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Home My WebLink AboutRES 2023-081BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESoLUiloN No. 2023- 0 0 I A RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION AND KITTITAS COUNTY SHERIFF'S OFFICE WHEREAS, RCW 39.34, the lnterlocal Cooperation Act, provides the capability for public agencies to cooperate by providing services and facilities for mutual advantage; and WHEREAS, the Washington Traffic Safety Commission (WTSC) and Kittitas County Sheriff's Office (KCSO) have the ability and desire to enter into such a cooperative agreement, a copy of which is attached hereto and incorporated by reference; and WHEREAS, the WTSC has and will provide overtime funding to law enforcement agencies which have certified and registered Drug Recognition Experts (DREs) to conduct the activities described in the written agreement; and WHEREAS, the KCSO has and will provide a certified and registered DRE on an overtime basis (not to exceed 1.5 times normal salary and benefits) to perform DRE activities as specified on the basis described in the written agreement; and WHEREAS, all contractor DREs will be maintained and available for callout by Washington State Patrol (WSP) communications in their individual regions; and WHEREAS, WSP communications has a special roster of DREs that assists in finding those who are available under these Memoranda of Understanding; and WHEREAS, the period of activities will begin on July 1,2023 and end June 30, 2025; and NOW, THEREFORE, BE lT RESOLVED AND lT lS HEREBY ORDERED, that the Agreement between WTSC and KCSO for DRE services be adopted. The Sheriff is authorized to sign the written agreement which shall be forthwith filed with the Kittitas County Auditor pursuant to RCW 39.34.040. ADOPTED this RESOLUTION lun day of 2023 SEAL ty 7 BOARD OF COUNTY ssloNERs KITTI HINGTON Vice-Chairman c L iadacz, Commissioner ATTEST:APPROVED AS TO FORM A,qt' Mitchell, Deputy Prosecuting Attorney f{Cler? of the Board- Julie Kjo Douglas rsvik n Deputy Clerk of the Board- Mandy Buchholz RESOLUTION MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION 621 8th Ave SE, Suite 409, PO Box 40944,Otympia WA 98504-0944 THIS AGREEMENT is made and entered into by and between: COUNTY SIIERIFF'S OF'FICE (Agency Name) Hereinafter referred to as "CONTRACTOR" and the WASHINGTON TRAFFIC SAFETY COMMISSION, hereinafter referred to as "WTSC." IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:. Respond in person to allied agency requests for DRE assessments when no other DRE is available on duty and this response is in 'overtime status' from a list of certified DREs.r Cover shift extension 'oveftime' when completing a drug evaluation or covering a request for a DRE o Court testimony resulting from performing drug evaluations with call outs and shift extensions when overtime is required. (This MOU and grant funding is not responsible for overtime generated from caseVarrests during normal employment or assignment)o On an overtime basis, participate in duties as a DRE during emphasis patrols, allied agency DRE-related requests, or other DRE programs such as teaching and training deemed necessary and pre-approved by the Washington State DRE Coordinator between July 1,2023 through June 30,2025. IT IS, THEREFORE, MUTUALLY AGREED THAT:l. All contractor DREs will be available for callout by Washington State Patrol (WSP) communications in their individual regions. WSP Communications will be notified of the DRE availability when that DRE signs into seruice with their respective allied agency. As part of this agreement, contractor DREs are responsible to ensure that wsp Communications has their correct contact information in the DRE callout system.2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times' contracted salary and allowable benefits, even during paid holiday) to perform DRE activities as specified. No other commissioned personnel will be funded.3. The period of activity will begin on July 1,2023 and extend through June 30,2025.4. Drug evaluation performance standards for certified and funded DREs must meet the standards of the Intemational Association of Chiefs of Police (IACP). 5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e. paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not eligible for availability and removed from wSP roster -30 day notice given.)6. Disputes arising under this agreement shall be resolved by a panelconsisting of one representative of the wTSc, one representative from Contractor agency and one representative from the DECP. The dispute panel shall thereafter decide the dispute with the majority prevailing. 7. Either party may terminate this agreement upon (30 days) written notice to the other party. In the event of termination of this agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. MOU DRE Piogram 2A23-2025 {03/2023}page 1 of 2 8. WTSC Termination - This project agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non-availability of funds, failure of the Conhactor to accomplish any of the terms herein, or from any change in the scope or timing of the project. 9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully utilized. FISCAL RESPONSIBILITY: l. For all DRE overtime activities to be billed against this MOU, any projected overtime amount greater than $3,000 must get prior written approval from WTSC.2. Contractor must submit the billings and supporting documents to the WTSC at PO Box 40944, Olympia, WA 98504-0944 or emailed to prarick@wtsc.wa.gov for approval and reimbursement not more than 30 days after the last day of the month in which the overtime is worked. Billings and supporting documents submitted later than the 30 day cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement being requested is not for on-duty time, but for call out and shift extension overtime only. Billings will include: r Completed and signed invoice Voucher, Al9-1A Form (attached). Your agency must be identified as the "Claimant" and Federal Tax ID # and an original signature of the agency head, command officer or contracting officer must be provided on the A19- lA form. r Payment documentation (overtime slips, payroll documents, etc.)r DRE Request Form showing all pertinent information. If for court case, evidence it came from a prior MOU overtime situation must be provided with the A-19 lA form. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. APPROVED/DISAPPROVEI) Kittitas Countv Sherif?s Ollice 05/10/23(Agency) (Date) Clav Mvers. Sheriff Contracting Agent Title & NAME (prinUtype name) Please return this signed form (email is preferred) to prarick@wtsc.wa.sov Washington Traffic Safety Commission Attn: Penny Rarick PO Box 40944 Olympia, WA 98504 2023 07;51 Washington Trallic Safety Commission @ate) MOU DRE Progrirn 2023-2gZS (03/2023'page 2 of 2 Created: By: Status: Transaction lD: 2023-05-15 Christina Fremont (cfremont@wtsc.wa.gov) Signed CBJCH BCAABAAIT0eLZqsN5ESeLLU_Z| EOU2NCHTkVFFI DRE Call Out MOU FY23-25 Kitittas CSO FinalAudit Report 2023-05-17 "DRE Call Out MOU FY23-25 Kitittas CSO" History f; Document created by Christina Fremont (cfremont@wtsc.wa.gov) 2023-05-15 - 11:27:20 PM GMT 4 Document emailed to prarick@wtsc.wa.gov for signature 2023-05-15 - 11:27:43 PM GMT fr Emait viewed by prarick@wtsc.wa.gov 2023-05-'17 - 2:51:11 PM GMT #s Signer prarick@wtsc.wa.gov entered name at signing as Penny Rarick O5l17l2o2g 2023-05-17 -2:5'l:36 PM GMT rts Document e-signed by Penny Rarick OSl17l2O23 (prarick@wtsc.wa.gov) Signature Date: 2023-05-17 - 2:51:38 PM GMT - Time Source: server Q Agreement completed. 2023-05-17 -2:51:38 PM GMT TNAFTIC SAFGTYcomMtsgtol{ Pourqrdby Adobe Acrobat Sign