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HomeMy WebLinkAboutConsolidated Contract Between DCYF 2363-48781 Fully ExecutedCOUNTY PROGRAM AGREEM ENT Consolidated Contract DCYF Agreerrent Number 236348781 This Program Agreement is by and between the State of W Department of Social and Health Services (DCYF) and the county identified below and is issued in conjunction with a County and DCYF Agreement On GeneralTerms and Conditions, wirich is incorporated by reference. ashington Administration or Division Agreenent Nunrber County Agreenent Nunrber IJCYF ADMINISTRATION Department of Children, Youth, and Families UUYF UIVIi'ION Children, Youth and Families DCYF INDEX NUMBER 1225 2072CS-63 t]CYF CONTACT NAME AND TITLE Karena McGowrn Contract Specialist 1 1 15 Washington St SE Olympia, WA 98504 DCYF CONTACT ADDRESS DCYF CONTACI TELEPHONE (360)870-5727 *li*k h*rr t* *iltfff l$xi DCYF CONTACT FAX DCYF CONTACT E-MAIL overn@dcyf.wa.qovkarena COUNTY NAME Kittitas County COUNTY DBA Rm 21'1 Kittitas Co Courthouse 205 W Fifth st Ellensburg, WA 98926 COUNTY ADDRESS couNTy uNrFoRM BUSINESS tDENTTFtER (uBlf 192-002-673 L]QUN I Y OON IACT NAIVIE Katrina Mankus COUNTY CONTACT TELEPHONE (509) 962-7516 COUNTY CONTACT FAX COUNTY CONTACT E-MAIL kat ri na. m a nk u s@c o.kitti tas.wa.us IS THE COUNTY A SUBRECIPIENT FO R PURPOSES OF THIS PROGRAM No AGREEM ENT? CFDA NUMBERS PROGRAM AGREEM ENT START DATE 0710112023 PROGRAM AGREEMENT END DATE 061301202s MAXIMUMPRoGRAMffi See Exhibits bursement Procedures, and program C: Detention Services n the box bel ow ls ma rked with an the following Exhibits are attach ed and are incorporated Term, ReimX exninit x ibitExh S S Exh ib A:t onCx(p SO id dte nCo)tract UR 5 n sib I iri Se Exh b Bit VEJu ittl ce Uo BIrt o Gk nta EXHIBITS into this County Program Agreement repres have Th terms c ntondofNShi5 ntareractno orat ann deg entat ofton he EXentanre tvedeunndirstabetweeheCSngedrSamndpartupearevlingmreentsrglnoptnndcomaoMU ocati raloS,or SE he,US b cte amotherwiregard oftter ht S on trang ct.e ESTh n bepart OW 5 hatorngent adrerepre dheyahisrSundentatraConhdhanct,ave nautho to exec ute h Stv ract ThCont racCont 5 be bha ndi on FDCY onlng vureFDCY PRIN I ED NAME (S)AND TIT .Eait r? .r/b(*t a E (5)DArE(S)SIGNED c"hilaa &c4- DATE SIGNED "daq lzvrs(*'t*-{*r*t al e-".ta.-ti z t ADOPTED this }ir",r \u |r.l 2023\-/ BOARD OF COUNTY COMMISSIONERS KITTIT OUNTY, WASHINGTON e-Chairman Osia , Commissioner APPROVED AS TO FORM day of / pCterk e Board- Julie Kjorsv Douglas R ik tr Deputy Clerk of the Board- Mandy Buchholz hell, Deputy Prosecuting Attorney ++ c0t SEAL 7 manght, Ch General Terms & Conditions 1 Definitions. The words and phrases listed below, as used in the Agreement, shall each have the following defin itions: "Agreement" means this Department of Children Youth & Families (DCYF) County Agreement on General Terms and Conditions and any exhibits and other documents attached or incorporated by reference. Unless plainly inconsistent with contet, the term "Agreement" includes and refers to all such agreements collectively. "CFR" means the Code of Federal Regulations. All references in this Agreement and any Program Agreement to CFR chapters or sections shall include any successor, amended, or replacement regulation. "County" means the political subdivision of the state of Washington named above performing services pursuant to this Agreement and any Program Agreement. "County Representative" means an individual in the position of County Manager, County Administrator, County Executive, or other similar position which reports to the highest governing body responsible for the subject matter of the Agreement or applicable Program Agreement(s). DCYF Contracts Administrator" means the individual in the DCYF Contracts Department with oversight authority for the Department of Children Youth & Families statewde agency contracting procedures, or their appropriate designee. "DCYF Contracts Department' means the Department of Children Youth & Familie s statewide agency headquarters contracting office, or successor section or office. "DCYF Representative" means any DCYF employee who has been delegated contract-signing authority by the DCYF Secretary or his/her designee. "Department of Children, Youth & Families" or "DCYF" means the Washington agency devoted exclusively to serve and support washington state's youth and their families. "Debarment" means an action taken by a federal official to exclude a person or business entity fromparticipatin g in tra nsactio ns involvin g certai n fed e ral fu nds. "GeneralTerms and Conditions" means the contractual provisions contained within this Agreement,which govern the contractual relationship between DCYF and the County, ,nOur. if'" erog"ru,Agreements subsidiary to and inmrporating therein by reference this Agieement. "Program Agreement" or "County Prog ram Agreement" means a written agreement between DCyFand the County containing special terms and conditions, including a stateinent of work to beperformed by the County and payment to be made by DCYF. Thi-s term may also refer to anagreement between DCYF and the County, which was transferred to DCYF by operation of law. 'Rcw" means the Revised Code of washington. All references in this Agreement and any program Agreement to RCW chapters or sections shill inctude any successor, amended, or replacementstatute. "Secretary" means the individual appointed by the Governor, State of washington, as the head ofDCYF, or his/her designee. n' "subcontract" means a separate Agreement between the county and an individual or entity oepartmentorS^?,o]ff?i,t|ni:l:f]jflj"n"rm all or J portion of the duties "no ourig;tio* tn"t the county stial d b c d e f g h l. k. m 2 2O72CS County Consolidated program Agreement 6_20_2019 General Terms & Conditions perform pursuant to any Program Agreement. o. "USC" means the United States Code. All references in this Agreement and anyProgram Agreement to USC chapters or sections shall include any successor, amended, or replacement statute. p. 'WAC' means the Washington Administrative Code. All references in this Agreement and any Program Agreement to WAC chapters or sections shall include any successor, amended, or replacement regu laticn. Amendme nt. This Agreement, or any term or condition thereof, may be modified only by a written amendment signed by both parties. Only personnelauthorized to bind eachof the partiesshallsign an amendment. 2 3 4 5 Assignment. Except as otherwise provided herein in Section 2l,theCounty shall notassign rights or obligations derived from this Agreement or any Program Agreement to a third partywithout the Irior,written consent of the DCYF Contracts Administrator and the written assumption of the County's obligations by the third party. Billing Limitations. Unless otherwise specified in a ProgramAgreement, DCYF shallnot pay any claims for services submitted more than twelve (1 2) months after the calendar month in whlchr the- services were performed. Compliance with Applicable Law. At all times during the term of this Agreement and any program Agreement, the County and DCYF shall comply with all applicable federal, state, and local laws,- regulations, and rules, including but not limited to, nondiscrimination laws and regulations and the Health lnsurance Portability and Accountability Act of 1gg6 (HlpAA) - CountyCertification Regarding Ethics. By signing thisAgreement, the Countycertifies thatthe County is in compliance with Chapter 42.23 RCW and shall comply with Chap tei +Z.Z1RCW throughout the term of this Agreement and any programAgreement. De barment Certification' The County, by signature to this Agreement, cerlifies that the County is notpresentlydebarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excludedfrom participating in this Agreement or any ProgramAgreement by any t""oeiut department or agency.The County also agrees to include the above requirement in all sjOconttacts into which it enters. Disputes. Both DCYF and the County ("Parties") agree to work in good faith to resolve all conflicts at the lowestlevel possible. However, if the Parties are,not able to pr6mptly and efficienfly resolve, through directinformal contact, any dispute concerning the interpret'ation, application, or iriprementation of anysection of the Agreement or applicable Program Agreement(s j, either earty may reduce its descriptionof the dispute in writing, and deliver it to thJother Farty for consideration. bn"" received, the assignedmanagers or designees of each Party willwork to informally and amicably resolve the issue within five(5) business days. lf the managers oi designees are unablL to come to a mutua lly acceptable decisionwithin five (5) business days, they may agree to issue an extension to allowfor more time. 6 7 I lf the dispute cannot be resolved by the managers or designees, the issue will be referred through eachAgency's respective operational protocols, to the secretaryof DCyF (,,s".;;iu;');;;';"';olr,-.,,uRepresentative or their deputy or designateo oeretaG. aoih partieswill be responsible for submittingall relevant documentation, along with; short statiment as to how they believe the dispute should besetlled, to the.secreta ry an d the-cou nty Representative.Dcpartment of Children, youth, and Families 2072C5 County Consolidated program Agre€ment 6-20_2019 3 9 General Terms & Conditions Upon receipt of the referral and relevant documentation, the Secretaryand County Representatrve will confer to consider the potential options for resolution, and to arrive at a decision within fifteen (1 5) business days. The Secretary and County Representative may appoint a reviewteam, a facilitator, or both, to assist in the resolution of the dispute. lf the Secretary and County Representative are unable to come to a mutually acceptable decision within fifteen (15)days, they may agree to issue an extension to allow for more time. Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under the Agreement or applicable Program Agreement(s)that are not affected by the dispute. The finaldecision will be put in writing and will be signed by both the Secretary and County Representative. lf the Agreement is active at the time of resolution and amendment of the Agreement is warranted for ongoing clarity, the Parties will execute an amendment to incorporate the final decision into the Agreement. lf this dispute process is used, the resolution decision Wll be final and binding as to the matter reviewed and the dispute shall be settled in accordance with the terms of the decision. Notwithstanding the foregoing, each Party reserues the right to litigate issues de novo in court. Entire Agreement. This Agreement and any Program Agreement, including alldocuments attached to or incorporated by reference into either, shall contain all the terms and conditions to be agreed upon by the parties. Upon execution of any ProgramAgreement, this Agreement shall be considered incorporated into that Program Agreement by reference, No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement or any Program Agreement shall be deemed to exist or bind the parties. Governing Law and Venue. The laws of the state of Washington govern this Agreement. ln the event of a laraauit by the County against DCYF involving this Agreement or a Program Agreement, venue shall be proper only in Thurston County, Washington. ln the event of a lawsuit Uy oCvf against the County involving this Agreement or a Program Agreement, venue shall be proper only as provided in RCW 36.01.050. 10 11 12. 13 Responsibility' Each party to this Agreement shall be responsible for the negligence of its officers, employees, and agents in the performance of any Program Agreement. f.fo pJrty to this Agreemeni orany Program Agreement shall be responsible for the acts andTor omissions of entities or individuals notparty to this Agreement and any ProgramAgreement. DCYF and the County shall cooperate in the defense of tort laratsuits, v/ren possible. B.oth parties_agree and understand ihat such cooperation maynotbefeasibleinallcircumstances. DCYFandtheColntyagreetonotifytheattorneysoirecordlna'ny tort lawsuit where both are parties if either DCYF or the Couniy enters into setlement negotiations. lt isunderstood that the notice shall occur prior to any negotiations, or as soon as possible thlreafter, andthe notice may be either r,vritten or oral. lnde pendent Status. For purposes of this Agreement and any Program Agreement, the Countyacknowledges that the County is not an officer, employee, or agent 6r ocvF or the state of washington.The County shall not hold out itself or any of its employees as, nor claim status as, an officer, employee,or agent of DCYF or the state of Washington. The County shall not claim for itself or its employees anyrights, privileges, or benefitswhich woulo'a9c1ygt9 an employee of the state of Washington. TheCounty shallindemnify and hold harmless DCYF from all obliqations to pay or Wthhold federal or statetaxes or contributions on behalf of the county or the county'iemployees. ' lnspection' Either party may request reasonable access to the other pa(y's records and place ofbusiness for the limited purpose of monitoring, auditing, and evaluating the other party,s compliance withthis Agreement, any Program Agreement, and applic"Ll" l"*. and regulations. Durlng the term of any Department of Chi ldren, youth. and Famil ies 2072C5 County Consolidated program Agreement 6_20-201 9 4 14 15 16. 17. 1B 19. General Terms & Conditions Program Agreement and for one (1 )yearfolloWng termination or expiration of the Program Agreement, the parties shall, upon receiving reasonable written notice, provide the other party with access to its place of business and to its records which are relevant to its compliance with this Agreement, any Program Agreement, and applicable laws and regulations. This provision shall not be construed to give either party access to the other party's records and place of business for any other purpose. Nothing herein shall be construed to authorize either party to possess or copy records of the other parly. lnsurance. DCYF certifies that it is self-insured under the State's self-insurance liability program, as provided by RCW 4.92.130, and shall pay for losses for wtrich it is found liable. The County certilies that it is self-insured, is a member of a risk pool, or maintains insurance coverage as required in any Program Agreements. The County shall pay for losses for r,vlrich it is found liable. M aintenance of Re cords. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, both parties shall maintain remrds sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Demonstrate accounting procedures, practices, and records that sufficiently and properly document the County's invoices to DCYF and all expenditures made by the County to perform as r-equired by this Agreement. Ope ration of General Terms and Conditions. These General Terms and Conditions shall be incorporated by reference into each Program Agreement between the County and DCYF in effect on or after the start date of this Agreement. These General Terms and Conditions govern and apply only to work performed under Program Agreements between the parties. Order of Precedence. ln the event of an inconsistency in this Agreement and any ProgramAgreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence, in tne following order, to: a. Applicable federal and state of washington statutes and regulations; b. ThisAgreement; c. TheProgramAgreement(s). ownership of Material. Material created by lhe County and paid for by DCYF as a part of any program Agreement shall be ovrrned by DCYF and shall be "work made for hire" is defined by 1 7 USCg t O t .ifrismaterial includes, but is not limited to: books; computer programs; documents;films; pamphlets; reports;sound reproductions;studies;surveys; tapes; and/ortraining materials. Materialwhich th'e County'ulesto perform a Program Agreement but is not ueated for or pa'id for by DCyi is owneo by pLe Couniv u^Jis not "work made for hire"; however, DCYF shall have a perpetual license to use this material for DCyFinternal purposes at no charge to DCYF, provided that such ii"unse shall be limited to the extent whichthe County has a right to grant such a license. severability' The provisions of this Agreement and any_Program Agreement are severable. lf anycourt holds invalid any provision of thiJ Agreement or a'ProgiamAgieement, inciuoing any provision ofany document incorporated herein or therein by reference, iLat invalidity shall not affect the otherprovisions this Agreement or that programAgreement. Department of Children, youth, and Families 2072CS County Consolidated program Agree ment 6_20_2019 20. 2'l General Terms & Conditions Subcontracting. The County may subcontract services to be provided undera ProgramAgreement, unless otherwise specified in that Program Agreement. lf DCYF, the County, and a subcontractor of the Countyarefound bya juryorothertrierof facttobe jointlyand severallyliableforpersonalinjury damages arising from a ny act or omission under this Agreement or any Program Agreement, then DCYF shall be responsible for its proportionate share, and the County shall be responsible for its proportionate share. Should a subcontractorto the County pursuant to a Program Agreement be unable to satisfy its joint and several liability, DCYF and the County shall share in the subcontractor's unsatisfied proportionate share in direct proportion to the respective percentage of their fault as found by the trier of fact. Nothing in this section shall be construed as creating a right or remedy of any kind or nature in any person or party other than DCYF and the County. This provision shall not apply in the event of a settlement by either DCYF or the County. Su bre cip ients. a. General. lf the County is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the County Wll: (1) Maintaln records that identify, in its accounts, allfederal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; (2) Maintain internal controls that provide reasonable assurance thatthe County is managing federal awards in compliance with larars, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) lncorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the County and its Subcontractors who are subrecipients; (s) Cof ply wth the applicable requirements of 2 CFR Part 200, including any future amendmentsto 2 CFR Part 200, and any successor or replacement of{ice of vanJgerireni ano Budget(OMB) Circular or regulation; and (6) Comply with the omnibus crime control and Safe streets Act of 1g68, Title Vl of the civil RightsAct of 1964, Section 504 of the RehabilitationAct of 1g73,Title llof the Americans WthDisabilities Act of 1990, Title lX of the Education Amendments of 1 gT2,TheAge DiscriminationAct of 1975, and The Department of Justice Non-Discrimination Regulations, ia c.r.n. par142, Subparts C.D.E. and G, and 2B C.F.R. part 35 and 39. single Audit Act compliance. lf the county is a subrecipient and expends $750,000 or more infederal awards from all sour-ces in any fiscil year, the county wll procure and pay for a single auditor a program-specific audit for thatfiscal year. Upon compleiion of each audit,'tnl countyiultt: (1) submit to the DCYF contact person the data collection form and reporting package specif ied in2 cFR Part 200, Subpart F, reports req.uired by the progiur-rpecific audit guide (if applicable),and a copy of any management retters issued -by the "u"oitor; b (2) Follow-up and develop corrective action for all audit findings; in accordance with 2 cFR part200' subpart F; prepare a "summary Schedule of Prior nr,foii rinoings,, reporting the status of all Departmentorcr ,113j|l',i,1'flnt"il,B'.'o"d in the prior audit's schedule of findings anJ questioned costs. 2072CS County Consolidated program Agreement 6-20_201 9 6 22 General Terms & Conditions c. Overpayments. lf it is determined by DCYF, or during the course of a required audit, thatthe County has been paid unallowable costs underthis or any Program Agreement, DCYF may require the County to reimburse DCYF in accordance with 2 CFR Part 200. Survivability. The terms and conditions contained in this Agreement or any Program Agreement wl-rich, by their sense and context, are intended to survive the expiration of a particular Program Agreement shall survive. Surviving terms include, but are not limited to: Disputes, Responsibility, lnspection, Maintenance of Records, Ownership of Material, Subcontracting, Termination for Default, Termination Procedure, and Title to Properly. Termination Due to Change in Funding,Agreement Renegotiation orSuspension. lf the funds DCYF relied upon to establish any Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, afterthe effective date of this Agreement but prior to the normal completion of any Program Agreement: a. At DCYF's discretion, the Program Agreement may be renegotiated underthe revised funding cond itions. 23. 24. b' Upon no less than fifteen (1 5) calendar days' advance written notice to County, DCYF may suspend County's performance of any Program Agreementwl-ren DCYF determines tfrat there is re'asonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow the County's performance to be resumed prior to the normal completion date of the program Agreement. For purposes of this sub-section, "written notice" may include email. (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. (2) When DCYF determines that the funding insufficiency is resolved, it will give the County written notice to resume performance. Upon the receipt of this notice, the Counly will provide writtennotice to DCYF informing DCYF wlrether it can resume performance and, if so, the date ofresumption. (3) lf the County's piopo:e_d_lesumption date is not acceptable to DCYF and an acceptable datecannot be negotiated, DCYF may terminate the Program Agreement by giving wriiten notice tothe County' The parties agree thatthe Program Agreement will be terminated retroactive to theeffective date of suspension. DCYF sha ll be liable only for payment in accordance with theterms of the Program Agreement for services rendered throug-h the retroactive date oftermination. c' DCYF may terminate the Program Agreement by providing at least fifteen (i 5) calendar days,advance witten notice to the county. DCYF shali be liablL only for payment in accordance with theterms of the Program Agreement for services rendered through the effective date of termination.No penalty shall accrue to DCYF in the event the termination option in th is section is exercised. Termination for convenience. The DCYF Contracts Admnistrator, or appropriate designee, may terminatethis Agreement or any Program Agreement in whole or in pari f";;il6"i5r"" uv gi"ing the county atleast thirty (30) calendardays'written notice addressed to the County at the addiess shovrn on thecover page of the applicable agreement. .Ttre county may terminateihis Agreement and any programAgreement for convenience by giving oc_vj. gt teast irrirty 13i) catenda, o"!r;rniti"n not ice addressedto: DCYF contracts Depar.tment, po Box 4s710, olympia, washington g85o4_5710. Department of Children, youth, and Fam ilies 2072C5 County Consolidated program Agreement 6_20_2019 7 General Terms & Conditions 25. Te rmination for Default c. The DCYF Contracts Administrator, orappropriate designee, may terminate this Agreementorany Program Agreement for default, in wlrole or in part, by written notice to the County, if DCYF has a reasonable basis to believe that the County has: (1) Failed to meet or maintain any requirement forcontracting with DCYF; (2) Failed to perform under any provision of this Agreement or any ProgramAgreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement;or (4) Otherwise breached any provision orconditjon of this Agreement or any ProgramAgreement. Before the DCYF Contracts Ad ministrator, or their appropriate designee, may terminate this Agreement or any Program Agreement for default, DCYF shall provide the Cou nty with written notice of tne County's noncompliance with the agreement and provide the County a reasonable opportunity to correct the County's noncompliance. lf the County does not correct the County's noncompliance within the period of time specified in the witten notice of noncompliance, the DCYF Contracts Admjnistrator, or appropriate designee, may then terminate the aqreement. The DCYF Contracts Administrator may terminate th-e agreement for default withouisuch written notice and without opportunity for correction if DCYF has a reasonable basis to believe that a Client's health or safety is in jeopardy. The County may terminate this Agreement or any Program Agreement for default, in whole or in part, by witten notice to DCYF, if the County has a reasonable basis to believe that DCyF has: (1 ) Failed to meet or maintain any requirement for contracting with the County; (2) Failed to perform u nder any provision of this Agreement or any program Agreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any program Agreement; and/or (4) otherwise breached any provision orcondition of this Agreement or any programAgreement. Before th9 Co-u1ty may terminate this ngt:g1glt or any Program Agreement for default, the Countyshall provide DCYF with witten notice oT ocyF's noncompliSnce wiih the agreement and provide DCYF a reasonable opporlunity to correct DCYF's noncompliance. lf DCYF does not correct DCyF'snoncompliance within the period of time specified in the written notice of noncompliance, the Countymay then terminate the agreement. 26 d a b d Te rmination Proced ure. The following provisions apply in the event this Agreement or any program Agreement is terminated: The County shall cease to perform any seruices required by the program Agreement as of theeffective date of termination and shall comply with all reasonable instructions contained in the noticeof termination which are related to the transfer of clients, distribution of property, and termination ofservices. b' The County shall promptly deliver to the DCYF contact person (or to his or her successor) listed onthe first page of the Program Agreement, all DCYF assets (property) in the county,s possession,Department of Children, youth, and Families B 2072C5 County Consolidated program Agreement 6_20-201 9 27 2B General Terms & Conditions including any material created under the Program Agreement. Upon failure to return DCYF property within fifteen (1 5) working days of the Program Agreement termination, the County shall be charged with all reasonable costs of recovery, including transportation. The County shall take reasonable steps to protect and preserue any property of DCYF that is in the possession of the County pending return to DCYF. c. DCYF shall be liable for and shall pay for only those services authorized and provided through the effective date of termination. DCYF may pay an amount mutually agreed by the parties for parlially completed work and services, if work products are useful to or usable by DCYF. d. lf the DCYF Contracts Adminisfator terminates any Program Agreement for default, DCYF may withhold a sum from the final payment to the County that DCYF determines is necessary to protect DCYF against loss or additional liability occasioned by the alleged default. DCYF shall be entitled to allremedies available at law, in equity, orunder the Program Agreement. lf it is later determined that the County was not in default, or if the County terminated the Program Agreement for default, the Countyshall be entitled to all remedies available at law, in equity, or under the Program Agreement. Treatmentof ClientProperty. Unless otherwise provided in theapplicable ProgramAgreement, the County shall ensure that any adult client receiving services from the County under a Program Agreement has unrestricted access to the client's personalproperty. The County shall not interfere with any adult client's or,vnership, possession, or use of the client's property. The County shall provide clients under age eighteen (1 B)with reasonable access to their personal properly that is appropriate to the client's age, development, and needs. Upon termination or completion oithe Progiam Agreement, the County shall promptly release to the client and/or the client's guardian or custodian all of the client's personal property. This section does not prohibit the County from implementing such lawfuland reasonable policies, procedures and practices as the County deems necessaryfor safe, appropriate, and effective service delivery (for example, appropriately restricting clients' aciess to, or possession or use of, laMul or unlawful weapons and drugs), Title to Propedy. Title to all property purchased or fumished by DCYF for use by the County during the term_of a Program Agreement shall remain with DCYF. Title to all property purchased orturnisheO dy the County for which the County is entitled to reimbursement by DCYF unbur a program Agreement shall pass to and vest in DCYF. The County shall take reasonable steps to protect and maintain allDCYF property in its posse_ssion against loss or damage and shall return DCYF property to DCyF upontermination or expiration of the Program Agreement pursuant to which it was purchased'orfurnished, reasonable wear and tear excepted. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of anysubsequent breach or default. No waiver shall be construed to be a modification of the terms andconditions of this Agreement unless amended as set forth in Section 2, Amendment. Only the DCyFContracts Administrator or designee has the authority to waive any term or condition of this Agreementon behalf of DCYF. 29 Departmentof Children, youth, and Families 2072C5 County Consolidated program Agreement 6_20_2019 I 1 Department of Children, youth, and Fam il ies 2072CS County Consolidated program Agreement 6_20_2019 Special Terms & Conditions Definitions. The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Contractor" means the County b. "DCYF' means the Department of Children, Youth, and Families. c. "Emergency Health Care" means care, services, and suppliesfor an acute or unexpected health need that requires immediate evaluation or treatment by a health care practitioner d. "JR means the Juvenile Rehabilitation wlrich is under the DCYF. e. "JR Bulletins/Policies" means the JR Administrative Policies, wtrich direct JR expectations. f. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's regularly scheduled activities or work duties. g "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of time that is the result of the person's regulady scheduled activities or work duties. 2 Background Checks a. This requirement applies to any employees, volunteers and subcontractors who may have unsupervised access to children served under this Contract. b. ln accordance with Chapters 3BB-700 WAC (JR-Practices & Procedures), 72.05 RCW (Children &Youth Services), and by the terms of this Contract, Contractor and each of its employees, subcontractors, and/or volunteers who may or wrll have regular access to any client/juvenile must be cleared through a JR approved criminal historyand background check. ln addition, Contractor, each of their employees, subcontractors, andiorvolunteers, wlro may or will have limited access to any client/juvenile, may be required to be cleared through a JR approved criminal history andbackground check. c. By execution of this Contract, Contractor affirms that Contractor, each of its employees,subcontractors, and/or volunteers, wlro may or will have regular access have not been conVcted ofany of the following: (1 ) Any felony sex offense as defined in g.94A.030 RCW (Sentencing Reform Act-Definitions)and 9A.44.130 RCW (Sex Offenses); (2) Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in thecustody of or under the jurisdiction of JR; or (3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Defini1ons). d' Contractor must require that current employees, volunteers, and contracted service providers whoare authorized for regular access to a juvenile(s) reporl any guilty plea or conviction of any of theabove offenses. The report must be made to tre'person;i irpuruiior within seven (7) days ofconviction and any person wlro have reported a guilty plea or conviction for one or more of theseoffenses must not have regular access to any offendei. Contractor s hall also documentbackgrou nd checks/crimi nal history clea ranc-es for mo n itorin g p u rposes. 10 Special Terms & Conditions 3. Sexual M isconduct a. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct by state employees, contractors) states that w'hen the Secretary has reasonable cause to believe that sexual intercourse or sexual contact between the employee of a Contractor and an offender has occurred, the Secretary shall require the employee of a Contractor to be immediately removed from any employment position wtrich would permit the employee to have any access to any offender. b. By execution of this Contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers are knoWedgeable about the requirements of 13.40.570 RCW (Sexual misconduct by state employees, contractors) and of the crimes included in 94.44 RCW (Sex Offenses). c. ln addition, the Secretary shall disqualify for employment with a Contractor in any position with access to an offender, any person: (1) Who is found by the department, based on a preponderance of the evidence, to have had sexual intercourse or sexual contactwith the offender; or Departmentof Children, youth, and Families 2O72CS County Consolidated program Agreement 6_20_201 9 4 5 6 (2) Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) wtren the victim was an offender d. lf any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or subcontractors could have sexual intercourse or sexual contacf with any otfenOer. The Contract shall not be renewed u nless the Secretary determines significant progress has been made. Su bcontractor lf the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractormust notify JR in writing and maintain sufficient documentation to verify that the subcontractors meet allthe requirements under this Contract. ln no event shall the existence of a subcontract release or reduce the liability of the County for any breach of performance. M onitoring The County shall assist the JR to perform reviews of sites where services are delivered at regularintervals using agreed upon forms and methods. Billing and Payme nt a. lf reports required under this Contract are delinquent, DCYF, JR may stop payment to theContractor until such required repods are submitted to JR. b' The Contractor agrees to accept this payment as total and complete remuneration for servicesprovided to offenders under this agreement. This does not preclude the Contractor from seekingother funding sources. No indirect costs are allowed. c' The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, andlocal funds otherwise expended for the seruices provided under this agreement. d' Under no circumstance shall the Contractor bill twice for the same services. 11 Special Terms & Conditions e. The Contractor shall maintain backup documentation of all costs billed under this contract. f. lf the Contractor bills and is paid fees for services that JR later finds were either 1) not delivered or 2) not delivered in accordance with this contract or contract attachments, JR shall recover fees and the Contractor shall fully cooperate. 7. Compliance with JR Policies and Standards a. ln addition to the governing Federaland State lar,vs and regulations, the Contractor shallcomply with all DCYF and JR Rules and Policies as applicable to the services provided. b. ln case of conflict or inconsistency between the aforementioned, the higher standard of compliance shallprevail. Department of Children, youth, and Fam il ies 2072C5 County Consolidated program Agreement 6-20-201 9 12 EXHIBIT A Consolidated ContractTerm. Reimbursernent Procedures. and Proqram Responsibilities 1. Purpose The purpose of this Agreement is to fund and support the program services described in the attached Statements of Work. The contract term begins July 1 , 2023 and expires June 30, 2025. 2. Funding 3. Asof July 1,2023, theratespaidtotheCountywill betherate calculatedforStateFiscalYear(SFY) 2024-2025. lf by July 1,2023 the County does not have a completed witten application for funding approved by JR and signed by both parties, JR will temporarily reimburse the county according to the rates from the State Fiscal Year Consolidated Contracl2022-2023 (DCYF No. 21 63-22205) until September 1,2023 to provide for continuity of services. Once the County's app_li-cation is signed and approved, the SFY 2024-2025 funding rate shall apply retroactively to July 1 , 2023 and the County is responsible for adjusting its expendilures during the' remainder of the agreement term to account for any discrepancies. lf the County has not properly accounted for the difference between the two rates by April 30, 2024, JR may adjust the amount reimbursed to the County for the final two months of the agreement to account for these discrepancies. State ments of Work As of July 1 , 2023, the Cou nty is responsible for adhering to the Statements of Work described in the Exhibit B: Statement of Work - Juvenile Court Block Grant and Exhibit C: Statement of Work -Detention Services. lf by July 1 ,2023 the County does not have a completed witten application for funding approved by JR ll9:iqlq9 9y !"S parties, the statements of work from the State Fiscat year Consotidated Contract2022-2023 (DCYF No. 21 63-22205) shall apply to all work performed under this agreement untitSeptember 1 ,2023 to provide for continuity of services. once the County's application is signed and approved, the County shall be responsible for providing services in accordance with the SFY 2024-2025 Statements of Work from that date forward. Late Applications lf the County does not have a completed written application for funding approved by JR and signed byboth parties by September 1, 2023, JR may disconiinue reimbursement untit the application iscompleted and approved. De partment of Children, youth, and Famil ies 2O72CS County Consolidated program Agreement 6_20_2019 4 13 EXHIBIT B STATEM ENT OF WORK Juvenile Court Block Grant 1. Purpose As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to County Juvenile Courts throughout the State of Washington to support Block Grant programs for juvenile offenders. These programs include, but are not limited to the following: Con solid ated Juve n ile Services At-Risk ( CJS) ; Special Sex Offender Disposition Alternative (SSODA); Chemical Dependency and Mental Health Disposition Alternative (CDMHDA); Suspended Disposition Alternative (SDA), Community Juvenile Accountability Act (CJAA) - Evidence Based Programs (CJAA); and Promising Programs. Program descriptions and requirements are outlined in the Block Grant Contract SFY 2023124 Application, Budget, and Monitoring lnstructions provided by the Juvenile Rehabilitation (JR). General Requirements The County Juvenile Court shall: a. Provide projects and services in compliance r,n4th the County's Block Grant Contract SFy 2024 -2025 Application, Budget, and Monitoring lnstructions (herein refened to as the "Application") and the County's Approved Response (herein referred to as the "Application Response"); b' Administer the Washington State Juvenile Court Prescreen Assessment or full Risk Assessment to all youth on probation supervision in accordance with the timeline specified in the County's Application Response; c. Administer a Washington State Juvenile Court Risk Assessment to all youth who are moderate to high risk on the prescreen assessment, and a reassessment to all moderate to high risk youth at the end of probation, in accordance with the timeline specified in the County's Application Response; d. Establish programs designed to impact the outcomes statewide by: (1 ) Decreasing recidivism; (2) Decreasing commitments to the JR; and (3) Maintaining or increasing the number of committable youth receiving services in their community. e' Upon JR's request, provide JR and the Washington State lnstitute of public policy (WStpp), wthstatistical risk assessment data necessary to determine program impacts on the statewdeoutcomes as agreed upon between JR and the county Juvenile court; f' consistent with RCW, provide JR wth information necessary for the JR to provide oversight of theCounty Juvenile Court Block Grant, consistentWth the responsibilities and'duties of JR; Department of Children, youth, and Fam ilies 2072C5 County Consolidated program Agreement 6_20_2019 a a a a a o 2 14 g. Comply with all applicable local, state, and federal licensing and accreditation requirements and standards necessary in the performance of this Contract; and h. When licensing or other statutory requirements differfrom contract requirements, meet whichever requirement imposes the higher standard. Any variance from licensing requirements shall require a licensing waiver. 3. Supervision and Programs All supervision and program services performed by the County Juvenile Court under the terms of this Agreement shall be in conformance with the County's Application and the County's Application Response. The Countyshallprovideallservices in compliance with applicable RCW, WAC, and Appellate case lawfor the following programs within available resources: a. Consolidated Juvenile Services (CJS) At-Risk Programs - The County Juvenile Court shall provide services pursuant to RCW 13.06, Chapter 1 10-710 WAC. b. Special Sex Offender Disposition Alternative (SSODA) - The County Juvenile Court shall provide services pursuant to RCW 13.4Q.162 and the following standards: (1) ln a timely manner - ideally upon order of the disposition and no longer than 3O days, pursuant to RCW 4.24.550, provide local lawenforcement officials with all relevant information about offenders placed on the SSODA program. Additionally, for the purpose of risk level classification, provide Juvenile Rehabilitation with all relevant information for the End of Sentence ReviewJuvenile Subcommittee in accordance with RCW 72.09.345 for youth adjudicated for any registerable sex offense. This includes SSODA offenses and any other s ex offenses that require registration. The Juvenile Risk Level Classification Process and Contact lnformation is hereby incorporated by reference. (2) Provide a combination of services identified in the Sex Offender Treatment provider assessment and the Washington State Juvenile Court Risk Assessment, deemed most effective to decrease recidivism, increase youth protective factors, and decrease youth risk factors. Specifics of family, group, or individualsessions shallbe identified in theprovidertreatment plan provided during assessment and shall be updated quarterly Document in the case record reductions in the levels of supervision and supporl for such reductions. c. Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) (1 ) The county shall provide services pursuant to RCW 1L40-105 and the following standards: (a) Utilize a Division of Behavioral Health and Recovery (DBHR) approved chemical dependency assessment as detailed in Attachment A of the County's Application; (b) lnclude family service strategies and components; and (c) lnclude random urinalysis testing. (2) Courts may utilize deferred or stipulated order of continuance with CDMHDA eligible youth. d. Suspended Disposition Alternative (SDA) Services (1) The county shail provide services pursuant to RCW 13.40.0357. e. community Juvenile Accountability Act - Evidence Based programs (CJAA) Department of Chi ldren, youth, and Fam il ies 2072CS County Consolidated program Agreement 6-20_ZOjg 15 The County will comply with the statewide Evidence-Based Quality Assurance plans and the following program standa rds : (1 ) For Functional Family Therapy (FFT): (a) General precepts/practices contained in FFT, LLC. lnitial 3-Day Training; (b) Assessment - Reporting Standards contained in FFT, LLC. 1 -Day Systems Training; (c) Clinical feedback from FFT, LLC in on-going consultation and site visits; (d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going consultation and site visits; (e) Precepts - practices of FFT contained in Blueprints for Violence Prevention; and (2) For Multi-Systemic Therapy (MST): (a) Precepts - practices of MST contained in Blueprints for Violence Prevention;and (b) General precepts - practices contained in training, consultation, and clinical oversight as overseen by MST Services. (3) For Coordination of Services (COS): (a) General preceptsand practices contained in the COS Statewide Manual; (b) Feedback from designated COS statewide Quality Assurance Specialist in on-going consultation and site visits; and (4) Family lntegrated Transitions (FtT): (a) Precepts/practices of FIT contained in University of Washington Program Manual; and (b) General precepts/practices contained in training, consultation, and clinical oversight asprovided by the University of Washington. (c) clinical guidance as supplied by the University of washington. (5) Education and Emptoyment Training (EET): (a) General preceptsand practices contained in the EET Statewide Manual. (b) Feedback from designated EET stater.Mde Quality Assurance Specialist in on-goingconsultation and site visits; and f. Promising Programs County Juvenile Courts may utilize their funding to implement a Promising program when they havemet the criteria developed by the Washington State lnstitute for public policy and approved by theCJAA Advisory Committe e. Department of Chi ldren, youth, and Fam il ies 2072CS County Consolidated program Agreement 6-20_20 j g 16 4 Pe rf o rma n ce - B as e d C o nt ra c ti ng I m p I e nre n ta t i on DCYF is strategically implementing quality and outcome performance measures in contracts that provide services to children andfamilies as required by House Bill 1661. The purpose of this change is to help achieve DCYF's long-term outcome goals, with a focus on building partnerships, using data to learn and improve, and advancing racial equity. a. DCYF Outcome Goals supported by Juvenile Courts' EBPs include: ('1) Parents and caregivers are supported to meet the needs of children and youth; (2) Youth school engagement; (3) High school graduation; and (4) Youth mental/behavioral health. b. Quality & Outcomes Measures The quality & outcome measures belowonly apply to Juvenile Court CMAP, EBps and promising Programs, which are described in Exhibit B: Statement of Work - Juvenile Block Grant. The Contractor shall participate in ongoing reporting, monitoring, and discussion with DCYF for the following quality measu res: Case Management Assessment Process (CMAP) - QualityAssurance Speciatist case Management Assessment process (cMAp) - Stage 1 cedification Goal Pro Ass at n tas ffo hlr VEd r U a ar toCCESS cea rt fi d MAPgc Qu a ty urance ecialist M etric All juvenile courts will have a ce CMAP QAS, or access to one 1Court has a ce rtified CMAP QAS or accessto one Tar et 100% Re uirement Re porting The statewid behalf of the vllr-U CoMAP ord n ator co ilnti Au to e rto Uo th S ricmet nop nUVC coe rtsU du rt Pe rformance M anagement rfo rfPe rmo a n ce m OVr em e tn aPI n Th Sp me tric be WCrevre d rtUA Aq vnaifdhAnISomewithndhahtargcotractonyeAbeUd oq o aete eP ncermamp me n nPla hTlmprove t5 a n oil ilU n So a CSptegtomthrove5withmetricnthnextr Continuous lmprovement wil UsDYF ort tlco UOn US rovepp nme b A blsta ishmp n a r'feorv mancegp dfee ba k oo o ash are revtndp erfo nrma ce d taa hwit conp tra oct rS erlart Goal baPro ntio aSt ff d mtnd ste nfl th ro sk/ne aed SEqg ssment beil rat en d dnrtceifidStnIManoCN4AP M e tric Ma ed assessment will b e certified tn are certified in Sta e1 All probation sta Stage 1 (Mappin administering the ri g) of CMAP 103of3robation staff Tar et 1 00% Re npo g Re uirement IS metric on A aSt ^MAP rd n ator il cont n AU to e rto utop habe oftf h e VEU n it e Uco rts au rt Department of Children, youth, and Families 2072CS County Consolidated program Agreement 6_20_201 9 17 Pe rforman ce M anagement Pe rformance lmprovement Plan. This metric will be reviewed quarterly and if the target is not met within the year, the contractorwill be required to complete a Performance lmprovement Plan. This plan willoutline strategies to improve this metric within the next year Contin uous lmprovement DCYF will support continuous improvement by establishing a performance feedback loop to share and review performance data with contractors quarterly. Promising Program QualityAssurance - Alternative Choice Training (ACT) Evidence'Based Program QualityAssurance - Education EmploymentTraining (EET) Department of Children, youth, and Families 2072C5 County Consolidated program Agreement 6-20-201 9 Goal service providers in juvenile courts must meet established qualityAII EBP assurance standards. e tric ards include fidelity and competency rating 3 ACT trainers are providing services, and 3 have a fidelity rating of 2.0, and 3 have a competency rating o12.0. All ACT trainers have a combined average fidelity rating of 2.0, and ACT quality assurance stan standards for ACT trainers etenc ratin of 2.0com Target AI traACT n rSe aveh fia ed a n to 02 a dn ca mo n r a nitygpetecy g AI AC rfo.02 T a en hrS VE ca o mb n e ad aver fi ed t f ta n of 02.ge v g na d oc e ncte rat n of 02 Re uirement Reporting heT sta te ewid U UAss r)nce st nco nty u e reo o ort USpep th mets onc n hbe tfa thof A venu coile rtsu u rterla Pe rfo rman ce M anagement rfo eP rmrfo a n ce m OVf eem tn aPI n hT metrt5p be WErevte d au Artq rly thndd ta is on met with n h A h coe nrg tracto b re U re todyeaq co e ate eP nrma NA merovemp n P na hT IS a n olmp U tl en str te AEpg ove ISho withmetric n h e xt a Continuous lmprovement D fe F il S U o cort tin Un USo erov ment A blippsta sh n a rfo mampby ncegp dA ab ck o to hS rea ndd erevtp rfoe arm cen atad hwitp dcontr ctors uarte Goal IS hed qualityAll EBP s rVe c e OV d 5 n np coue mrts stuJuve mee Ste a assurance standards M etric 1EES are providingservices,and t haveafidelityrating of 2.0,and1have a competency rating of 2.0. ETE u o Sa US strance nda aqty rd inS Ucl Ad dfi el na d ten a7 tiitvcompecy ngstandrdafoSErUdcatnonodonmeSAc1tsISEaEEmplvp hAIESE a e c mo b dne raave fi de t r ta tnge fo 02 a dnvg oc e et cn fm tnat o af le a s 2t 0 Target AII E EES ratin ES ah e fa d e r a Io 02 a dn coaityng m tee n ar n fo 02p AIcyg ah e ca mo b en ad faVE e f ed r a to 02 a dngty oc m teng ncpe vot20 Re uirement Re porting tihTstae6tewidQuEETAsUSnceraca Sv co n n Uspe o re ort Upo h IS me no b eh rfa o eth U VE n e Uco rts U rta rl Pe rformance M anagement erfo rfoPe nrma ce m f oveme tn P na hT meIS trp wc be reviewed u rta Aq rlyndifdthA+^Ld IS not withmet nrg h A ra th oc ntye ctor t-e U d toereqlecotePampnrmacenmePThlmproveanISnaoflunetraspteeSooovethmetrit5withthnnextd 1B Contin uous lmprovement DCYF will support continuous improvement by establishing a performa nce feedback loop to share and review performance data with contractors quarterly. Ev ide nce-Based Program Completion Rates Goal lncrease EBP com letion rates from esta ished baseline levels. M etric Successful EBP completions provide an early indi continuous improvement is the goal. cation of success, and Based on a three-year average (SFY20-22), the following are the established baseline program completion rates for your court: ACT: 100.07c EET: 81.5% Target Statewide Averages: ACT: 68.87q EET: 44.5'/o All courts that are belowthe statewide program completion rate average for an EBP will show annual incremental improvement. lf a court is at or above the statewide program completion rate average for an EBP annual incrementali rovement is still desired Re porting Requirement he Administrative Office o e ourts (AOC)will continue to report out this metric on behalf of the uvenile courts uarte t Pe rformance M anagement tPerformancempovemen P a n Th S me e ewe q ua te rlyrb r d r UandthAtargetSometnayedcottatorwilere ired toifInththtrhbqtt comp ete a Performance lmprovement Plan. This plan wil ne strategi Sout thtomrove S me tr wit n th A extIhn Gontinuous lmprovement DCYF will feedback quarterlv. support continuous improvement by establishing a performance loop to share and review performa nce data with contractors Performa nce lmprovement Plan Performance Metrics will be reviewed quarterly by DCYF and the contractor. lf the contractordoes not meet the Performance Metric Target within the year, a Performance lmprovement plan will berequired. lf a contractor has multiple Performance Metrics that require a response, the contractor shall identify up to three (3) Performance Metrics for improvement planning.' 5. Consideration Department of Children, youth, and Fam il ies 2072C5 County Consolidated program Agreement 6_20_201 9 c a The maximum consideration for this agreement is identified in the "County Juvenile Court pass through Distribution sFY 2024125", hereby incorporated by reference. A revenue sharing process shall be made ava.ilable during the latter part of the fiscal year for allcounties participating in the Block Grant, provided fundin! is availabie or unless othe'nvise agreeoupon by the JR and the Juvenile Court Administrators. The full list of priorities for revenue sharing will be provided by the JR and developed incollaboration with the County Juvenile Courts. The County Juvenile Courtshall submit their"Revenue Sharing Requests/Returns Form" to the Juvenile court programs Administrator and theirrespective Regional Administrators no later than May l Sth or as agreid upon by the JR andJuvenile Cou rt Ad ministrators. 19 Late submittals shall not be considered. Revenue sharing increases and decreases Wll be awarded by distribution of an updated "County Juvenile Court Pass through Distribution SFY 2024125". The total maximum consideration for this contract may increase or decrease, depending on the results of revenue sharing distributions and changes in appropriations as directed by the legislature. The Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) reimbursement rates for treatment shall be based on the approved Managed Care Organization (MCO) reimbursement rates for treatment. The Juvenile Rehabilitation suggests that the courts request and receive a copy of the approved MCO reimbursement rates for treatment. c. The County Juvenile Courts shall not be reimbursed for youth placed on consecutive or combined CDMHDA sentences that exceed 12 months active supervision. UNLESS the offense date of an additional CDMHDA sentence occurs after the termination date of the preceding CDMHDA disposition OR the youth begins as a CDMHDA Local Sanction and then is senienced to CDMHDA Committable for a new offense. 6. Billing and Payment a. Monthly invoices (A-19) are to be submitted to JR each month for services provided. JR retains the right to withhold payment for incomplete or delinquent reimbursement packages. lnvoices shall include the following documents provided by the JR and completed by the County: (1) Required sentencing worksheets and Disposition Orders for SSODA, CDMHDA, and SDA Committable youth; (2) Monthly Program Updates for each Evidence Based Program and promising program; (3) Roster Reports for local sanction and committable youth for all Disposition Alternatrves, and (4) Monthly Business lntelligence Tool (BlT) Summary Report for evidence-based programs. b. The County Juvenile Court may utilize their funding to implement a Promising program when theyhave met the criteria developed by the Washington State lnstitute for public -polic/and approved bythe CJAA Advisory Committee. c' Costs related to risk assessment may be billed in the formula of three (3) hours of the provider's time for each moderate to high-risk youth assigned to a probation caseload. Reassessment costsare not billable. Risk Assessment costs will be billed separately. d ' Costs incurred for direct treatment services may be billed for youth residing out of state wtrom areon a SSODA, CDMHDA, orSDA. e' costs incurred for supervision of youth on a SSoDA, cDMHDA, or sDA may be billed for the actualtime spent providing superuision at the rate of the p robation counselor provlding the supervision. f' Detention costs, for up to 30 days per period of confinement and consistent with RCW 13.40.200,for SSoDA, CDMHDA, and SDA committable offenders will be reimbursed at a rate no higher thanthat charged to other courts purchasing beds. g' For SSoDA, CDMHDA, and SDA programs, the County shall be eligible for reimbursement forsupervision costs for up to 14 days following a youth being placeo o"n ausconder status and awarrant being issued. Program payment will be reinstatei *h;; ih; youilr is apprehended. Department of Children, youth, and Famil ies 2072CS County Consolidated program Agreement 6_20_2019 b 20 7 h. Reimbursement for SSODA expenses may be for up to two years. lf a youth is extended beyond two years, the juvenile court must provide JR with a court order documenting the extension. The court may continue to be reimbursed for SSODA expenses throughout the extension. i. For CDMHDA programs, a chemical dependency inpatient treatment provider shall be reimbursed for services upIo72 hours following discharge, if a committable youth has been discharged from a subcontracted inpatient facility on a temporary basis and is expected to return, and/or if a committable youth has left the program against clinical advice and the bed is being held for readmission. j. For CDMHDA programs, in the event of a revocation, the County sha ll be eligible for reimbursenpnt for treatment services until the youth is committed to JR. k. For CDMHDA programs, the County shall be eligible for reimbursement in the event of a new offense for up to '14 days from arrest. Payment is reinstated wlren the you th is placed back to active CDMHDA status. l. Reimbursement for administrative and equipment costs shall not exceed 15o/o of the original annual allotment. Administrative costs shall remain vlth the agency providing services paid underthis contract, include discrete, assignable activities, and cost necessary for overall managementand support of a program, m. The County must maintain backup documentation of all costs billed under this Block Grant Contract and provide this information as requested by the JR. Racial and Eth nic Disparity Re portin g a. Juvenile Courts shall continue to build on work to address Racial and Ethnic Disparities (RED) as it relates to RCW 13.06.050. This RCW applies to conditjons for counties to receive state iunds and includes a requirement to annually reviewand analyze racial disproportionality information. b' Juvenile Courts shall reviewtheir own data and processes to see if barriers are present regarding equity in access to juvenile court services. Juvenile Courts will identify areas in nee d of improvement. They will then create and implement an action-oriented plan to include strategies thatwll result in measurable improvements of the identified inequities in the Response to Applicltion. Items Incorporated by Reference a. county Juvenile court pass through Distribution SFy 2oz4 - 202s b' Block Grant contract SFY 2024 -zo21Application, Budget, and Monitoring lnstructionsand theCounty's Approved Application Response; c. consolidated Juvenile Services programs: chapter*1 10-71.0wAC; d. RCW's 13.06; 13.40.162; j3.40.165; 71.24.615,13.40.50!; and Juvenile Risk Level classification process and contact lnformation B e f. Departmentof Children, youth, and Families 2O72CS County Consolidated program Agreement 6_20_2019 lt 9. JR Program Contact lnformation The primary program contact for Juvenile Court Block Grant for DCYF shall be Cory Redman Juvenile Court Programs Administrator Juvenile Rehabilitation 1500 Jefferson St. SE 98504-4570 360.480-11% cory. redman@dcvf.wa. gov Department of Children, youth, and Famil ies 2072C5 County Consolidated program Agreement 6-20_201 9 1 2 EXHIBIT C STATEMENT OF WORK Dete ntion Se rvices Pu rpose To provide secure detention services to youth pending transportation to a JR residential facility that are: 1 ) state committed; 2) parole revoked; or 3) community facility transfers. Contractor Obl igatio ns a' The Contractor shall provide secure detention center services including care, custody, supervision, education, and recreation to the followng JR youth while in detention: (1) For youth who are committed to the State, the Contractor shall: (a) Make direct contact wth the JR designated staff of commitment (b) Provide and make available to JR with the following information for each youth committed to JR: i. Court Order ii. Complete JR Sentencing Worksheet iii' lnformation necessary to successfullytransition the youth, including contact infonnation for the youth's parents/guardian. (c) Detention stays become billable upon notrfication and receipt of the above documentation byJR (except wlren information is received on business days after4:00 pm). (2) Make available the following information for each youth committed to JR: (a) lnformation to the Court on the Offense (b) Police Reports on the Offense (c) Victim witness lnterviews (wtren completed for sex offenders) (d) Previous Reports to the Court (if available) (e) lncidents Reports from current Detention stays (if applicable) (f) other Social File Materials (e.g., mental health reports, school information, etc.) (3) For youth who are on parole revocation or, if applicable, a community facility transfer due tothreats of health or safety of others. Departmentof Children, youth, and Families 2072C5 County Consolidated program Agreement 6_20-201g a1 3. Consideration The Contractor shall be reimbursed at the rate of $1 50.00 per day, per youth for detention services. The Contractor shall be guaranteed the first day of detention services. a. For youth who are committed to the State, Billable days will be th ose days that the youth spends the night in the detention facility providing: (1) JR staff is notified and receives the required information identified in 2.a. above and shall end upon release of the youth to a JR staff's custody; (2) Notification and receipt of required information received on business days priorto 4:00 pm is billable; and (3) However, notification and receipt of required information received after 4:00 pm Friday through the weekend is not billable untilthe following Monday (excluding holidays). b. For youth who are on parole revocation or a community facility transfer due to threats to health orsafety of others, Billable days will be those days that tl-Le youth spends the night in the detention facility. c. Medical Cost of JR Detained youth (1 ) ln addition to the per day bed rate, JR shall be responsible for medical costs other than theroutine medic_al attention provided in detention incurred by the County. Except for emergencyhealth care JR shall not pay for non-routine medical care unless the County 6ot"ini piu- approval from JR that the care is necessary. (2) JR shall be responsible for any security costs for correctional staff required to safely transportand supervise the juvenile to necessary and approved off-site health care forfurther treatrnent.The County will coordinate with JR if a health care stay exceeds 24-hours so JR can makearrangements for ongoing security and custody. 4. Payment and Billing The Contractor shall submit monthly A-19 lnvoice Vouchers with supporting documentation to the JRRegional office each month for services provided, which shall include: a. Name of youth; b. Date of admission to detention; c. Date and time of release from detention; and d. Number of billable days. Department of Children, youth, and Famil ies 2072CS County Consolidated program Agreement 6_20-2019 24