HomeMy WebLinkAbout2023-06-13-minutes-solid-waste-and-maintenanceKITTITAS COUNTY COMMISSIONERS
Solid Waste and Maintenance
Regular Meeting
Tuesday June 13, 2023 - 2:00 PM
BOCC Conference Room
205 West 5th Room 108 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Solid Waste Updates:
Ryegrass Facility -
1.LPL SEPA
2. Septage Lagoon Land Application
4. Upper County Scale Project
5. New Ellensburg Transfer Station Project
6. Bloom Project
7. Shady Brook
8. Prosecutors' Office
9. Jail Updates
10. Courthouse Relocation
11. Other Business - No Action to be taken
12. Concluded
Created on 6/8/2023 6:48:15 AM
KITTITAS COUNTY
SOLID WASTE AND MAINTENANCE MINUTES
BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG
Regular Meeting
TUESDAY 2:00 PM June 13, 2023
Board members present: Chairman Cory Wright, Vice Chairman Brett Wachsmith
(Absent) and Commissioner Laura Osiadacz,
Others: Patti Stacey, Erica Luce.
Call to Order at 2:00 p.m.
Citizen Comments (1 min. time limit) — None
Solid Waste Updates:
Ryegrass Facility - Patti informed the Board she contacted the County Sheriff's office regarding
an ongoing issue with trespassing at the Ryegrass Landfill and the individual was trespassed by
the Sheriff's department. Patti worked with Neil Caulkins and Doug Mitchell in the Prosecutor's
office and a letter was sent to their lawyer. Patti informed the Board she has updated the
Department of Ecology on the actions taken.
1) LPL SEPA — Patti informed the Board Department of Ecology requires proposed
landfill expansion area to be lined. Patti received the engineer's estimate and relayed
to the Board the cost for lining expansion area would be approximately $7 million.
Discussion was held on options and cost recovery.
2) Septage Lagoon Land Application — Patti updated the Board on the lagoon levels
and that Soiltest Labs, Inc is scheduled to come out today to resample the field.
Upper County Scale Project: Patti informed the Board the project is currently out to bid, she
had to issue an Addendum to answer questions, which updated the new bid date to June 131h and
she will be opening bids today at 3:30pm. Patti informed the Board she is working on Phase 2 of
the project involving a redesign of the Cle Elum transfer station entrance with Pat Deneen on a
shared driveway. Neil Caulkins has prepared documents for Mr. Deneen to sign. Brief
discussion was held on how the new design will allow for a larger queuing area for customers.
2023-06-13 MINUTES
New Ellensburg Transfer Station Project: Patti informed the Board that she had applied for
two separate EPA Federal grants, one being $4 million for the compost facility and $800,000 for
the new recycling facility and was informed the applications are moving on to final review. Patti
informed the Board she had submitted plans to the City of Ellensburg for a building permit. The
City has come back with comments that are requiring a redesign for a second exit for fire and a
waterline due to the potential HHW storage capacity at the new facility. The Board directed
Patti to confirm current HEW amounts being stored on site and clarify requirements from the
City Fire Marshall.
Bloom Project: Patti updated the Board on the new sewer line installation that had to be
rerouted and is scheduled to begin June 201h. The City is assisting the County in locating the
sources of older lines as there are no as-builts available.
Shady Brook: Patti informed the Board she will be requesting a resolution to award the bid for
County owned mobile homes at 1200 E. University Way and BOCC signatures on a professional
service agreement with Belsaas and Smith Construction, Inc. Discussion was held regarding the
timeline of the project with plans to be completed and the area covered with the County's mulch
before rodeo weekend.
Prosecutor's Office: Discussion was held on carpet, door and door frame installations. Patti
informed the Board certain doors are on backorder until the end of August, Prosecutor's office is
aware of delay on doors, and they are scheduled to begin moving in August lst
Jail Updates: Patti informed the Board she is preparing RFQ paperwork for an on -call architect
to assist with issues at the jail. Patti relayed to the Board problems with the siding and sealing in
the outdoor recreational area and the need for a product that can withstand the weather. Further
discussion was held on the aging infrastructure and needed preventative maintenance and repairs
along with the impact and cost during construction.
2023-06-13 MINUTES 2
Courthouse Relocation: Patti suggested to the Board that public outreach and education should
begin on reasons why we need a new facility. Discussion was held on resources for starting an
outreach campaign including a presentation from DLR Consulting Group, scheduling town hall
meetings, involving local newspapers, and collaboration of department heads.
OTHER BUSINESS: Discussion was held on the progress of the north parking lot project.
Meeting concluded at 2:52 p.m.
Erica Luce
2023-06-13 MINUTES
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Cory Wright, Chairman
RYEGRASS LIMITED PURPOSE LANDFILL - PHASE 2
PRELIMINARY ENGINEER'S ESTIMATE OF PROBABLE COST
2023 DOLLARS
20 ACRES
6/1/2023
ITEM
DESCRIPTION
QUANTITY
UNIT
Unit Price
Total
1
Mobilization
1
LS
S470,000
S470,000
2
Surveying
1
LS
S40 000
S40 000
3
Site Health and Safety Plan
1
LS
$3 000
$3 000
4
Spill Prevention Plan
1
LS
$2,000
$2,000
5
Temporary Erosion and Sediment Control
1
LS
S30,000
$30 000
6
Excavation Haul and Stockpile
71,000
CY
$7
S468 600
7
Embankment and Compaction
7,000
CY
$5
$35 000
8
Bedding Layer from Offsite Borrow In-Place
33,000
CY
$15
$486,800
9
Leachate Collection Layer from Offsite Borrow In -Place
49,000
CY
$9
S460 100
10
Crushed Surfacing Base Course In -Place
1,000
CY
$30
$30 000
11
Construction Geotextile for Ditch Lining
19,000
SY
$6
$114 000
12
Interim Stormwater Berm In -Place
5,000
LF
S13
$67100
13
Containment Berm, In Place
3,100
LF
$8
$24 800
14
Rock Armor Lined Ditch In -Place
19,000
SY
$18
$347,300
15
Trimming and Cleanup
1
LS
$32 000
$32 000
16
8-Inch ADS Solid Wall Corrugated Stormwater Diversion Pipe
45
LF
$70
$3,200
17
8-Inch HDPE Solid Wall Stormwater Diversion Pie
45
LF
$45
$2,000
18
60-mil HDPE Geomembrane In -Place
103,000
SY
$11
$1 081 500
19
Geotextile Cushion Layer
103,000
SY
S4
S417 200
20
Geos nthetic Clay Liner GCL , In -Place
98,000
SY
$10
S1,010 400
21
Geomembrane Penetrations
4
EA
S500
$2,000
22
12-inch HDPE Solid Wall Leachate Transfer Pie
75
LF
$80
$6 000
23
6-inch HDPE Perforated Leachate Collection Pie
900
LF
$17
$15 500
24
6-inch HDPE Solid Wall Leachate Leak Detection Pie
50
LF
S21
$1 000
25
Firewater Storage Tank Relocation
1
LS
$5,000
$5,000
26
Native Brush Relocation
1
LS
$5001
S500
TOTAL w/o CONTINGENCY $5,149,500
CONTINGENCY 20% $1,029,900
TOTAL w/ CONTINGENCY $6,179,400
KITTITAS COUNTY SALES TAX (2023) 8.1% $501,000
DESIGN AND CONSTRUCTION MANAGEMENT SERVICES 10% $515,000
TOTAL BID SCHEDULE $7,195,400
NOTE:
Costs are in 2023 dollars. Construction would be in 2024 or later so inflation will impact these values