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HomeMy WebLinkAboutMental Health and Chemical Dependency Tax Board Bylaws_Approved and Adopted 6-29-23BOARD BYLAWS_1 Kittitas County 1/10th of 1% Mental Health and Chemical Dependency Tax Advisory Board Bylaws The Kittitas County 1/10th of 1% Mental Health and Chemical Dependency Tax Advisory Board hereby adopts the following rules for the transaction of its business. These bylaws are adopted pursuant to the need to conduct requests for proposals and review of proposals for funding by Kittitas County to accomplish the goals and outcomes identified in the tax pursuant to RCW 82.14.460. 1. MEMBERSHIP The Board shall consist of eight members: one from each commissioner district, one from Public Health, one at large member with lived experience, one member with unique experience with mental health disorders, one member with unique experience with substance use disorders, and one county commissioner who serves as the Board Chairperson and ex officio non-voting member. The members will be appointed by the Board of County Commissioners (BOCC). The BOCC will engage the Kittitas County Board of Health (BOH) for appointment recommendations when practicable. New applicants will be reviewed by the Board and recommended to the BOCC. 2. OFFICERS The officers of the Board shall be a Chairperson appointed by the BOCC and a Vice-Chairperson elected from among its designated members. Members are appointed by BOCC after applicants are reviewed by the existing Board with recommendations forwarded to the BOCC. Chairperson: The Chairperson shall: (1) preside at all meetings of the Board; (2) create, prepare, and review the agenda for such meetings; (3) set the time and location of the meetings. Vice-Chairperson: The Vice-Chairperson shall preside and perform the duties of the Chairperson during the absence of the Chairperson and is responsible for advising staff of the agenda for the Board meetings. 3. ELECTION OF OFFICERS Each year, the Board shall elect the Vice-Chairperson. Nominations may be made from the floor by any member. The Chairperson shall serve as directed by the BOCC. In the event of a vacancy in the office of the Chairperson, the Vice-Chairperson shall direct the Board. In the event there is a vacancy in the office of the Vice-Chairperson, the Board shall vote for a replacement at the next regular meeting. In the event there is a simultaneous vacancy in the office of the Chairperson and Vice-Chairperson, the Board shall elect from its membership at its next succeeding meeting a Vice-Chairperson. The BOCC will assign a chairperson. BOARD BYLAWS_2 4. TERMS OF OFFICE Board members will serve for a term of two years with the exception that half of the original members will serve for a three-year term for continuity, but all members will serve for two years thereafter. Terms shall be January-December. 5. QUORUM/VOTING A quorum shall consist of four voting members. At any meeting where there is less than a quorum, the Chairperson for the purposes of such meeting shall have the authority to adjourn the meeting and establish a date for the next meeting out of the regular cadence if necessary. 6. MEETINGS The Board shall hold regular meetings at the behest of the Chairperson and post for public notice. All meetings of the Board shall conform to the Open Public Meetings Act, RCW 42.30. The Board may adopt such procedures as are necessary to ensure appropriate notice of all meetings. 7. CONFLICT OF INTERESTS The Board members shall comply with the Code of Ethics for Municipal Officers, Chapter 42.23 RCW, in the performance of their duties. Specifically, at any time a proposal is received by the Board that appears to benefit any member of the Board, that person shall recuse themselves from any discussion or decision related to that proposal. 8. PUBLIC PARTICIPATION The Board shall seek the involvement of the general public and community organizations in its planning and decision-making processes. Public comment period is included in every agenda and the public is encouraged to participate by commenting on agenda items and non-agenda items as directed by the Chairperson. 9. SUB-COMMITTEES Sub-Committees may be established by the Board to assist in the performance of its function. Sub-Committees may be composed of members of the Board and citizens with particular knowledge or talent to contribute to the work of the Board. 10. PURPOSE & DUTIES The Board shall collaborate with the Kittitas County Board of Health (BOH), Kittitas County Public Health Department (KCPHD), and the KCPHD Mental Health Programs Coordinator to: BOARD BYLAWS_3 a. Develop the goals, objectives, and metrics for the use of funds generated by the mental health and chemical dependency tax. b. Establish spending priorities in alignment with community mental health and chemical dependency needs that follow the requirements of the RCW. c. Develop a Request for Proposal (RFP) document and proposal review process. d. Solicit and collect proposals. e. Review proposals and provide recommendations to the BOCC on applications for funding. f. Serve as a review board on the effectiveness of grant funding. g. Annually review the Purpose and Duties, the Funding Priority Areas, and the operations and functions of the Board. 11. CLERK OF THE BOARD RESPONSIBILITIES a. Publish public notices of all Board meetings at least 72 hours before such meetings. b. Attend all Board meetings. c. Provide reports to the Board about the status of the Board program and funding recipients. d. Take meeting minutes for the Board. e. Work with Board Chairperson to finalize the agenda for each meeting. f. Facilitate the creation of the RFP document. g. Send timely reminders and materials to Board members for upcoming meetings. h. Maintain all official records of the Board. i. Ensure Board bylaws are followed. j. Ensure Board meeting notifications, agendas, and minutes are posted on the Kittitas County website. k. Maintain and update the County website related to the Board. l. Recruit new members for vacancies on the Board as needed. 12. AMENDMENTS Proposed amendments to the bylaws shall be provided to all Board members no later than 10 days in advance of the meeting at which the proposed amendment will be considered. For the purpose of taking action on any proposed amendment to the bylaws, a quorum must be present. The bylaws shall be reviewed by the Board at a regular meeting once every two years. 13. ABSENTEE POLICY Three unexcused meeting absences may cause that Board member’s name to be forwarded to the County Commissioners with a recommendation for removal from the Board. An absence is considered excused if the member notifies the Board Chairperson, Vice Chair, or Clerk. The foregoing bylaws of the Kittitas County 1/10th of 1% Mental Health and Chemical Dependency Tax Advisory Board approved and adopted this 29th day of June 2023, and approved and adopted by the BOCC this ___ day of _____, 2023.