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HomeMy WebLinkAbout2023-08-14-minutes-cds-study-sessionKITTITAS COUNTY COMMISSIONERS CDS Study Session Regular Meeting Monday August 14, 2023 - 1:30 PM BoCC Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. CDS Planning Commission Standing Subcommittee 4. Other Business - No Action to be taken 5. Concluded Created on 8/10/2023 12*15*38 PM KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 Regular Meeting MONDAY 1:30 PM August 14, 2023 Board members present: Chairman Cory Wright and Vice -Chair Brett Wachsmith. Others: Mark Cook, Josh Fredrickson, Arden Thomas, Rebecca Cruse, Public Works; Jessica Miller, Jamey Ayling, Community Development Services; Stephanie Hartung, Prosecuting Attorney's Office; 5 members of the public. At 1:30 PM Chairman Cory Wright opened the Community Development Services Study Session. No Citizen Comments. CDS PLANNING COMMSSION STANDING SUBCOMMITTEE Jamey Ayling requested the Board of County Commissioners support to propose a standing subcommittee to the Planning Commission. Jamey Ayling stated this committee would provide input and communication between the Commission and County Departments. The Board is supportive of placing the subcommittee formulation on the next Planning Commission Agenda for consideration. Meeting concluded at 1:35 PM mdwcav-, Rebecca Cruse, Administrative Assistant 2023-8-14 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES COMMUNITY DEVELOPMENT SERVICES — BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 14,2023 TOPIC: CDS Planning Commission Standing Subcommittee ACTION REQUESTED: Support Proposed Standing Subcommittee LEAD STAFF: Jamey Ayling, Planning Manager RECOMMENDATION: Staff proposes to add the proposed standing subcommittee recommendation to the next agenda of the Planning Commission for the full commission to consider. BRIEFING SUMMARY: The Planning Commission Chairman has put forth a proposal to the Commission to formulate a standing subcommittee identified as the Strategic Planning Committee. The Commission Chair is hopeful that the standing subcommittee will facilitate bilateral communication between the Commission and various County Departments concerned with regulating land use activities. It is also intended as a platform to provide input. BACKGROUND: In the Planning Commission By -Laws Section 16 authorizes the commission having full power, from time to time, to create standing or temporary subcommittees of one or more members and the committee shall be charged with such duties of examination, investigation, and inquiry relative to some one or more subjects of interest to the commission. DISCUSSION: It appears that the Planning Commission is responding well to staff s challenge for increased interaction between the commission and staff. We propose placing the subcommittee farmulationon the next Planning g Commission agenda and allowing the commission to take formal action formulating the committee. Staff will prepare a committee work program in the next several weeks, present and adjust according to committee wishes, and return to the Board with an update on the work program at our September 28, 2032, study session. FISCAL IMPACTS: None. Administrative work by planning staff is programmed in the 2023 Planning budget. ATTACHMENTS: Standing Subcommittee Proposal Pagel of 2 Community Development Services "Work Session Staff Report", 2023 EXHIBIT 1: STANDING SUBCOMMITTEE PROPOSAL Page 2 of 2 Community Development Services `"Work Session Staff Report", 2023 As the chair of the Kittitas County Planning Commission, and In order to facilitate communications and input with the land use planning departments in Kittitas County I am creating a standing committee. The committee shall be called the Strategic Planning Committee ("Committee", "the Committee"). Purpose The committee is established in order to provide input, and facilitate bilateral communications between the Kittitas County Planning Commission and the various appropriate Kittitas County departments concerned with regulating land use activities, strategic planning initiatives or any other activities undertaken by the departments of Kittitas County responsible for establishing county or regional comprehensive land use planning, structural building review and Public works planning and permitting. Duties The committee shall have the following duties: Provide input to the above departments in order to assist them in meeting the demands of increased growth in Kittitas County. Provide regular reports back to the Kittitas County planning Commission on their findings and activities. Any other duties as may be assigned by the chair of the Kittitas County Planning Commission. Membership The initial committee membership shall be three members but at no time shall the members of the Committee contain a quorum of the Kittitas County Planning Commission. At no time shall there be less than three members of the Kittitas County Planning Commission serving on the Committee. At no time shall the Committee contain more than 7 members. If there is an even number of members the Chair shall retain the deciding vote on any matters conducted by vote. The committee shall be able to add to its membership from both the public and private sector any members deemed to be in furtherance of the stated duties of the committee and shall be initially elected to the committee by a unanimous vote of the three members of the Kittitas County Planning Commission. Subsequently, any additional members shall have full voting rights in the affairs and conclusions of the Committee in all matters except determining the membership of the Committee. A majority of the members of the commission shall constitute a quorum Appointments The Chair of the committee shall be Pat oeneen with the remaining positions as appointed or volunteered from the members of the planning Commission. At a minimum the Committee shall have a Chair and a Vice Chair with other executive positions as added by vote to the committee Power The committee has no express or implied powers. Reporting The committee shall report to the body of the Planning Commission a summary of its activities and conclusions at a minimum of once monthly at the regularly scheduled meeting of the Planning Commission and more often as is necessary. Communications to the Planning Commission as a whole shall be submitted to the staff person responsible for recording the planning Commission meetings and placed on the agenda for the requested date MeetingsThe Committee shall meet as required to fulfill its duties. Meetings will be called by the chair or a motion of a board member. Notification of meetings may be electronic. The Strategic planning Committee shall stand for one year from the date of creation and shall be reviewed for continuance and reauthorization every year afterwards by the Kittitas County Planning Commission.