HomeMy WebLinkAboutRES 2023-123Resorutio' N.. A 0 Ab- \Ab
A RESOLUTTON OF THE (GOVERNTNG BODY) OF (POLTTICAL SUBDtVtStON)
WASHINGTON, AUTHORIZING SUBMISSION OF AN APPTICATION FOR A
COMMUNITY ECONOMIC REVITALIZATION BOARD GRANT IN THE APPROXTMATE
AMOUNT OF s75,000 FOR (BOWERS BUSTNESS PARK FEAS|BtLtW STUDy).
WHEREAS, Community Economic Revitalization Board (CERB)funds are available to
support feasibility and planning work in furtherance of economic development; and
WHEREAS, the (Political Subdivision) desires to pursue an objective feasibility study
analysis for (brief project description) consistent with the purposes of the CERB; and
WHEREAS, the CERB Project represents a commitment resources toward enhancing
the vitality of the area and expansion of economic and employment opportunities of the
(Political Subdivision), together with increased tax revenues; and
WHEREAS, in the event the application for CERB funding is approved, and the grant
is accepted by the (Political Subdivision), the (Political Subdivision) will comply with all
applicable federal and State requirements in regard to environmental impact of the project;
and
WHEREAS, the matching portion of the grant is minimum of 20% of the project
amount. The (Political Subdivision) will investigate and evaluate options for joint
participation in the matching obligations with the CERB grant; and
WHEREAS, the (Political Subdivision) finds that an application should be submitted
for consideration by CERB, and that such submission will promote economic development
with in the (Political Subdivision).
NOW THEREFORE, BE lT RESOTVED that the (Governing Body) of (Politicat
Subdivision), Washington, as follows:
L. That the (Chief Executive Officer), or his/her designee, is hereby authorized
to submit an application to the Community Economic Revitalization Board, for and
on behalf of the (Political Subdivision), for CERB funding in the approximate
amount of $(amount requested) for the CERB Project; and
2. That the (Chief Executive Officer) is hereby further authorized to provide
such additional information as may be necessary to secure approval of such
application; and
3. That, in the event such application is approved, the (Chief Executive
Officer) is authorized to enter into an agreement for such funding; and
4. That this Resolution shall be effective upon passage and signatures heron in
accordance with law.
r.5r ftw+, 1nL3
PASSED this I day of (Monttr/year)
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
ABSENT
Chairman
IO
lerk of Board/Deputy Clerk of the Board
TASK ORDER 2O23.XX
Bowers Business Park Feasibility Study
A MASTER AGREEMENT for Engineering Services entered into and effective on the 3rd day of
January 2023, shall be appended herein as Task order No. 2023-XX, made as of _ day of
2023, by and between Kittitas County, 205 west 5th Avenue, Suite 108, Ellensburg,
Washington, hereinafter referred to as the CLIENT, and i-U-B ENGINEERS, lnc., 999 W. Riverside Ave.
Suite 700, Spokane, Washington, hereinafter referred to as the ENGINEER.
PROJECT OBJECTIVE
The County's objective for this task is to evaluate the feasibility of development of up to
approximately 850 acres of land surrounding the Kittitas County Airport (Bowers Field), This
land has been previously identified as Areas 1-6 as shown on the attached exhibit, "Bowers
Business Park Development Phases". ln addition, land previously used forthe closed crosswind
Runway 7-29 will be evaluated for development opportunities.
This effort will produce a Master Plan document to report existing conditions of the properties
and recommendations of actionable items to promote future development.
SCOPE OF SERVICES
J-U-B's Services under this agreement are limited to the following tasks:
TASKS
Task 1: Project Management
1. Set up project into J-U-B's financial and record keeping systems for document
retention and project controls.
2. Conduct project planning and risk assessment.
3. Coordinate quality assurance / quality control (QA/QC) processes.
4. Communicate and coordinate J-U-B team activities with kickoff and progress
meetings as required.
5. Communicate and coordinate subconsultant activities underJ-U-8, if necessary.
6. Regularly monitor project status, budget and schedule.
7. Attend monthly client meetings to report project status.
L During periods of project activity, provide a regular report to CLIENT on project
status, budget and schedule.
9. Provide a monthly invoice including budget status,
10. Provide ongoing document handling and filing.
Task 2: Kick-off Meeting
1. An important component of this effort will be the communication between County
leaders/staff, stakeholders, and the J-U-B team, helping us understand the major
issues and goals this project, and how you would like it implemented. We propose to
hold a project kick-off meeting with the J-U-B team, appropriate County siaff
'and
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TASK ORDER 2O23.XX
Bowers Business Park Feasibility Study
other key stakeholders at the beginni
and focus which will lead to better en
following:
o Allow introductions between key County and J-U-B staff to build solid
communication pathways over the entire project.
o Review the key elements of the project and communicate expectation and schedule.. Communicate the importance of team member involvement and support throughout
the project.
. Discuss the overall vision of the project.
o Discuss potential constraints that would hinder the success of the project.o Discuss potential opportunities that would enhance the project.. ldentify follow-up meetings with key individuals, if necessary.
2. As part of the kick-off meeting, we will gather important information relative to the
study. The information gathered will be analyzed and used to chart the course for the
project and to develop the scope of work.
Task 3: Topographic Survey
1. Research previous surveys and documents.2. Set control as necessary in the vicinity of the site.3. Travel to the site and mark the project area for utility locates, prepare an exhibit, and
order utility locates.4. Perform field surveying of each site location.5. Processing field data into a basemap in AutoCAD (.dwg) format.6. lf allowed by the Airport and FAA, performing LIDAR survey or scanning through use of a
drone may be used as an alternative.7. lt is likelythatthe topographic survey needed forthis studywill be less than the entire
850 acres. Rather, the survey may be limited to the "Ready to Lease" properties
identified as Areas 1,2, and 3 on the attached "Bowers Business Park Development
Phases" exhibit. Areas 4, 5, and 6 are likely to be prioritized lower as "Future
Development".
Task 4: Public lnvolvement
1. The goal of public involvement is to identify and understand needs and perspectives of
key stakeholders to help create a master plan that is appropriate for the area. J-U-B will
coordinate with the County to identify key stakeholders and host meetings to discuss the
master plan vision/benefits and listen to their feedback. As directed by the CLIENT, J-U-B
will provide project updates and host these informational meetings with the identified
key stakeholders, Kittitas County staff and/or Kittitas County Commissioners. J-U-B
envisions four (4) project update and informational meetings at key project milestones.
Task 5: lnventory
1. Based on the issues and concerns developed as part of other tasks, the J-U-B Team will
conduct an inventory of the study area to represent existing conditions. This will be a
process of collecting and reviewing existing information available regarding the study
area, including but not limited to:
ng of the project. This will help establish unity
d results. ln this meeting we will accomplish the
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TASK ORDER 2023.Y\X
Bowers Business Park Feasibility Study
o EnvironmentalDocuments
o Land Ownership
. Appraisal lnformation (previously provided as "Appraisal Report, 2021').o Existing Development Planso Site Topography
. Local & Regional Demographics (existing & projected). Community Land Use issues (residential, parks, schools, etc.). Utility and roadway lnformation
o Future and Existing Land Use maps & Plans. Zoning Designations
o Land Use Restrictions/Encumbrances
. Airspace Analysis
Task 6: Economic/Market Feasibility
1. The overall goal of the Economic Feasibility Study work scope component is to analyze
economically feasible industrial uses for the proposed site. This task will be vital in the
future phases of the project. The economic analysis will allow us to identify key industries
who may be interested in this site. This information will be used later in this project to
identify lot size and configuration, infrastructure needs, and wastewater treatment
options. Tasks will include:o lnterview key stakeholders to gather and review pertinent project background data.. Assess the locational characteristics of the site relative to the industrial market.r Evaluate the overall Kittitas County area economic outlook for industrial real estate
development.
. Conduct interviews with selected key persons in the Ellensburg catchment area
knowledgeable of demand potentials by various industrial uses (e.g. complementary
agricultural processing/supplier needs, light manufacturing, warehouse distribution,
flex spaces, etc.).
o ldentify and evaluate potentially competing site and corresponding industrial uses.
This will include industrial comps within the county and any conclusions that can be
drawn from the "Appraisal Report, 2021." lf additional analysis is needed, Valbridge
Properties (or another appraiser) may be engaged, with approval by the client.. Analyze which target industries may locate at the site, including a supply chain
analysis to identify potential growth opportunities.o Recommend specific industries (and possibly specific businesses) that should be
ta rgeted prospective tenants.
r Forecast economic impacts fiobs)to Kittitas County and City of Ellensburg if the site
is fully tenanted with the prescribed potential industrial users.. Recommend a project marketing and funding strategy for the site.
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TASK ORDER 2023-Y\X
Bowers Business Park Feasibility Study
Task 7: Preliminary Environmental Review
1. This will investigate the properties to determine if there is a potential for environmentally
hazardous conditions which would require additional work or limitations to
development. Constraints of sensitive existing areas such as wetlands may cause
conditions that could jeopardize the value of the property and ability for a developer to
perform construction.
Task 8: Conceptual Site Plan
1. Thepurposeofthistaskistoprepareaconceptual sitelayouttomeettheneedsof
potential industrial users. The results of the economic analysis (Task 6)will identify
specific types of users looking for property within the area and their site needs including
access and lot size. lt is anticipated that up to three conceptual lot layouts will be
developed for review by the County. For this task, J-U-B will:. Prepare base maps for the site.. Review any identify any constraints and/or significant physical impediments to
development to the site to aid in the suggested phasing of various areas.. The conceptual site plan will focus only on areas with limited constraints as the initial
phase of development. This is anticipated to be the "Ready to Lease" properties
identified as Areas 1,2, and 3 on the attached "Bowers Business Park Development
Phases" exhibit. Areas 4,5, and 6 are likelyto be prioritized loweras "Future
Development" and may not be shown in detail in the Conceptual Site Plan.. Prepare up to three conceptual lot configurations which will include roadway
alignments and lot stubs and easements, flexible lot line layouts, etc.. Prepare a conceptual utility plan (of the selected lot configurations) which will show
the proposed size and locations of the proposed water services to proposed lots.o Rendering of build out of the project area to include generic building e'nvelopes,
roadways, parking areas and generic planting features. J-U-B will provide rendering
to the Client in pdf or jpeg format for their use in marketing.
Task 9: Util ityllnf rastructu re Analysis
1. The purpose of this task is to evaluate on and off-site infrastructure available to support
the project area. Figures and graphics will be prepared showing the proposed required
infrastructure to service the project area. For these tasks, J-U-B will:
Task f.i: Traffic Analysis
Review existing conditions and available documents, evaluate overall capacity, and
identify potential roadway and intersection improvements. Analysis information will be
provided in the draft and final master plan documents.
Task 9.2: DomesticlProcess Water
Review the existing Water System Plan and determine the ability to service the area
to provide for domestic and process water demands, to meet minimum fire flow
requirements and review impacts to water system facilities owned by the City of
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TASK ORDER 2O23.XX
Bowers Business Park Feasibility Study
Ellensburg based upon build-out of the site. lnformation will be collected to layout
and master plan the domestic/process water and fire flow requirements to serve the
development at build-out conditions.
Task 9.3: Sanitary Sewer
Summarize the results of the Comprehensive Sewer System Plan and the ability to
serve the site with sanitary sewer. Review any impacts to off-site sanitary sewer
collection system facilities owned by the City based upon build-out of the site. lt is
assumed that any potential process wastewater from development would be
discharged into the sanitary sewer system.
Task 9.4: Stormwater
ldentify stormwater collection options to service the area. lt is assumed that post-
development flows will be limited to a peak flow equivalent to that of existing
conditions.
Task 9.5: Miscellaneous Utilities:
i. Task 9.51: lrrigation
ldentify irrigation demands/requirements and providers for the proposed
industrial site.
ii. 9.52: Electrical
Coordinate with the appropriate electrical utility provider to identify the main
infrastructure requirements to serve the lndustrial Area.
iii. Task9.53:Telecommunications
Coordinate with the appropriate telecommunications utility providers to
identify the main infrastructure requirements to serve the lndustrial Area.
iv. Task 9.54 Natural Gas:
Coordinate with the appropriate regional natural gas supplier(s) to review
possible extension of lines and to coordinate possible industrial user services
for the lndustrial Area.
Task 9.6 - Cost Ooinions
Develop cost opinions that would include external and internal roadways, stormwater
facilities, domestic and process water, and sanitary sewer, as well as coordinate site
electrical, telecommunications and natural gas costs. These opinions will help the
County determine infrastructure costs for the overall development. Cost opinions will
also include off-site infrastructure improvements needed to bring infrastructure to
the project area.
Task 10: Funding Assistance
1. Once costs and actionable items are identified, J-U-B will explore options for funding
various improvements. A list of potential grant and/or loan funding sources will be
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TASK ORDER 2023-Y\X
Bowers Business Park Feasibility Study
identified in the master plan. lt is assumed that assistance with grant applications and
submittals is not included in this scope of work but may be added at a later date upon
request.
Task 11: Draft Master Plan
1. After the preferred site plan alternative is selected and infrastructure analysis is
completed, a draft plan can be prepared identifying the development standards and
policies for the project area. The draft plan will incorporate other task items to include
the necessary graphics and exhibits. The draft plan will be prepared and provided to the
Client for review and comment.
As part of the public involvement/stakeholder process, J-U-B will keep track of
development standards and policies that the County would like addressed. Based on
which site plan is selected, J-U-B will work with the County staff to coordinate
development standards and policies for the plan.
Task 12: Final Master Plan
1. After the draft plan has been completed and review comments have been received, a
final Master Plan document will be prepared. However, prior to the preparation of the
final plan, the project team will hold a meeting with stakeholders, County Staff and/or
County Commissioners to review the draft plan and status of the project. Largely, the
agenda for this meeting will be to review the outcome of the economic analysis review,
the site layout plans and discuss the outcome of the infrastructure analysis.
It is intended that the final plan would include all of the task items into one planning
document. lf needed, J-U-B can present the findings and recommendations of the study
to the County Commissioners. J-U-B will provide the Client three (3) hard copies and an
electronic copy in PDF format for their use.
Task 13: Project Closeout
1. Archive paper and electronic files and records.
2. Communicate the project completion to CLIENT and other affected agencies and
stakeholders, as required.
3. Close financial billing and accounting records in J-U-B's financial and record-keeping
systems.
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TASK ORDER 2O23.XX
Bowers Business Park Feasibility Study
ASSUMPTIONS AND EXCEPTIONS
. Appraisals from the previous202l report will be used as the baseline for property
valuation. lf it is determined that additional analysis is needed, Valbridge Properties (or
another appraiser) may be engaged, with approval by the client.. Design, Bidding, and Construction Administration services are not included in this scope
of work.
o Detailed on-site investigations regarding soil analysis, topography, etc. are not anticipated.. Engineering design of utilities, rail lines, structure or any roadway improvements are not
included.
o Development of design guidelines or Covenants, Conditions and Restrictions (CC&R's) for
the site are not anticipated.
. Lighting and landscape plans are not included.o Platting is not included.
. Boundary, Topographical or ALTA surveys are not included.o lntersection plans or signal warrant analysis are not anticipated.o Geotechnical lnvestigations are not included.o Phase 1 Environmental is not included.. Permitting applications are not included.r Landscaping and entry monument concept are not included.o Preparation for UGA expansion application for the project area is not included.
DELIVERABLES
o Conceptual Site Layouts for County Review. Draft Master Plan for County Review. Final Master Plan
SCHEDULE OF SERVICES
J-U-B will perform all services according to the following schedule:
May 2023 - March 2024
This Agreement shall be in effect from May X, 2023 to June 30,2024.
This schedule shall be equitably adjusted as the PROJECT progresses, allowing for changes in
scope, character or size of the PROJECT requested by the CLIENT or for delays or other causes
beyond J-U-B's control.
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TASK ORDER 2023.Y,X
Bowers Business Park Feasibility Study
COMPENSATION
Compensation by the OWNER to the ENGINEER will be on a lump sum basis in the amount of
Two Hundred Thifty-Six Thousand Dollars and No Cents (9236,000).
This Task Order No. 2023-XX will become part of the referenced AGREEMENT when executed by
both parties. lN WITNESS WHEREOF, the parties execute below:
For the Owner, Kittitas Countyr, Washington
Dated this _ day of 2023,
By:
Name Title
For the ENGINEER, J-U-B ENGINEERS, lnc.
Dated this _ day of 2023,
By:AIRPr)RT qFR\/I GROIIP N/ANAGFR
Name Title
Page 8 of9
TASK ORDER 2023-XX
Bowers Business Park Feasibitity Study
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