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HomeMy WebLinkAboutResolution_Land Use Agmt Renewal_GrantCoPUD_VantageKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS 2023 AGENDA STAFF REPORT AGENDA DATE: July 5, 2023 ACTION REQUESTED: Request to Approve a Resolution to Authorize the Chair's Signature on the Land Use Cooperative Agreement Between Kittitas County and Grant County Public Utility District #2 for Co -management of the Vantage Boat Ramp Area BACKGROUND: The Board of County Commissioners approved a cooperative land use agreement with Grant County Public Utility District #2 (GPUD2) with Resolution 2021-127. The one-year agreement expires on July 19, 2023. This agreement extension (one year) allows completion of boat ramp overflow parking and potential transfer of the restroom facility at the boat ramp. INTERACTION: Public Works; Grant County Public Utility District No. 2 RECOMMENDATION: Approve the Resolution to Authorize the Chair's signature on the proposed cooperative land use agreement with Grant County Public Utility District No. 2. HANDLING: Return one original to Public Works. ATTACHMENTS: Resolution; Land Use Cooperative Agreement LEAD STAFF: Mark R. Cook, Director. BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2023 - AUTHORIZING A f°LAND USE COOPERATIVE AGREEMENT" WITH GRANT COUNTY PUBLIC UTILITY DISTRICT NO.2 FOR THE VANTAGE BOAT LAUNCH WHEREAS: Interlocal cooperation agreements between municipal agencies are authorized by the Revised Code of Washington at Chapter 39.34; and WHEREAS: Kittitas County and Grant County Public Utility District No. 2 entered into a cooperative land use agreement for Vantage Boat Launch operations and maintenance with Resolution 2016 - 105; and WHEREAS: The current agreement expires on July 19, 2023; and WHEREAS: Kittitas County and Grant County Public Utility District No. 2 desire sharing ongoing operations and maintenance responsibilities for the Vantage Boat Launch facility in Kittitas County for public recreational benefits; and WHEREAS: The proposed agreement provides sufficient time for both entities to resolve key operations and maintenance issues associated with boat launch operations. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chairman's signature on Grant County Public Utility District No. 2 "Land Use Cooperative Agreement" — Vantage Boat Launch. DATED this 5th day of July 2023, at Ellensburg, Washington BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner LAND USE COOPERATIVE AGREEMENT This Land Use Cooperative Agreement (Agreement) is entered into this _ day of 2023, by and between PUBLIC UTILITY DISTRICT NO.2 OF GRANT COUNTY, WA, a municipal corporation incorporated under the laws of the State of Washington, hereinafter referred to as the "Grant PUD" and KITTITAS COUNTY, a political subdivision of the State of Washington, "County." The parties intend that this Agreement shall remain in effect for a period of one (1) year from this date described above. This Agreement shall be binding upon all successors in interest to the parties during said term. WITNESSETH: WHEREAS, Grant PUD is the owner of record of certain real property located in Kittitas County, State of Washington, as more particularly described below: The Northwest quarter of the Northwest quarter of Section 20, Township 17 North, Range 23, E.W.M., Kittitas County at Vantage, Washington. WHEREAS, Grant PUD has recreation facility development and operations requirements under the operating license for the Priest Rapids Hydroelectric Project. WHEREAS, County desires to share operations and maintenance (0&M) responsibilities for the Kittitas Boat Launch facility in Kittitas County for public recreational benefits and sustainable social and economic needs. Grant PUD desires to enter into an agreement with County regarding site management, operations, and maintenance of the premises. WHEREAS, this Agreement for services is authorized by the provisions of Chapter 39.34 RCW, the Interlocal Cooperation Act. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties agree as follows: NOW THEREFORE, it is mutually agreed that Grant PUD does hereby accept responsibility for planning, design, and construction of recreation facilities and various site management responsibilities and County does hereby accept 0&M site management responsibilities to allow the public to use said facilities until termination of this Agreement. FOR AND IN CONSIDERATION of the mutual benefits to be derived, Grant PUD and County mutually covenant and agree as follows: 1. Grant PUD and County agree to co -manage this site for public water access and day use recreation opportunities. 2. Grant PUD and County agree this site will be managed by Grant PUD's policies and procedures required to meet requirements of the Federal Energy Regulatory Commission (FERC) license. Grant PUD policies and rules will be posted at the site to provide public outreach and educational information. 3. Grant PUD and County agree the boat launch, day use areas and parking lot are open year round. Restrooms may be closed Dec. 1 — Feb. 28 annually. 4. Grant PUD will be responsible for all repairs and maintenance of picnic tables, boat launch, boarding dock, parking lot, pilings, and trail. 5. Grant PUD shall be responsible for maintaining cleanup for the boat launch, restrooms, day use areas, and parking area year round. 6. Grant PUD shall provide and maintain all signage/kiosk information. 7. County will be responsible for repairs and maintenance of the restroom building and associated plumbing and electrical year round. 8. County will provide water, electricity and toilet paper for the restroom building. 9. Detailed tasks and responsibilities regarding operation and maintenance activities and law enforcement will be coordinated on an annual basis or as needed. based upon the approved Management Plan (Appendix A). Each party to this Agreement agrees to be responsible for being appropriately self -insured or providing adequate liability insurance related to the responsibilities and activities of itself, its agents, contractors and employees at the premises. To the extent allowed by law, each party to this Agreement, with respect to damages or injuries arising out of the acts or omissions of itself, its agents, contractors, and employees at the premises, agrees to indemnify and hold harmless the other party. The parties to this Agreement agree to assist each other in preserving and presenting a defense of limited liability under RCW 4.24.210 by allowing public to use said property for outdoor recreation. No provision of this Agreement transfers any real property rights from Grant PUD to County or County to Grant PUD. IN WITNESS WHEREOF, the parties hereto have mutually agreed upon the terms and conditions of this instrument and have caused it to be executed as below subscribed. PUBLIC UTILITY DISTRICT No. 2 OF GRANT COUNTY Name Title Kittitas County Name Title Date Date Appendix A Vantage Boat Launch Management Plan 5/12/16 1.0 Location The Vantage Boat Launch facility is located on the Columbia River at Vantage on Grant Public Utility District No. 2 (Grant PUD) Wanapum Reservoir. The project site is located between the Riverstons Resort Marina and the Interstate-90 causeway. Northeast'/ of Section 29, Township 17 North, Range 23 E. Latitude and Longitude: 46,9556 (46 56'28.44")N;-119.9485 (119 59' 3.78")W 2.0 Operations The Vantage Boat Launch is designed to provide water access for medium sized watercraft and limited hiking access along the Wanapum reservoir. Recreation amenities were renovated in 2015. For the purpose of this plan, the Kittitas County Sheriffs Building is not included. This building is wholly owned and operated by Kittitas County to include all maintenance and operations. See Figure 1 Site Map 2.1 Amenities An overview of site amenities is described below: o Boat Launch — two lane w 2 paved ADA vehicle parking spaces (1 with trailer) 47 paved vehicle w/traller parking spaces 1 paved Sheriffs vehicle w/trailer parking space 0 9 paved single vehicle parking spaces ADA Restroom ® 9 picnic tables W Kiosks and interpretive signage 2.2 Operating Season/Hours Vantage Boat Launch operating times and periods may vary according to conditions. Such times and periods will be posted at the main kiosk, entrance gate and on the Grant PUD web site. Vantage Boat Launch will generally be open year around, from dawn to dusk ('% hour prior to sun -rise to % hour after sun- set). Overnight camping is not permitted. See Section 2.3 Facilities Use, Scheduling, and Use Permits. 2.3 Facilities Use, Scheduling, and Use Permits Vantage Boat Launch facilities are available to individual persons, families, and small groups for activities consistent with the facility design, Grant PUD park rules and regulations. Grant PUD will be the contact for all site operations. Activities may include commercial sponsored events, community activities, etc, Grant PUD may develop an appropriate written agreement with the requesting party. This agreement will act as the mechanism for scheduling and reserving areas for non -routine use, as well as providing the approval for appropriate activities. 2A Gates There is a gate installed on the main access road to Vantage Boat Launch to allow the site to be temporarily closed for unforeseen maintenance. Prior approval for any closure will be coordinated between Grant PUD and Kittitas County. 2.5 Rules Park patrons are ultimately responsible to ensure that their conduct follows applicable laws and rules. This includes: e Grant PUD Park Rules and Policies Rules Governing Public Use of Project Lands and Waters b Washington State Laws f Kittitas County Code Park rules are posted at various conspicuous locations where they are applicable. Public use areas and restricted areas are posted and delineated. 2.6 Emergency Action Plan In the event that there is an imminent threat to human safety, Grant PUD or contract staff has the authority to close all or portions of the facility as appropriate. Contact should be made with supervisors, agency contacts and emergency services if needed. See table below. Contact List Agency Name Title Contact Info Grant PUD Vanessa Seidel Site Maintenance 509/793.1557 Manager Cell509/429.1604 vseldal c uo d.oro Grant PUD Ruben Puente Facilities Contact 5091754-0500 ex 2120 Celt 509/289-0247 Contracted Brady Phelps Grant PUD Security 509/750500 ex 2120 Security Cell 509/237-9025 Kittitas County Jim Vandeventer or Kittitas County Public 5091962-7524 Public Works Ryan Berge Works vandeventertittltas wa us an.berqe@.co.kittitas.wa.us Kittitas County Dispatch Non -emergency 509l962-7525 Sheriff 911 Kittitas Valley Fire Vantage — Dist. 4 Office 5D91856-7140 & Rescue Dispatch — Dist. 2, Office 509/933-7231 Kittitas Valley Fire & 911 Rescue 3.0 Maintenance Grant PUD and Kittitas County will share maintenance responsibilities throughout the year. If a maintenance activity is not clearly defined in the following sections, coordination between Grant PUD and Kittitas County should occur. Grant PUD is ultimately responsible for ensuring that all internal protocol and external permits are in -place for maintenance activities at Vantage Boat Launch; therefore clear communication is vital to the future success of this property. Maintenance tasks and frequencies are designed to meet the Grant PUD goal that all recreation facilities and equipment will: + Look good o Be in good repair Be appropriate • Function All sites will meet basic standards for health and cleanliness: * Healthy environment for users and employees o Minimal odor Minimal litter Maintenance extends the usability of all built elements in a recreation site. Maintenance of facilities is critical to a visitor's experience. The cleanliness of restroom facilities is the highest priority to most park visitors and sets a first Impression of the entire park. It is important that the visual cleanliness of the restroom conveys to the visitors a facility that presents no health risks, no safety concerns, and a feeling of security and nothing that detracts from the site. Site cleanliness, including Utter removal and grounds maintenance, frequently rank second in determining visitor satisfaction, based on user comments at public recreation sites. 3.1 Maintenance Categories Maintenance will be categorized in the following designations: routine, seasonal, scheduled/capital and unscheduled. Grant PUD will be the lead on maintenance but duties will be shared with Kittitas County. Maintenance will be shared as shown in the following tables: 3.2 Grant PUD Responsibilities Developed recreation Maintain all FERC required recreation amenities, area maintenance Maintain grounds, park equipment and boat launch. Maintain developed parking area and boulder barriers, cleanliness, parking stripes, and directional arrows. Maintain trees, ornamental plantings and mitigation plantings. Manage noxious weeds and spray records. all 3.3 Kittitas County Responsibilities Maintenance Task Kittitas Counq Responsibilities Maintenance All building maintenance and re airs Supply toilet paper for the restrooms Snow removal on entrance road and within arkin lot 3.4 Shared Responsibilities Maintenance Task Grant PUD Responsibilities Klttitas County Respprisibilities Enforcement Coordinate with Miles County Coordinate with Grant PUD coordination with outside agencies Site inspections Coordinate with Kittbs County Coordinate with Grant PUD Complete Grant PUD inspection form annual) Restroom Re rt to Ktttitas County Garbage Coordinate with Klttitas County Coordinate with Grant PUD Operations and maintenance schedules will be coordinated between Grant PUD and Kittitas County annually during the first quarter of each calendar year. 3.5 Routine Maintenance 3.5.1 Constructed Recreation Facilities At recreation sites in general, this is typically cleaning of built features such as restrooms, campsites, swim beaches, boat launches, and docks. While routine maintenance of facilities is accomplished by people with the least amount of technical staff training, it is the most critical to a visitor's experience. Routine facility maintenance can impact the usability of facilities; for example loose gravel and debris can hinder the ability of a boat launch, route of travel, or roadway to function as intended, If fasteners and railings are not routinely inspected and tightened or loose gravel is not removed from paved trail surfaces where wheeled activities such as in -line skating or roller skating takes place, this is a safety issue. 3.5.2 Grounds This ranges from lifter removal, to turf mowing and routine maintenance of water systems. The cleanliness of grounds and the quality of turf care frequently rank #2 in determiners of visitor satisfaction based on user comments at public recreation sites. With Vantage Boat Launch meeting the Grant PUD classification criteria of an urban site, the user expectations are consistent with the higher level of development. Flush restrooms, paved parking, concrete sidewalks and multiple garbage cans, all give visitors the impression that this site is maintained frequently, Seasonal Facilities — examples include: Snow removal/plowing of roadways Trail surface maintenance for compacted gravel trails Grounds Pruning Fertilize/seed Noxious Weeds/Pest Control 3.6 Non -Routine Maintenance of Constructed Recreation Facilities Facilities — unscheduled but vital tasks include, but are not limited to; graffiti removal, utility distribution system repairs, pavement maintenance, etc. Grounds — can include replacement of vegetative plantings necessary to meet environmental permit requirements or operational objectives such as shade at universally accessible facilities. 4.0 Work Assignment Work Assignment Feedback/Monitoring Activities — will assist Grant PUD in preparing accurate staffing and budget plans. A Recreation Specialist will coordinate with Grant PUD Facilities Department and contract staff as needed to verify work durations for specific projects. This information will be reviewed on an annual basis to adjust estimated work durations for specific tasks. A combination of the Maximo system (Facilities Department work order system) and site maintenance spreadsheets will be utilized to schedule, track, and report work at Grant PUD recreation sites. As a goal, any variances in work durations will be coordinated to improve work planning efficiencies. 4.1 Standard Operating Procedures Vantage Boat Launch has no complex, interlinked multi -function systems that would warrant the development of Standard Operating Procedures (SOP). SOPs are developed for systems associated with the operation of complex, multiple interlinked functions that must all occur for an outcome that fulfills the expectation for that specific aspect of an operation. SOPS are also written instructions to achieve uniformity of the performance of functions associated with quality requirements of a system. 5.0 Maintenance Monitoring 5.1 Unplanned Maintenance All personnel Involved in the operation or maintenance of Vantage Boat Launch will have a means to provide feedback to Grant PUD Recreation Specialists on observed or reported maintenance needs outside their direct responsibility. This will assure a means of timely awareness of maintenance needs and appropriate responses being directed at the issue. 5.2 Inspections In addition to reporting and tracking of Unplanned Maintenance, Recreation Specialists will conduct site inspections at Vantage Boat Launch twice a year to evaluate the success of current task schedule frequencies and to identify any non -routine maintenance that needs to be addressed. 5.3 Maintenance Tracking Activity tracking will assist Grant PUD in preparing accurate staffing and budget plans, A Recreation Specialist will coordinate with Grant PUD Facilities department and contract staff as needed to verify work durations for speck projects. This information will be reviewed on an annual basis to adjust estimated work durations for specific tasks. A combination of the Maximo system (maintenance management system) and site maintenance spreadsheets will be utilized to schedule, track, and report work at Grant PUD recreation sites. As a goal, any variances in work durations will be coordinated to improve work planning efficiencies. 6.0 Vegetation Management 6,1 Trees An annual inspection of all trees by staff with training in tree disease and structural failure indicators, will occur in the fall. If indicators are found that warrant more than increased observation, a trained arborist should be called to determine if a corrective prescription is needed. Any corrective action can be implemented prior to the next use season. All staff performing routine maintenance at the site should be aware and observant of indicators of tree hazards. 6.2 Weed Control Noxious weeds will be managed for the site under the Districts Vegetation Management Program, consistent with the integrated pest management plan for Vantage Boat Launch, The Grant PUD Facilities staff or a contractor will control the weeds as needed, based upon site vegetation assessments. Weed Control Methods and Schedule Weeds will be controlled by herbicide spraying, hand -pulling, or by mechanical methods (weed -whacking or mowing). These methods and their frequency are described in the table below. Vegetation Management Method Timing and Location(s) Staff Required Herbicide Spraying Initial application of pre -emergent herbicide should Facilities staff must occur along the trail, trail shoulders, gravel walkways, apply herbicides picnic areas, etc. in late winter or early spring when that require temperatures are forecast to be consistently above application by a freezing and rain is likely within 24-48 hours after licensed herbicide application. applicator. Follow-up spot applications of herbicide should be applied to breakthrough weeds along the trail, trail LRC or Lands shoulders, gravel walkways, picnic areas, etc. in June Specialists can use through early September. Staff should use a dyed herbicide when spraying near public areas. unregulated herbicides (OTC Selective herbicides may be used in landscaped areas Round -up) (parking lot islands, bioswales, etc.) if necessary. Application should occur between May and September as needed. Hand Pulling Hand pulling is the preferred method for landscaped LRC, Contractor, areas, but if the weed population is large, selective Lands Specialist herbicides may be used. Hand pulling should occur as soon as weeds are spotted. Hand pulling can occur all year, but mostly during growing season (June through September). Mechanical Mechanical methods should be used where weed Facilities or populations cover a large area. Timing and frequency Contractor depends on the weed species. Project Vantage Boat Launch vicinhy Alap