23035.95
PastActual 1
$ 4200.00
$ 0.00
$ 0.00
$ 2000.00
$ 551.40
$ 112.42
$ 1873.72
$ 350.00
$ 1138.52
Projected
$ 91900.00
Prolected
$ 6200.00
$ 1000.00
$ 2000.00
$ 3000.00
$ 950.00
$ 7000.00
$ 4100.00
$ 2000.00
$ 2800.00
LTAC Clerk R€view
$ 500.00 $ 500.00
$ 2000.00 $ 1000.00
Contributions of Volunteer Time
Number of Hours
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Revenue Totals
Past Actual 3
$ 0.00
Past Actual 3 Past Actual 2 Past Actuat 1 prolected
1,437 2,500
Please upload a single file which offers evidence in support of the projecled volunteer hours.
Volunteer Hours.pdf 29/SKB
$ 58,900.00
lf-app-16-03.co.kitlitas.wa.us/Forms/form/submission/history/7?6s4/85641?hideHeader=true 18117
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Operational
Expenses
Expense Totals
Profit & Loss
Gertified by:
Name*
LTAC Clerk Review
$ 3330.07 $ 3500.00
Application Certification
The applicant here certifies and affirms; 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2, That it will abide by all relevant local, state and federal
laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and
understands and will comply with all provisions thereof.
$ 0.00
Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
Maria Adams
$ o.oo
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
Past Actual 1
$ 13556.13
Past Actual 1
$ 9479 82
Projected
$ 32550.00
Prolected
$ 59350.00
Sign
Applicant's Title* President
lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77654/85641?hideH€ader=true 17117
0tu
Dbpartment of the Treasury
lnternal Revenue Serulce
Tax Exempt end Government Entities
PO Box 2508
Clnsihnati, OH 45201
ROSLYN RONAT,D CLE ELUM HERITAGE CITJB
P O BOX 9t6
C1LBELUM WA 98922
Oai!t AU0 T4 20i8
Employcr lo ngmbcr:
9t-16e4087
Pecon to coniect / lD nqnber:
Benjamin L Davis
lD# 020301S
Gontrotblaplcno numbfi-.-1.877-82C'6600- --
Form 990/gO0,E}1leO+ r.qqlrsd I
Yes
Dcar Applicant:
In your letter datcd April 5, 201 8, you tequestul reslassificstion of foundatlon status as a public chatity,
Our recofds indicate you ar€ cla.lsified an a privalo founda{ion, You claim you,re enoneously classified as a,ptivate lbundatlon and arc reqq€,stlng conuotion of the enor,
Ilared on the infunnatiqn you provided, wc dotermincd you mcel tho requiroments'hr olnssificstion as a publiccharity doscrjbsd in lRc secrions sOg(a){t} and l?o(b)(l)(A)(vi) and updated our rcpords,
Jleoausp your trx-oxcmp[ slatus wasn't undcr considerstion, you contlnue to bs classilicd as an organizationexcmpt tiom federal incomc.tax undcr IRC Seotlon .S0t(slifi.
This letter could lrelp resolve qucstions on you foundation starus. Keep it for your records,
Sincerely
F*4 *, ictflffi
Srcphen A, Martin
Director, Excrnpt Oqganizations
Rulings and .A,geements
lettcr 4426 (Rrv. l-2016f
Clleht {umb.r s2zsdw
Date I
ROSITYT RONAITD CLB BIJUU IIERITAGE
CLOB
F0 BoX 916
CLE ELUUr ItA 98922-0000
IN'IERNAL' R8l/ENIJE SERVICE
P. O, EOr( 2508
crNcrNNATr, oH 45201
DBPANM'INT OF TT(E TTEASLNY
Enrployer rdent,ff icaelon Nulibor :
9l - 1594 00?
Dlrtf t
260535r5005386
Contacq Pcr6on;
cus$oi{ER SURVICE rD* 31954
eontEct Telephone l{urnbarr
(0?71 029-55o0
Accounbing Perlod Endlngr
Decernbcr 3l
Porm 99O-PF Requiradr
Yss
Effectlve Dete of Exermtlonl
t{ay 15, 2015
Addcndurn Applloor
No
MAY 0 5 ?016
Dear Appllcant r
Herre plea8ed to teIl you nc dotorrnined yourre e-xonpt trorn federal lneonq eex
under Intsrnal Revenua code (XRc) scctlon 50f(c) (3,, oonor! can dcduct
conErlbutlon8 chey rnake t.o you under IRc g€ction 1?0. Yourre also quallfi€d Eo
recelva tax deducblble begueets, d:vteca, crasgfers or gitEs under SectLon
205$, 2106, at 2522. Thle letter could help reeolve quesriona on your excrr{rt
stalus. PllrBs keep ii, for your recordr.
Organlzatlone erenErE undcr IRc saetlon 501(cl {f) are furLhar c}assified Ee
aither publLc sharliLe! or prLvota fouadaEions. wa dobcrarlnod youtrc o privaEc
foundatlon slrhln the moallng of secEion 5o9(e).
Based on the lnformetlon you subrlEccd on your app],ica,Eion. ws apProved your
rcquest for reErcacllve relnetatenenb under g€ctlon 4 of Rovcnuc Procedurc
zol{.11. Your offecclvc date ol sxcr[rtion, as llsted at ehe top of thl.e lotler,
is rebroaclive to your date gf rcvocation,
Yourre rrquired to flle Form 990-PF. RetuFc of Private Foundltlon or
Sectlon {94?(al {f) TnrgE Tr€rbed aa Prlvatse Foundatlon, annuel,ly, whaCher or
dot you have lneorm or actlvlty tlurlng bhe yo6r. If you don'b flle a rcgulred
r.trrn ar nol'l ac f ar ihraa nonlrnrrh'l wn vaAFF . vfftr ivaml FFnlrtF w{ I I hr
autouatically rcvoked,
tf wa lndicatod at th€ Eop ol thls lettBr that. an addendum applloaf the
enclooed addendum is an integral pa.ri of [hls l€tter.
For lnEorcant lnfontaLion about yout rdoltonetbllitlee rE a Eeix-cxempt
organlzatioq, go to wvru.lrs.gov/charltlea, Enter r1221-PFo ln the gea,rch bar
to vlew publlsatlon
^221-P?,
Compllanoc Guido for 501{c)(3) Pr{vaEe
Foundaclona, whlch dceorlb€e your recordkecping, reportlngr and dlsclosurc
rcquirenenta.
Irctter 5{37
-2-
ROSITIN RONAID Clt Ellljll tlERIrAcE
Slncorcly
Jeflny f , Cooper
D{rsstorr ExcmpE organlzabions
Rullngo and Agr€en.nts
t€tter 5,1!t
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Sectlon 1. Brandinn
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Website$ and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site{s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the larrding page active until time of reinrbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller lhan/, inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
contractors must either keep the landing pege actlve untll tlme of relmbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types {including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
wntle Space to ailow easy recoBnruoil anu retrolil[y, LsflLf dgturs sndil lrur. LildilEe Lne ruBU\s, ilt
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisin* Reimb.ujsements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisingr
7. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed att}O%of the cost, including any production costs.
b, For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifoing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising,:
t. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost,
2' Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b, For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 B,2lal above, advertising may be reimbursed at the rate of 7O% of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed al to}% of the cost, including any
production cost.
2' Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at t}o% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln orderto
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where fiyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at1.OO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which a re placed inside of the ven ue/facility of the event may
bereimbursedatl00%ofthecost,includinganyproductioncosts. lnordertoreceive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertlsine:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
2, Radio advcrtising placcd with any mcdia provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at!OO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2lal above, advertising may be reimbursed at the rate of 3O% of
the total cost, including any production costs.
G. Operation Reimbursenent:
1. Operation costs may be reimbursed tOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
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along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees