HomeMy WebLinkAboutRES 2023-086BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATB OF WASIIINGTON
RESOLUTION APPROVING PUBLIC RECORDS ACT AND RECORDS
MANAGEMENT TRAINING SCIIBDULE.
RESoLUTIoN No. zln-J/O(?
WI{ERBAS, the Board of County Commissioners enacted Resolution20lg-I18, a copy
of which is attached hereto and incorporated by this reference, addressing the need for and
irnplementation of training for all county employees pertaining to records management and the
processing of requests pursuant to the public Records Act; and
WHEREAS, the Board of County Commissioners enacted Resolution 2021-058, a copy
of which is attached hereto and incorporated by this reference, addressing the need for and
irnplementation of remote training for all county employees pertaining to records management
and the processing of requests pursuant to the public Records Act; and
WIIEREAS, the pandemic that initiated the recommendation for remote training has
diminished; and
WI{EREAS, the Records Management Committee, monitoring the response to and
participation in these remote trainings, has found that the use of online remote training did
increase participation and reduce time spent in the preparation and managernent of these
trainings; and
WIIEREAS, the Records Management Committee believes the use of online electronic
trainings provides greater flexibility for all County staff and a more timely training opporlunity
for new staff; and
WI{EREAS, the recommendation of the Records Managernent Cornmittee is that the
basic Records Managemeut and Public Records Act training, intended for new employees and
those needing to meet the refresher requirement, and the more advanced training intended for
Public Records officers, Records officers, Department Heads and Elected Officials be made
available electronically at any time; and
\YI{EREASo the Records Management Committee believes the content of these trainings
should be regularly reviewed to incorporate changes to policies, procedures or law; and
NOW TI{EREFORB, BE IT HBREBY RBSOLVED that the Board of County
Cornmissioners of Kittitas County, Washington hereby adopts and ratifies the recommendations
of the Records Management Committee and directs as follows: That the basic and advanced
Records Management trainings shall be made available in electronic format with scheduling,
content review, revision, and attendance tracking monitored by the Records Management
Committee; and that all the Offices and Departments of Kittitas County shall comply and
cooperate to the greatest extent possible as needed to facilitate these directions.
ADOPTED this [ofr day of 2023
BOARD OF COUNTY COMMISSIONERS
COUNTY HINGTON
Cory
Vice-Chairman
of Board - Julie Kjorsvik , Commissioner
! Deputy Clerk II - Mandy Buchholz
It{}A I{t} {Xi C{) t}NT y C"t}NIt}!XS$I(} H {ilts
c{xtN':'v {}rr Kt't"ilI I'As
S'['AT'lr] { }}" \,VAS Hl NGT{}N
RASON,UT{GN APP}{{}VTNG F[J$I,IC RE,C]ORI}S ACT ANI} I{RC{]R.I}S
h€ANA{ J}l [,] liN]' T l{A th'x NG SCI{trDI.]LE.
RIISOL{l'rfC}N Nqr. 2019- I l?
WIIilRgiA$.i, i'hc Boarci of County Cornmissionels has ;:rcvior"rsly riircclc<J regr.rlar
tlaining lbr all cntployces on thc rnaniigement of^ Rccords ar:cl rhc proccssing cl'' l)Lrblic l{ecqr.cls
Act t'ecluests in ordcr to maxinize pcrfbrmance and minimize linbilitv; and
WHfiRAA$, The Br:ard has accepted the previous reconrrnenclation of' the Records
lv{anagcrnctrt Ctirirmittee lhat such training shr:r"rld occur un a bi-annual hasis ii: order to proviclc
acleqttat* trnining etpportunities l'or ntlv e mpioyces and thuse needing thc rccprirecl relresher; alc"l
WffnRHiAfi, It is approaching the tjm* at r.vhich cmplcyccs who receivccl initial traililg
are due frrr rclrcslrer training un these sulrjecls; iurcl
WllEIIBAS,'l'hc Rccolds Nianageme:rt Comnritlec has researched ancl recomnrenclcd a
proootis fbr settiug a scirer{ule and arranging the training; ancl
WIIEREfA$i, 'lhc rt:oomlrlellrtntit;n ol' the ltecolcis Management Co;rniittee is tli;lt tfue
basic Ilccclrcls fulaniigement and Publir: Rccor:cls Act lraining" irilcnciecl for n*rv eurployees ancl
those nccdirtg to :neet the r"efr"eslrcr requirement, be rnaLle availab]* two tirnes per year, lo he
schedulccl in the second full r,veek ol'Novcnrber and 1he lasl full week of Fehnrary; anrl
BTIARIIAS, 'l"he aclclitional recomrnenriation uI the Records fulanagemer:t f,]omnriuce is
that speciJic etnd morc etdvanced training for Public Records 0lfjcers, I{ecnrds OI,ficers,
Dcpat'tmettt Ileads arrd Electeci Ol'ficials be helcl arrnually in ihe first iinrl tlir4 lhll wceks of
0cloberl iinil
WHEIaIiAS, 'i'he Rccorrls N4anngement Committcc has recomn:cncle{i that all advlnc*cl
tlaining sessitrts he set ort lhe applicable'I"r-resdays of tirosc rveeks at t:30 lllr4; and
WFIITR[,]AS, I-,ogistie:al r:ealities require cr:nsistent schecluling anci ariequate notice tr: all
employees. l)epartnlent I:fcacls" and ]:iected Olficials; and
WHtrRnAS, The Evertt Clenter: has lire facilitie,s needeei to acct)rlrnoclate these trainin {,c:
scssiclns; arrd
N()1V 'fliliRltli'{}lt[i, BIi l't' ltnRnBY I{ESOLVIID that the l]oard of' {iount,v
Cott:lnissioncrs ol Kiltitas t)ounty, W;rshington hercby ailopts anri r';rtifics the reconunendations
of' thc l{cccrds Managcrnent Committee an<l dirccts as {bllorvs: 'fhat the basic Rccords
Martagernetrt and Plrblic ltccrirds Acl tr:aining shall be set at l:30 l'}M on t.he I'uesti*y olthe l;rsi
firJl r.veck eaclr lrcbruary iutd thc stcond lLill weck ench h-ovcr:rher, zurcl that *ttcndiu)ce al oue o1'
tltesr: scssiotts is tlattdiltory fbr ttll t:erv enrpli:yees ancl tliose neecling theil bicnnizrl reflresher; that
the adr,;rnced trair:ir:g fur PLrblic Recorcls fll-flccr.s. Recorrls O{Jiccrrs, I}epartrnent Fleads and
h.l*cled Ol'flcials sh:rll be hclcl annu;illy at 1:30 PM on the Wcclnesda,v o1'the tirst and tl:ilci fLrll
rvccks o{' Oclober. and that attsndance aI ont: ril' these sessions annr.rally is n*udatory for all
FLrblic Records Ol'l'icers. Recot'ds Oflrcers. I)epartnrenl l{cads *nii lilected {)l'fir:ials; ar,d that all
ihe degrartnrenls ol''Kittitas CoLrnty shall comply and cooperate to tire greatest extcnt pussiblc as
needed to lar:ilitatc these elilections.
Atlol,'t'tit) ttris lb*o{'20t9
B(}ARn 0F C{}tJNTy f:{}A,{h{rSSrON titas
KI?'g'ITA$ C{} [JN'I' Y, }4/Afi H Xiq{;T{}N
Cory \4"ri (:h al
ice-Chair
Oll I l'l'l l:lSl(!11L:t'
ATTE$T:APPRCIVED AS TC} FORI\4:
y'er.
[-i Cl]erk o tlre Roar:d - JLrli r:rsvik lloLrglas R. Mitchcll, Deputy llrcsecuting Attorney
p"DuJruty Cllerk II - h{andy Buchholz
L
llttII
I}OAttD OII COUNTY CON,II\{ISSIONTIITS
COTJNTY OF KITTTTAS
STATE OF }VASTIINGTON
RI}SOLU ION APP I{OVING
RIISoLUTION l\o. 2AZI- t:],5 Yi
WItlLltllAS, tlre lloard of County Comnrissioncrs cnactcd Resolution 2019-l 18, a copy
of which is attaohed hereto ztnd incorporateci by this lef'erencc, acltlrcssing thc nced ftrr aud
implentcntation of training lor all county cmployces pertaining to recclrds nlaniigelnent and the
processing of requests pursuant to the Public Records Act; and
WIIEREAS, in that Resolution thc Boarcl of County Colnnrissiouers acceptecl the
reconrllrendations clf the lLccords Mnnagcrnent Comrnittcc lor the coutcnt ancl schcciuling o1'tlrat
training; and
WIIEIiIIAS' sttbscqttettt to tltc adoption of that l{esolution tlrc rvorlcl has expericucecl a
pandernic; and
\'VHliIlIi'AS, tltc resuliing cltartges irr the coirnty rvorl<ing environmcnt fbr nrany
elnployees has resulted irr tnirking in-irerson trairiing irnpractical ancl unsai'e; ancl
lvltlllLEAS, tliese chattges do not clirniuale tlre neecl tor the trainirrg describerl, but clcl
requirc clrangcs in the rnethod of deliverry; and
WIIEREAS, the ll.ecords Managcnrcnt. Cornrniltcc causccl thc lecor.cling oi'livc scssions
in 2019; and
wIIllRIiAS, use 01'those recorcled training sessions r,vill allow for rerlotc individuat
training dclivercd by use of the County corrputer rretr.r,ork consi.stent with tlre salety peecls
relbrred to above ancl {irntiliar.to ntost cnrployees;
NOW TFIEI'I'DFORE, Illl l1' HIillEllY RliSOLVli,D that ihe Boarcl of Counry
Cornntissiotrers of l(ittitas County, Waslrirrgtorr authorizes nroclillcation qf the processes directeclin Resolution 2019-l lB to allow the Rccords Managemcnt Clonrnrittee to proviclc the requircd
training by use oJ'tlte abovc refbt'enced renlotc indiviijiral training until rnotlifiecl by a further
ResolLrtioil of the Uoard''l'he sottte tnanclates for attcnclance a.s recluire<J irr llcsolution 20lg-llB
shall apply to thi.s corrlputer clelivered training, except that atl irnpactecl persprrnet as listed in thefinal parag|aph of tlrat Resoltrtion slrall completc the training applicable to their positi.n not later
than Decenrber 21,2QZl .
a ,: l'l'AIX)P'[BI) tt istl .t:' day ot' l)-{}.* t i- . ZOZ1.
BOARD OF COTINTY COI\{MISSIONIIRS
KITTITAS C ,w GTON
Chair
ii!iliitJ
Iil118t1
rss loller
APPROVED AS TO FOIIM
Itittltllr
I{-*
erk of e Board- Julie K.ior:svik Douglas R, Ivtitchell, Depuly prosecuting Attorney
tr Deputy Clerk of the Board- Mandy lJLrchholz