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HomeMy WebLinkAbout2023-06-12-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday June 12, 2023 -1:30 PM Commissioners' Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Citizen Comments (1 min. time limit) 3. Request to Approve a Resolution Directing the Examination of a Regional Planning Organization Serving the Conference of Governments 4. FEMA Letter 5. Annual Water Leases 6. Broadband SOQ Review Committee 7. American Rescue Plan Act Funding Award Considerations 8. West Ellensburg Flood Alleviation and Habitat Enhancement Proposal 9. Other Business - No Action to be taken 10. Concluded Created on 6/8/2023 9:4253 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 Regular Meeting MONDAY 1:30 PM June 12, 2023 Board members present: Chairman Cory Wright and Commissioner Laura Osiadacz. Others: Mark Cook, Arden Thomas, Rebecca Cruse, Public Works; Jessica Miller, Steph Mifflin, Toni Berkshire, Jeremy Larson, Jayme Ayling, Community Development Services; Neil Caulkins, Prosecuting Attorney's Office; Joe Poire, County Consultant; Jennifer Nelson, Washington Department Fish and Wildlife. At 1:30 PM Chairman Cory Wright opened the Public Works Study Session. No Citizen Comments. REQUEST TO APPROVE A RESOLUTION DIRECTING THE EXAMINATION OF A REGIONAL PLANNING ORGANIZATION SERVING THE CONFERENCE OF GOVERNMENTS Mark Cook briefed the Board of County Commissioners on Conference of Governments (COG) desire to evaluate the future planning structure and possible creation of a regional planning organization to serve all COG members and presented Resolution 2023-097 for consideration. Commissioner Laura Osiadacz moved to approve Resolution 2023-097. Seconded by Chairman Cory Wright. Motion passed. FEMA LETTER Arden Thomas briefed the Board of County Commissioners on resources provided by the Flood Control Zone District to aid homeowners in the Palomino Fields Sub -Division to remove those homes from designated 100-year floodplain and federal flood insurance requirements. The efforts were successful, and Arden Thomas stated staff has received a letter from FEMA on May 16,2023 formalizing the request for a map revision for 6 homes in the development. ANNUAL WATER LEASES Arden Thomas briefed the Board of County Commissioners on 2 water right acquisitions obtained by the county that included "lease back" arrangements for agricultural use and is seeking direction to set annual water lease rates at that charged by the Kittitas Reclamation District. The Board of County Commissioners were supportive of revising the leases to the lowest rate charged by Kittitas Reclamation District. 2023-6-12 MINUTES AMERICAN RESCUE PLAN ACT FUNDING AWARD CONSIDERATIONS Mark Cook briefed the Board of County Commissioners on 2 requests received to distribute American Rescue Plan Act Funding. The first request to fund the Roslyn Cemetery irrigation improvements is well underway. Staff is seeking Board direction on the second request for the Evergreen Sno-park parking rehabilitation. Mark Cook stated the estimated cost for improvement is approximately $1.2 million, and funding source for annual maintenance costs has not been identified. Staff was directed to schedule a meeting with Commissioner Laura Osiadacz and the Kittitas County Parks and Recreation District to discuss how they can participate in the cost of annual park maintenance before consideration of distributing funds. BROADBAND SOQ REVIEW COMMITTEE Mark Cook stated Public Works received 2 submissions from the recent request for Broadband service providers and the next step is formation of a Broadband Committee to review the SOQ's submitted. Discussion pursued. Commissioner Laura Osiadacz requested more time to consider qualified Broadband Committee members. The Board directed Mark Cook and Joe Poire, County Consultant, to identify committee members as well for Board consideration. WEST ELLENSBURG FLOOD ALLEVIATION AND HABITAT ENHANCEMENT Mark Cook briefed the Board of County Commissioners on developments to enhance Whiskey Creek and efforts to alleviate West Ellensburg flooding. Partnerships with Mid -Columbia Fisheries Enhancement Group and City of Ellensburg have been successful, and staff asks for the Board's support to maintain momentum. Recently, Burlington Northern Sante Fe Railroad has showed interest in eliminating a fish barrier along their mainline. Staff was directed to move forward with habitat improvements and reach out to agencies to form a broader stakeholder group. Meeting concluded at 2:05 PM KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Rebecca Cruse, Administrative Cory Wright, Chairman Assistant 2023-6-12 MINUTES KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 ACTION REQUESTED: Request to Approve a Resolution directing the examination of a regional planning organization serving the Conference of Governments BACKGROUND: For the past several months, the Conference of Governments (COG) has been evaluating various regional planning organization models. At the May COG meeting, the COG motioned (unanimously) to evaluate impacts associated with creating increased authorities allowing the possible creation of a regional planning organization serving all COG members. INTERACTION: Public Works. RECOMMENDATION: Approve the Resolution directing Public Works evaluate the likely organizational structure and costs associated with creating a regional planning organization serving Kittitas County COG members. HANDLING: Return one original to Public Works. ATTACHMENTS: Resolution. LEAD STAFF: Mark R. Cook, Director. BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. Od -�OiT AGREEMENT TO EVALUATE THE VIABILITY OF EXPANDING CONFERENCE OF GOVERNMENT AUTHORITIES SUPPORTING REGIONAL SERVICES FOR CONFERENCE MEMBERS WHEREAS: The Kittitas County Conference of Governments (KCCoG) formulated on August 24, 1995; "The purpose of the COG shall be to develop and promote communication, understanding, and cooperation among the COG member jurisdictions on matters common to, and affecting the public served by the member jurisdictions to wit, RCW 36.64.080'; and WHEREAS: The KCCoG has interviewed multiple regional planning organizations in the past several months developing an understanding as to how regional planning organizations operate and provided a variety of services to members; and WHEREAS: Revised Code of Washington at Chapter 36.64.080 authorizes counties, cities and towns and other participating subdivisions of the state to establish a regional agency for the purpose of studying, coordinating, assisting and managing matters of regional or governmental interest and concern, including but not limited to transportation, land use planning, codes and ordinances, comprehensive facility and land use planning, government finances, air and water quality, regional and local social services, and other matters of local and regional interest of significance; and WHEREAS: Article II of the current bylaws of KCCoG does contemplate a variety of purposes but does also appear to limit the actions of KCCoG to studying issues and making recommendations for review and action by the member counties and/or cities legislative body; and WHEREAS: Expansion of KCCoG organizational structure, finance structure, service package delivery model will require future actions by KCCoG members; and WHEREAS: KCCoG members desire better understanding of the necessary organizational structure changes required, the finance structure required, and possible service package delivery model implementation actions required. NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after due consideration, does hereby direct staff develop a proposal for KCCoG consideration of a reformulated Conference of Governments providing an organizational model, a finance model and a service package model for council members including planning services, Geographic Information System service, and regional data collection and management. NOW, BE IT FURTHER RESOLVED: Staff is further directed to prepare necessary amendments to "Articles of Association of the Kittitas County Conference of Governments" affording the desired reformulation of the conference for member consideration. DATED this 12th day of June 2023, at Ellensburg, Washington. Cott ,N b T � SLALAttes,� \�r C ^• - - �kii of the Board- Julie Kjorsvik BOARD OF KITTITAS,f Wright, Chairman ABSENT COMMISSIONERS Brett Wachsmith, Vice -Chairman -❑l Deputy Clerk of the Board- Mandy Buchhol J Laura Osiadacz, Commissioner KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 TOPIC: FEMA Letter ACTION REQUESTED: Informational LEAD STAFF: Arden Thomas RECOMMENDATION: Informational BRIEFING SUMMARY: • The Palomino Fields sub -division contains land at risk of flooding during a 100- year event. • Through the floodplain development permitting process, Kittitas County staff worked with the Palomino Fields developer to elevate home construction sites on fill and to mitigate for this fill. • After home construction, County staff provided technical assistance on an application to FEMA, requesting six homes elevated on fill be removed from the 100-year floodplain. • The May 16"', 2023, letter from FEMA removed the six homes from the regulatory 100-year floodplain. As a result, these homes will not be subject to mandatory Federal flood insurance requirements. BACKGROUND: The Palomino sub -division, located north of Ellensburg, contains land at risk of being flooded by Currier Creek during a I00-year flood event. Kittitas County code requires that homes with this type of flood risk be elevated above the predicted flood elevation. One option for elevation is to construct homes on fill. When fill is imported in the floodplain, mitigation is required. Homes elevated on fill may be officially removed from the 100-year floodplain if the lowest adjacent grade next to the home is high enough. FEMA determines whether homes can officially be removed. There will be subsequent applications to request homes constructed as part of other Palomino divisions be removed. DISCUSSION: Resources available through the Flood Control Zone District enables us to work pro- actively with interested developers to better address flood risk at the time of development. In doing so, we will help prevent future flood issues that the District could Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT be burdened with addressing and have the opportunity to alleviate mandatory flood insurance requirements for future residents. FISCAL IMPACTS: This type of technical assistance is funded by the Flood Control Zone District levy and included in our annual budget and work plan. ATTACHMENTS: Exhibit 1: FEMA Letter dated May 16, 2023 Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: FEMA Letter dated May 16, 2023 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 9 Federal Emergency Management Agency Washington, D.C. 20472 May 16, 2023 THE HONORABLE CORY WRIGHT CASE NO.: 23-10-0271A CHAIR, BOARD OF COMMISSIONERS COMMUNITY: KITTITAS COUNTY, WASHINGTON KITTITAS COUNTY (UNINCORPORATED AREAS) 205 WEST 5TH AVENUE, SUITE 108 COMMUNITY NO.: 530095 ELLENSBURG, WA 98926-2887 DEAR MR. WRIGHT: This is in reference to a request that the Federal Emergency Management Agency (FEMA) determine if the property described in the enclosed document is located within an identified Special Flood Hazard Area, the area that would be inundated by the flood having a 1-percent chance of being equaled or exceeded in any given year (base flood), on the effective National Flood Insurance Program (NFIP) map. Using the information submitted and the effective NFIP map, our determination is shown on the attached Letter of Map Revision based on Fill (LOMR-F) Determination Document. This determination document provides additional information regarding the effective NFIP map, the legal description of the property and our determination. Additional documents are enclosed which provide information regarding the subject property and LOMR-Fs. Please see the List of Enclosures below to determine which documents are enclosed. Other attachments specific to this request may be included as referenced in the Determination/Comment document. If you have any questions about this letter or any of the enclosures, please contact the FEMA Map Insurance eXchange (FMIX) toll free at (877) 336-2627 (877-FEMA MAP) or by letter addressed to the Federal Emergency Management Agency, LOMC Clearinghouse, 3601 Eisenhower Avenue, Suite 500, Alexandria, VA 22304-6426. Sincerely, Patrick "Rick" F. Sacbibit, P.E., Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration LIST OF ENCLOSURES: LOMR-F DETERMINATION DOCUMENT (REMOVAL) cc: State/Commonwealth NFIP Coordinator Community Map Repository Region Mr. Chad Bala rRECEIVED 'I'rY R MTTITAS COUNTY BOARD OF COMMISSIONERS Page 1 of 2 Date: May 16, 2023 Case No.: 23-10-0271A LOMR-F Federal Emergency Management Agency Washington, D.C. 20472 '�kb St LETTER OF MAP REVISION BASED ON FILL DETERMINATION DOCUMENT (REMOVAL) COMMUNITY AND MAP PANEL INFORMATION LEGAL PROPERTY DESCRIPTION KITTITAS COUNTY, Lots 2 through 7, Palomino Fields Plat -- Division III, as shown on the WASHINGTON Plat recorded as Document No. 202012030070, in the Office of the (Unincorporated Areas) Auditor, Kittitas County, Washington COMMUNITY COMMUNITY NO.: 530095 AFFECTED NUMBER:53037C1064D MAP PANEL DATE: 912412021 FLOODING SOURCE: CURRIER CREEK A PR (MATE DE F R PER Y:47.02 •1 0.57b 7 , SOURCE OF LAT & LONG: LOMA LOGIC DATUM: NAD 83 DETERMINATION OUTCOME 1/.ANNUAL LOWEST LOWEST K/ ION SUBDIV1- ISIO STREET AT IS REMOVED FROM THE SFHA FLOOD CHANCE FLOOD ADJACENT GRADE LOT ELEVATION ZONE ELEVATION ELEVATION (NAVD 88) (NAVD 88) (NAVD 88) Palomino Fiel3000 Roan Drive Structua X 1599.5 feet Plat - Division KADDITIONAL (shaded) Hazard Area (SFHA) - The SFHA is an area that would be inundated by the Flood having a 1-percent chance of being equaled or y given year (base flood). CONSIDERATIONS (Please refer to the appropriate section on Attachment 1 for the additional considerations listed below.) N TABLE (CONTINUEDI PORTIONS REMAIN IN THE SFHA STATE LOCAL CONSIDERATIONS Fill for the property described above. Using the information submitted and the effective National Flood nsu ance Program (NFIP) Imap, we have determined that the structure(s) on the property(ies) istare not located in the SFHA, an area inundated by the flood having a 1-percent chance of being equaled or exceeded in any given year (base flood). This document revises the effective NFIP map to remove the subject property from the SFHA located on the effective NFIP map; therefore, the Federal mandatory flood insurance requirement does not apply. However, the lender has the option to continue the flood insurance requirement to protect its financial risk on the loan. This determination is based on the flood data presently available. The enclosed documents provide additional information regarding this determination. If you have any questions about this document, please contact the FEMA Mapping and Insurance eXchange (FMIX) toll free at (877) 336-2627 (877-FEMA MAP) or by letter addressed to the Federal Emergency Management Agency, LOMC Clearinghouse, 3601 Eisenhower Avenue, Suite 500, Alexandra, VA22304-6426. Patrick "Rick" F. Sacbibit, P.E., Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration Page 2 of 2 Date: May 16, 2023 Case No.: 23-10-0271A LOMR-F Federal Emergency Management Agency 0OGYAj��frt, oz � �. Washington, D.C. 20472 AND 5<<' LETTER OF MAP REVISION BASED ON FILL DETERMINATION DOCUMENT (REMOVAL) ATTACHMENT 1 (ADDITIONAL CONSIDERATIONS) DETERMINATION TABLE (CONTINUED) OUTCOME 1%ANNUAL LOWEST LOWEST LOT BLOCK/ SECTION SUBDIVISION STREET WHAT IS REMOVEDFROM FLOOD CHANCE FLOOD ADJACENT GRADE LOT ELEVATION THE SFHA ZONE ELEVATION ELEVATION (NAVD 88) (NAVD 88) (NAVD 88) 5 -- Palomino Fields Plat - Division 3 2920 Roan Drive Structure X -- 1599.9 feet (shaded) 7 -- Palomino Fields Plat - Division 3 3004 Roan Drive Structure X -- 1600.1 feet - (shaded) 4 -- Palomino Fields Plat - Division 3 2916 Roan Drive Structure X -- 1600.3 feet (shaded) 3 -- Palomino Fields Plat - Division 3 2912 Roan Drive Structure X -- 1600.3 feet (shaded) 2 — Palomino Fields Plat - Division 3 2908 Roan Drive Structure X 1600.5 feet (shaded) PORTIONS OF THE PROPERTY REMAIN IN THE SFHA (This Additional Consideration applies to the preceding 6 Properties.) Portions of this property, but not the subject of the Determination/Comment document, may remain in the Special Flood Hazard Area. Therefore, any future construction or substantial improvement the on property remains subject to Federal, State/Commonwealth, and local regulations for floodplain management. STATE AND LOCAL CONSIDERATIONS (This Additional Consideration applies to all properties in the LOMR-F DETERMINATION DOCUMENT (REMOVAL)) Please note that this document does not override or supersede any State or local procedural or substantive provisions which may apply to floodplain management requirements associated with amendments to State or local floodplain zoning ordinances, maps, or State or local procedures adopted under the National Flood Insurance Program. This attachment provides additional information regarding this request. If you have any questions about this attachment, please contact the FEMA Mapping and Insurance eXchange (FMIX) toll free at 336-2627 (877) (877-FEMA MAP) or by letter addressed to the Federal Management Agency, LOMC Clearinghouse, 3601 Eisenhower Avenue, Suite 500, Alexandria. Emergency VA22304-6426. Patrick "Rick" F. Sacbibit, P.E., Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 TOPIC: Annual Water Leases ACTION REQUESTED: Direction to Staff LEAD STAFF: Arden Thomas RECOMMENDATION: Direct Staff to utilize the lowest rate charged throughout the Kittitas Reclamation District to set annual water lease rates. BRIEFING SUMMARY: • Kittitas County has two long term water leases associated with water right purchases. • The water leases specify that Kittitas County will use the annual Kittitas Reclamation Assessment (KRD) to set the annual water lease rate. • There are a range of KRD assessment rates used throughout the district. • It has been Public Works business practice to utilize the property specific KRD assessment to set the annual lease rate. If KRD assesses more than one rate for a property, we use the lowest rate. • One lessee has requested that we utilize the lowest KRD assessed rate throughout the district to set our annual lease rate. • Using the current approach, Public Works will collect $9,811.90 through the leases in 2023. If we revise the lease calculation, we will collect $7,271.37, a reduction of $2,540.53. BACKGROUND: Two Kittitas County water right acquisitions included water "lease -back" arrangements. Kittitas County acquired the water rights and are leasing the water back to the seller for a defined period. One lease will expire in 2027 and the other lease will expire in 2038. Both lease agreements specify that Kittitas County will use the annual Kittitas Reclamation Assessment to set the annual water lease rate. KRD does not have one assessment district -wide, rather KRD assessed rates vary based on soil quality on the assessed property and location on the district. It has been Public Works business practice to utilize the property specific KRD assessment to set the annual lease rate. In instances where there is more than one rate for a property, we use the lowest rate. One lessee has requested that we utilize the lowest KRD assessed rate throughout the district to set our annual lease rate. Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT DISCUSSION: Utilizing the lowest KRD assessment would standardize rates between lessees. The lowest KRD assessed rates reflect situations where less KRD infrastructure is used to deliver the water and where contract obligations to the U.S. Bureau of Reclamation for water storage is lower. Since Kittitas County has no infrastructure costs or responsibilities associated with water delivery, utilizing the lowest rate can be justified. FISCAL IMPACTS: Using the current approach, Public Works will collect $9,811.90 through the leases in 2023. If we revise the lease calculation and recommended, we will collect $7,271.37, a reduction of $2,540.53. ATTACHMENTS: Exhibit l: Water Lease Summary Table Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: Water Lease Summary Table KRD Assessment Current KRD Assessment Revised Lease No. - Lowest on Lease - Lowest on Lease Lease Expiration Acres Property Calculation District Calculation Lease 1 8/15/2038 44.9 $79.00 $3,547.10 $57.30 $2,572.77 Lease 2 10/1/2027 82 $76.40 $6,264.80 $57.30 $4,698.60 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 TOPIC: Broadband SOQ Review Committee ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff distribute SOQ response materials to the Broadband scoring committee and provide a scoring sheet for committee use. BRIEFING SUMMARY: • The county has received two responses to our solicitation for qualified broadband providers — Thorp and Edgemont. • A selection committee now needs to review the responses and recommend selection to the Board of County Commissioners (BoCC). • PW will prepare the SOQ scoring sheet and distribute it to the selection committee. • The BoCC needs to formulate the committee and advise Public Works for SOQ response and scoring sheet distribution. BACKGROUND: For the past several months, the county has worked preparing a solicitation process attempting to attract potential broadband service providers (Thorp and Edgemont). The advertising period closed on June 2, 2023, with the county receiving two responses. DISCUSSION: An SOQ review committee now needs to review, score, and recommend a service provider to the BoCC. PW will support the effort by distributing response materials and creating a scoring sheet for use by the selection committee. FISCAL IMPACTS: None. ATTACHMENTS: None. Page 1 of 1 Public Works "Work Session Staff Report", 2023 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 TOPIC: American Rescue Plan Act Funding Award Considerations ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff on Kittitas County Recreation District No. 1's request. BRIEFING SUMMARY: • Staff have met with City of Roslyn and Cemetery Commission staff detailing project design requirements and timelines. • Staff will prepare a contract for the Board of County Commissioners (BoCC) consideration once we receive the funding contract model from the Prosecuting Attorney's Office. • The County has issued a notice of intent to fund Roslyn not to exceed $275,000. • The County Engineer has developed an engineer's estimate for rehabilitating the Evergreen Snow Park (EXHIBIT 1). • Ongoing maintenance revenues (Kittitas Recreation District No. 1 — KRD1) are not currently defined. BACKGROUND: The BoCC has requested Public Works (PW) assist them distributing some of the American Rescue Plan Act funding to two potential recipients in the county. The request to fund irrigation improvements to the Roslyn Cemetery is well underway. Staff is waiting on a system design for inclusion into the BoCC's funding agreement. Following a staff site visit to the Evergreen Snow Park last month, PW Design/Construction staff developed a planning level cost estimate for BoCC consideration (EXHIBIT 1). DISCUSSION: The initial engineer's estimate to rehabilitate Evergreen Snow Park is in excess of $1 million. Two possible improvement configurations are provided as EXHIBIT 2. The conditional use permit for the park is provided as EXHIBIT 3. Significant capital investment is needed at the snow park. The BoCC may want to consider discussing long term operations and maintenance support for the park with KRD1 prior to moving to funding award. KRD1 has previously discussed deeding the snow park to the county. This approach qualifies the facility to load into the county's Page 1 of 5 Public Works "Work Session Staff Report", 2023 Capital Facility Plan. All projects in the plan qualify for potential REET 2 or lodging tax funding. FISCAL IMPACTS: Currently unbudgeted capital expense or ongoing revenue supporting long-term operations and maintenance support. ATTACHMENTS: EXHIBIT 1: ENGINEER'S ESTIMATE EXHIBIT 2: IMPROVEMENT CONFIGURATIONS EXHIBIT 3: CONDITIONAL USE PERMIT Page 2 of 5 Public Works "Work Session Staff Report", 2023 EXHIBIT 1: ENGINEER'S ESTIMATE Page 3 of 5 Public Works "Work Session Staff Report", 2023 NIP TO Job Number: TBD PROJECT LENGTH D.00 CONSTRUCTION DURATION: 2 Weeks SCOPING ESTIMATE $1,264,382 CREA(ED 5/15/2023 By: CC 1 SnoPark was contemplated in 2008 off 0 County Road All Seasons Drive, The Smoak was started, but never finished. This cost estimate represents the remaining cost to finish building out the parking area. 4alntenance cost is also estimated, but A is sepeate to the construction bost. PREPARATION 1 LS 0001 MOBILIZATION 10% $80,380 GRADING 6,BBg CY 0310 ROADWAY EXCAVATION INLC. HAUL $30,00 $206,667 DRAINAGE 2,667 CY 1030 DITCH EXCAVATION INCL. HAUL $20.00 $53.333 6200, TON iWT 81N. QUARRY ROCK $5000 $310,000 SURFACING 4,244 TON 5100 CURSHED SURFACING BASE COURSE $33.00 $140G37 2,679 TON 5120 CURSHED SURFACING TOP COURSE $3500 $93,765 Data PROJECT CHANGE TRACKING By Commmts BID ITEM SUBTOTAL WIO MOBILIZATION MOBILIZATION 10.00% $803,803 $80.38028 151 2323 ¢ Ini one eshowe. No dmgn work has been done BID ITEM SUBTOTAL DESIGN ALLOCATIONS 0.00% $884,183 $0 BID ITEM TOTAL $884183 SALES TAX C 0 00% PROJECTSUBTOTAL CONSTRUCTION ENGINEERING Q 10% $0 $884,183 $88,418 CONTINGENCIES Q 20% ON ESTIMATE PE PHASE 10% FUN ACQUISITION COSTS $176.837 $1,149,438 114,944 $0 PROJECT TOTAL $1,264,382 MaintenenceCoat 1 inch CSTC removal from plows/year 124000 SF aNected area/year 3823 U/year'=400 CY/year 400 CY - LA TONS/CY = 560 TON I 35$/TON=$19600 Annua l Maintenance I EXHIBIT 2: IMPROVEMENT CONFIGURATIONS Page 4 of 5 Public Works "Work Session Staff Report", 2023 Section 1 Secflon 0' 00 IN a o_ c z in � ; rn N C? a ■ i O cQ' N Cn v CDN, 0 D CE N fn � m s90y. o p(Q c CD C/) W n Qi n 3 v N O O cn mo 0 r4 0) rF 0 m CO r l< 0 c EXHIBIT 3: CONDITIONAL USE PERMIT Page 5 of 5 Public Works "Work Session Staff Report", 2023 KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 CDSCCO.KITTITAS. WA.US Office (509) 962-7506 "Building Partnerships - Building Communities" Fax (509) 962-7682 CONDITIONAL USE PERMIT KITTITAS COUNTY COMMUNITY DEVELOPMENT SERVICES A Conditional Use Permit (CU-08-00005) is hereby approved and issued to Kittitas County Parks & Recreation District for a Conditional Use Permit to operate a five (5) acre SnoPark in the Rural 5 zone. The site is located south of Woods & Steele Road, off of Forest Service Road #4510, Cle Elum, WA 98922, and is located in a portion of Section 07, T. 19 N., R. 15 E., W.M., in Kittitas County. Assessor's map number 19-15-07060-0015. This permit is subject to the following conditions: 1. The SnoPark shall be in operation and open to the general public only during the months of October through March and shall be closed and gated during the months of April through September. 2. The hours of operation during the winter months shall be 8:00 am to 8:00 pm. 3. Only service and maintenance vehicles shall be allowed within the SnoPark boundaries during the closed months. 4. Private property signs shall remain visible and posted every 50 feet around the perimeter of the property. 5. Signage of one -direction traffic flow, rules and regulations of SnoPark usage, exits, and parking areas shall be visible. 6. Kittitas County shall be notified if a new contractor, differing from the information submitted to Community Development Services on August 19, 2014, is used for sanitary waste disposal and maintenance of the site. 7. There shall be no ground water withdrawal to serve the SnoPark. 8. Kittitas County Parks and Recreation District is responsible for creating noise dampening structures to assist in lowering the amount of noise impact on neighboring residences. 9. All conditions and requirements of the Board of Adjustment Findings of Fact dated June 11, 2008 Issued this 15th day of September 2014 By: Lindsey Ozbolt, Planner II COMMUNITY PLANNING • BUILDING INSPECTION • PLAN REVIEW ` ADMINISTRATION • PERMIT SERVICES • CODE ENFORCEMENT KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY 2023 STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 12, 2023 TOPIC: West Ellensburg Flood Alleviation and Habitat Enhancement Proposal ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff formulate a stakeholder group and commence evaluation of potentially using the Whiskey Creek system for flood alleviation and habitat enhancement. BRIEFING SUMMARY: • The City of Ellensburg identified the potential use of Whiskey Creek for flood alleviation consideration in its 1999 flood management plan. • The county (Public Works — PW) has been working the past eight years developing a holistic approach to improving the Whiskey and Mercer Creek systems for fish habitat and improved flood conveyance. • The county has demonstrated how flood and fish can work together with the demonstration project conducted with Washington State Department of Fish and Wildlife (WDFW) in conjunction with Mid -Columbia Fisheries Enhancement Group (MCFEG), in Mercer Creek at Helena Avenue. • Recently, Burlington Northern Santa Fe Railroad (BNSF) expressed interest in removing the fish passage barrier on the mainline railroad impeding fish passage to Whiskey Creek. • Ongoing flood alleviation work by the City of Ellensburg at Dolarway creates an opportunity for a larger discussion concerning the future of Whiskey Creek. • It is time to integrate numerous opportunities with a larger stakeholder group. BACKGROUND: For over twenty years, the City of Ellensburg (Eburg) has been contemplating improvements to the Whiskey Creek system for flood alleviation for west Ellensburg. The Kittitas County Flood Control Zone District (FCZD) has been working in the Whiskey/Mercer drainage basins for several years producing revised Federal Emergency Management Agency (FEMA) flood maps. The FCZD completed a joint stream restoration project with WDFW and MCFEG a couple of years ago that shows promise for future system improvements integrating flood and fish. Recently, BNSF expressed interest in jointly working to remove the fish barrier at the mainline railroad near the Eburg flood alleviation project on Dolarway. Eburg is finalizing plans constructing a large flood alleviation project on Dolarway. Page 1 of 4 Public Works "Work Session Staff Report", 2023 DISCUSSION: Much has happened in the past eight years with respect to fish enhancement, flood alleviation and floodplain mapping in and around the urban growth area of Eburg. The FCZD has completed a design for a siphon of the Ellensburg Water Company Canal at Whiskey Creek eliminating the existing fish barrier. Bowers Field (ELN) is in the midst of finalizing flood alleviation designs supporting pending construction of the parallel taxiway and improvements to runway 7-29. There are pending FEMA flood map revisions that are expected by late summer 2023 for the Whiskey/Mercer Creek systems. Eburg is ready to finalize construction of a significant flood project on Dolarway. Efforts are currently underway evaluating the potential to resolve floodplain issues associated with the west interchange area. PW is currently designing a fish passage at BNSF to thirty percent supporting permit application to WDFW. All of these actions merit a coordinated stakeholder approach. An expanded stakeholder group including fish managers from the Yakama Tribe, WDFW and possibly federal agencies. Eburg management and staff met with county management and staff recently discussing the opportunities now in front of both organizations. Those present agreed this unique cooperative environment lends itself well to a broader solution approach that can help alleviate flooding concerns associated with Mercer Creek, without any adverse downstream impacts on Whiskey Creek or the City's current goal of certifying the new levee. The Yakama Tribe, WDFW, MCFEG and possibly federal agency involvements are now needed if we are to integrate all current opportunities. What was a dream eight years ago, is now a pending reality. FISCAL IMPACTS: Undetermined at this time. Likely a work program element for the FCZD capital program in 2024. ATTACHMENTS: EXHIBIT 1: WHISKEY/MERCER SYSTEM MAP EXHIBIT 2: CENTRAL WASHINGTON STRUCTURAL ALTERNATIVE 2 - 1999 ELLENSBURG COMPREHENSIVE FLOOD MANAGEMENT PLAN Page 2 of 4 Public Works "Work Session Staff Report", 2023 EXHIBIT 1: WHISKEY/MERCER SYSTEM MAP Page 3 of 4 Public Works "Work Session Staff Report", 2023 Whiskey and Mercer Creek Flood Extents Nam® a ��11l. P.e z Y _ N YFxnv B 1 1 4 .'i Wn1 � IJN P [.r 11l [YIi S � e E �/ ♦� Pve tul,w,e t F IN�nP- ve•s'.`. nn [ [ nmm[ .iiV 1 - r 1 w EXHIBIT 2: CENTRAL WASHINGTON STRUCTURAL ALTERNATIVE 2 - 1999 ELLENSBURG COMPREHENSIVE FLOOD MANAGEMENT PLAN Page 4 of 4 Public Works "Work Session Staff Report", 2023 Exhibit 6-8. Central Ellensburg Alternative 2 Location Crossing '. \4 om „., „� .. CIPAL AIRPORT Crossing New Levee 1 Crossing I New Levee 2 —� w .o,"s.. ! Z Enhance Existin Road eiCP" Grade & Crossing t :=Yine V _. New Levee 3 & Canal Crossing IT �\ ' JOI-21OF ^w5 25 Enhance v Existing '` Levee & Grossing Road Grade cem r:( .. Identification of Flood Hazard Management Measures 6-32