HomeMy WebLinkAboutKitititas County SH22-020 - WASPC COVID MITIGATION - CONTRACT - Date Amended - partially executedWashington Association of Detection & Mitigation COVID-19-Jails ("Contract")
Sheriffs & Police Chiefs Program Face Sheet
1. Contractor's Name & Address: Kittitas County Jail
205 W 51h Ave/Suite 1
Ellensburg, WA 98926
2. Tax Identification No.:
3. Unified Business Identification No.:
4. Contract No.: Detection & Mitigation (D&M) Covid 19 Jails-2022-001
5. Contractor's Point of Contact:
Name: Edward Buntin
Title: Lieutenant
Telephone: 509-962-7643
Email: edward.buntin@co.kittitas.wa.us
6. Contract Period: April 30, 2022 - June 30, 2023 2024
7. Funding Authority: Washington State Department of Health and Washington
Association of Sheriffs & Police Chiefs
8. Service Area: Kittitas County Jail
9. Reimbursement under this CONTRACT is capped at: $471,750.00
IN WITNESS WHERE OF, the Washington Association of Sheriffs & Police Chiefs (WASPC and
the Kittitas Co S.O. (CONTRACTOR) acknowledge and agree to the terms and conditions
of this CONTRACT and the attachments hereto, and in witness where of have executed this
CONTRACT as of the date and year last written below. The rights and obligations of both parties
totes this CONTRACT are governed by the information in this CONTRACT Face
Sheet, other documents incorporated herein by reference, attached Terms and Conditions, and
the Project Narrative and Budget Worksheet which constitute the Statement of Work.
FOR WASPC:
Steve Strachan, Executive
Washington Association of
Sheriffs and Police Chiefs
Date:
FOR CONTRACTOR:
Name: 01,,4-y t1 yt tLS
Title: s,YE2 / Et
Date: gw,10- X I
D&M COVID 19 Jails Contract-2022-001 Page 1 of
TERMS AND CONDITIONS
This CONTRACT is entered into by and between the WASHINGTON ASSOCIATION OF
SHERIFFS & POLICE CHIEFS (hereinafter referred to as WASPC); and the Kittitas CO
SO(hereinafter referred to as the CONTRACTOR).
NOW, THEREFORE, in consideration of the covenants, performances, and promises
contained herein, the parties agree as follows:
1. FUNDING SOURCE. Funding for this CONTRACT is provided to WASPC by the
Washington State Department of Health, through the American Rescue Plan Act of 2021,
P.L. 117-2 and under the Detection & Mitigation of COVID-19 in Confinement Facilities
project, was awarded to WA DOH in September 2021. The pass -through allocation for
the administration of the grant and pass through to local jails in the state of Washington,
is $2,658,279 (funding period of April 1, 2021, through June 30, 2024).
2. SCOPE OF SERVICES. CONTRACTOR shall use the state funds awarded hereunder
solely for salary, benefits, costs, and contracted services, goods, services, travel, and other
essential costs to support the work/project defined by the STATEMENT OF WORK.
3. SCOPE OF WORK. The CONTRACTOR shall seek to implement the activities and to
achieve the goals and objectives of the Detention & Mitigation of COVID-19 in Jails Program,
as set forth in the STATEMENT OF WORK.
4. SCOPE OF WORK REVISIONS. CONTRACTOR shall submit to WASPC a written
request to effect any material change to the SCOPE OF WORK identified in the STATE-
MENT OF WORK. Such requests shall be accompanied by a revised STATEMENT OF WORK
and other supporting documents. Before any activities supporting the revised SCOPE OF
WORK are initiated, WASPC must approve the same in its sole and absolute discretion, which
may be withheld.
5. BUDGET REVISIONS. CONTRACTOR shall submit to WASPC a written request to
effect any change(s) in the project budget which reflect a cumulative transfer of greater than
ten (10) percent in the aggregate among budget line items as indicated on the CONTRACT
Face Sheet. WASPC may approve or deny the request in its sole and absolute discretion.
6. PERFORMANCE STANDARDS. The CONTRACTOR shall perform the services as
defined in the STATEMENT OF WORK incorporated herein; in accordance with the budget
and estimated expenditure plan, as stated on the CONTRACT Face Sheet and in accordance
with the Detention & Mitigation of COVID-19 in Jails Program, as well as other policies and
procedures issued by WASPC.
7. PERIOD OF OBLIGATION. CONTRACT period is indicated on Line 5 of the
CONTRACT Face Sheet.
D&M COVID 19 Jails Contract-2022-001 Page 2 of 7
8. ALLOWABLE COSTS. Allowable costs shall include costs incurred by CONTRAC-
TOR from the first date of the CONTRACT period until the CONTRACT is terminated or
expires as provided herein, but in no event shall allowable costs exceed the maximum stated
amount of the CONTRACT as provk-led-providedon Line 8 of the CONTRACT Face Sheet.
Costs allowable under this CONTRACT are based on a budget approved by_WASPC.
WASPC shall pay to CONTRACTOR all allowable costs incurred from the first date of the
CONTRACT period until this CONTRACT is terminated or expires evidenced by proper
expenditure reconciliation report, submitted to WASPC on a timely basis, insofar as those
allowable costs do not exceed the amount appropriated or otherwise available for such
purposes as stated on the CONTRACT Face Sheet.
9. NON -SUPPLANTING. This award is retroactive for unanticipated costs, associated
with the Detection and Mitigation of COVID-19 in jails, from November 1, 2021, through
December 31, 2022. Supplanting restrictions do not apply to these costs unless other local
or state funds have been dedicated to this work. Otherwise, the CONTRACTOR shall not use
state funds specified by this CONTRACT to supplant local, federal, or other state funds.
CONTRACTOR shall not use state funds specified by this Contract to replace funding which
would otherwise be made available to CONTRACTOR had the state funds provided by this
CONTRACT not been provided.
10. CONTRACT ADMINISTRATION. WASPC's Program Coordinator is responsible for
monitoring the performance of this CONTRACT, including approval and acceptance of reports
provided by CONTRACTOR. WASPC's Program Coordinator may provide and facilitate
assistance and guidance to CONTRACTOR as necessary.
11. PROGRAM ADMINISTRATION. CONTRACTOR shall advise WASPC of the local
program administrator responsible for the performance of this CONTRACT, including name,
address, email, telephone number(s), and any subsequent changes thereto.
12. DATA COLLECTION. The CONTRACTOR shall utilize the data collection tool
provided by WASPC, hereinafter referred to as the WASPC Data Collection Tool, which is an
Excel Spreadsheet." CONTRACTOR shall dedicate sufficient resources to establish the
administrative processes necessary for the Data Collection Tool to be fully operational at the
time treatment begins at the -any of the jails.
13. REPORTING REQUIREMENTS. CONTRACTOR shall timely submit required reports
using the forms according to procedures issued by WASPC.
14. REPORT DUE DATES
a. Monthly Progress Report. Due on the 10th of the month following the
previous month in which funded activities were performed.
b. Semi -Annual Progress Report. Due on the 10th of the month following the
six-month period in which funded activities were performed.
C. Final Assessment Report. Due on the 10th of the month following the twelve-
month period in which funded activities were performed.
D&M COVI D 19 Jails Contract-2022-001 Page 3 of 7
Failure of CONTRACTOR to timely submit required activity reports and/or supporting docu-
mentation to WASPC's Program Coordinator is a basis for withholding payment and may
result in the cancelation of the award/Contract.
CONTRACTOR shall submit required reports and documentation after the close of the
CONTRACT period, during the transfer of obligations to another CONTRACTOR, or upon
termination of the CONTRACT for any reason.
15. PAYMENT PROVISIONS. WASPC shall award state funds to CONTRACTOR in the
amount provided on Line 8 of the CONTRACT Face Sheet. Upon receipt of a fully executed
Agreement, WASPC will open reimbursement for allowable expenditures made by
CONTRACTOR. CONTRACTOR must complete and submit to the WASPC Program
Coordinator a WASPC Reimbursement Request Form along with documentation/invoices for
the expenditures.
16. EVALUATION AND MONITORING. CONTRACTOR shall cooperate with and freely
participate in any monitoring or evaluation activities conducted by WASPC. WASPC, the
State Auditor, or any of their representatives shall have full access to, and the right to examine
during normal business hours and as often as WASPC, or the State Auditor may deem
necessary, all of CONTRACTOR'S records with respect to all matters covered in this
CONTRACT. Such representatives shall be permitted to audit, examine, and make excerpts
or transcripts from such records and to make audits of all CONTRACTS, invoice, materials,
payroll, and records of matters covered by this CONTRACT. Such rights extend for three
years from the date final reconciliation is made hereunder.
17. ACKNOWLEDGEMENT OF FEDERAL FUNDS. CONTRACTOR and its SUBCON-
TRACTORS shall comply with the special conditions listed below:
a. Applicability of Part 200 Uniform Requirements The Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform
Requirements)_4apply to this award.
b. CONTRACTOR understands and agrees that WASPC may withhold award funds,
or may impose other related requirements, if the recipient does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this award), or other outstanding issues that arise in connection with audits, investigations,
or reviews of awards.
C. CONTRACTOR shall not use any state funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, without the express written approval of WASPC.
d. CONTRACTOR shall comply with all applicable laws, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of state funds for expenses related to conferences, meetings, trainings, and other
events, including the provision of food and/or beverages at such events, and costs of attendance at
such events.
D&M COVI D 19 Jails Contract-2022-001 Page 4 of 7
e. CONTRACTOR agrees that if it currently has an open award of state funds or if it
receives an award of state funds other than this award, and those award funds have been, are being,
or are to be used, in whole or in part, for one or more of the identical cost items for which funds are
being provided under this award, the recipient will promptly notify, in writing, the WASPC program
administrator for this award, and, if so requested by WASPC, seek a budget modification or change
of project scope to eliminate any inappropriate duplication of funding.
f. CONTRACTOR understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of individuals who participate in
programs for which financial assistance is -.-provided from those funds, or of the parents or legal
guardians of such students.
g. CONTRACTOR understands and agrees that (a) No award funds may be used to
maintain or establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for
any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal
investigations, prosecution, or adjudication activities.
h. CONTRACTOR shall collect, maintain, and provide to WASPC, data that measure
the pelzfemia and effectiveness of activities under this award, in the manner,
and within the timeframes, specified in the program solicitation, or as otherwise specified by
WASPC. Data collection supports compliance with the Government Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
i. CONTRACTOR shall cooperate with any assessments, state evaluation efforts, or
information or data collection requests, induding, but not limited to, the provision of any information
required for the assessment or evaluation of any activities within this project.
j. CONTRACTOR shall comply with WASPC contract monitoring guidelines, protocols,
and procedures, and to cooperate with WASPC on all contract monitoring requests, including
requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits., -The
recipient agrees to provide to WASPC all documentation necessary to complete monitoring tasks.
Further, the recipient agrees to abide by reasonable deadlines set by WASPC for providing the
requested documents. Failure to cooperate with WASPC's contract monitoring activities may result
in sanctions affecting the recipient's awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to contract funds; referral to the Office of the State Auditor for
audit review; or termination of an award(s).
k. CONTRACTOR acknowledges that sub -awards are not authorized.
I. CONTRACTOR shall submit to WASPC for review and approval any curricula,
training materials, proposed publications, reports, or any other written materials that will be published,
including web -based materials and web site content, through funds from this contract at least thirty
(30) working days prior to the targeted dissemination date.
M. Applicants must certify that Limited English Proficiency persons have meaningful
access to the services under this program(s). National origin discrimination includes discrimination
on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe
Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have
meaningful access to their programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary. The U.S. Department of Justice has
D&M COVID 19 Jails Contract-2022-001 Page 5 of 7
issued guidance for contractors to help them comply with Title VI requirements. The guidance
document can be accessed on the Internet at www.lep.gov.
n. CONTRACTOR shall comply with the requirements of 28 C.F.R. Part 46 and all
Office of Justice Programs policies and procedures regarding the protection of human research
subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject
infr„ennedinformed consent.
0. CONTRACTOR shall comply with all confidentiality requirements of 42 U.S.C.
section 37899 and 28 C.F.R. Part22 that are applicable to collection, use, and revelation of data or
information. CONTRACTOR further agrees, as a condition of contract approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23.
P. Approval of this award does not indicate approval of any consultant rate in excess of
$650 per day.
q. All procurement (contract) transactions under this award must be conducted in a
manner that is consistent with 2 C.F.R. Part 200 and State and local law.
18. INSURANCE. Before commencing the Work and as a condition of payment,
CONTRACTOR shall purchase and maintain insurance as described below from an insurer
admitted to do business in Washington with an A.M. Best financial strength rating of A-1 or
better, that will protect it from bodily injury or property damage claims arising out of its
operations under this CONTRACT, whether the operations are by CONTRACTOR,
CONTRACTOR'S consultants, SUBCONTRACTORS, anyone directly or indirectly employed
by any of them, or by anyone for whose acts any of them may be liable.
a. Commercial General Liability (CGL) insurance providing bodily injury liability and
property damage liability with combined single limits of not less than $2,000,000 per occurrence, and
$4,000,000 general aggregate limits, written on an occurrence form.
b. Automobile liability insurance with a minimum limit of liability of not less than $500,000
per occurrence for all owned, non -owned and hired automobiles.
C. CONTRACTOR'S general liability policy shall be endorsed so that the aggregate
limits of insurance apply on this CONTRACT project/job
policy.
d. WASPC shall be included as an additional insured under CONTRACTOR'S CGL
e. Stop gap coverage of $1,000,000
Prior to starting work, CONTRACTOR shall provide a copy of the actual additional insured
endorsement or blanket additional insured policy wording to the CGL policy that documents
WASPC'S additional insured status. WASPC and CONTRACTOR hereby waive their rights of
subrogation against one another for any losses covered by the required insurance policies.
19. INDEMNITY. CONTRACTOR agrees to defend, indemnify, and hold harmless
(the "Indemnity Duty") WASPC, its employees, officers, and its agents from and against
claims, damages, losses and expenses, including but not limited to attorneys' fees and costs
and expenses, arising out of or resulting from performance of the Work, including claims,
D&M COVID 19 Jails Contract-2022-001 Page 6 of 7
damage, loss, or expense attributable to bodily injury, sickness, disease or death, or to injury
to or destruction of tangible property (the "Harm"), provided, however, that the
CONTRACTOR owes no Indemnity Duty if the Harm was caused by or results from the sole
negligence of WASPC and provided further that in the event of concurrent negligence (i) by
CONTRACTOR or the CONTRACTOR'S SUBCONTRACTORS' agents or employees, or
both and (ii) by WASPC or its agents, or both, then the CONTRACTOR'S Indemnity Duty is
valid and enforceable only to the extent of the negligence of CONTRACTOR, its agents, and
its employees.
CONTRACTOR also agrees to defend, indemnify, and hold WASPC harmless from all
SUBCONTRACTOR and supplier claims for payment, including any liens that may be filed.
CONTRACTOR further agrees to defend, indemnify, and hold WASPC harmless from all
WISHA or other related claims, demands, proceedings, violations, penalties, assessments,
or fines that arise out of or relate to CONTRACTOR'S failure to comply with any safety- related
laws, ordinances, rules, regulations, orders, or its obligations hereunder.
For purposes of the foregoing indemnification provision only, and only to the extent of claims
against CONTRACTOR by WASPC under such indemnification provision, CONTRACTOR
specifically waives any immunity it may be granted under the Washington State Industrial
Insurance Act, Title 51 RCW. The indemnification obligation under this CONTRACT shall not
be limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable to or for any third party under workers compensation acts, disabilities benefit
acts, or other employee benefit acts. This term is specifically negotiated for and agreed
between the parties.
20. ENTIRE AGREEMENT. This CONTRACT, the RFP and CONTRACTOR response,
Statement of Work, Project Narrative, and Budget Worksheet contains the entire agreement
between the parties and may not be modified or amended except as provided herein. No other
understanding, oral or written, regarding the subject matter of this CONTRACT shall be
deemed to exist or to bind any of the parties hereto. The CONTRACTOR shall comply with
all applicable laws, ordinances, codes, regulations, and policies of local, state, and state
governments. This CONTRACT consists of the following documents:
D&M-2022-001 CONTRACT Face Sheet;
b Contract Specific Terms and Conditions;
21. ORDER OF PRECEDENCE. In the event of any inconsistency in this CONTRACT,
unless otherwise provided herein, the inconsistency shall be resolved by giving precedence
in the following order:
a Applicable federal statutes and regulations;
b Applicable state statutes and regulations;
C. D&M-2022-001 CONTRACT Face Sheet;
CONTRACT Specific Terms and Conditions;
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