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Home My WebLink AboutRES-2023-151BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2023 -',<l AUTHORIZING CHAIR SIGNATURE ON A COUNTY OF KITTITAS AMERICAII RESCUE PLAN ACT GRANT PROGRAM AGREEMENT WITH THE CITY OF ROSLYN FOR THE CEMETERY WATER MAIN EXTENSION PROJECT WHEREAS: The City of Roslyn was granted $275,000.00 in American Rescue Plan Act Grant Program Funding (ARPA) by the Kittitas County Board of County Commissioners; and WHEREAS: The City of Roslyn desires to utilize said ARPA Funds to upgrade a water main extension for the use of irrigation to city cemeteries; and WHEREAS: These funds were intended for use by eligible businesses and nonprofits as enumerated in the U.S. Treasury Department,s Final Rule; and WHEREAS: The City of Roslyn agrees to expend said funds not to exceed $275,000.00, no later than December 31, 2023; and NOW' THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize Chair Signature on the County of Kittitas American Rescue Plan Act Grant Program Agreement with the City of Roslyn for the Cemetery Water Main Extension Project. DATED on this 5th day of September 2023, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COLINTY, TON oard- Julie Kjorsvik Brett Vice-Chairman Clerk of the Board- Mandy Buchholz ABSENT Laura Osiadacz, Commissioner cory 0, h ?* COUNTY OF KITTITAS AMERICAN RESCUE PLAN ACT GRANT PROGRAM The County of Kittitas is pleased to award your organization a financial support grant funded through the American Rescue Plan Act (ARPA). The funding objective for this program is to perform the tasks outlined in the attached Exhibit A "Scope of Work," which is incorporated herein by this reference, for eligible businesses and non-profits as enumerated in the U.S. Treasury Department's (U.S. Treasury) Final Rule. Grant Details The City of Roslyn seeks County funding for the replacemenUrefurbishment of the existing irrigation system serving the Historic Roslyn Cemetery. Project and cost estimates are attached to this agreement as "Exhibit A' within the "Scope of Work". Funding is awarded in the amount stated in the attached Exhibit B "Compensation" which is incorporated herein by this reference. Any funds provided by Kittitas County will be issued to the following person/entity (who may also be referred to as the "Grantee"): Name: Representative: Address: Email: Phone Number: City of Roslyn Michelle Geiger 201 S. First Street, Roslyn, Washington planner@ci. roslyn.wa.us (509) 649-3105 Ext.2 Grant Funding Agreement l, the undersigned, make the following acknowledgements: a The information contained in this agreement is true and complete to the best of my knowledge, information, and belief. All awarded funds shall be expended no later than December 31,2023 Awarded funds may only be used foreligible expenses that are outlined in the Final Rule. I agree to maintain documentation (and provide summaries as part of the annual report and complete documentation upon specific County request) regarding the rnanner in which the funds are expended, including but not limited to financial reports and other supporting documentation (i.e., purchase support, invoices, timecards, and payroll support, etc.). Records related to the use of grant funds must be produced promptly upon request ftwn the Gountyof Kiftitas, the U.S.Treasury, and the ComptrollerGeneralof the United States, and other, and agree to submit to audit. I understand and agree that if I receive funding from the County of Kittitas's ARPA Grant Program, and I do not use all the funds by the December 31, 2023, or use the funds for expenses other than the authorized purpose outlined in my application, I will be required to return the awarded funds to the County of Kittitas. a Page 1 of 5 a I agree that if there is fraud or misrepresentation with respect to the performance of this Grant Agreement, Kittitas Gounty reserves the right to terminate or amend this Agreement, accordingly, including the right to recapture all funds disbursed under this Grant. I agree to report in writing all known or suspected fraud or other loss of any funds provided under this Grant agreement immediately or as soon as practicable, to the Kittitas County Auditor's Office. I have the authority to legally bind the business, non-profit, or organization. I agree to indemnify, defend, and hold harmless the County of Kittitas, U.S. Treasury, and the elected officers, employees, agents and/or representatives of each said government entity, for any ARPA funds received from the U.S. Treasury through the County of Kittitas, from and against any and allclaims, damages, losses and expenses. To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless Kittitas Gounty and its officials, agents and employees and/or representatives, from and against all claims for injuries or death arising out of or resulting from the performance of this Grant Agreement. "Claim" as used in this contract, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, ordeath, or injury to or the destruction of tangible property including loss of use resulting therefrom. The Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's agents, employees, representatives, or any subgrantee/subcontractor or its employees. Grantee expressly agrees to indemnify, defend, and hold harmless Kittitas County for any claim arising out of or incident to Grantee's or afty subgrantee's/subcontractor's performance or failure to perform the Grant. Grantee's obligation to indemnify, defend, and hold harmless Kiftitas County shall not be eliminated or reduced by any actual or alleged concurrent negligence of Kittitas County or its agents, agencies, employees and officials. Grantee waives its immunlty under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless Kittitas County and its agents, officers, representatives, or employees. Kittitas County reserves the right, but not the obligation, lo participate in the defense d any claim, damages, losses or expenses and such participation shall not constitute a waiver of Grantee's indemnity obligations under this Agreement. This Grant may be amended by mutualagreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The parties intend that an independent contractorrelationship willbe created by this Grant The Grantee and its employees, volunteers, or agents performing under this Agreement are not employees, volunteers, or agents of Kiftitras County. The Grantee will not hold itself out as or claim to be an officer, volunteer, or employee of Kittitas County by reason a Page 2 of 5 hereof, nor will lhe Grantee make any claim of right, privilege or benefit which would accrue to such officer, volunteer, or employee under law. Conduct and control of the work will be solely with the Grantee. lf all of the above outlined requirements are not met in full, or if any information provided on this application is found to be false or incorrect, the business, non-profit, ororganization will be deemed immediately in default and funds shall be returned to the County of Kittitas within 30 days of written notification of default. I also agree that, if I accept the County of Kittitas's ARPA Grant Program funding, I will be bound by the obligations and liabilities described in this agreement, and that the County of Kiftitas shall have the right to enforce those obligations and liabilities in any manner provided by law. By signing below, the applicant represents, warrants, and certifies that the informatiqr provided herein is kue, corr€ct, and complete. I also understand and agree that this agreement, combinedwith award of a County of Kittitas ARPA Grant, constitutes a binding contract, and shall be deemed a valid original instrument if delivered electronically. lAayttL Print Recipient Name Authorized Signature Date The Coun$ of Kittitas hereby enters into this grant agreement with the grantee named herein. rl Print ame I € Date Page 3 of5 ITEM EXHIBIT "A' SCOPE OF WORK and COST ESTIMATE City of Rorlyn Cem.tcry lrrlgatlon Systcm PrG-Constructlon .nd construction Enilnccr'r Estimatc UNIT UNIT PRICE QUANTITY COST Plannlng Design-Contractor Procurement Mobilization and Demobillzatlon Temporary Traffic Control Trench Excavation Safety Erosion Control Measures 6-inch PVC w/bedding material 2-inch PVC w/beddlng material Trench Backflll Main Fittlngs 5-inch Gate Valves Double Check Valves Hydrant Assembly Connection to Exlstlng Water Maln Slte Restoration HMA Repalr L5 ts LS LS LS LS LF LF CY LS EA EA EA EA L5 5F 57,s4s 58,7s0 ss,o0o Ssoo ssoo Sr,soo 5qz Szs Soo s2,s0o S1,3oo $8,100 94,500 S2,ooo s1,soo SS 1 1 1 L I 1 2265 1645 75 1 6 2 2 2 1 750 S7,s4s 58,7s0 S5,ooo Ssoo $500 s1,5oo 5r06,4ss 54t,t2s s4soo s2,soo S7,8oo $1o,2oo s9,ooo s4ooo 51,soo Sg,zso E3timltc Subtot.l: X5% Contigencyl Estlmatcd Srlcs Tax rt 8%: $220,625 Ss3,oe4 $20,298 TotrlEetimatG; $274,oL6 - Assume existing natlve soils are largely acceptable for trench backflll. - Actual Construction Costs may vrry based on the Contractor, Supplier, and unexpected sitc condltlons. Page 4 of 5 EXHIBIT'B' COMPENSATION Compensation is a one-time paymenttotaling $275,000.00, paid on an 'advance" basis upon receis of invoice for same. Page 5 of 5