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HomeMy WebLinkAboutConsolidated Contract DCYF 2363-48781COUNTY PROGRAM AGREEM ENT Consolidated Contract DCYF Agreernent Number 2363-48781 Department of Social and Health services (DCYF) and the County identified below, and is issued in conjunction with a county and DCyF Agreement on GeneralTerms and Conditions, which is incorporated by reference. This Program Agreement is by and b etween the State of Washington Administration or Division Agreenent Number County Agreenpnt Number LJUYI- ADMINIS I RAI ION Department of Children, Youth, and Families LJUYI- DIVISION Children, Youth and Families UUYI- INIJEX NUMtsER 1225 2072CS-63 IJUYF UON I AC I NAMh AND TITLE Karena McGolern Contract Specialist 11 '15 Washington St SE Olympia, WA 98504 IJCYF CONTACT ADDRESS DCYF CONTACT TELEPHONE (360)87O-s727 {llie;k li*l* ir: +ntr.:,;"ir>l: DCYF CONTACT FAX DCYF CONTACT E-MAIL overn@dcyf.wa.qovkarena. m COUNTY NAME Kittitas County COUNTY DBA Rm 211 Kittitas Co Courthouse 205 W Fifth sr Ellensburg, WA 98926 COUNTY ADDRESS couN I y uNtFORt\4 EUSINESS IDENTIFIER (UBt) 192-002-673 COUNTY CON'IACT NAM L. Katrina Mankus UOUN I Y L;ONI ACT TELEPHONE (509) 962-7516 COUNTY CONTACT E-MAIL kat ri na. m an k us@c o.kittitas.wa.us IS THE COUNTY A SUBRECIPIENT FOR PURPO AGREEM ENT? No SES OF THIS PROGRAM CFDA NUMBERS PROGRAM AGREEM ENT START DATE 07t01t2023 PROGRAM AGREE 06130t2025 END DATE MAXIMUM PROGRAM AGRETMENI AMOUNI See Exhibits (specify ities; X B S enWh bothe bX owel IS ma rke ah n nOW Exhhtfeo b ts rea ttd a hXg ed na d re con rporated n rhto IS Cou n ma re emetyProgAg Exh bits Exh bit A:c no SO aid ted)RCotractnTrm met ub ArS ttme t Proced resu a n d amProgReSSIonitbExhbB:t VEJu itn A C Uo Blort Gck nra Exh itb D tA ntA Sen scelhStermndacondrtNSoSaContractarenonratiresntatnnteghnalflrentrepndd clEX usir,eunderstdianbnetweeheesrtiSedint5paandnngupemalOUSasergreemntswritngprevlsndacomgs,mun cati no oralotherwiorSardnthemofalterthregsCont5t.racbject The lesri S bepagn OW res thatntingrep rea\€aad ndtheyndUrSdtanhiContraahandvehect,autho execto ute Conhis traty ^+UI Thi Co ntrac hS be dibin o Fng onlyuDCYSpon 'W'4rfut*4 ny&e PRINTED NAME toJAr\uIllLtr(5) 4u/tt I]AIE SIGNED ADOPTED this St.'or, lU lV 7d cterx Douglas R the Board- Julie Kjorsvik tr Deputy Clerk of the Board- Mandy Buchholz 2023\-/- I BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY , WASHINGTON rman , Vice-Chairman , Commissioner APPROVED AS TO FORM +Tt-g?+ itchell, Deputy Prosecuting Attorney day Cor 7: General Terms & Conditions 1 Def initions. The words and phrases listed below, as used in the Agreement, shall each have the followin g defin itions: "Agreement" means this Department of Children Youth & Families (DCYF) County Agreement on General Terms and Conditions and any exhibits and other documents attached or incorporated by reference. Unless plainly inconsistent with context, the term "Agreement" includes and refers to ail such agreements collectively. 'CFR" means the Code of Federal Regulations. All references in this Agreement and any Program Agreement to CFR chapters or sections shall include any successor, amended, or replacement regulation. "County" means the political subdivision of the state of Washington named above performing services pursuant to this Agreement and any program Agreement. "County Representative" means an individual in the position of County Manager, County Administrator, County Executive, or other similar position which reports to the highest governing body responsible for the subject matter of the Agreement or applicable Program Agreement(s). DCYF Contracts Administrator" means the individual in the DCYF Contracts Department withoversight authority for the Department of Children Youth & Families statewide agency contractingprocedures, or their appropriate designee. "DCYF Contracts Department' means the Deparlment of Children Youth & Familie s statewide agency headquarlers contracting office, or successor section or office. "DCYF Representative" means any DCYF employee who has been delegated contract-signing authority by the DCYF Secretary or his/her designee. "Department of Children, Youth & Families" or "DCYF" means the Washington agency devotedexclusively to serve and support washington state's youth and theirfamilies. "Debarment" means an action taken by a federal official to exclude a person or business entity fromparticipatin g in tra n sactio ns i nvolvin g ce rtai n fede ral fu nd s. "General Terms and Conditions" means the contractual provisions contained within this Agreement,which govern the contractual relationship between DCYF and the County, unoei ihu erogr"111Agreements subsidiary to and inmrporating therein by reference this Agieement. "ProgramAgreement"or"countyProgramAgreement"meansawrittenagreementbetween DCYFand the County containing special terms and conditions, including a stateinent of work to beperformed by the County and payment to be made by DCYF. This term ruy utro refer to anagreement between DCYF and the County, which wis transferred to DCyf by operation of law. a b c. d e f g h t. k. "Rcw" means the Revised code of washington. All references in this Agreement and any programAgreement to RCW chapters or sections shall include any successor, amended, or replacementstatute. m' "Secretary" means the individual appointed by the Governor, State of washington, as the head ofDCYF, or his/her designee. n' "Subcontract" means a separate Agreement between the county and an individual or entity o"partmentorS.:,o]3"|?l,t|ni:::r,]".tflj"norm all or J portion or the outies ano ooris;rions that the counry shal 2 2O72CS County Consolidated program Agreement 6_20_2Ol 9 General Terms & Conditions perform pursuant to any Program Agreement. o. 'USC' means the United States Code. All references in this Agreement and any Program Agreement to USC chapters or sections shall include any successor, amended, or replacement statute, p, 'WAC" means the Washington Administrative Code. All references in this Agreement and any Program Agreement to WAC chapters or sections shall include any successor, amended, or replacement regu lation. Ame ndme nt. This Agreement, or any term or condition thereof, may be modified only by a witten amendment signed by both parties. Only personnel authorized to bind each of the partiesshallsign an amendment. 2 3 4 5 Assignment. Except as otherwise provided herein in Section 2l,theCounty shall notassign rights or obligations derived from this Agreement or any Program Agreement to a third party without the [rior,written consent of the DCYF Contracts Administrator and the written assumption of the County's obligations by the third party. Billing Limitations. Unless otherwise specified in a ProgramAgreement, DCYF shallnot pay any claims for services submitted more than twelve (12) months aftei tfre calendar month in wnicn the' services were performed. Compliance with Applicable Law. At all times during the term of this Agreement and any program Agreement, the County and DCYF shall comply with all applicable federal, state, and local-lar,vs,- regulations, and rules, including but not limited to, nondiscrimination laws and regulations and the Health lnsurance Portability and Accountability Act of i 996 (HlpAA) - CountyCertification Regarding Ethics. By signing thisAgreement, the Countycertifies thatthe County is in compliance with Chapter 42.23 RCW and shall comply with Chap tei +Z.ZS RCW throughout the term of this Agreement and anyprogramAgreement. Debarment certification. The County, bysignaturetothisAgreement, certifiesthattheCountyisnot presently debarred, suspended, proposed for debarment, deciared ineligible, or voluntarily excludedfrom participating in this Agreement or any ProgramAgreement by any r""o"i"l oepartment or agency.The County also agrees to include the above requirement in all subcontracts into which it enters. Disputes. Both DCYF and the County ("Parties") agree to work in good faith to resolve all conflicts at the lowestlevel possible' However, if the Parties are not able to pr6mptly and efficienly resolve, through directinfor.mal contact, any dispute concerning the interpretation, application, or iripremlntation of anysection of the Agreement or applicable Program Agreement(s j, either Rarty may ruor"u its descriptjonof the dispute in writing, and deliver it to thJother Farty for consideration. bnce received, the assignedmanagers or designees of each Party willwork to informally and amicably resolve the issue within five(5) business days' lf the managers oi designees are unable to come to a mutua lly acceptable decisionwithin five (5) business days, they may agree to issue an extension to allowfor more time. 6 7 B lf the dispute cannot be resolved by the managers or designees, the issue will be referred through eachAgency's respective operational protocols, to ihe Secretaryof DCyF t,,s""iuiJv');'ii'*.-io"uli,uRepresentative or their deputy or designated delegate. goih partie, *ill b" ,"rponsible for submittingall relevant documentation, along with; short stat6ment as to howthey believe the dispute should besettled, to the,secretary and the county Representative.Dcpartmentof Children, youth. and Familles 2072CS County Consolidated program Agreement 6-20_201 9 . 9 General Terms & Conditions Upon receipt of the referral and relevant documentation, the Secretary and County Representative will confer to consider the potential options for resolution, and to arrive at a decision within fifteen ('1 5) business days. The Secretary and County Representative may appoint a reviewteam, a facilitator, or both, to assist in the resolution of the dispute. lf the Secretary and County Representative are unable to come to a mutually acceptable decision within fifteen (15) days, they may agree to issue an extension to allow for more time. Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under the Agreement or applicable Program Agreement(s) that are not affected by the dispute. The final decision will be put in writing and will be signed by both the Secretary and County Representative. lf the Agreement is active at the time of resolution and amend'ment of the Agreement is warranted for ongoing clarity, the Parties wrll execute an amendment to incorporate the final decision into the Agreement. lf this dispute process is used, the resolution decision will be final and binding as to the matter reviewed and the dispute shall be settled in accordance with the terms of the decision. Notwithstanding the foregoing, each Party reserues the right to litigate issues de novo in court. Entire Agreement. This Agreement and any Program Agreement, including alldocuments attached to or incorporated by reference into either, shall contain all the terms and conditions to be agreed upon by the parties. Upon execution of any ProgramAgreement, thisAgreementshallbeconsidered incorporated into that ProgramAgreement by reference. No other understandings or representations, oralorotherwse, regarding the subject matterof this Agreement orany Program Agreement shall be deemed to exist or bind the parties. Governing Law and Venue. The lar,vs of the state of Washington govern thisAgreement. ln the event of a lawsuit by the County against DCYF involving this Agreement or a Program Agreement, venue shall be proper only in Thurston County, Washington. ln the event of a lawsuit uy oCVf against the County involving this Agreement or a Program Agreement, venue shall be proper only as proMded in RCW 36.01.0s0. Responsibility. Each party to this Agreement shall be responsible for the negligence of its officers, employees, and agents in the performance of any Program Agreement. Xro pJrty to this Agreemeni or any Program Agreement shall be responsible for the acts andTor omissions of entities or individuals notparty to this Agreement and any ProgramAgreement. DCYF and the County shall cooperate in thedefense of tort larnsuits, when possible. Both parties agree and understand ilrat such cooperation maynotbefeasibleinallcircumstances. DCYFandtheCountyagreetonotifytheattorneysof recordinairytort laursuit where both are parties if either DCYF or the Couniy enters into setilement negotiations. lt isunderstood that the notice shall occur prior to any negotiations, or as soon as possible thereafter, andthe notice may be either ranitten or oral. lndependent Status. For purposes of this Agreement and any Program Agreement, the Countyacknowledges that the County is not an officer, employee, oragent of oCvF orthe siate of Washington.The County shall not hold out itself or any of its employees as, nor claim status as, an officer, emptJyee,or agent of DCYF or the state of Washington. The County shall not claim for itself or its employe"r "nyrights, privileges, or beneftswhich would agclyqto an emptoyee of the state of Washington. fheCounty shall indemnify and hold harmless DCYF from all obligations to pay or Wthhold federal or statetaxes or contributions on behalf of the county or the county's-employees. ' lnspection' Either party may request reasonable access to the other party's records and place ofbusiness for the limited purpose of monitoring, auditing, and evaluating the other party,s compliance withthis Agreement, any ProgramAgreement, and applica"ule ta*s and regulations. During the term of any 10 11 12 13 Department of Children, youth, and Families 2O72CS County Consolidated program Agreement 6_20_2019 4 14. General Terms & Conditions Program Agreement and for one (1 )yearfollowing termination or expiration of the Program Agreement, the parties shall, upon receiving reasonable written notice, provide the other party with access to its place of business and to its records which are relevant to its compliance with this Agreement, any Program Agreement, and applicable laws and regulations. This provision shall not be construed to give either party access to the other party's records and place of business for any other purpose. Nothing herein shall be construed to authorize either party to possess or copy records of the other parly. lnsurance. DCYF certifies that it is self-insured under the State's self-insurance liability program, as provided by RCW 4.92.130, and shall pay for losses for which it is found liable. The County certifies that it is self-insured, is a member of a risk pool, or maintains insurance coverage as required in any Program Agreements. The County shall pay for losses for wirich it is found liable, 15. M aintenance of Re cords. 16. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, both parties shall maintain records sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Demonstrate accounting procedures, practices, and records that sufficiently and properly document the County's invoices to DCYF and all expenditures made by the County to perform as rbquired by this Agreement. Operation of General Terms and Conditions. These GeneralTerms and Conditions shall be incorporated by reference into each Program Agreement between the County and DCYF in effect on or after the start date of this Agreement. These General Terms and Conditionsgovern and apply only to work performed under Program Agreements between the parties. Orde r of Precedence. ln the event of a n inconsistency in this Ag reement and any Program Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence, ln tfre following order, to: a. Applicable federaland state of washington statutes and regulations; b. ThisAgreement; c. The ProgramAgreement(s). owne rship of Material. Material created by lhe County and paid for by DCYF as a part of any program Agreement shall be oinrned by DCYF and shall be "work made for hire" is defined by 17 USCg- t o t .inismaterial includes, but is not limited to: books; computer programs; documents;films; pamphle-ts; reports;sound reproductions; sludies; surveys; tap.es; and/or training materials. Material which th'e county'usesto perform a Program Agreement but is not ueated for or p"'id for by DCYF ii ornnreo by 11e couniy;;Jis not "work made for hire"; however, DCYF shall have a perpetual license to use this material for DCyFinternal purposes at no charge to DCYF, provided that such ii.un.e shall be limited to the extent wlrichthe County has a right to grant such a license. Severability' The provisions.of this Agreement and any Program Agreement are severable. lf anycourt holds invalid any provision of thiJ Agreement or a'Progiam Agieement, inciuoing any provision ofany document incorporated herein or therein by referenc", inut invitioity shall not affect the otherprovisions this Agreement or that program AgrLement. '|7 18. 19 Department of Children, youth, and Families 2072CS County Consolidated program Agre€ment 6_20_2019 20 2'1 . General Terms & Conditions Subcontracting. The County may subcontract services to be provided undera ProgramAgreement, unless otherwise specified in that Program Agreement. lf DCYF, the County, and a subcontractor of theCountyarefoundbya juryorothertrieroffacttobejointlyandseverallyliableforpersonalinjury damages arising from any act or omission under this Agreement or any Program Agreement, then DCYF shall be responsible for its proportionate share, and the County shall be responsible for its proportionate share. Should a subcontractorto the County pursuant to a Program Agreement be unable to satisfy its joint and several liability, DCYF and the County shallshare in the subcontractor's unsatisfied proportionate share in direct propoftion to the respective percentage of their fault as found by the trier of fact. Nothing in this section shall be construed as creating a right or remedy of any kind or nature in any person or party other than DCYF and the County. This provision shall not apply in the event of a settlement by either DCYF or the County. Su bre cipients. a. General. lf the County is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the County will: (1) Maintain records that identify, in its accounts, allfederal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; (2) Maintain internal controls that provide reasonable assurance that the County is managing federal awards in compliance with laurs, regulations, and provisions of contracts or grant agreements that could have a material effecton each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) lncorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the County and its Subcontractors wlro are subrecipients; (s) Colnqty Wih the applicable requirements of 2 CFR Part 200, including any future amendmentsto 2 CFR Part 200, and any successor or replacement Office of ManJgemenianO Budget(OMB) Circular or regulation; and (6) Comply with the omnibus crime control and Safe streets Act of 1968, Title Vtof the civit RightsAct of 1964' Section 504 of the Rehabilitation Act of 1973, Title ll of the Americans wthDisabilities Act of 1990, Title lX of the Education Amendments of 1 972,TheAge DiscriminationAct of 1975, and The Department of Justice Non-Discrimination Regulations, ia c.n.R. pa,rt+2, Subparts C.D.E. and G, and 2B C.F.R. part 35 and 39. Single Audit Act Compliance. lf the County is a subrecipient and expends $750,000 or more infederal awards from all sources in any fiscal year, the county will procure and pay tor a single auditor a program-specific audit for thatfiscal year. Upon compleiion of each audit,'tnl countywl: (1) submit to the DCYF contact person the data collectron form and reporting package specif ied in2 cFR Part 200, Subpart F, reports req.uired by the program-specific aud'it'guide (if applicable),and a copy of any management letters issued'by the uu"ditor; b (2) Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR part200, subpart F; prepare a "summary schedule of Prior nLioii rinolngs,, reporting the status of all Departmentorcr-' 'r1i1:l',1,1'[9r""il,:"lyd"d in the prior audils schedule of findings anJ luestioned costs. 2O72CS County Consolidated program Agreement 6_20_2019 6 22. 23. 24. General Terms & Conditions c. Overpayments. lf it is determined by DCYF, or during the course of a required audit, that the County has been paid unallowable costs underthis or any Program Agreement, DCYF may require the County to reimburse DCYF in accordance with 2 CFR part 200, Survivability. The terms and conditions contained in this Agreement or any Program Agreement ra/rich, by their sense and context, are intended to survive the expiration of a particular Program Agreement shall survive. Surviving terms include, but are not limited to: Disputes, Responsibility, lnspection, Maintenance of Records, Orrynership of Material, Subcontracting, Termination for Default, Termination Procedure, and Title to Properly. Termination Due to Change in Funding, Agreement Renegotiation or Suspension. lf the funds DCYF relied upon to establish any Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, afterthe effective date of this Agreement but prior to the normal completion of any program Agreement: a' At DCYF's discretion, the Program Agreement may be renegotiated underthe revised funding conditions. b. Upon no less than fifteen ('1 5) calendardays' advance written notice to County, DCYF may suspendCounty's performance of any Program Agreementwhen DCYF determines that there is reisonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow the County's performance to be resumed prior to the normal completion date of the program Agreement. For purposes of this sub-section, "written notice" may include email. ('1) During the period of suspension of performance, each party wll inform the other of any conditions ihat may reasonably affect the potential for resumption of performance. (2) When DCYF determines that the funding insufficiency is resolved, it will give the County written notice to resume performance. Upon the receipt of this notice, the Counly will provide wittennotice to DCYF informing DCYF whether it can resume performance and, if so, the date ofresumption. (3) lf the County's pfopo:?d_lesumption date is not acceptable to DCyF and an acceptable datecannot be negotiated, DCYF may terminate the Progiam Agreement by giving wriiten notice-tothe County. The parties agree thatthe Program Agreement will be terminated retroactive to theeffective date of suspension. DCYF shall b-e liable only for payment In accordancewith theterms of the Program Agreement for services rendered through the retroactive date oftermination. c' DCYF may terminate the Program Agreement by providing at least fifteen (.15) calendardays,advance written notice to the County. DCYF striti ue liable only for payment in accordance wth theterms of the Program Agreement for services rendered through the effective date of termination.No penalty shall accrue to DCYF in the event the termination-option in th is ,"ltion is exercised. Termination for Gonvenience. The DCYF contracts Adninistrator, or appropriate designee, may terminatethis Agreement or any Program Agreement in whole oi in plrt ror convenience by giving the county atleast thirty (30) calendardays'wriiten notice addressed to the county at the address shovrm on thecover page of the applicable agreement. .The county may ieiminate'this ngreement and any programAgreementfor convenience by giving DCIj-at leastir,]irii ts0l calendardays,written notice addressedto: DCYF contracts Department, po glx 4s710,orympia, wastrington 98504-5210. Department of Chi ldren, youth, and Fam il ies 2072CS County ConsolidateJ program Agreement 6_20-201 9 7 General Terms & Conditions 25. TerminationforDefault a. The DCYF Contracts Administrator, or appropriate designee, may terminate this Agreement or any Program Agreement for default, in vr/role or in part, by written notice to the County, if DCYF has a reasonable basis to believe that the County has: (1 ) Failed to meet or maintain any requirement for contracting with DCyF; (2) Failed to perform under any provision of this Agreement or any ProgramAgreement; (3) Violated any law, regulation, rule, or ordinance applicable to this Agreement or any Program Agreement;or (4) Otherwise breached any provision orconditjon of this Agreement or any ProgramAgreement. Before the DCYF Contracts Administrator, or their appropriate designee, may terminate this Agreement or any ProgramAgreement for default, DCYF shall provide the County with vrnitten notice of tfre County's noncompliance with the agreement and provide the County a reasonable opportunity to correct the County's noncompliance. lf the County does not correct the County's noncompliance within the period of time specified in the written notice of noncompliance, the DiyF Conkacts Adnunistrator, or appropriate designee, may then terminate the agreement. The DCyF Contracts Administrator may terminate the agreement for default withouisuch written notice and wrthout opportunity for correction if DCYF has a reasonable basis to believe that a Client's health or safety is in jeopardy. The County may terminate this Agreement or any Program Agreement for default, in whole or in part, by witten notice to DCYF, if the County has a reasonable basis to believe that DCyF has: (1 ) Failed to meet or maintain any requirement for contracting with the County; (2) Failed to perform under anyprovision of this Agreementor any programAgreement; (3) Violated anylaw, regulation, rule, orordinanceapplicable tothisAgreementoranyprogram Agreement; and/or (4) otherwise breached any provision orcondition of this Agreement or any programAgreement. Before th9 Co-u1lvlay terminate this Agreement or any Program Agreement for default, the Countyshall provide DCYF with witten notice oi o_cyFs noncompliince wiih tt-re agieement and provideDCYF a reasonable opportunity to correct DCYF's noncompliance. lf DCYF does not correct DCyF,snoncompliance within the period of time specified in the wriiten notice of noncompliance, the Countymay then terminate the agreement. Termination Procedure' The following provisions apply in the event this Agreement oranyprogramAgreement is terminated: b c d 26 a The County shall cease to perform any services required by the program Agreement as of theeffective date of termination and shall comply with all reasonable instructions contained in the noticeof termination which are related to the transfer of clients, distiibution of property, and termination ofservices. b' The county shall promptly deliver to the DCYF contact person (or to his or her successor) listed on o"p",.tmentor*irtj::lnfl:;f:l: :t"nram Asreement, all DCYF assets (properry) in the county', por.Lrrion, B 2072C5 County Consolidated program Agreement 6_20-20l 9 27 28. General Terms & Conditions including any material created under the Program Agreement. Upon failure to return DCYF property within fifteen (15) working days of the Program Agreement termination, the County shall be charged with all reasonable costs of recovery, including transportatron. The County shall take reasonable steps to protect and preserue any property of DCYF that is in the possession of the County pending return to DCYF. c. DCYF shall be liable for and shall pay for only those services authorized and provided through the effective date of termination. DCYF may pay an amount mutually agreed by the parties for partially completed work and services, if work products are useful to or usable by DCYF. d. lf the DCYF Conlracts Admnisfator terminates any Program Agreementfor default, DCYF may withhold a sum from the final payment to the County that DCYF determines is necessary to protect DCYF against loss or additional liability occasioned by the alleged default. DCYF shall 6e entitled to all remedies available at law, in equity, or under the Program Agreement. lf it is later determined that the County was not in default, or if the County terminated the Program Agreement for default, the County shall be entitled to all remedies available at law, in equity, or under the Program Agreement. Treatmentof ClientProperty. Unless otherwise provided in theapplicable ProgramAgreement, the County shall ensure that any adult client receiving services from the County undei a Program Agreement has unrestricted access to the client's personalproperty. The County shall not interfere with any adult client's or,vnership, possession, or use of the client's property. The County shall provide clients under age eighteen (18)with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination or completion oithe Progiam Agreement, the County shall promptly release to the client and/or the client's guardian or custodian all of the client's personal property. This section does not prohibit the County from implementing such law,fuland reasonable policies, procedures and practices as the County deems necessary for safe, appropriate, and effective service delivery (for example, appropriately restricting clients' aciess to, or possession or use of, lawful or unlawful weapons and drugs). Title to Property' Title to all property purchased or fumished by DCYF for use by the County during the term of a Program Agreement shall remain with DCYF. Title to all property purchased or turnisfreO Oiythe County for which the County is entitled to reimbursement by DCYF unber a program Agreement shall pass to and vest in DCYF. The County shall take reasonable steps to protect and maintain all DCYF property in its posse-ssion against loss or damage and shall return DCYF property to DCyF upontermination or expiration of the Program Agreement pursuant to which it was purchased'orfurnisheci, reasonable wear and tear excepted. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of anysubsequent breach or default. No waiver shall be construed to be a modification of the terms andconditions of this Agreement unless amended as set forth in Section 2, Amendment. Only the DCyFContracts Administrator or designee has the authority to waive any term or condition of tfris Agreementon behalf of DCYF. 29 Department of Chi ldren, youth, and Fam it ies 2072C5 County Consolidated program Agreement 6_20_2019 o 1 Special Terms & Conditions Definitions. Thewords and phrases listed below, as used in this Contract, shalleach havethe following definitions: a. "Contractor" means the County b. "DCYF" means the Department of Children, Youth, and Families c. "Emergency Health Care" means care, services, and supplies for an acute or unexpected health need that requires immediate evaluation or treatment by a health care practitioner. d. "JR means the Juvenile Rehabilitation wlrich is under the DCYF 2 e. "JR Bulletins/Policies" means the JR Administrative Policies, which direct JR expectations. f. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's regularly scheduled activities or work duties. g. "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of time that is the result of the person's regulady scheduled activities or work duties. Background Checks a. This requirement applies to any employees, volunteers and subcontractors wlro may have unsupervised accessto children served under this Contract. b. ln accordance with Chapters 3BB-700 WAC (JR-Practices & Procedures), 72.05 RCW (Children &Youth Services), and by the terms of this Contract, Contractor and each of its employees, subcontractors, and/or volunteers who may or will have regular access to any client/juvenile must be cleared through a JR approved criminalhistoryand background check. ln addition, Contractor, each of their employees, subcontractors, and/or volunteers, who may or will have limited access to any client/juvenile, may be required to be cleared through a JR approved criminal history and background check. c. By execution of this Contract, Contractor affirms that Contractor, each of its employees, subconlractors, and/or volunteers, who may or Wll have regular access have not been conMcted of any of the following: (1 ) Any felony sex offense as defined in 9.94A.030 RCW (sentencing Reform Act-Definitions) and9A.44.130 RCW (Sex Offenses); (2) Any crime specified in Chapter 9A.44 RCW (Sex offenses) wtren the victim was a juvenile in thecustody of or under the jurisdiction of JR; or (3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions). d' Contractor must require that current employees, volunteers, and contracted service providers whoare authorized for regular access to a juvenile(s)reporl any guilty plea or conviction of any orlre-above offenses. The report must be made to the'person's supervisor within seven (7) days ofconviction and any person who have reported a guilty plea or conviction for one or more of theseoffenses must not have regular accessto any ofGnoei. Contractor shallalso documentbackg ro u nd checks/crimi nal history clea ranc"es for mo n itorin g pu rposes. Department of Children, youth, and Families 2O72CS County Consolidated program Agreement 6_20-201 9 10 Special Terms & Conditions 3, Sexual M isconduct a. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct by state employees, contractors) states that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact between the employee of a Contractor and an offender has occurred, the Secretary shall require the employee of a Contractor to be immediately removed from any employment position which would permit the employee to have any access to any offender. b. By execution of this Contract, Contractor affirms that Contractor, each of its employees, subcontractors, and/or volunteers are knoWedgeable about the requirements of 13.40.570 RCW (Sexual misconduct by state employees, contractors) and of the crimes included in 94.44 RCW (Sex Offenses). c. ln addition, the Secretary shall disqualify for employment with a Contractor in any position with access to an offender, any person: (1 ) Who is found by the department, based on a preponderance of the evidence, to have had sexual intercourse or sexualcontactwith the offender; or (2) Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) rir/ren the victim was an offender lf any actions are taken under 13.40.570 RCW, subsections (3)or (a), the Contractormust demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or subcontractors could have sexual intercourse or sexual contacf with any offender. The Contract shall not be renewed u nless the Secretary determines significant progress has been made. 4. Subcontractor Department of Children, youth, and Famil ies 2072C5 County Consolidated program Agreement 6_20_20 j 9 d 5 6 lf the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractor must notify JR in writing and maintain sufficient documentation to verify that the subcontractors meet allthe requirements under this Contract. ln no event shall the existence of a subcontract release orreduce the liability of the county for any breach of performance. M on itoring The County shall assist the JR to perform reviews of sites where services are delivered at regularintervals using agreed upon forms and methods. Billing and Payme nt a. lf reports required under this Contract are delinquent, DCYF, JR may stop payment to theContractor until such required repofis are submitted to JR. b' The Contractor agrees to accept this payment as total and complete remuneration for servicesprovided to offenders underthis agreement. This does not preclude the Contractorfrom seekingother funding sources. No indirect costs are allowed. c' The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, andlocal funds otherwise expended for the seruicus provided under this agreement. d' Under no circumstance shall the Contractor bill twice for the same services, 11 7 Special Terms & Conditions e. The Contractor shall maintain backup documentation of all costs billed underthis contract. f. lf the Contractor bills and is paid fees for services that JR later finds were either 1) not delivered or 2) not delivered in accordance with this contract or contracl attachments, JR shall recover fees and the Contractor shall fully cooperate. Compliance with JR Policies and Standards a. ln addition to the governing Federal and State larns and regulations, the Contractor shall comply with all DCYF and JR Rules and Policies as applicable to the services provided. b. ln case of conflict or inconsistency between the aforementioned, the higher standard of compliance shallprevail. Departmentof Children, youth, and Families 2072CS County Consolidated program Agreement 6_20-2019 tl 2 1 Department of Children, youth, and Families 2O72CS County Consolidated program Agreement 6_20-201 9 EXHIBIT A Consolidated GontractTerm. Reimbursement Procedures. and Program Responsibilities Purpose The purpose of this Agreement is to fund and support the program services described in the attached Statements of Work. The contract term begins July 1 , 2023 and expires June 30, 2025. Funding As of July 1, 2023, the rates paid to the County will be the rate calculated for State Fiscal year (SFy) 2024-2025. lf by July 1 ,2023 the County does not have a completed witten application for funding approved by JR and signed by both parties, JR will temporarily reimburse the county according to the rates from the State Fiscal Year Consolidated Contracl2022-2023 (DCYF No. 21 63-22205) untit September 1 ,2023to provide for continuity of services. Once the County's app-lication is signed and.approved, the SFY 2024-2025 funding rate shallapplyretroactively to July 1 , 2023 and the County is responsible for adjusting its expendilures during the' remainder of the agreement term to account for any discrepancies. lf the County has not properly accounted for the difference between the two rates by April 30, 2024, JR may adjust the amount reimbursed to the County for the final two months of the agreement to account for these discrepancies. Statements of Work As of July 1 , 2023, the County is responsible for adhering to the Statements of Work described in theExhibit B: Statement of Work - Juvenile Court Block Grant and Exhibit C: Statement of Work -Detention Services. lf by July 1,2o23the County.does not have a completed w-itten application for funding approved by JRll9:iqlq! 9y!o! parties, the statements of workfromthe State Fiscatyear Consotidated Contract2022-2023 (DCYF No' 2163-22205) shallapply to allwork performed under this igreementuntitSeptember 1,2023 to provide for continuity of services. once the County's application is signed and approved, the County shall be responsible for providingservices in accordance with the SFY 2024-2025 Statements of Work from that date forward. Late Applications lf the county does not have a completed ranitten application for funding approved by JR and signed byboth parties by September 1,2023, JR may disconiinue reimbursement untilthe application iscompleted and approved. 3 4 13 EXHIBIT B STATEMENT OF WORK Juvenile Coud Block Grant 1.Purpose As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to County Juvenile Courts throughout the State of Washington to supporl Block Grant programs for juvenile offenders. These programs include, but are not limited to the following: Consolidated Juvenile Services At-Risk (CJS); Special Sex Offend er Dispositio n Altern ative (SSO DA) ; chemical Dependency and Mental Health Disposition Alternative (cDMHDA); Suspended Disposition Alternative (SDA), Community Juvenile Accountability Act (CJAA) - Evidence Based Programs (CJAA); and Promising Programs. Program descriptions and requirements are outlined in the Block Grant Contract SFy 2023124 Application, Budget, and Monitoring lnstructions provided by the Juvenile Rehabilitation (JR). General Requirements The County Juvenile Court shall: a' Provide projects and services in compliance with the County's Block Grant Contract SFy 2024 -2025 Application, Budget, and Monitoring lnstructions (herein refened to as the "Application") andthe County's Approved Response (herein referred to as the "Application Response';) : b. Administer the Washington State Juvenile Court Prescreen Assessment or full Risk Assessment toall youth on probation supervision in accordance with the timeline specified in the County's Application Response; c' Administer a Washington State Juvenile Court Risk Assessment to all youth who are moderate tohigh risk on the prescreen assessment, and a reassessment to all moderate to high risk youth atthe end of probation, in accordance with the timeline specified in the County's npplicatiohResponse; d. Establish programs designed to impact the outcomes statewide by: (1 ) Decreasing recidivism; (2) Decreasing commitments to the JR; and (3) Maintaining or increasing the number of committable youth receiving services in theircommunity. e' Upon JR's request, provide JR and the washington State lnstitute of public poticy (wslpp), wthstatistical risk assessment data necessary to dJtermine program impacts on the statewdeoutcomes as agreed upon between JR and the county iruenite court; f' consistent with RCW, provide JR with information necessary for the JR to provide oversight of theCounty Juvenile Court Block Grant, consistentwith the responsibilities and'duties of JR; Department of Children, youlh, and Families 2O72CS County Consolidated program Agreement 6-20_201 9 a a a a a 2 14 3 g. Comply with all applicable local, state, and federal licensing and accreditation requirements and standards necessary in the performance of this Contract; and h. When licensing or other statutory requirements differfrom contract requirements, meet wtrichever requirement imposes the higher standard. Any variance from licensing requirements shall require a licensing rvaiver. Supe rvision and Programs All supervision and program services per-formed by the County Juvenile Court under the terms of this Agreement shall be in conformance with the County's Application and the County's Application Response. The County shall provide all services in compliance with applicable RCW, WAC, and Appellate case lawfor the following programs within available resources: a. Consolidated Juvenile Services (CJS) At-Risk Programs - The County Juvenile Court shall provide services pursuant to RCW 13.06, Chapter 1 10-710 WAC. b. Special Sex Offender Disposition Alternative (SSODA) - The County Juvenile Court shall provide services pursuant to RCW 13.40.162 and the following standards: (1) ln a timely manner - ideally upon order of the disposition and no longer than 30 days, pursuant to RCW 4.24.550, provide local lawenforcement officials with all relevant information about offenders placed on the SSODA program. Additionally, for the purpose of risk level classification, provide Juvenile Rehabilitation with allrelevant information forthe End of Sentence ReviewJuvenile Subcommittee in accordance with RCW 72.09.345 for youth adjudicated for any registerable sex offense. This includes SSODA offenses and any other s ex offenses that require registration. The Juvenile Risk Level Classification Process and Contact lnformation is hereby incorporated by reference. (2) Provide a combination of services identified in the Sex Offender Treatment provider assessment and the Washington State Juvenile Court Risk Assessment, deemed most effective to decrease recidivism, increase youth protective factors, and decrease youth risk factors. Specifics of family, group, or individual sessions shall be identified in thaprovider treatment plan provided during assessment and shall be updated quarterly Document in the case record reductions in the levels of supervision and support for such reductions. c' Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) (1 ) The county shall provide services pursuant to RCW 1 3-40.165 and the following standards: (a) Utilize a Division of Behavioral Heatth and Recovery (DBHR) approved chemical dependency assessment as detailed in Attachment Aof the County's Application; (b) lnclude family service strategies and components; and (c) lnclude random urinalysis testing. (2) Courts may utilize deferred or stipulated order of continuance with CDMHDA eligible youth. d. Suspended Disposition Alternative (SDA) Services (1) The county shail provide services pursuant to RCW 13.40.0352. e' community Juvenile Accountability Act - Evidence Based programs (cJM) Department of Chi ldren, youth, and Famil ies 2072CS County Consolidated program Agreement 6-20_201 9 15 The County will comply with the statewide Evidence-Based Quality Assurance plans and the following program standards: (1) For Functional Family Therapy (FFT): (a) General precepts/practices contained in FFT, LLC. lnitial 3-Day Training; (b) Assessment- Reporting Standards contained in FFT, LLC. 1-DaySystems Training; (c) Clinical feedback from FFT, LLC in on-going consultation and site visits; (d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going consultation and site visits; (e) Precepts - practices of FFT contained in Blueprints for Violence Preventjon; and (2) For Multi-Systemic Therapy (MST): (a) Precepts - practices of MST contained in Blueprints for Violence Prevention;and (b) General precepts - practices contained in training, consultation, and clinical oversight as overseen by MST Services. (3) For Coordination of Services (COS): (a) General precepts and practices contained in the COS Statewide Manual; (b) Feedback from designated COS statewide Quality Assurance Specialist in on-going consultation and site visits; and (4) Family lntegrated Transitions (FlT): (a) Precepts/practices of FIT contained in University of Washington program Manual; and (b) General preceptVpractices co.ntained in training, consultation, and clinicaloversight asprovided by the University of Washington. (c) clinical guidance as supplied by the University of washington. (5) Education and Emptoyment Training (EET): (a) General preceptsand practices contained in the EET Statewide Manual. (b) Feedback from designated EET statewide Quality Assurance Specialist in on-goingconsultation and site visits; and f. Promising Programs County Juvenile Courts may utilize their funding to implement a promising program when they havemet the criteria developed by the washington State tnstituie for puntic policy and approved by theCJM Advisory Committee. Department of Children, youth, and Fam ilies 2072C5 County Consolidated program Agreement 6-20_201 9 16 4 Pe rf o rma n ce - Bas ed Co nt ra cti ng I mp Ie nrenta tion DCYF is strategically implementing quality and outcome performance measures in contracts that provide services to children and families as required by House Bill 1661 . The purpose of this change is to help achieve DCYF's long-term outcome goals, with a focus on building partnerships, using dati to learn and improve, and advancing racial equity. a. DCYF Outcome Goals supported by Juvenile Courts' EBps include: (1 ) Parents and caregivers are supported to meet the needs of children and youth; (2) Youth school engagement; (3) High school graduation;and (4) Youth mental/behavioral health. b. Quality & Outcomes Measures The quality & outcome measures belowonly apply to Juvenile Court CMAP, EBps and promising Programs, which are described in Exhibit B: Statement of Work - Juvenile Block Grant. The Contractor shall participate in ongoing reporting, monitoring, and discussion with DCYF for the following quality measu res: Case M anagement Assessment Process (CMAP) - Quality Assurance Specialist case M anagement Assessment process (cMAp) - stage 1 ce rtification oa r access to a certified CMAp euaProbattonstaff willhave regu Assurance S ecialist Metric All juvenile courts will h ave a certified CMAP QAS , or access to one 100Court has a ce rtified CMAP QAS or acce ss to one etTa 100% Re uirement Re porting hT stae ewt d c MAPC rdCoo tn a to co n n eu reto ort ut h met5 otric np b ah tf th e VEU itn COUA Srt U rtera Pe rforman ce M anagement eP orf rma n ce m r hTovemenPn meIS tr bp e re ewed U a rteq vndifdhtaAoISonmethwitnathtjargthcontrtorvbUred oreq CO alete rfoPe n lmmprma rove men P na hTp 5 a n noutli stopl IA Stegrototh5metchwitthtnneextc7r Continuous lmprovement wilDCYF SU rt nco nti Upp US mrove nt A taS bl hStmp n a rforby ncemagpe efe bad k lo o sha re na d e CWop rforma cn d tac7 COwith npe a rScto erl Goal andProtibanostaffdmindStenehktsnAedSgSESnsmeb.j atr n deertcifidStan1aMnofMAPCMetricbe ce tn 1 M need assessment are certified in St a All pro Stage a nro sta o md n 5 te h e Jnng 1 Ma n of MAPppg 103of3robation staff Tar et 100% Re o np g Re uirement e ast r-A oo rd toina wil co tin n ue to rtn u hrep IJ met onrchabeoftfheVCUitncouertSaurterl Department of Children, youth, and Families 2072C5 County Consolidated program Agreement 6_20-201 9 17 Pe rforman ce M anagement Performance lmprovement Plan. This metric will be reviewed qua rterly and if the target is not met within the year, the contractorwll be required to complete a Performance lmprovement Plan. This plan will outline strategies to improve this metric within the next year. Continuous lmprovement DCYF will support continuous improvement by establishing a performance feedback loop to share and review performance data with contractors q uarterlv. Promising Program QualityAssurance - Alternative choice Training (Acr) Evidence-Based Program QualityAssurance - Education EmptoymentTraining (EET) Department of Children, youth, and Families 2072CS County Consolidated program Agreement 6_20-201 9 Goal service providers in juvenile courts must meet established qualityAII EBP assurance standards M etric ards include fidelity and competency rating 3 Acr trainers are providing services, and 3 have a fiderity rating of 2.0, and 3 have a competency rating of 2.0. All Acr traine rs have a combined average f idelity rating of 2.0, and com of 2.0.eten ratin standards for ACT trainers T quality assurance stan Target fi ACT ar n eAI rS AVh e t ed ar o 2f 0 na ad oc m n ar nityngpetecy g AI TAC ft a en r2.of 0 s ah eV c mo b en ad er a ed li r tia of 02gevng na cd mo e nte c ra o 2t 0 Re uirement Re po rtin g hT Se tatewi d ACTA UO a Ass U nd Sce cta st (-no UCn reto oitype outrtp h metis o b he a th A UVCN coe rtsU u rterla Pe rformance M anagement Pe rfo nrma ce m rov eme tn aPI n Th Sp metr be reviewed au rtq rly na d th taA nS o me th n the d thrg A nco ctotra rebe U re toAq CO te a Pe fo nrma cempl rove Pment n T h l5 na II Uo fl en stmp tea e Jvv o th 5to metric th n Ah xt a r Continuous lmprovement D F S u cort n n oU US m VEro nme n apopstAa rforma ncepgpeby dfee db k lo to ash are dn revtew rfporma cn d atape with o nt ctorsa uarterl Goal AI EB S rV ec ro id rSA tn co rtsUp 5mu mee esta bJUVen J edh Uq a S US nra stace dn a rd S M etric s,include fidelity and competency rating ployment Specialists (EES) 1 EES are providing services, and t have a fidelity rating of 2.0, and 1have a competency rating of 2.0. y assurance standard for Education and Em hAIEES av ae mco b dne raave e dfi e it ar n fo .02 a ngY dg e e nocm r a n o at ae tS 02. EET qualit standards Target AII E EES ratin ti E hS eAV a fi ed atr 2of 0 a nity d ca mong ete n r t n 2.of 0 AIpcyg ah e ca o m b en ad raVE I de ar ofge 2 0 a dn ocityng te cnmpe vof02 Re u irement Re porting hT stae tewid EET Qu a Assu nra cev a IS wil co rin Un toASp re rto outp h metIS o n b hA a f of eth n cole rtsU au dde Pe rf orman ce M anagement rfPe o rma cen m roveme n hTpPn meIS tctr il eb e dewe u d teq vndifdAthtaenisotrgmethwittntheerdthAncocttravoltebrered toUvetaAePrmarfoncompcelmrovemenlaPnIhSnapUttpletrSaEStegtomthroveStrimewitchthnneextd 1B Continuous lmprovement DCYF will support continuous improvement by establishing a performa nce feedback loop to share and review performance data with contractors quarterly. Evidence-Based Program Completion Rates Goal lncrease EBP completion rates from established baseline levels. M etric Successful EBP completions provide an early indication of success, and continuous improvement is the goal. Based on a three-year average (SFY20-22), the following are the established baseline program completion rates foryour cour.t: ACT: 100.07c EET: 81.5% Target Statewide Averages: ACT: 68.87c EET:44.5oh All courts that are belowthe statewide program completion rate average for an EBP will show annual incremental improvement. lf a court is at or above the statewide program completion rate average for an EBP annual incremental im rovement is still desired Reporting Requirement Pe rformance M anagement The Administrative ceo the Courts (AOC)w co n nue to report out this metric on behalf of the uvenile courts uarte Pe r fo rma n ce m p rov eme n t PI a n Th S me t il b r e ewe d q ua rte vand if the target is not met with n the year, the contractorwi b re q U ired to complete a Performance lmprovement Plan. This plan willouiline strategies toi rove this metric Wthin the next Continuous lmprovement DCYF will support conti nuous improvement by establishing a performance feedback loop to share and review performance data with contractors uarterl Departmentof Children, youth, and Families 2072CS County Consolidated program Agreement 6_20_Z01 9 5 c. Performance lmprovement Plan Performance Metrics will be reviewed quarterly by DCYF and the contractor. lf the contractor does not meet the Performance Metric Targetwithin the year, a Performance lmprovement Plan will berequired' lf a contractor has multiple Performance Metrics that require a response, the contractor shall identify up to three (3) Performance Metrics for improvement planning.' Consideration a. The maximum consideration for this agreement is identified in the "County Juvenile Court pass through Distribution sFY 2024125", hereby incorporated by reference. A revenue sharing process shall be made available durinq the latter part of the fiscal year for allcounties participating in the Block Grant, provided fundini is availabie or unless othe'nvise agreedupon by the JR and the Juvenile Court Administrators. The full list of priorities for revenue sharing will be provided by the JR and developed incollaboration with the County Juvenile Courts. The County Juvenile Courtshall submit their"Revenue Sharing Requests/Retums Form" to the Juvenile court Programs Administrator and theirrespective Regional Administrators no later than May 15th or as agredd upon by the JR andJuvenile Court Administrators. 'l 9 h Late submittals shall not be considered. Revenue sharing increases and decreases will be awarded by distribution of an updated "County Juvenile Court Pass through Distribution SFY 2024125". The total maximum consideration for this contract may increase or decrease, depending on the results of revenue sharing distributions and changes in appropriations as directed by the legislatu re. The Chemical Dependency and Mental Health Disposition Alternative (CDMHDA) reimbursement rates for treatment shall be based on the approved Managed Care Organization (MCO) reimbursement rates for treatment. The Juvenile Rehabilitation suggests that the courts request and receive a copy of the approved MCo reimbursement rates for treatment. The County Juvenile Courts shall not be reimbursed for youth placed on consecutive or combined CDMHDA sentences that exceed 12 months active supervision. UNLESS the offense date of an additional CDMHDA sentence occurs afterthe termination date of the preceding CDMHDA disposition OR the youth begins as a CDMHDA Local Sanction and then is senlenced to CDMHDA Committable for a new of{ense. Billing and Payme nt a. Monthly invoices (A-19) are to be submitted to JR each month for services provided. JR retains the right to withhold payment for incomplete or delinquent reimbursement packages. lnvoices shall include the following documents provided by the JR and completed by the County: (1) Required sentencing worksheets and Disposition Orders for SSODA, CDMHDA, and SDA Committable youth; (2) Monthly Program Updates for each Evidence Based Program and promising program; (3) Roster Reports for local sanction and committable youth for all Disposition Alternatives, and (4) Monthly Business lntelligence Tool (BlT) Summary Report for evidence-based programs. b' The County Juveniie Court may utilize their funding to implement a Promising program when theyhave met the criteria developed by the Washington State lnstitute for public Folicy and upprouud bythe CJAA Advisory Committee. c' Costs related to risk assessment may be billed in the formula of three (3) hours of the provider,s time for each moderate to high-risk youth assigned to a probation caseload. Reassessment costsare not billable. Risk Assessment costs will be billed separately. d' Costs incurred for direct treatment services may be billed for youth residing out of state whom areon a SSODA, CDMHDA, orSDA. e' costs incurred for supervision of youth on a ssoDA, cDMHDA, or sDA may be billed for the actualtime spent providing supervision at the rate of the probation counselor providing the supervision. f' Detention costs, for up to 30 days per period of confinement and consistent with RCW 13.40.200,for SSoDA, CDMHDA, and SDA committable offenders will be reimbursed at a rate no higher thanthat charged to other courts purchasing ueos.-- g' For SSoDA, cDMHDA, and SDA programs, the County shall be eligible for reimbursement forsupervision costs for up to 14 days following a youth being placed on absconder status and awarrant being issued' Program payment wrtt ue reinstatei when the y;;thi.';pprehended. c 6 Department of Chi ldren, youth, and Fam il ies 2072CS County Consolidated program Agreement 6-20_201 g 20 7 h. Reimbursement for SSODA expenses may be for up to two years. lf a youth is extended beyond two years, the juvenile court must provide JR with a court order documenting the extension. The court may continue to be reimbursed for SSODA expenses throughout the extension. i. For CDMHDA programs, a chemical dependency inpatlent treatment provider shall be reimbursed for services up to72 hours following discharge, if a committable youth has been discharged from a subcontracted inpatient facility on a temporary basis and is expected to return, and/or if a committable youth has left the program against clinical advice and the bed is being held for readmission. j. For CDMHDA programs, in the event of a revocation, the County sha ll be eligible for reimbursenent for treatment services until the youth is committed to JR. k. For CDMHDA programs, the County shallbe eligible for reimbursement in the event of a new offense for up to '14 days from arrest. Payment is reinstated when the you th is placed back to active CDMHDA status. l. Reimbursement for administrative and equipment costs shall not exceed 15% of the original annual allotment. Administrative costs shall remain with the agency providing services paid underthis contract, include discrete, assignable activities, and cost necessary for overall management and support of a program. m. The County must maintain backup documentation of all costs billed under this Block Grant Contract and provide this information as requested by the JR. Racial and Eth nic Disparity Re porting a. Juvenile Courts shall continue to build on work to address Racial and Ethnic Disparities (RED) as itrelates to RCW 13.06.050. This RCW applies to conditions for counties to receive state iunds andincludes a requirement to annually review and analyze racial disproportionality information. b. Juvenile Courts shall reviewtheir own data and processes to see if barriers are present regardingequity in access to juvenile court services. Juvenile Courts will identify areas in nee d ofimprovement. They will then create and implement an action-oriented plan to include strategies thatwill result in measurable improvements of the identified inequities in the Response to Application. Items lncorporated by Reference a. county Juvenile court pass through Distribution SFy 2024 -zozs b' Block Grant Contract sFY 2024 - 2025 Application, Budget, and Monitoring lnstructions and theCounty's Approved Application Response; c' consolidated Juvenile services programs: Qhaptet 110-710wAC; d. RCW's 1 3.06; 13.40.162 I 3.40.|65; 7 1.24.6j5;1 3.40,500; and Juvenile Risk Level classification process and contact lnformation e f. Department of Children, youth, and Fam il ies 2072CS County Consolidated program Agreement 6_20-2019 21 9. JR Program Contact lnformation The primary program contact for Juvenile Court Block Grant for DCYF shall be Cory Redman Juvenile Court Programs Administrator Juvenile Rehabilitation 1500 Jefferson St. SE 98504-4570 360.480-1'1% corv. i:ed ma n (Odcyf .wa. g ov Department of Children, youth, and Families 2072CS County Consolidated program Agreement 6_20_2019 22 1 EXHIBIT C STATEMENT OF WORK Detention Services Purpose To provide secure detention services to youth pending transporlation to a JR residential facility that are: 1) state committed; 2) parole revoked; or 3) community facility transfers. Contractor Obligations a. The Contractor shall provide secure detention center services including care, custody, supervision, education, and recreation to the following JR youth wlrile in detention: (1 ) For youth who are committed to the State, the contractor shall: (a) tvlake direct contact with the JR designated staff of commitment (b) Provide and make available to JR with the following information for each youth committed to JR: i. Court Order ii. Complete JR Sentencing Worksheet iii. lnformation necessary to successfully transition the youth , including contact infonnationfor the youth's parents/guardian. (c) Detention stays become billable upon notrfication and receipt of the above documentation byJR (except wlren information is received on business days after 4:00 pm). (2) Make available the following information for each youth committed to JR: (a) lnformation to the Court on the Offense (b) Police Reports on the Offense (c) Victim witness lnterviews (when completed for sex offenders) (d) Previous Reports to the Court (if available) (e) lncidents Reports from current Detention Stays (if appricabre) (f) other Social File Materials (e.g., mental health reports, school information, etc.) (3) For youth who are on parole revocation or, if applicable, a community facility transfer due tothreats of health or safety of others. 2 Department of Children, youth, and Fam ilies 2072CS County Consolidated program Agre€ment 6_20_201 9 11 3. Consideration The Contractor shall be reimbursed at the rate of $150.00 per day, peryouth for detention services. The contractor shall be guaranteed the first day of detention services. a. For youth who are committed to the State, Billable days will be th ose days that the youth spends the night in the detention facility providing: (1) JR staff is notified and receives the required information identified in 2.a. above and shallend upon release of the youth to a JR staff's custody; (2) Notification and receipt of required information received on business days prior to 4:00 pm is billable; and (3) However, notification and receipt of required information received after 4:00 pm Friday through the weekend is not billable untilthe following Monday (excluding holidays). b. For youth who are on parole revocation or a community facility transfer due to threats to health orsafety of others, Billable days will be those days that the youth spends the night in the detention facility. c. Medical Cost of JR Detained Youth (1) ln addition to the per day bed rate, JR shall be responsible for medical costs other than theroutine medical attention provided in detention incurred by the County. Except ior emerg"ncyhealth care JR saall not pay for non-routine medicalcare unless the County obtains prei -r approval from JR that the care is necessary. (2) JR shall be responsible for any security costs for correctional staff required to safely transportand supervise the juvenile to necessary and approved off-site health care forfurther treatrnent.The County wll coordinate with JR if a health care stay exceeds 24-hours so JR can makearrangements for ongoing security and custody. Payment and Billing The contractor shall submit monthly A-19 lnvoice Vouchers with supporting documentation to the JRRegional office each month for services provided, which shall include: a. Name of youth; b. Date of admission to detention; c. Date and time of release from detention;and d. Number of billable days. Department of Children, youth, and Fam il ies 2072C5 County Consolidated program Agreement 6_20_2019 4 24