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HomeMy WebLinkAbout2023-08-28-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday August 28, 2023 -1:30 PM BoCC Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) I Request to Approve a Resolution to Authorize Board of County Commissioners Signature on an Interlocai Agreement to provide Design and Construction Administration Services as a Certified Acceptance Agency for the City of Cie Elum 4. Vantage Highway Paving 5. Wilson Creek Road Speed Study 6. CONSOR Scope of Work and Fee 7. Alliance Road and Coal Mines Trail Access 8. PANO Al Proposal 9.Other Business - No Action to be taken 10. Concluded Created on &24l2023 4:39:54 PM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 Regular Meeting MONDAY 1:30 PM August 28, 2023 Board members present: Chairman Cory Wright, Vice Chairman Brett Wachsmith, and Commissioner Laura Osiadacz. Others: Josh Fredrickson, Rebecca Cruse, Public Works; Jessica Miller, Community Development Services; Stephanie Hartung, Prosecuting Attorney's Office; No members of the public. At 1:30 PM Chairman Cory Wright opened the Public Works Study Session. No Citizen Comments. REQUEST TO APPROVE RESOLUTION TO AUTHORIZE BOARD OF COUNTY COMMISSIONERS SIGNATURE ON AN INTERLOCAL AGREEMENT TO PROVIDE DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES AS A CERTIFIED ACCEPTANCE AGENCY FOR THE CITY OF CLE ELUM Josh Fredrickson requested the Board of County Commissioners support for Resolution 2023-114, an Interlocal Agreement with the City of Cle Elum for Kittitas County Department of Public Works to provide services as Certified Acceptance Agency for the City's anticipated funding for downtown revitalization_ project. Vice Chairman Brett Wachsmith moved to approve Resolution 2023-114 and seconded by Commissioner Laura Osiadacz. VANTAGE HIGHWAY PAVING Josh Fredrickson briefed the Board of County Commissioners on proposed paving of Vantage Highway and stated that staff will be working on a tight schedule with the requested funding for the project. WILSON CREEK ROAD SPEED STUDY Josh Fredrickson briefed the Board of County Commissioners on a request from a resident to increase speed from mile post 0.00 to mile post 0.05 on Wilson Creek Road and presented the traffic data collected. The Board of County Commissioners denied request for public hear_ng to increase the speed. CONSOR SCOPE OF WORK Josh Fredrickson briefed the Board of County Commissioners on CONSOR, the consultant selected for public outreach related to 2024 Road Fund 2023-8-28 MINUTES Levy. Josh Fredrickson stated CONSOR will work in several stage's identifying outcomes and developing an outreach campaign. Commissioner Laura Osiadacz asked that outreach material distributed include the cost associated with each outcome if the voters approve the Road Fund Levy or not in 2024. Direction to staff is to review regulations affecting the Boards input of the campaign and prepare enabling documents for consideration. ALLIANCE ROAD AND COAL MINES TRAIL ACCESS Josh Fredrickson briefed the Board of County Commissioners on history of Shaft Street and Alliance Road that provides access to the Coal Mines Trail. Josh Fredrickson stated the connecting portion of Alliance Road is not currently established on the County Road System and asked Board support to secure funding to improve the road and turnaround. The Board was supportive of the proposal and directed staff to begin initial talks with adjacent landowners_ PANO AI PROPOSAL Josh Fredrickson presented to the Board of County Commissioners information on cameras with technology available to identify smoke plumes and alert agencies of fire in the area, DNR is looking to deploy 2 in Kittitas County. Josh Fredrickson identified the cost for the subscription to this service is substantial and consideration should be taken to form partnerships for cost sharing. The Board asked to gauge interest in participation among COG members and Kittcom. Meeting concluded at 2:08 PM 'ReibeCcla se, Administrative Assistant 2023-8-28 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 ACTION REQUESTED: Request to Approve a Resolution to Authorize Board of County Commissioner Signature on an Interlocal Agreement to provide Design and Construction Administration Services as a Certified Acceptance (CA) Agency for the City of Cle Elum BACKGROUND: To receive federal aid transportation funds Washington State Department of Transportation (WSDOT) requires local agencies to follow WSDOT Local Agency Guidelines, including certification by a Certified Acceptance (CA) agency. The City of Cle Elum has requested federal Surface Transportation Block Grant (STBG) funds for their First Street Downtown Revitalization — Phase 3 project but is not certified to administer federal aid projects. Funding has not yet been secured. Kittitas County Public Works Department is presently certified to administer federal aid projects and may act as a designated CA agency for non certified local agencies. Public Works involvement as a CA agency for a non -certified local agency is to ensure that project development and contract administration are in accordance with the WSDOT Local Agency Guidelines. Public Works has previously provided these services to the City of Cle Elum for previous phases of their First Street Improvement project and their City Safety Improvement project. Public Works has also been asked to provide these services for the City of Cle Elum First Street Downtown Revitalization — Phase 3 project. The interlocal agreement for this project is the same and has been reviewed and approved by the County Prosecuting Attorney for previous phases, with the only revision being to the project name and description. INTERACTION: Public Works; City of Cle Elum RECOMMENDATION: Move to sign the Resolution authorizing execution of an interlocal agreement for CA services with the City of Cle Elum and sign the interlocal agreement. HANDLING: Return signed originals to Public Works ATTACHMENTS: Resolution; Interlocal Agreement between the City of Cle Elum and Kittitas County for Certified Acceptance Services. LEAD STAFF: Joshua Fredrickson, County Engineer BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2023 -_ 1'41 AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT WITH THE CITY OF CLE ELUM TO PROVIDE CONTRACT ADMINISTRATION SERVICES AS A CERTIFIED ACCEPTANCE AGENCY WHEREAS: The City of Cle Elum is seeking Federal Surface Transportation Block Grant (STBG) funds for the First Street Downtown Revitalization — Phase 3 Project, (hereinafter referred to as the "Project"); and WHEREAS: The City of Cle Elum desires to utilize these Federal Funds to undertake the Project; and WHEREAS: The expenditure of Federal Funds requires the project be designed and administered in accordance with the Washington State Department of Transportation (WSDOT) Local Agency Guidelines, including certification by a Certified Acceptance Agency (CA Agency); and WHEREAS: The City of Cle Elum is not presently certified to administer Federal Aid projects; and WHEREAS: Kittitas County is presently certified to administer Federal Aid projects; and WHEREAS: WSDOT Local Agency Guidelines provides that a non -certified local agency may enter into agreement with a CA Agency to have the CA Agency perform project development and/or contract administration; and WHEREAS: The accomplishment of the Project is a benefit to the regional transportation system; and WHEREAS: The State Interlocal Cooperation Act, Chapter 39.34 RCW, authorizes cooperative efforts between government entities in the providing of such services; and NOW, THEREFORE BE IT RESOLVED that an Interlocal Agreement between Kittitas County and the City of Cle Elurn be established to provide project contract administration services in compliance with the WSDOT Local Agency Guidelines. DATED on this 28th day of August 2023, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WA ON ry Wright, Chpirrnan _.- k of the BA uiie Kjorsvik < Oil? i tv ❑ Deputy Clerk of the Board- Mandy Buchholz E INTERLOCAL AGREEMENT BETWEEN THE CITY OF CLE ELUM, WASHINGTON AND KITTITAS COUNTY, WASHINGTON FOR CERTIFIED ACCEPTANCE SERVICES THIS INTERLOCAL AGREEMENT is made and entered into on this JqV�n day of 4A , 2023 by and between Kittitas County, Washington, a Washington municipal corporation, hereinafter referred to as "County", and the City of Cle Elum, Washington, hereinafter referred to as "City", each party having been duly organized and now existing under the laws of the State of Washington. Both entities may be referred to in this Agreement collectively as "Parties" or individually as "Party". WITNESSETH: WHEREAS, the City has been awarded Surface Transportation BIock Grant (STBG) funds for the City of Cle Elum's First Street Improvements Phase 3 - Downtown Revitalization project, (hereinafter the "Project"; and WHEREAS, the City desires to utilize these federal funds to undertake the Project; and WHEREAS, the expenditure of federal funds requires that the project be designed and administered in accordance with the Washington State Department of Transportation Local Agency Guidelines, including certification by a certified acceptance agency (CA agency); and WHEREAS, the City is not presently certified to administer federal aid projects; and WHEREAS, the County is presently certified to administer federal aid projects; and WHEREAS, the Local Agency Guidelines provides that a noncertified local agency may enter into an agreement with a CA Agency to have the CA Agency perform project development and/or contract administration; and WHEREAS, the accomplishment of the project is a benefit to the regional transportation system; and WHEREAS, the State Interlocal Cooperation Act, Chapter 39.34 RCW, authorizes cooperative efforts between government entities in the providing of such services. NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: ARTICLE I PURPOSE OF AGREEMENT The purpose of this Agreement is to set forth the terms and conditions under which Kittitas County will certify that Cle Elum's Project is designed and administered in accordance with the Washington State Department of Transportation's Local Agency Guidelines. Kittitas County and City of Cie Elum Interlocal Agreement for Certified Acceptance Services ARTICLE H DEFINITIONS The Parties hereby agree that the following terms shall have the specified meanings unless indicated otherwise herein: 2.1 CA shall mean certified acceptance as set forth in the Washington State Department of Transportation's Local Agency Guidelines. 2.2 Project shall mean the City of Cle Elum's First Street Improvements Phase 3 - Downtown Revitalization project. 2.3 STBG shall mean the Surface Transportation Block Grant (STBG), a federal funding program for transportation improvement projects. 2.4 Local Agency Guidelines shall mean the most current version of the Washington State Department of Transportation's Local Agency Guidelines. ARTICLE III RESPONSIBILITIES OF PARTIES 3.1 The County Agrees to: a) Administer and certify the project for the City in accordance with the Local Agency Guidelines. 3.2 The City Agrees to: a) Prepare all of the project plans, specifications, and estimates in accordance with the Local Agency Guidelines. b) Provide construction inspection services through the City's consultant in accordance with the Local Agency Guidelines. c) Reimburse the County for services provided by the County on a time and materials basis when billed by the County. 3.3 This Interlocal Agreement shall be in full force and effect when executed by the City and County. ARTICLE IV ADMINISTRATION AND CONTRACT INFORMATION 4.1 ADMINISTRATOR: The Public Works Director shall administer this agreement for the County and the City's Public Works Director shall administer this agreement for the City. Kittitas County and City of Cle Elum Interlocal Agreement for Certified Acceptance Services 4.2 CONTACT INFORMATION: The following shall be the Parties' contact persons for administration of this agreement: NAME: Joshua Fredrickson NAME: Rob Omans TITLE: County Engineer TITLE: City Administrator ADDRESS: 411 N. Ruby St., Suite I ADDRESS: 119 West First St. Ellensburg, WA 98926 Cle Elum, WA 98922 PHONE: 509-962-7523 PHONE: 509-674-2262 ARTICLE V COMPENSATION The City agrees to reimburse the County for services provided by the County on a time and materials basis when billed by the County, which amount shall not exceed $25,000 without written authorization from the City of Cle Elum. ARTICLE VI TERM 144h ev This Agreement shall enter into full force and effect for five (5) years from August 2023, and end August 3, 2028, subject to earlier termination as provided by Article VII herein. ARTICLE VII TERMINATION This agreement may be termination by a writing executed by both Parties and adopted by resolution of each Party's legislative body. Either Party may terminate this Agreement upon thirty (30) days written notice, either personally delivered or mailed postage -prepaid by certified mail, return receipt requested, to the other Party's contact at the address in Article IV and to its legislative body. If this Agreement is so terminated, the Parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. ARTICLE VIII DISPUTES 8.1 TIME: Time is of the essence of this Agreement. 8.2 DISPUTE RESOLUTION: In the event that a dispute arises regarding any matter addressed in or related to this Agreement, the Parties agree first to attempt to resolve such dispute by a telephone call between the contact persons as provided by Article IV herein of each Party, or authorized designee(s). If the matter is not resolved by consultation in a telephone call, the Parties agree that before taking any other action or seeking any remedy, the Parties' contact persons as provided by Article IV herein Kittitas County and City of Cle Elum Interlocal Agreement for Certif ed Acceptance Services of each party, or authorized designee(s), will participate in a good faith in -person negotiation to resolve any such dispute. 8.3 GOVERNING LAW AND VENtiE: '1°his Agreement shall be governed exclusively by the laws of the State of Washington. Venue of any action brought to interpret or enforce the terms of this Agreement shall be in the Superior Court of Kittitas County, Washington. 8.4 ATTORNEY'S FEES: If any Iegal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, each Party shall pay its own attorney's fees incurred in that action, arbitration or proceeding. ARTICLE IX INDEMNIFICATION Each Party shall defend, indemnify and hold harmless the other, as well as its officers, agents and employees, from and against any and all claims, demands, losses and liabilities to or by third parties arising from, resulting from, or connected with, services performed or to be performed under this Agreement to the fullest extent permitted by law, whether arising from Agreement liability(ies) or otherwise. This duty to indemnify shall not apply to liability from damages arising out of bodily injury to persons or damages to the property caused by, or resulting from, the sole negligence of the County, the City, or their respective officers, agents, and employees. This duty to indemnify for liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the County's, and the City's agents or employees shall apply only to the extent of negligence of the County's, and the City's agents, employees, subcontractors, and suppliers. Both Parties specifically and expressly waive any immunity that may be granted under the Washington State Industrial Act, Title 51 RCW. Further, the indemnification obligation under this Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation, benefits payable to or by any third parry under Worker's Compensation Acts, Disability Benefits Acts, or other employee benefit acts. This duty to defend, indemnify, and hold harmless shall include all related costs, reasonable attorney fees, court costs and related expenses asserted against or incurred by the County, the City, or their respective officers, agents, and employees. The Parties hereby certify that these indemnification provisions were mutually negotiated and agreed to by the Parties. ARTICLE X PERFORMANCE OF AGREEMENT Kittitas County and City of Cle Elum Interlocal Agreement for Cert f ed Acceptance Services 10.1 COMPLIANCE WITH ALL LAWS: Each Party shall comply with all federal, state, and local laws, rules, regulations and ordinances applicable to the performance of this Agreement, including without limitation, all those pertaining to wages and hours, confidentiality, disabilities, and discrimination. 10.2 MAINTENANCE AND AUDIT OF RECORDS: Each Party shall maintain books, records, documents, and other materials relevant to its performance under this Agreement. These records shall be subjected to inspection, review and audit by either Party or its designee, and the Washington State Auditor's Office. Each Parry shall retain all such books, records, documents, and other materials for the applicable retention period under federal and Washington law. 10.3 ON -SITE INSPECTIONS: Either Parry or its designee may evaluate the performance of this Agreement through on -site inspection to determine whether performance is in compliance with the standards set forth in this Agreement, and in compliance with federal, state, and local laws, rules, regulations and ordinances. 10.4 TREATMENT OF ASSETS AND PROPERTY: No fixed assets or personal or real property will be jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 10.5 IMPROPER INFLUENCE: Each Party agrees, warrants and represents that it did not and will not employ, retain or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each Party agrees, warrants, and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 10.6 CONFLICT OF INTEREST: The elected and appointed official and employees of the Parties shall not have any personal interest, direct or indirect, in this Agreement which gives rise to a conflict of interest. 10.7 ASSIGNMENT AND SUBCONTRACTING: No portion of this Agreement may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of both parties. 10.8 NOTICE: Subject to the requirements of any applicable statute, any notices required or permitted by law or under this Agreement shall be in writing and shall be (i) personally delivered, or (ii) sent by first class certified or registered mail, return receipt requested, with postage prepaid, or (iii) dispatched by facsimile transmission (accompanied with reasonable evidence of receipt transmission and with a confirmation copy mailed no later than the day after transmission) to the Parties' addresses set forth in Article IV. ARTICLE XI GENERAL PROVISIONS 11.1 CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: The Agreement may be changed, modified, amended, or waived only by written Kittitas County and City of Cle Elum Interlocal Agreement for Certified Acceptance Services agreement signed by the Parties and adopted by resolution of each Parry's legislative authority. Any waiver of a term or condition of this Agreement shall apply only to the specific act, occurrence or omission and shall not constitute a waiver as to any other term or condition or future act, occurrence, or omission. Waiver of breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 11.2 ASSIGNMENT: Neither Party may assign its rights or delegate its duties under this Agreement, whether by assignment, further, subcontract or other means. Any such attempted assignment or delegation shall be void and shall constitute a material breach of this Agreement. 11.3 SEVERABILITY: In the event any term or condition of this Agreement or application thereof of any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Agreement are declared severable. 11.4 ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the Parties. This Agreement may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement. The recitals to this Agreement are incorporate by reference and are part of the Agreement. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 11.5 PILING: Pursuant to RCW 39.34.040, this Agreement shall be posted on the County's website. 11.6 HEADINGS: The headings of sections and paragraphs of this Agreement are for convenience of reference only and are not intended to restrict, affect or to be of any weight in the interpretation or construction of the provisions of such sections or paragraphs. 11.7 SAVINGS CLAUSE: Nothing in this Agreement shall be construed so as to require the commission of any such act contrary to law, and wherever there is any conflict between any provisions of this Agreement and any statute, law, public regulation or ordinance, the latter shall prevail, but in such event, the provisions of this Agreement affected shall be curtailed and limited only the extent necessary to bring it within legal requirements. 11.8 INTERPRETATION: This Agreement has been submitted to the scrutiny of all Parties and their counsel, if desired, and it shall be given a fair and reasonable interpretation in accordance with its words, without consideration or weight given to its being drafted by any Party or its counsel. No stricter construction or interpretation of the terms hereof shall be applied against any Party as the drafter hereof. All words Kittitas County and City of Cle Elum Interlocal Agreement for Certified Acceptance Services used in the singular shall include the plural; the present tense shall include the future tense; and the masculine gender shall include the feminine and neuter gender. ADOPTED THIS 14a' DAY OF August 2023 CITY OF CLE ELUM Aa�ork ATTEST: City Clerk ADOPTED THIS A' " ` DAY OF 2023 V 7; r S of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz Kittitas County and City of Cle Elum Interlocal Agreement for Certified Acceptance Services BOARD OF COUNTY COMMISSIONERS , WASHINGTON Cory Wright, Chairm Brett Wachsmith, Vice -Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 TOPIC: Vantage Highway Paving ACTION REQUESTED: Informational — No Board action required. LEAD STAFF: Joshua Fredrickson RECOMMENDATION: Informational briefing — no Board of County Commissioners (BoCC) action is required. BRIEFING SUMMARY: • Possible redistribution funding from Washington State Department of Transportation (WSDOT) may become available for shovel ready projects. • Vantage Highway surfacing between MP 2.027 and MP 6.570 is in need of repairs. • Funding has been requested for resurfacing Vantage Highway. • Obligation of any awarded funds is needed by the end of September. BACKGROLINI D: In early June, Kittitas County was informed that there may be a surplus of Surface Transportation Block Grant (STBG) funds available to Local Agencies that have shovel ready projects able to obligate funding by mid -September of the current year. Public Works has identified the repaving of Vantage Highway from City of Ellensburg limits to No. 81 Road as a project that meets the criteria of this funding. DISCUSSION: Resolution 2023-109 authorized CRP No. 317-23 for a project on Vantage Highway to grind and replace the existing top layer of asphalt within the existing pavement limits. Limits of the proposed paving is proposed between MP 2.027 and 6.570, City limits to No. 81 Road. Kittitas County Public Works staff will perform design and construction management. A request has been made for the full project length. The current estimated total cost of the project is $3,950,000.00. The funding source requires a 13.5 percent match in local funds for construction, estimated at $534,000.00. Final notification of the amount awarded for the Vantage Highway Paving project is not yet known. Federal funding made available through WSDOT requires conformance with the Local Agency Guidelines including documentation and Project Prospectus. This prospectus identifies the source and estimated amount of funding. Documentation is required prior to releasing funds. Notice of redistribution of Federal fiends is expected to occur in September with the requirement to obligate funding by the end of September. FISCAL IMPACT: Match amount of $534,000.00 from the Road Fund ATTACHMENTS: Exhibit 1: Project Listing in Washington State STIP Exhibit 1: Project Listing in Washington State STIP 0 N C4 & � « 9 Cl) �% gla5 1;; k o § 7 � m � � k \ �2 C § m§ elf m g �m j ) 20 0 2 ISM. c i U. LU Lq { 2' B � (a a 2 ) / E . k k 3 � V ) $2 � # R m�� / 2 C4 -0© / L a f § & o§■£ co� ) n n IL R a § i 2 e \ ■ Wes§ .E cmk/ �t 12 � )ate } f § LL e z a �� Ira \ L 2 2� 2 §G to o a - 2cm 2 . o 60 d 2 o §� % - ca§§ §§ 2 § J J z - m k x o a m LL w 2 ƒ § & �E 22 0',a �t $ a \ k 2 § A I 0 0 I o,m o1 §| 0 k a KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 TOPIC: Wilson Creek Road Speed Study Results ACTION REQUESTED: Schedule a Public Hearing receiving the Engineer's Report on the Request for Speed Increase LEAD STAFF: Joshua Fredrickson RECOMMENDATION: Schedule a public hearing receiving the County Engineer's report on the request for speed increase on Wilson Creek Road (MP 0.00 to MP 0.50) BRIEFING SUMMARY: • A resident requested a speed increase on Wilson Creek Road (MP 0.00 to MP 0.50) on July 9, 2023 • The speed study was conducted on July 18, 2023 to July 25, 2023 • Speed study data collected at MP 0.39 Average daily traffic (ADT) of 1,348 vehicles, with 363 trucks (27%) • ADT distribution is 53.9% northbound and 46.1 % southbound 85% speed at 45.7 Miles Per Hour (MPH) northbound and 50.3 MPH southbound One crash in the past five years BACKGROLNL D: Responding to a request received on July 9, 2023, to increase the posted speed on Wilson Creek Road between Vantage Highway and Judge Ronald Road, Public Works deployed traffic data collectors July 18, 2023, and collected through July 25, 2023. Traffic and speed data was collected at mile post 0.39. This road segment has 27 percent truck traffic within the average daily traffic distribution of vehicle size. Traffic at this location is split 53.9% northbound and 46.1 % southbound. Overall 85 h percentile speed at this location is 48.0 MPH, with directional speeds of 45.7 MPH northbound and 50.3 MPH southbound. DISCUSSION: 85'' percentile speeds show traffic is operating at a speed greater than the current posted speed limit of 35 MPH. The 8511 percentile speeds suggest this roadway segment is more accommodating to an increased speed than the current posted speed limit. The roadway alignment is tangent through this section. There are 22 approaches along this section of Wilson Creek Road, primarily serving residential uses. Other users include agricultural use. There was one recorded crash along this roadway in the previous five years. The cause of the crash was due to an animal in the road. FISCAL IMPACT: None ATTACI IMENTS : Exhibit 1: Speed Increase Request Exhibit 2: Speed Study Results Exhibit 1: Speed Increase Request Josh Fredrickson From: Kittitas County Commissioners Office Sent: Monday, July 10, 2023 7:30 AM To: Laura Osiadacz; Brett Wachsmith; Cory Wright Cc: Mark Cook; Candie Leader; Josh Fredrickson Subject: FW: public comment for July 10 public works study session Please do not reply all. Thank youl Julie Kjorsvilc, CMC Cleric of the Board Kittitas County Board of Commissioners Office 205 West 5`' Ave. Suite 108 Elllensburg, WA 98926 509.962.7508 https.//www.co.ldttitas.wa.us From: pat kelleher <psk98926@yahoo.com> Sent: Sunday, July 9, 2023 8:43 PM To: Kittitas County Commissioners Office <bocc@co.kittitas.wa.us> Subject: public comment for July 10 public works study session CAUTION: This email originated from outside the Kittitas County network. Do not click links, open attachments, fulfill requests, or follow guidance unless you recognize the sender and have verified the content is safe. Commissioners I would like to amend my request for an increase of speed on Wilson Creek Road to include the segment from the Vantage Highway to Judge Ronald Road along with the original request of Judge Ronald to Game Farm Road. I was anticipating the traffic counter being installed at the midpoint of Game Farm and Judge Ronald Road. Instead it was installed at the midpoint of Vantage Highway and Game Farm Road. The 85th percentile guideline for speed is based on "free flowing traffic". My intention was to break my request into two separate requests because of my concern of the "damping effect' of the 35 mph posted sign on "free flowing traffic" by the midpoint of the Vantage Highway to Game Farm. There is no 35 mph damping effect on Wilson Creek Road, the counter located at the midpoint of Vantage Highway to Game Farm Road yield a combined 85% percentile speed of 48.2 mph. The counter located on Wilson Creek in front of my front porch in a free flowing section of Wilson Creek yielded a 85% percentile of 55.4 mph. Currently 85.8% of the vehicles using Wilson Creek exceed the speed limit at the midpoint of the 35 MPH zone. . Raising the speed limit to 50 mph will probably bring the public compliance to the posted speed to 85%-95% with no enforcement action required. Pat Kelleher 2023 WILSON CREEK RD SPEED STUDY � 0 0.1 0,2 _ mmmmmmmmm�� Mikes MP 1.01 • r r r r r r r ■ ■ a i counr� rap a.ss i r ■ TT/IFFK CATA FOR TJOSKM rf M ara.rrkocl -w xMR»wriPl feMirwR.rF4ne ✓1Rr iilCi a4 ". RiGS•IFIlmn74F, Pt1�2�+q{7Mbil iihs[i R=I c<[+ w7uwe7alsKim 'wP�:,esisx [117,9q kLNIL6 f�T8 j 76 ypmhr�yll.Qjd hti ct�itF r�nu xq'. i f5rawemaulnelasla llFYl 1 VkkuiMr � 7rT{7[{iaglraks•+�L.tE67': kE�.:'-34 ntaT 2 ROAD NAME WILSON CREEK RD M EPOST .5.5 CROSS STREET : .03 ml N of Judge Ronald Rd Seed Grand Totals mph �r4tel 0• a 1S i5- 420 20- s 25 "DwAY Averages 25- 30- c 0 c 35 Cam0lned 35- K 40 40- .c 45 13=90 AM 6.6 0.0 0.0 0.0 M3 0.6 1.9 2.1 1.00 AM 5.1 0.0 0.0 0.3 p.0 0.7 2.) 1.3 2=00 AM so 0.0 0.0 0.1 0.3 0.2 1.1 0,6 3:00 AM 6.4 0.0 0.0 04 0.0 0.9 1.1 1.6 4:00 AM 9.1 0.0 0.0 0.0 0.1 0.1 2.1 2.9 5:00 AM 22 0 0.0 0.0 OM 0.2 1.3 4.9 5.6 ifi:DO AM 48.0 0.0 0.0 0.0 M 9 3.0 10.4 36.7 7:00 AM 773 0.2 Do a.5 0.8 4.7 17.9 27.3 8:00 AN 99.a 0.7 1.9 1.7 2.4 6.0 24.7 31.3 9:00 AN 100.5 0.2 1 2 2.5 3.4 93 20.5 270 10-0004 103.3 0.6 2.1 3.0 3.7 10.3 M1 31.3 3110 AM 107.6 2.0 0.4 20 3.1 97 3*.3 35.0 12:00 PM 109,9 0.3 1.3 24 3 0 10.3 29.6 34,9 LOD PM 106.9 0.4 1:1 1.9 3.9 10.4 29.4 31.1 2:00 PH 54.3 0.3 0.4 1.7 3.3 31•9 27.7 27,6 3:00 PM 106.9 0.6 0.9 19 2.7 7.3 28.7 34.1 4.00 PM 114.7 0.6 0-9 1.3 3.3 8.3 29.3 37.4 5:00 PM 120.1 0.4 0.6 2.0 2.7 6.4 29.1 41.1 6'00 PM 85.7 0.4 0.7 1.7 2.0 6.4 21.9 25.7 7:00 PM S7.0 0.1 0.6 0-6 2.9 6.3 12A 16.4 8.00 PM 46.5 0.1 0.3 0.6 1.1 3.9 13.4 14.6 9:0o PM 344 0.0 0.1 0.7 1.4 34 10.6 9.6 10:00 PM 16.9 0.0 0.1 0.6 0.3 1.7 3.9 6.0 M-00 PM 74 0.0 00 0.0 0.0 0.6 1.4 2.0 Doily Avete9e 1469.5 5.9 13.1 25.0 40.8 122.6 384.9 493.2 Average (Bean) 41.5 Mph pordanum 10.0 mph 346NIMUM MY mph ^arcentft Speeds 12% Lib Sam fl59do 2n (mph) 33.5 35.3 42.5 48 7 50.0 Swede Emceed" 25 "%V 97.0% (9349) 35mph 85,11% (M2) 45 moh 29.9% (2929) 2.5g6 (257) KWY Gyand Talale 0- i5- 20- 25- Sop 35- 40- Total c 15 < 20 425 s 30 . t 33 a 40 c 45 Combined told$ 40 88 170 2" 839 2623 31S7 0A% 0.9% 1.7% 2.7% 8.3% 25.8% 31.1% NORTHBOUND W93 23 $4 124 1$3 541 IS87 1572 0.5% Ll% Z.4% 3.0% 10.6% 31.2% 30.9% S"HBOUND 50Sh 17 34 46 124 298 1036 1585 0-3% 0.7% 0.9% 2.595 5.9% 20.5% 31.3% Kittitas County Public Works ROAD NAM E fiu^,_ ' !?- `�' °y Begin Count Date End Count Date (+ Counter Number North Arrow Time 4CII -'CID NTI Time AO Sketch counter location. identify tubes, distance tubes apart, and distance to nearest cross road or other identifying point. -7-Z Posted Traffic Tech Date 4 ROAD RAMIE WILSON CREEK RD MILEPOST 3.89 CROSS STREET 0.20 MI S OF RADER RD Speed Grand Totals Will Total 0 • < IS 15 - 20 20 - < 25 f "Fly Ave"Ves 25 - 30 - 3a < 3S CarnbinW 35 - Ic 40 40. < 45 45 - 450 50 - 55 12,00 AM 2.7 0.0 0.0 0.0 0.0 0.0 0 3 0.7 0.3 0.3 1a40 Am 1 1 0.0 031 0.0 0.0 610 1.0 0,0 0.11 CIO 2:00 AM 0.7 0.0 0r0 0.0 00 0.0 0.0 0.0 0.3 0.3 3240Ail 0.4 111 O.4 010 00 0.0 1a 0.0 0.0 0.0 4:00 AM 2.0 OR 0.0 0.0 O.O 0-0 O.Y 0.3 013 0.0 5s00 AM 4.0 VA) 0.0 0.0 0.0 D 3 DJO 0.3 2.0 81 6-On Art 9-3 0.0 0.0 0-0 0.0 0-0 1-0 0.0 3.1 3.3 7:00 AM 26.0 am 0.0 0.3 0.7 0.0 17 31 5.7 9.0 8.00 AM 37.3 0.0 0.7 0.7 1.7 0.7 1.3 3.3 6.0 12.3 9.00 AM 40.3 0.3 03 4.7 i.0 0-1 3.3 57 0.3 12.0 10:00 AM 34.3 0.0 O.3 0.3 0.3 1.0 2.3 4.0 34.0 )14 11c00AM 36 S 0.3 Oe0 0.0 40.0 0..5 2..5 7-0 a,5 12.0 12:00 PM 3617 0.3 0-0 0,0 0.7 0.3 3-0 7,0 19-0 10.7 1-00 f" 36.7 0-4 0.3 0.0 3.0 0.3 I.O 4.7 20.7 13.3 2:013M 4$,7 0.0 0.0 0.0 2.3 0.7 4.0 7.7 11.0 15.3 3:dow 45.0 0.3 6.0 0.-V 1.0 1.3 2.7 4.3 417 13.0 4,00 PM 62-3 0.0 0.0 0.3 1.0 23 3.3 OR 21.0 10.3 S:00 PM 56.3 6.0 0.0 0.O 1.3 3.0 11.3 16.7 6.00 PM 51A 0.0 0.0 0.0 0.3 1.0 12.3 I6.7 7.00PM 303 0.0 40 00 0.0 0.7 1.3 3.7 1.3 12.7 8:04 PM 210 0.0 0.0 00 0.0 O 0 3-3 2.0 7.0 7-O 9:04 PM 16.3 0.0 0.0 ti3O 0.0 0.7 13 2.7 5.7 4.0 10:00 PM 9.3 0.0 0.0 0.0 0.0 0.0 0-7 0.7 3.3 313 11:01) PM 4,3 010 flap 8.0 O.D Ole 1.3 1.0 0.7 1-3 Dbity Avert 61LA 3.5 1.7 3.0 11.3 11.2 39.2 $0.3 160,E 191.3 Average (14ean) 46.7 r+aph Mlntssu t It-Q mp6 Kaximum 73-3 mph P&M ftnoo 45.4 ►oreeretlie speeds Ift ism WS 4$16 sm (mldr) 39.4 47.9 49.8 55.4 $6.8 speeds KxCea,ded 25j=b 311spL 49.moh S,%Wpb 99 0% (1764) 9S-2% (1116) 75.9% (1367) 16.9% (304) 0.7% (13) Staft grand Talsib 0 - 35. 20 - is- 30 • 35 - 40. 45 - 50 - Totat K 13 4 20 c 25 C 30 -4 35 c 40 a 45 K SO r 55 GWribine9 1802 4 5 9 34 33 113 234 493 $62 012% M3% 0.5% 1.96'a 1.8% 6.4% 13.0% 27.6% 31.2% 50UTHBOUND 647 2 1 4 17 12 .57 111 211 260 0.2% 0.1% 0.5% 210% 1.4% 6.7% 13.19E 24.9% 30.7% NORTHBOUND 955 2 4 5 17 21 98 223 287 302 0.2% 0,4% 0-5% 1.8% 2..2% 4419E 32,9% 30.1% 31.6% The information transmitted by this email is intended only for the person or entity to which it is addressed. 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If you received this in error, please contact the sender immediately and delete the material from all devices. message id: 38eb45916c6dcbdac24bb8719d004a14 Exhibit 2: Speed Study Results 2023 WILSON CREEK RD SPEED STUDY: MP 0.39 0 0.1 0.2 0.4 Miles ..u,Ige R::na•J RA MP 0.50 ■ ■ ■ ■ Milli RoVts � COIiNTER MP 0.39 Y.1{ildP Pad. ■ ■ ■ 1 ■ ■ ■ ■ l l ■ ■ ■ ■ ■ ■ ■ ',.frbo., Wiy TRAFFIC DATA FOR WILSON CREEK ROAD MP 0.39 N A Road Nume Requested Change speed study Results PetltJaner PMW Recommendation MP 0.00- MP 05D Speed filnh increase ADT 1129 at MP0.39 (7/2023) 353 trucks per day with Gross Annual Patrick Kelleher 111RLSON CREEK 90 Tons of 1,041,500 1941261 .s.0 mph a> raft peleendie (VANTAGE HWY TO JUDGE 22 approaches in 050 miles RONALD RD) One accident in the last 5 years SPEED LIMIT 07 FFC (Rural Major Collectorl BST, 22' in width. 4r auu a.s+c rar ara nvvar,wa rim". falNop.v.enNaa>;erireayeneieon. F'ghwayataspeedt att.lk.,i,reawrrabte.,eprydn:andveha—diti—andh.Aeerep..dratheu.taalandpY.e,t:alharard.thennWigl In everyearneyeeed0.11Sege-!P—ledannarbenexe..ary to1-kd edhd,npwith my"e. edix:ea,rhar.a-rveraece an as ehted+rptheh'oghwdr:a.ampli.... with I.V1 raCuYxmentsaM tye d0yof al. p—to.x d—eare. (21r..eept whmaapeeMt-6..0 09 regpaea twverspradfw eam,!—w psub! llom 11) of thb secewn,the hm:la.prdwd in In, eetlar er estabfhhed asherelndsrraathamed stlall la mdeimom hrvlvismda. and no pt—shad p.waa YlhKre N+a h�hwm 0l a Ifee3 he aasrn of la.eF raaNimum I'vpiLL, Ie)Ta.Ydr�rYe tetle)prl t.pr:r en ury and Sure .U.e : Ibl Fifty... per hpn oa.vardy .--t; f el SiNtr sales Pei bay ae atata Si�+wap The m.0msjwd9rnih..If-th-nM.,sect., may be otter.!asadt>t.r.lea in SM 45.4105-4d C1tli),-d 46,41415 131 The dn-0aymr vent:te+hri.carweer4wit'+t§ptepuiramen[su+subsectnh Ili of Il.11 stir.. dmr at ar aparap Wi pr redused.peed when apprshint; and uasrica ae lrterseet o•.aiwar x+ade L—Fift. h hen apFpt� 'eacNnB aad ,K a—d .,—,+yher app.aacare3a hrlls.eat.wden!•arrl;nb ufe:. wv nait- er windmd raadray, and when.prtral h—rd nsts Kitheespee•.h:ped.nlri.nsew other tiarfe w ar reasab a weafht, ur No" Road Number Road Name IMP Be in Count Date End Count Date - 94126 Wilson Creek Rd 0.390 i Tuesday I N[3 I 45.70 48.00 Begin Time End Time��� 9:51 I Total Hour--s� Total Days I 163_.90 6.6 r -- - - COMBINED TOTAL __ 9205 _ Bikes TOTAL! TOTAL DAYS - -- 1348 -- Cars & Trailer 0.497 FACTOR 0.228 Z Axle Lon ; Buses _ 0.005 -�- - - I2 Axle 6 Tire 0.210 _. _.. COMBINED TQTALS _ _ y S!n !e 3 Axle 0.003 j Single 4 Axle 0.000 Average Tatai - - 1348' _ Double < 5 Axle 0.045 Dusted ADT 11i9j- _ —� -- Double 5 Axle - _ Double > 6 Axle 0.001 PERCENTAGE Multi <6 Axle 0.000 Mutl! 6 Axle 0.001 Multi >6 --�--- 0.004 Cars, Pickups & Trailers 985 0.731.00 Singles . _..------ . —._ 2871 -----0.21 ..__. Doubles ---- - - 69 0.05! Trains 7 0.01 ! i TOTAL TRUCKS - 363 TOTAL — - -_ - — -- 1348 TRUCK °� - - - 0.27 GROSS ANNUAL TONS: TRUCK_ ROUTE CLASS: r Kittitds County Public BOAC NAME Beq.n Count Date % zr Ent? Count Da f, 7- Time Counter Numner 7 1 — North Arrow � Sketch counter mop;, mnr: .dpntJ� tut itt , r,istim..p xkiu s Hourt anc distance to nearest crass road or other identifying point Traffic Tech �at� Posted _ ' ROAD NAME WILSON CREEK RD Site: 94126 MILEPOST .39 Tuesday, 7/18/2023 2:00 PM - CROSS STREET 0.11 mi S of ,judge Rondaid Rd Intersection Tuesday, 7/25/2023 9:45 AM Volume Grand Totals Average Hourly Volumes SOUTHBOUND NORTHBOUND Combined 12:00 AM 2.0 3.3 5.3 1:00 AM 1.4 1.6 3.0 2:00 AM 2.3 2,0 4.3 3:00 AM 3.7 1.3 5.0 4:00 AM 9.6 2.1 11.7 5:00 AM 17.6 8.6 26.1 6:00 AM 28.7 16.9 45.6 7:00 AM 41.3 310 72.3 8:00 AM 54.6 32.6 87.1 9:00 AM 53.8 42.7 96.5 10:00 AM 49.7 41.8 91.5 11:00 AM 37.3 48.3 85.7 12:00 PM 22.5 54.3 76.8 1:00 PM 19.3 52.2 71.5 2:00 PM 30.7 55.3 86.0 3:00 PM 38.0 54,9 92.9 4:00 PM 47.3 65.3 112.6 5:00 PM 50.4 75.9 126.3 6:00 PM 38.4 49.3 87.7 7:00 PM 30.9 339 64.7 8:00 PM 22.7 28.9 51.6 9:00 PM 14.3 24,7 39.0 10:00 PM 9.6 13.0 22.6 11:00 PM 4.6 5.0 9.6 Average Daily Traffic (ADT) 630.7 744.6 1375.3 Volume Totals SOUTHBOUND NORTHBOUND Combined 4270 4995 9265 46.1% 53.9% A W W LU 4 N p a N D ce f u Ci Y, p .� R H v 0 .-� p p Q O 6 0 N .-i O O a 0 v o 0 0 0 V] 0 0 rl d b b Q o o O v G C Q o 0 o a o o G C C O v p h ae '� r� QE E n n A o w-Z C! 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O g O Q 0 0 6 p c; O G 0 0 a] 0 aS o C o C C O O C C C n O C 0 0 C. ri ~ N O O N V C C O 9 r 1i C 4 a W! f� Gq In C!0!IRI.rnn.oOIoa r? a S o M n r in rl cG VI aV n to .. m t0 .+ {Q N N b N C+ N m r n co m m m A n m Ct I*I to M N Ina • N N [II D tipp pyC ` 6 n F Y S F S Te. S Y Y F g f E E f g 4 ¢ 4¢ 4 d R d el d d at, al 6 m �+ p fl E d 4 6 d C. o 0 0 0 0 8 0 o$ a 0 c S o a o 0 0000 o S d en c in is m E o 0 rNt ..Nv tei.0 n w mo K.. mm .o V% o d x x a i En ifn U 12 cm X 13 ui :3 W u° o E .. }! M C oLut OJ N T N N M 14 °1 N N N to O N In N kD v H M OD w n H N N M 00 O� N IA H 0 h M In H co M KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 TOPIC: CONSOR Scope of Work and Fee ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOIVIMENDATION: Direct staff prepare enabling legislation for Board action. BRIEFING SUMMARY: • Public Works (PW) has completed developing a scope of work and fee proposal with CONSOR (public outreach consultant). • The proposed work plan supports Road Fund levy efforts fall of 2024. • PW desires executing a Task Order Contract with CONSOR and beginning outreach efforts fourth quarter of 2023. BACKGROUND: For the past several months, PW has been working with CONSOR (selected outreach consultant) developing a service proposal for Board of County Commission (BoCC) consideration. A draft scope of work and fee supporting the 2024 Road Fund levy election is now ready for BoCC review. DISCUSSION: PW proposes having CONSOR initially interview a selected group of community leaders (BoCC selected) vetting our proposed levels of future service assuming levy rates remain unaltered or that our current service levels remain in place with a Road Fund levy lift. A complete scope of work and fee estimate is attached as EXHIBIT 1 and summarized below for BoCC consideration. • CONSOR interviews 12-15 BoCC identified stakeholders. • Two focus groups are formed and interactions with CONSOR are documented. • A telephonic survey is conducted. • Election messaging and campaign materials are prepared. Campaign outreach is conducted. FISCAL IMPACTS: The cost of conducting the proposed scope of work is $85,840. ATTACHMENTS: EXHIBIT 1: CONSOR SOW AND FEE PROPOSAL Page 1 of 2 Public Works "Work Session Staff Report", 2023 EXHIBIT 1: CONSOR SOW AND FEE PROPOSAL Page 2 of 2 Public Works "Work Session Staff Repore', 2023 2024 Road Fund Levy Election Public Outreach Campaign Suggested Staff Scope of Work July 19, 2023 TASK ONE: RESEARCH Public Works (COUNTY) staff will provide a listing of elected officials and key community members for CONSOR (CONSULTANT) to interview. CONSULTANT will advise on potential interview candidates and develop interview questions designed to elicit a likely level of support from interviewees towards increasing the Road Fund Levy amount. CONSULTANT will interview 12 to 15 people over the phone and compile the responses into a summary document and meet with staff presenting interview results. DELIVERABLE: Interview summary with a presentation of results to COUNTY. BUDGET: $9,537 2. TASK TWO: FOCUS GROUP DEVELOPMENT CONSULTANT will meet with the Board of County Commissioners in an open public meeting (scheduled by COUNTY) discussing likely critical stakeholders, key public officials and influential community members discussing formulation of focus groups. The focus group participants will be recruited randomly from voter lists and will be solicited specifically to examine the state of transportation assets in Kittitas County and test proposed levels of service as advanced in the COUNTY's Ten -Year Asset Management Plan. CONSULTANT will conduct two in -person focus group sessions with up to 10 participants in each session and will inform COUNTY of focus group results and advise any suggestions impacting the proposed levels of service or levy vote schedule. This task includes recruitment, focus group moderation, video and transcripts, analysis, a full report, and a presentation. DELIVERABLE: Results from two focus groups reacting to proposed transportation levels of service and recommendations for any necessary adjustments to proposed service levels; topic guide; report and presentation BUDGET: $25,638 3. CONDUCT COUNTYWIDE TELEPHONE SURVEY The CONSULTANT will conduct a statistically valid countywide telephone survey of likely voters to gauge the level of support for the Road Levy and to test messaging. The CONSULTANT will work with the COUNTY to develop 5 to 7 survey questions and the CONSULTANT will conduct and report the Results of the survey. The CONSULTANT will target approximately 200 likely county voters in the survey. Page 1 of 2 DELIVERABLE: Survey; Results from the survey presented in a report and PowerPoint, both in graphic format. BUDGET: $23,990 4. TASK FOUR: DEVELOP THE ELECTION MESSAGE AND CAMPAIGN MATERIALS Using results from Tasks Two and Three and any COUNTY adjustments to proposed transportation levels of service, develop the election message and outreach campaign materials. This task will include developing a campaign theme, potentially up to 5 top level messages, and up to 10 supporting messages. Materials will include one printed and electronic fact sheet, website content, social media posts, and FAQs. CONSULTANT will present draft election theme, messages, and draft campaign materials to focus groups from Task Two and advise COL'L',-TTY of any desired adjustments from focus groups. DELIVERABLE: Election message and campaign materials _ BUDGET: $18,370 5. TASK FIVE: DEVELOP OUTREACH CAMPAIGN STRATEGY AND IMPLEMENT CONSULTANT will prepare an outreach campaign strategy and implement the campaign with support from COUNTY. It is anticipated that various outreach techniques will be utilized such as telephone outreach, enlisting levy champions to communicate messaging, webinars with questionaries and other proven industry techniques. CONSULTANT will advise the COUNTY on where to target efforts and the probable costs of each outreach element. COUNTY will lead or support CONSULTANT efforts as identified in the campaign strategy. CONSULTANT will identify who is to lead securing various campaign products (CONSULTANT or COUNTY) and any third -party vendors likely for support. DELIVERABLE: Road Fund Levy election campaign materials and delivery of the election campaign; campaign schedule. BUDGET: $8,305 TOTAL BUDGET: $85,840 Page 2 of 2 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS -- BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 TOPIC: Alliance Road and Coal Mines Trail Access ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff verify interest to dedicate the remainder of Alliance Road and then pursue a lodging tax grant improving Alliance Road and associated parking for Coal Mines Trail access. BRIEFING SUMMARY: • Alliance Road is currently privately owned. • An attempt to bring the road onto the county public road network stalled in 2009 following the adoption of a portion of the road (milepost 0+00 to 0+0.11) associated with the relocation of Shaft Street. • Records indicate that material testing supports the need for an additional two - tenths of one foot of hot mix asphalt to meet design standards. • It appears the current turnaround at the end of the road is being used for parking accessing the Coal Mines Trail. • Public Works proposes verifying interest in roadway dedication by the current owner. • Public Works desires improving the roadway, widening to support roadside parking, and bringing the road onto the public road system. BACKGROUND: A portion of Alliance Road was dedicated and brought onto the public road system with Resolution 2009-38. Efforts then appear to have stalled supporting fiirther dedication. It appears improving the road to a public standard and bringing the remainder of Alliance Road onto the public road system is in the best interest of the public. DISCUSSION: It appears that during final construction inspection a deficiency in roadway structural integrity was affirmed during material testing. The record then appears to be silent (2009 timeframe). The road is prepared for dedication with the recording of Crystal Creek Division II Short Plat (auditors filing number 200512140009). The road is currently used by individuals seeking access to the Coal Mines Trail. A quit claim deed is required for the remainder of Alliance Road and end of road turnaround area. Page 1 of 3 Public Works "Work Session Staff Report", 2023 EXHIBIT 1: SHORT PLAT OF CRYSTAL CREEK DIVISION II Page 3 of 3 Public Works "Work Session Staff Report", 2023 s - �t� •:�.; 'i •.�f4� "' C - $g9 a n a ~ i es Cb �c ~ b YL w 77L � 1 ry �r Y Flaw $$� 4k, ;f�t,Ay,,' 0Co a gN g �fits v � r o C r 0 14 HgA,�jv 4Z e y $ _ Po Sa c i gg 3 b •'+- e n m O S i$ �SdR; for ic � 0 o —o m z �a z -n -4 r` »rs�az r�a n O zozx mi:� G C z 0 o*nM N Nn. —1O sir Z -, -I"z o N czZ. 2 o 0O � Ja ro m n F N' r y 3 3! y 7 �p 6 3Y icl� � s$ =S g s 5� A W o A W O iS g -i 91 +� f co L +�1 C W w iT M i i rS 6 4 m'g w r t3 fit seg gAa34m3E i q _ 9 IFS fltd ;:aft! a 1 a p let 9 0 N z z 7C ° r z rn-�Ya 0 =i - r"rn = Xyon M -aMCC) 7mC a0 0a 0 zy m C o�Mo. N>. 1 �ZMr Z oo0o ca ozz. _ o m0 m m -4 M r b a ^� d � a:. pip�'Ij'1r1�1�N iC .:� zP. >G�Y o ybl V -'11 ? N41 'µ'ill N Nq bz -L ` N p� 1'- KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 28, 2023 TOPIC: PANO Al Proposal ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff verify the number of cameras needed for countywide deployment and provide an inventory of possible revenue sources offsetting the cost of camera deployments. BRIEFING SUMMARY: * Pano Al provides hardware and software supporting remote fire detection. The service is subscription based. * The subscription is "turnkey". * The Washington Department of Natural Resources (WADNR) is deploying use of Pano AI in key locations (21) statewide. • Oregon began with three cameras three years ago and now supports 31. BACKGROUND: Pano AI utilizes remote camera deployments coupled with artificial intelligence and machine learning to create a fire detection network. Once a 100-meter smoke plume is detected, humans evaluate the detection and determine validity resulting in a notice to fire suppression personnel. Email and text message provide a bearing or triangulated coordinates. DISCUSSION: WADNR is deploying Pano Al at key locations in the state. One site is in the Naneum. One site is in Ellensburg. No sites are forecast for Cle Elum Ridge or the Teanaway. It is likely that Suncadia will provide a site for deployment (we permitted a cellular tower several years back in Tumble Creek) and we may be able to find another partner proximate to Cle Elum Ridge and/or Salmon La Sac. The service negotiates hosting fees, provides camera installation and deployment along with maintenance service. Cameras and associated software come with the subscription fee of $50,000 per camera per year. In consideration of providing fire suppression services to lands owned by the Nature Conservancy, it might make sense to approach TNC to define their level of participation in camera deployment. Our federal partners might also be able to support a camera deployment in Salmon La Sac. It is presumed that a total of six to eight cameras will likely be desired forming a countywide observation Page 1 of 3 Public Works "Work Session Staff Report", 2023 network. A cooperative might be formed between fire districts, the county, Suncadia, TNC providing sufficient cost share making a Pano Al deployment possible in the county. The apparent success of cameradeployments in Oregon is encouraging when coupled with the pending deployment by WADNR. Oregon initially deployed three cameras three years ago and now supports a network of 31 cameras. FISCAL IMPACTS: Presuming eight cameras are deployed countywide, $400,000 per year is required. A staff review of possible use of lodging tax is not favorable. 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