HomeMy WebLinkAboutWA Assoc Sheriff and Police Chiefs Covid 19 ContractWashington Association of
$heriffs & Police Chiefs
Deteclion & Mitigation GOVID-I 9Jails ("Contracf')
Program Face Sheet
1 Contractor's Name & Address: Kittitas County Jail
205 WSrh Ave/Suite 1
Ellensburg, WA 98926
2. Tax ldentification No.:
Unifi ed Business ldentifi cation No.:
Contract No.: Detection & Mitigation (D&M) Covid 19 Jails -2022-001
Contractor's Point of Contact:
Name: Edward Buntin
Title: Lieutenant
Telephone: 509-962-7643
Email : edward.buntin@co.kittitas.wa. us
Contract Period: April30, 2022- June 30, ?€P3.2024
Funding Authority: Washington State Department of Health and Washington
Association of $heriffs & Police Chiefs
Servlce Area: Kittitas County Jail
Reimbursement under this CONTRAGT is capped at: M71,750.{X}
lN WTNESS WHERE OF, the Washington Association of Sheriffs & Police Chiefs (WASPC and
the Kittitas Co S.O. (CONTRACTOR) acknowledge and agree to the terms and conditions
of this CONTRACT and the attachments hereto, and in witness where of have executed this
CONTRACT as of the date and year last written below, The rights and obligations of both parties
tota this CONTRACT are governed by the information in this CONTRACT Face
Sheet, other documents incorporated herein by reference, attached Terms and Conditions, and
the Project Nanative and Budget Worksheet which constitute the Statemenl of Work,
FORWASPC; FoR CONTMGTOR:
3.
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8.
9.
Steve Strachan, Executive
Washington Association of
Sheriffs and Police Chiefs
Date:
Name ?tAl *t.tft ,
sltfial t*F
-€'€'&r
Title:
Date:
D&M COVID 19 Jails Conlrad.-2022-O01 Page I of7
A RESOLUTION ACCEPTING FUNDING FOR A GRANT FROM THE WASHINGTON
ASSOCIATION OF SHERIFFSAND POLTCE cHtEFS WASPCI BYTHEWASHTNGTON
srATE DEPARTTTENT oF HEALTH, THRoUGH THE AirERtcAit REscuE pt-AN AGT oF
2O21,P.L.117.2ANO UNDER THE DETECTION & ilMGATION OF COVID.I9 IN
CONFINEMENT FACILITIES PROJ ECT
iA,HEREAS, the Washington State Oepartment of Health trrough the American Rescue
Plan Act ot 2021, P.l, UTA and under the Elstec'tion & Mitigation ot COVtOlg in Confinement
Facilitles projec{ proyides_ lndig to local law enforcement agencies through WASpC (the
Washingrton Associalion of Sherift and Police Chiefs) to achiove Ihe goals andlqeaives of the
Detention & Mitigation of COVlD,lg in Jails program; and
V\ftIEREAS, the funds awarded are deslgned to support salary, benelits, costs, and
9$a{ed services, goods, s€Mceo, bavel, and other essantial costs to suiport the Kittitas County
Jail and thgir detection and miligation of COMDig; and
WHEREAS, upon reeipt of fully execuled agreemenl, WASPC will opan reimbursementfq al[orable eryqditqres made by Kittitas County Jail. Kittitas County Jait must comptete and
submit to the WASPC Program Coordinator a WeSpC Raimbursementhequest Form dbrg with
documentatiory'invoices for tre expenditures during the conlrac{ p€riod of April SO, z1z}and June
30,2023; and
BOARD OF COUNW COMIUII$SIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2022. I A U
NOW THEREFORE, BE lT RESOLVED AND lT lS HEREBY ORDERED, that this
Agroement between Kittitas County and the Washington Association of Sherift and police Chiets
be adopted.
ADopTED tris 5ft oay of 2022,
couNw commtsstoNERs
, WASHIHGTON
t1lill1
APPROVED AS TO FORM:
r-t-1-glt+
f$
tt .T
Douglas R
p0.lerk of the Board- Julie Kjorsvik' tr Depug Clerk of the Board- Mandy Buchholz
RESOLUTION
, Deputy Prosecuting Attorney
Washington Association of
Sheriffis & Police Chiefis
Detection & Mitigation COVID-{ 9..lails ("Contract")
Program Face Sheet
1 Contractor's Name & Address: Kittitas County Jail
205 W Sth Ave/Suite 1
Ellensburg, WA 98926
2. Tax ldentification No.:
Unified Business ldentification No.:
contract No.: Detection & Mitigation (D&M) covid 19 Jairs -2022-001
Gontractor's Point of Contact:
Name: Edward Buntin
Title: Lieutenant
Telephone: 509-962 -7643
Email : edward. buntin@co. kiilitas,wa. us
Contract Period: April 30, 2022 - June 30, 2023
Funding Authority: Washington State Department of Health and Washington
Association of Sheriffs & Police Chiefs
Service Area: Kittitas County Jail
Reimbursement under thls CONTRACT is capped at $FBB 1 41 1,160. a o *ry
lI \A{IIIESS )ryryFqEOF, the Washington Association of Sheriffs & Police Ghiefs (WASPC) and
the -Hrnm\L$,S''u' (coNTRAcroR) acknowredge and agree to the terms and
conditions of this CONTMCT and the attachments hereto, and in witness where of have
executed this CONTRACT as of the date and year last written below. The rights and obligations
of both parties to this CONTRACT are governed by the information in thiJ CONTRACi Face
Sheet, other documents incorporated herein by refeience, attached Terms and Conditions, and
the Project Narrative and Budget Worksheet which constitute the Statement of Work,
WASPC: CONTRACTOR:
Strachan,Name:etjv ,2t YE/?"5
Washington Association of
3.
4.
5.
6.
7.
8.
9.
Tiile;
Date:
Stt-IFF
Sheriffs &
Date:
4 - 10-t-7
D&M COVID 19 Jails Contract -2022-OAL Page 1 of 7
TERMS AND CONDITIONS
Thb CONTRACT is entered hto
(WASPC);and
by and between the WASH(f tr INGTON ASSOCIATION OF
(coNTRACTOR)SHERIFFS & POLICE CHIEFS [.,]'tr Lr'
NOW THEREFORE, in consideration of the covenants, performances, and promises
contained herein,the parties agree as follows:
{. FUNDING SOURCE. Funding for this CONTRACT is provided to WASPC by theWashington State Department of Health, through theAmerican Rescue plan Act of iO21,P.L. 117-2 and under the Detection & Mitigati6n of COVID-19 in Confinement Facilitiesproject, was awarded to WA DOH in September ?O2L The pass-through allocation forthe administration of the grant and pass ihrougn to locatjails in the state-of Washington,is $2,658,279 (funding period ornpiit 1, zoz1,-tnrougn June 30, 2oz4).
2. SCOPEOF SERVICES' CONTRACTOR shall usethestate funds awarded lereunder
solely for salary, benefits, costs, and contracted services, goods, services, travel, and otheressentialcosts to support the worUprojectdefined bythe S-TATEMENT oFWoRK.
7. PERIOD OF OBLIGATION.
CONTRACT Face Sheet.
CONTRACT period is indicated on Line S of the
4. SCOPE OF WORK REI/ISIONS. CONTRACTOR shall submit to WASPC a written
lgquest to effect any material change to the SCOPE OF WORK identified in the STATE-
MENT OF WORK. Such requests shall be accompanied by a revised STATEMENT OF WORK
3ryt_glher supporting documents. Before any activities iupporting the revised SCOpE OFWORK are initiated,.WASPC must approve ihe same in its sote and absolute discretion,which may be withheld.
5. BUDGET REVISIONS. CONTRACTOR shallsubmit to WASPC a written request to
9ff"91any change(s) in the project budgetwhich reflect a cumulative transfer of greater than
len (tQ percent inthe aggregate among budget line items as indicated on the COmnnCf
Face Sheet. WASPC may approve or dbny the request irn its sole and absolute discretion.
3' SCOPE OF WORK. The CONTRACTOR shall seek to implement the activities and toachieve thegoals and objectives of the Detention & Mitigation otbOvlO-1g in Jails program,
as set forth in the STATEMENT OF WORK
6' PERFORIIIIANCE STANDARDS. The CONTRACTOR shall perform the services asdeftned in the STATEMENT OF WORK incorporated herein; in accordance with the budgetand estimated expenditure plan, as stated on tire CONTRACT Face Sheet and in accordaicewith the Detention & Mitigation of COVID-19 in Jaits Program, as well as other policies andprocedures issued by WASpC.
D&M COVID t9 Jails Contract -ZO2Z-OOI Page 2 of 7
8' ALLOWABLE COSTS. Allowable costs shall include costs incurred by CONIRAC-
TOR from the first &te of the CONTRACT period untilthe CONTRACT is ierminated or
expires as provided herein, but in no event shall allowable costs exceed the maximum stated
amount of the CONTRACT as proviCed on LirB I of the CONTRACT Face Sheet. Costs
albwable underthis coNTRAcr are based on a budget approvedbywASpc.
WASPC shall pay to CONTMCTOR all allowabte costs incurred fom the first date of the
CONTRACT period until this CONTRACT is terminated or expires evkJenced by proper
expenditure reconciliation report, submitted to WASPC on a timely basis, insofar is th6se
allowable costs do not exceed the amounl appropriated or othenrrise available for such
purposes as stated on the CONTRACT Face Sheet.
9. NON€UPFI-ANTING. This award is retroactive for unanticipated costs, associatgd
with the Detection and Mitigation of COVID-19 in jails, from November 1 , ZAZ1, through
December 31,2022. Supplanting restrictions do noi apply to these costs unless other tocal
or state funds have been dedicated to this work. Otherwise, the CONTRACTOR shall not
t1s9 9!te funds specified by this CONTRACT to supplant local, federal, or other state funds.
CONTRACTOR shall not use state funds specified by this Contract to replace funding which
would otherwise be made available to CONTRACTOR had the state funds providedby this
CONTRACT not been provided.
10. CONTRACT ADi,llNlSTRATlON. WASPC's Program Coordinator is responsibte for
monitoring the performance of this CONTRACT, including approval and acceptance of
leports provided by CONTRACTOR. WASPC's Program Coordinator may provide and
facilitate assistance and guidance to coNTRAcroR Js necessary.
11- PROGRAM ADMINISTRATION. CONTRACTOR shall advise WASPC of the tocat
program administrator responsible for the performance of this CONTRACT, including name,
address, email, telephone number(s), and any subsequent changes thereto.
12- DATA COLLECTION. The CONTRACTOR shall utilize the data collection tootprovided by WASPC, hereinafter referred to as the WASPC Data Collection Tool, which is
an Excel Spreadsheet." CONTRACTOR shalldedicate sufficient resources to establish the
administrative processes necessary for the Data Collection Tool to be fully operational at the
time treatment begins at the any of the jails.
13. REPORTING REQUIREMENTS. CONTRACTOR shalltimely submit required reports
using the forms according to procedures issued by WASpC
14. REPORT DUE DATES
a. Monthly.P_rogless Report. Due on the 10th of the month following theprevious month in which funded activities were performed.
b. Semi'Annual Progress Report. Due on the 10th of the month foltowing thesix-month period in which fundedactivities were performed.
c. Flnal Assessment Report. Due on the 10th of the month following lhe twelve-month period in which funded activities were performed.
D&M COVID L9 Jails Contract -2OZZ-Oel Page 3 of 7
Failure of CONTMCTOR to timely submit required activity reports and/or supporting docu-
mentation to WASPC's Program Coordinator is a basis for withholding payment aid mayresult in the cancelation of the award/Contract.
CONTRACTOR shall submit required reports and documentation after the close of the
CONTRACT period, during the transfer of obligations to another CONTRACTOR, or upon
termination of the CONTRACT for any reason.
15. PAYMENT PROVISIONS. WASPC shall award state funds to CONTRACTOR in theamount provided on Line 8 of the CONTRACT Face Sheet. Upon receipt of a fully executedAgreement, WASP^C $l glql reimbursement for allowable expenditures made byCONTRACTOR. CONTRACTOR must complete and submit to the WASPC Program
Coordinator a WASPC Reimbursement Request Form along with documentation/invoices forthe expenditures.
16. EVALUATION AND MONITORING. CONTRACTOR shall cooperate with and freetyparticipate in any monitoring or evaluation activities conducteA Uy WnSnC. WASPC, th;State Auditor, or any of their representatives shall have full access to, and the right to
examine during normal business hours and as often as WASPC, or the State Auditoi may
{e_e-111ec9qsary, all of CONTRACTOR'S records with respect to all matters covered in thisCONTRACT. Such representatives shallbe permitted to audit, examine, and make excerpts
or transcripts from such records and to make audits of all CONTRACTS, invoice, materials,payroll, and records of matters covered by this CONTRACT. Such rights extend for threeyears from the date final reconciliation is made hereunder.
17. ACKNOWLE]IGEII|ENT OF FEDERAL FUNDS. CONTRACTOR and its SUBCON-
TRACTORS shallcomply with the specialconditions listed below:
_ a. Applicability of Part 200 Uniform Requirements The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by the Department of Justioe (DOJ) in 2 C.F.R. Part 2800 lthe ';part ZUj UniForm
Requirement$) apply to this award.
b. CONTRACTOR understands and agrees that WASPC may withhold award funds,or may impose other rebted requirements, if the recipient does not sat[sfactorily and promp$y
address oubtanding issues forn audits required by the Part 200 Uniform Requirements (ir byin6
terms-of this award), or other outstanding issues that arise in oonnedion witr audits, investigations,
or revieus of awards.
c. CONTRACTOR shall not use any state funds, either diredly or indiredly, in support
of the enactnent, repeal, modification or adoption of any law, regulation or policy, at any tevdt ofgovemment, without the e)pre$s witten approval of WASpC.
d. CONTRACTOR shall comply with all applicable lavra, regulations, policiee, andguirlane (including specifig cost limits, prioi approval andrbporting requiremlenii, wnei* applicabte)governing the use of state.funds-for epenses related to conierences, meetings, trainings, bhO otneievents, induding the provision of food and/or beverages at such events, andlosts of attendance atsuch events.
D&M COVID 19 Jails Contract -2022-00t Page 4 of 7
e. CONTRACTOR agrees that if it cunently has an open award of state funds or if it
receives an award of state funds otherthan this award, and those award funds have been, are being,
or are to be used, in whole or in part, for one or more of the identkal cost items fur which funds are
being provided under this award, the recipient will promplty notrff, in writing, the WASPC program
administrator for this award, and, il so requested by WASPC, seek a budgel modification oi cninge
of prctject scope to eliminate any inappropriate duplication of funding.
f. CONTRACTOR understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral belieb of individuab wno participate in
programs for whictr financial assistance is.provided from lhose funds, or of the palenb or legal
guardians of such students.
g. CONTMCTOR understands and agrees that (a) No award funds may be used to
maintain or establish a computer network unless such network blocks the viaMng, downloading, and
exchanging olPomog-raphy, and (b) Nothing in subsection (a) limits the use of funds necessiry for
any Federal, State, hibal, or local law enforement agency or any other entity carrying out criminal
investigations, prosecution, or adjudication activities.
h. CONTF|ACTOR shallcollect, maintain, and provide to WASPC, data that measure
the performane and efieciiveness of activilies under this award, in the manner, and within the
timefiames, specified in the program solicitation, or as othenruise specified by WASPC. Data
mllection supports wnpliance with the Govemment Performance and Results nci (Cpnn) and the
GPRA Modemization Act, and otherapplicable lar,vs.
i. CONTRACTOR shall cooperate with any assessments, state evaluation efiorts, or
information or data ollection requests, induding, but noi limited to, the provision of any information
required for the assessment or evaluation of any activities within this project.
j. CONTRACTOR shall comply with WASPC contract moniloring guidelines, protocols,
and procedures, and to cooperate wilh WASPC on all contract monitorirg requests,'including
requesb related to desk reviews, enhanoed programmatic desk revisrvs, anOoi site visits..The
reoipient agrees to provide to WASPC all docurnentation ne@ssary to complete monitoring tasks.
Further, the recipient ryrg"s to abide by reasonable deadlines set Uy WASPC for provid-ing the
requested documents. Failure to cooperate with WASPC's contract monitoring ac{iviti6s may risult
in sanc'tions affecting the recipienfs alards, including, but not limited to: wtthholdings and/or other
restridions on lhe recipients aoess to contract funds; refenalto the Offe of the S-tate Audltor for
audit review;ortermination of an award(s).
k. CONTRACTOR acknowledges that subawards ale not authorized.
l. CONTRACTOR shall submil to WASPC for review and approval any cunicula,
I"|niLg materials, proposed publications, reports, oranyotherwritten materialsihatwillbepublished,
i1luding webbased materials and web sile content, through furds from this consad at ieast thirty
(30) working days prior to the targeted dissemination dale.
m. Applicants Jnust certiry Srat Limited English Profrciency persons have meaningful
a@ess to the seMoes under this program(s). Nationalorigin discriminition inctudes discriminaiion
on the basis of limited English proficiency (LEP). To ensuie complianw wigr Tige Vl and the $afe$treets Act, recipients are required to tit<b reasonable steps to ensure that LEp persons have
meaningful access to their programs. Meaningful access may entail providing ianguage assbtance
seruices, including oraland written translationfuhen nec€ssa,ir. ftr* u.s_ oedarimEnt of Justice has
D&M COVID 19 Jails Contract -2022-OOI Page 5 of 7
issued guirJanoe for contrac*ors to help them oomply with Title Vl requirements. The guidance
document can be acoessed on the lntemet at wwwlep.gov.
n. CONTRACTOR shall comply with the requirements of 28 C.F.R. Part 46 and all
Office of Justloe Programs policies and procedures regarding the protec{ion of human research
igbj$: including obtainment of lnstitutional Review Board ipproval, if appropriate, and subject
informed consent.
o. CONTRACTOR shall oomply with all confidentiality requirements of 42 U.S.C.
section 37899 and28 c.F,R. Parl22that are applicable to collection, use, and revelation of data or
information. CONTRACTOR furtheragrees, as a condition of contract approval, to submit a Privacy
Certificatethat is in accord with requirements of 28 C.F.R.Parla1and, in particular, section22.23.
p- Approval of this award does not indicate approval of any oonsultant rate in exoess of
$650 per day.
q. All procurement (contract) transactions under this award must be conducted in a
mannerthat is consistentwith a c.F.R. part 200 and state and locallaw.
18. INSURANGE, Before commencing the Work and as a condition of payment,
CONTRACTOR shall purchase and maintain insurance as described below from an insurer
admitted to do business in Washington with an A.M. Best financial strength rating of A,1 or
better,. that will protgct it from bodily injury or property damage claimJ arisingiout of itsoperations under this CONTRACT, whether the operationJ are by CON1nnCTOR,
CONTRACTOR'S consultants, SUBCONTRACTORS, anyonedirectly orindirectly employed
by any of them, or by anyone for whose acts any of them may be liable.
a. Commercial General Liability (CCL) insurance providing bodily injury tiability and
qlo!9ry_g?mage liabilitywith combined singb limib of not less than $2,000,000 berbciunend, and
$4,000,000 general aggregate limits, written on an occunence form.
b- Automobib liability insuranoewith a minimum limit of liabilityof notlessthan $S0O,00Oper occurrence for all owned, non-owned and hired automobiles.
c. CONTRACT-OR'9 general liability policy shall be endorsed so that the aggregate
limits of insurance apply on this CONTRACT projeit4ob.
d. WASPC shall be included as an additional insured under CONTRACTOR'S CGL
Poliry
e. Stop gap coverage of $1,000,000.
Prior to starting work, CONTRACTOR shall provide a copy of the adual additional insured
etdorsenrent or blanket additional insured policy wording i6 tne CGL policy that documenb
WASPC'S additional insured stiatus. WASPC an-O COTTRnCTOR hereby *iv" theh rights of
subrogation against one another for any losses covered by the required insuiance policies.
19. INDEMNITY. CONTRACTOR agrees to defend, indemniff, and hold harmless(the "lndemni$ Duty") WASPC, its employeds, officers, and its agenis from and againstclairns, damages, losses and expenses,'including but not limited to ditornuyr; f"es and costsand expenses, arising out of oi resulting from ferformance of the Work, including claims,
D&M COVID 1.9 Jails Contract -2022-OOL Page 5 of 7
damage, loss, or expense attributable to bodily injury, sickness, disease or death, or to injuryto or destruction of tangible properly lihe 'Harm';, provided, however, that 'th6
CONTRACTOR owes_ no lndemnity Duty if the Harm was'caused by or results from the solenegligence of WASPC and provided furiher that in the event of con'current negligence (i) byCONTRACTOR or the CONTMCTOR'S SUBCONTRACTORS' agents or 6mltoyeef, otbolh. and (ii) by w49Pc or its agenls, or both, then the coNTRAciOR'S tnoemhity outv dvalid and enforceable only to the extent of the negligence of CONTMCTOR, its agents, indits employees.
CONTRACTOR also agrees to defend, indemnifo, and hold WASPC harmless from allSUBCONTRACTOR and supplier claims for payment, including any liens that may be filed.
CONTRACTOR further agrees to dofeni, indemniff, and hold WASPC harmless from allWSHA or other related claims, demands, proceedings, violations, penalties, assessments,or fines that arise out of or relaie to GONTRACTOR'S failure to iomply with any safety-related laws, ordinances, rules, regulations, orders, or its obligations heieinder.
Forpurposes of the foregoing indemnification provision onty, and only to the extent of claimsagainst CONTRACTOR by WASPC under such indemnifiiation pro-vision, CONTRACTOR
specifically waives any_immuni$ it may be granted under the Washington State lndustrial
lnsurance Act, Title 51 RCW. The indemnificition obligation under this CbNTRACT shalt not
be limited in any way by any limitation on the amounior type of damages, compensation orbenefits payable to or for any third party under workers compensation aEts, disabilities benefitacts, or other employee benefit acts. This term is speciiically negotiated for and agreed
between the parties.
20. ENTIRE AGREEIIIENT. This CONTRACT, the RFP and CONTRACTOR response,
Statement of Work, Project Narrative, and Budgei Worksheet contains the entire agreemenibetween the parties and may not be modified-or amended except as provided herein. No
othe.r understanding, oral or written, regarding the subject matter of this CONTRACT shallbe deemed to exist or to bind any of thL parties hereto. The CONTRACTOR shail comply
with all applicable laws, ordinances, cooes, regulations, and policies of local, state, anO stirtilgovernments. This coNTMcr consists of the following documents:
a D&M,2022-001 CONTRACT Face Sheet;
h Contract Specific Terms and Conditions;
21. ORDER OF PRECEDENCE. ln the event of any inconsistency in this CONTRACT,unless-otherwise provided herein, the inconsistency strilt oe resolved by giving precedence
in the following order:
a Applicablefederalstatutesandregulations;
h Applicable state statutes and regulations;
c D&M-2022_001 CONTRACT Face Sheet;
d CONTRACT Specific Terms and Conditions;
D&M COVTD 1"9 Jails Contract -ZOZZ-AAb Pagel of7