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Home My WebLink About2023-09-11-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday September 11, 2023 - 1:30 PM BoCC Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Request to Approve a Resolution Ratifying the Chair's Signature on the Local Agency Federal Aid Project Prospectus for the Vantage Highway Paving CRP 317-23 4. Other Business - No Action to be taken 5. Concluded Created on 9/8/2023 8:05:07 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 Regular Meeting MONDAY 1:30 PM September 11, 2023 Board members present: Vice Chairman Brett Wachsmith, and Commissioner Laura Osiadacz. Others: Josh Fredrickson, Rebecca Cruse, Public Works; Jessica Miller, Community Development Services; Stephanie Hartung, Prosecuting Attorney's Office; No members of the public. At 1:30 PM Vice Chairman Brett Wachsmith opened the Public Works Study Session. No Citizen Comments. REQUEST TO APPROVE RESOLUTION RATIFYING THE CHAIR'S SIGNATURE ON THE LOCAL AGENCY FEDERAL AID PROJECT PROSPECTUS FOR THE VANTAGE HIGHWAY PAVING CRP 317-23 Josh Fredrickson briefed the Board of County Commissioners on the Local Agency Federal Aid Project Prospectus previously signed and requested their support for Resolution 2023-154. Commissioner Laura Osiadacz moved to approve Resolution 2023-154 and seconded by Vice Chairman Brett Wachsmith. Meeting concluded at 1:34 PM 2 / � /Ak- ox�k uReb6cca Cruse, Administrative Assistant 2023-9-11 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Vice Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: September 11, 2023 ACTION REQUESTED: Request to Approve a Resolution Ratifying the Chair's Signature on the Local Agency Federal Aid Project Prospectus for the Vantage Highway Paving CRP 317-23. BACKGROUND: Kittitas County was informed there may be a surplus of federal funds available to Local Agencies that have shovel ready projects able to obligate funding by mid -September of this year. Public Works identified the repaving of Vantage Highway from City of Ellensburg limits to No. 81 Road as a project that meets the criteria of this funding. Project design will be performed by Kittitas County Public Works. This project will require a 13.5 percent match in local funds for construction. The current estimated total cost of the project is $3,950,000.00, with $534,000.00 being the Local match. Notice was received September 1, 2023, that Kittitas County was awarded federal redistribution funding in the amount of $3,416,720.00. Owing to the short timeline required by WSDOT for obligation, the Chair signed the project prospection and Public Works is now requesting the Board ratify the signature. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution Ratifying the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Vantage Highway Paving CRP 317-23. HANDLING: Return one original to Public Works ATTACHMENTS: Resolution, Local Agency Federal Aid Project Prospectus LEAD STAFF: Josh Fredrickson, County Engineer BOARD OF COUNTY COMMISSIOi COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2023 - I �5' 1 RATIFYING THE CHAIR'S SIGNATURE ON THE LOCAL AGENCY FEDERAL AID PROJECT PROSPECTUS CONSTRUCTION PHASE FOR THE VANTAGE HIGHWAY PAVING PROJECT CRP 317-23 WHEREAS: Federal fund redistribution was requested for the resurfacing of Vantage Highway and notice was received of award September 1, 2023; and WHEREAS: Kittitas County Public Works has worked to prepare plans, specifications and estimate for the project; and WHEREAS: In order to obtain obligation authority for project funding, Kittitas County Public Works is requesting the Washington State Department of Transportation release the federal funds for the construction phase; and WHEREAS: The Chair did sign a Local Agency Federal Aid Project Prospectus acknowledging the project has been reviewed and is consistent with the County's comprehensive plan for community development; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby ratify the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Vantage Highway Paving Project CRP 317-23. DATED on this 1 Ith day of September 2023, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Julie Kjorsvik ❑ Deputy Clerk of thg Board- Mandy Buchholz TrWashEngton State Aff Department of Transportation Local Agency Federal Aid Project Prospectus Prefix Route ( ) Date 8/31/2023 Federal Aid DUNS Number 01-020-2547 Project Number Lo al Agency RC 2296 r WSDOT Federal Employer 91-601349 Project Number ` Use Only I Tax ID Number Agency CA Agency Federal Program Title Kittitas County Public Works ❑✓ Yes ❑ No ❑✓ 20.205 ❑ Other STBG(R) Project Title Start Latitude N 46.999658 Start Longitude W-120.512097 Vantage Highway Paving End Latitude N 47.000621 End Longitude W-120.411552 Project Termini From -To Nearest City Name Project Zip Code (+4) 2.027 6.570 Ellensburg 98926-9081 Begin Mile Post End Mile Post Length of Project Award Type 2.027 6.570 4.543 ❑✓ Local ❑ Local Forces ❑ State ❑ Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name 2.027 6.570 19 Kittitas WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number South Central Region 13 8 Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. R/W Const. 3,950,000 533,300 3,416,700 September 2023 Total 3,950,000 53 5,300 13,416,700 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes 28'-42' 2-3 Existing roadway structure is failing and in need of rehab. Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) Grind and overlay of asphalt on Vantage highway within the existing pavement limits along with temporary and permanent pavement marking for repair, rehabilitation and preservation. Local Agency Contact Person Title Phone Darren Case Construction Manager 509-962-7019 Mailing Address City State Zip Code 411 N. Ruby, Suite 1 Ellensburg WA 98926 By Approving Authority Project Prospectus Title County Engineer Date `A%/z023 DOT Form 140-101 Page 1 Revised 01/2022 Previous Editions Obsolete Agency Project Title Date Kittitas County Public Works Vantage Highway Paving 8/31/2023 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path / Trail ❑ 3-R 28' - 42' 2-3 ❑ Reconstruction ❑ Pedestrian / Facilities ❑✓ 2-R ❑ Railroad ❑ Parking ❑ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal ❑ Urban ❑ Minor Arterial ❑ Urban ❑ Minor Arterial Functicna� WRural ❑Collector W1Rural ❑Collector (Massification ❑ NHS 0 Major Collector ❑ NHS Major Collector ❑ Minor Collector Z Minor Collector ❑ Local Access ❑ Local Access Terrain 0 Flat [--]Roll [:]Mountain 0 Flat ❑ Roll ❑ Mountain Posted Speed 50mph Design Speed 50mph Existing ADT 2833 - 7311 Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency County % 100 Construction Will Be Performed By Contract Agency Contract 100 % % Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑✓ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations DOT Form 140-101 rage z Revised 01/2022 Previous Editions Obsolete ----T enProject Title Date �Kltt'i'tasCounty Public Works Vantage Highway Paving 8/31/2023 Right of Way ❑✓ No Right of Way Needed ❑ Right of Way Needed `AII construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the existing right of way. Utilities Railroad ❑✓ No utility work required ❑✓ No railroad work required ❑ All utility work will be completed prior to the start [:]All railroad work will be completed prior to the start of of the construction contract the construction contract ❑ All utility work will be completed in coordination ❑ All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation orAdjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ❑ Yes ❑✓ No Remarks I This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date see+ By DOT Form 140-101 Page 3 Revised 01/2022 Previous Editions Obsolete