HomeMy WebLinkAboutSH23-022 COPIERS NW - Grant & Contract ReviewKittitas County
Review Form
Grants & Contract Agreement
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Today's Date
Agenda Date
July 26, 2023
August 1, 2023
Fund/Department
30 / Sheriff
Contract/Grant Information
Contract /Grant Agency: Copiers Northwest, Inc.
Period Begin Date: upon signature
Period End Date: 60 months
Total Grant/Contract Amount: $234.62/month plus fees per copy ranging from $0.0089 to $0.0524 per
page as outlined in the contract.
Grant/Contract Number: #SH23-022
Contract/Grant Summary: Our department currently holds a lease with Copiers NW for 4 machines and
has found their machines and service to be superior to the Xerox machine we are currently leasing for
use by the Admin Clerical staff. The Xerox machine simply isn't meeting our needs for the types,
volume, and quality of work we need to produce. It is our intent to transfer that machine to the Fire
Marshal once this new machine is in place. The machine is on the NASPO contract, whereby a formal bid
process is not needed.
Financial Information
Total Amount: $234.62/month plus
charge per copy (see contract)
State Funds $
Federal Funds $
Percentage County Funds: 100%
Matching Funds $
CFDA#
In -Kind $
Explain
Is Equipment being purchased? No
Who owns equipment? Copiers Northwest, Inc.
New Personnel being hired? No
Contact HR hiring — reporting requirements
Future impacts or liability to Kittitas County: Fulfillment of lease agreement.
Budget Information
Budget Amendment Needed?
Yes ❑ attach budget form
No ❑x Why not —Already in budget.
New Division Created?
Revenue Code
Expenditure Code
001-300157501
Pass Through Information
Agency to Pass Through
Amount to Pass Through $
Sub -Contract Approved Date:
Grant/Contract Review Page 1
Prosecutor Review
Has the Prosecutor reviewed this agreement? Yes 9 No ❑ CAMAS# 100416
County Departments Impacted
Auditor
Facilities Maintenance
Information Services
Human Resource
Prosecutor
Treasurer
Submitted
Signature: &6&WDate:
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Department: Sheriff
Assignment of Tracking Information
Auditor's Office
Human Resource
Prosecutor's Office j2 2
Who Signed the grant application
Reviewer I Date
Grant/Contract Review Page 2