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Home My WebLink AboutSubcontract - 143035 WSU001066WASHINGTON STATE OPEN LJNIVERSITY Subcontract Prime Contractor Subcontractor Institution/Organization ("Prime Recipient") Institution/Organization ("Subcontractor") Name: Washington State University Name: County of Kittitas Address: Office of Research Support and Operations Lighty 280 Address: 205 W 511 Ave Ste 108 PO Box 641060 Ellensburg, WA 98926 Pullman, WA 99164-1060 EIN No.: 91-6001349 UEI: WQ23XPBSAU44 Prime Contract No.: 23-66233-001 Subcontract No. 143035 WS0001066 Sponsor: Washington State Department of Commerce Subcontract Period of Performance: 03/01/2023-06/14/2023 Amount Funded this Action: $ 59,117.00 Project Title: Broadband Action Team Implementation and Support (BAT) Reporting Requirements [Check here if applicable: ® See Attachment 4 ] Terms and Conditions 1) Prime Contractor hereby awards a fixed-price conditional subcontract, as described above, to Subcontractor. The statement of work and budget for this subcontract are as shown in Attachment 5. In its performance of the subcontracted work, Subcontractor shall be an independent entity and not an employee or agent of Prime Contractor. 2) Prime Recipient shall distribute funds to Sub -recipient in up to four distribution tranches, upon conditions set forth in Attachment 5. Each request for distribution shall be submitted using Sub -recipient's standard invoice, but at a minimum shall include progress to satisfy the conditions for distribution, sub - award number, and certification as to truth and accuracy of invoice (see Attachment 6 for Sample Invoice). Invoices that do not reference Prime Recipient's sub -award number shall be returned to Sub -recipient. Invoices and questions concerning invoice receipt or payments should be directed to the appropriate party's Financial Contact as shown in Attachment 3. Prime recipient reserves the right to request and the Sub -recipient agrees to provide supporting documentation of Sub -recipients costs in the event the Prime Recipient is required to provide such documentation to its sponsors or there are performance issues which cause the Prime Recipient to question the reasonableness, allowability or allocability of costs billed. 3 A final invoice marked "FINAL" must be submitted to the Prime Contractor's Financial Contact, as shown in Attachment 3 not later than 15`h of June 2023 after the Project Period. Prime Contractor shall make the final payment to Subcontractor upon completion of all required deliverables and reports as indicated in Attachment 4 and 5 4) All payments shall be considered provisional and subject to adjustment within the total estimated cost in the event such adjustment is necessary as a result of an adverse audit finding against the Subcontractor. 5) Matters concerning the technical performance of this subcontract should be directed to the appropriate party's Principal Investigator, as shown in Attachment 3. 6) Matters concerning the request or negotiation of any changes in the terms, conditions, or amounts cited in this subcontract agreement, and any changes requiring prior approval, should be directed to the appropriate party's Administrative Contact as shown in Attachment 3. Any such changes made to this Subcontract require the written approval of each party's Authorized Official, as shown in Attachment 3. 7) Each party shall be responsible for its negligent acts or omissions and the negligent acts or omissions of its employees, officers, or director's, to the extent allowed by law. 8) Either party may terminate this Subcontract with thirty days written notice to the appropriate party's Administrative Contact as shown in Attachment 3. 9) No -cost extensions require the approval of the Prime Contractor. Any requests for a no -cost extension should be addressed to and received by the Administrative Contact, as shown in Attachment 3, not less than thirty (30) days prior to the desired effective date of the requested change. 10) The Subcontract is subject to the terms and conditions of the Prime Award and other special terms and conditions, as identified in Attachment 2. 11) By signing below Subcontractor makes the certifications and assurances shown in Attachments 1 and 2. By an Authorized Official of Prime Contractor: By an Authorized Official of Subcontractor: Date Date Attachment 1 WSU Subcontract Certifications and Assurances By signing the Subcontract, the authorized official of Subcontractor certifies, to the best of his/her knowledge and belief that Subcontract shall maintain books, records, documents and other evidence which sufficiently and properly reflect all costs expended by either party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, and/or officials so authorized by law. All books, records, documents, and other material relevant to this Subcontract will be retained for three years after expiration and audit by personnel of both parties, other personnel duly authorized by either party, and/or officials so authorized by law shall have full access and the right to examine any of these materials during this period. Attachment 2 WSU Subcontract Prime Award Terms and Conditions See attached Prime Award Agreement The Prime Award Terms and Conditions contained in this Attachment are modified to the extent where applicable as follows: "Contract" shall mean "Subcontract"; "Commerce" shall mean "Washington State University"; "Contractor" shall mean "Subcontractor"; Uniform Guidance Subrecipient Compliance Confirmation TO: Kittitas County RE: Washington State Univ. Uniform Guidance Subrecipient Compliance Confirmation FY 2022 The Federal Office of Management and Budget requires prime recipients of Federal funds to monitor sub -awards to subrecipients for compliance with the requirements of Uniform Guidance, Audits of Institutions of Higher Education and Other Nonprofit Institutions. WSU is extending this policy to subrecipients of non-federal funds subcontracted as well. We are requesting certification that your organization is in compliance with the Uniform Guidance. Accordingly, please check the appropriate box below and return with a copy of your audit, if required. Our Single Audit has been completed. We certify that for the period of to . 2022 there were no material weaknesses, instances of material non -compliances or findings related to any sub -awards with Washington State University for this period and no corrective actions were required; therefore, we are not enclosing a copy of the report. Our Single Audit for the period to included exceptions. A copy of the audit report, including the exceptions and our responses, is enclosed. X Our Single Audit regou it noty�t CoTplete. We expect that the report and institutional response (if necessary) will be completed by August 1 11 . Upon completion, we will provide written notification and, if material findings are reported, a copy of our audit report along with a corrective action plan. We are not subject to the audit requirements of the Uniform Guidance because we expended less than $ 750,000 in federal funds during the related fiscal year. (Please complete page 2.) Other -- We are not subject to the Single Audit requirements because: — Our organization is for profit (fill in page 2). — Other (explain) (fill in page 2) (Please complete page 2.) I certify that the above -marked information accurately represents the organization of which I am a representative. Furthermore, /hereby ce at all relevant materials findings in the audit report, if completed, have been disclosed. Signature: Title: Finance Director Date: 5/3/2023 Name: Brian Carlson Phone: 509 %2-7502 Email: Brian Carlson@co.kittitas wa us Organization Name: Kittitas County, Washington Address: 205 W. 5th Ave, City/State/Zip Code: Ellensburg, WA 9898262887 Website address of audit report or financial statements: Attachment 3 WSU Subcontract crime contractor contacts Administrative Contact Name: Office of Research Support and Operations Address: Washington State University Office of Research Support and Operations Lighty 280 PO Box 641060 Pullman, WA 99164-1060 Telephone: (509) 335-9661 Fax: 1509) 335-0890 Email: orsorrwsu.edu Principal Investigator Name: Michael Gaffney Address: Washington State University College of Arts and Science, Extension P0. Box 642630 Pullman, WA 99164-2630 Telephone: (509) 335-4611 Fax: Email: misaffnev@wsu.edu Financial Contact Name: Elizabeth Jinks, Director, Sponsored Programs Services Address: Washington State University Sponsored Programs Services PO Box 641025 Pullman, WA 99164-1025 Telephone: (509) 335-2058 Fax: Email: sps@wsu.edu Authorized Official Name: Dan Nordquist, Associate Vice President Address: Washington State University Office of Research Support and Operations Telephone: 509-962-7621 Lighty 280 PO Box 641060 dora.vanepps.au@co.kittitas.wa.us Pullman, WA 99164-1060 Telephone: (509) 335-9661 Fax: (509) 335-0890 Email: orso@wsu.edu Subcontractor Contacts Administrative Contact Name: Dora Van Epps Address: 205 W 5' Ave Ste 108 Ellensburg, WA 98926 Telephone: 509-962-7621 Fax: Email: dora.vanepps.au@co.kittitas.wa.us Project Director Name: Cory Wright Address: 205 W 5' Ave Ste 108 Ellensburg, WA 98926 Telephone: 509-962-7508 Fax: Email: cory.wright@co.kittitas.wa.us Financial Contact Name: Brian Carlson Address: 205 W 5' Ave Ste 108 Ellensburg WA 98926 Telephone: 509-962-7502 Fax: Email: brian.carlson@co.kittitas.wa.us Authorized Official Name: Cory Wright Address: 205 W 5th Ave. Ste 108 Ellensburg WA 98926 Telephone: 509-962-7508 Fax: Email: cory.wright@co.kittitas.wa.us ATTACHMENT 4 WSU SUBCONTRACT Invoicing and Funding Distributions 1. Invoices must be submitted to Financial Contact as referenced in Attachment 3 to receive funding. 2. Please reference Purchase Order Number 143035 SPCO05311 on all future invoices. 3. Payments will be as follows but invoices are required. a. Broadband Action Planning. Upon completion of Worksheets 1— 4 of the attached Workbook with respect to Broadband Action, a participating entity shall receive the sum of $10,000. b. Upon completion of Worksheets 5, 6, 11, 12, 13, and 18 an additional sum of $5,000 shall be transferred. c. Digital Equity Planning. Upon completion of Worksheets 1-4 with respect to Digital Equity planning, the participating entity will receive a distribution of $20,000. d. Upon completion of Worksheets 5, 6, 16, 17, and, 18 of the attached Workbook, and additional sum of $24,117 will be transferred. e. Responsible Entities which opt to complete both Broadband Action and Digital Equity planning in compliance with the attached Workbook will receive both sets of funding distribution as set forth above. Reporting Requirements 4. Progress and final reports will be required as requested by Prime Contractor's Project Director. Match Requirement 5. Cost Share Requirement = $0 (SUBCONTRACTOR PLEASE COMPLETE THE ASSURANCES SECTION BELOW) Assurances BIOSAFETY OF RECOMBINANT DNA Project does not involve recombinant DNA. ❑ Project involves recombinant DNA and was either approved Approval by the Institutional Biosafety Committee (IBC) on )or determined to be exempt( ) from the NIH. ( Date). CARE AND USE OF ANIMALS Project does not involve vertebrate animals. Project involves vertebrate animals and was approved by the Institutional Animal Care and Use Committee (IACUC) on (Date). CLAW Animal Assurances # PROTECTION OF HUMAN SUBJECTS ® Project does not involve human subjects. ❑ Project involves human subjects and was approved by the Institutional Review Board (IRB) on Federal Wide Assurance # (Date). CONFLICT OF INTEREST ®. The Collaborator certifies by signature to this Subcontract that it has a federally compliant conflict of interest policy. Attachment 5 WSU Subcontract General Scope. The Participants will conduct local broadband -related planning activities as set forth below. The Participants will maintain regular and reasonable contact and engage in discussions regarding [subject of research] collaboration and the activities listed herein. Each Participant will identify representatives responsible for overseeing matters pertaining to this MOU. Specific Activities. The Participants intend to collaboratively pursue the following activities and goals: Upon execution of this Statement of Work, WSU Extension will transfer an initial amount based on the types and amount of planning work to be undertaken to the signing entity, in exchange for which said entity will support initial inclusive planning efforts to accomplish a county or Tribal level Broadband Action Plan, Digital Equity Plan, or both, with components as listed below. As each plan component is completed in draft, it will be submitted via the WSU Portal, with all components submitted in draft form no later than June 14, 2023. D. County or Tribal Level Broadband Action Plans will include all elements contained in the appropriate Workbook sections, specifically including but not limited to the following: 1. Identification of a Principal Contact (individual or organization) which is responsible for the accomplishment the project tasks and deliverables, including initiation, planning, and execution. These Roles and Responsibilities will include the specific items listed below: 2. Creation or support of an existing Inclusive Planning Process structure which must address the broadly inclusive engagement requirements identified under the Washington Digital Equity Act (HB 1723). This effort may be supported by the regional Extension project team to ensure that all community voices are represented in the process. 3. Plan Overview a. Development an overview of the Broadband Action Plan. This process will include a vision, goals, and objectives for this engaged process. 4. Broadband Asset Inventory & Map a. Review baseline broadband asset map provided by WSU Extension to understand what assets are captured based on the currently available data. b. Identify and document missing datasets and/or assets c. If available, provide additional data in a GIS format. If data is not available in GIS format, provide data in the available format and/or describe resources needed to make it available in GIS format d. Use baseline map and additional data to identity physical and community infrastructure assets that advance broadband deployment, access, affordability, and adoption. e. Use data from the broadband asset map to complete the relevant section of the Workbook included as Attachment A. 5. Needs and Gap Assessment a. Review baseline broadband asset map provided by WSU Extension to understand where gaps in broadband infrastructure, access, adoption, and application are captured based on the currently available data. b. Identify and document missing datasets and/or assets c. If available, provide additional data in a GIS format. If data is not available in GIS format, provide data in the available format and/or describe resources needed to make it available in GIS format d. Use baseline map and additional data to identify the gaps and needs around broadband deployment, access, affordability, and adoption. e. Use data from the broadband asset map to complete the relevant section of the Workbook included as Attachment A. 6. Obstacles and Barriers Report a. Identify known or potential obstacles and/or barriers to broadband expansion and/or participation in the BEAD program, which may include, but are not limited to, policy barriers, workforce shortages, supply chain issues, limitations of current state of deployment, terrain, and digital equity issues. b. Complete the relevant section of the Workbook included as Attachment A. 7. Action Plan a. Using the data and conclusions from the Asset Inventory, Needs and Gap Assessment, and the Obstacles and Barriers Report, develop an Action Plan that identifies next steps to address community needs. b. Identify priorities, potential activities, supporting strategies, and any assistance that will be needed to achieve objectives, accomplish goals, and realize vision. c. Recommendations that may be included in the Action Plan, include, but are not limited to: i. Recommendation of potential broadband deployment project areas, associated method of service delivery, and estimated costs. ii. Strategy recommendations for deployment of county -owned assets, open access assets and networks, and/or public-private partnerships dependent on county need. d. Complete the relevant section of the Workbook included as Attachment A. E. County or Tribal Level Digital Equity Plans will include all elements contained in the appropriate Workbook sections, specifically including but not limited to the following: 1. Identification of a Principal Contact (individual or organization) which is responsible for the accomplishment the project tasks and deliverables, including initiation, planning, and execution. These Roles and Responsibilities will include the specific items listed below: 2. Creation or Support of an Existing Inclusive Planning Process structure which must address the broadly inclusive engagement requirements identified under the Washington Digital Equity Act (HB 1723). This effort may be supported by the regional Extension project team to ensure that all community voices are represented in the process. 3. Plan Overview a. Development an overview of the Digital Equity Plan. This process will include a vision, goals, and objectives for this engaged process. 4. Needs and Gap Assessment a. Review digital equity data and map provided by WSU Extension to understand needs, gaps, and barriers around broadband adoption, affordability, and application are identified based on the currently available data. b. Identify and document missing datasets; identify any datasets that are believed to be inaccurate or incomplete c. If available, provide additional/corrected data in a GIS format. If data is not available in GIS format, provide data in the available format and/or describe resources needed to make it available in GIS format d. Use aggregated data and map to identify the gaps, needs, and barriers around broadband affordability, adoption, and application, including the needs of underserved populations identified in the Washington Digital Equity Act (HB 1723). e. Use data from the broadband asset map to complete the relevant section of the Workbook included as Attachment A. 5. Digital Equity Asset Inventory & Map a. Review assets identified in the baseline digital equity asset inventory and associated map provided by WSU Extension to understand what digital equity assets and programs are included in the currently available data. b. Identify and document missing assets, program, and/or existing digital equity plans, including the service area of each asset or program. c. If available, provide data on coverage areas in a GIS format. d. Use digital equity asset inventory, associated map, and additional assets, programs, and/or digital equity plans to identify assets available for affordability and adoption, with specific identification of the programs designed to serve the underserved populations identified in the Washington Digital Equity Act (HB 1723). e. Use data from the digital equity asset inventory and map to complete the relevant section of the Workbook included as Attachment A. 6. Action Plan a. Using the data and conclusions from the Asset Inventory and Needs and Gap Assessment, develop an Action Plan that identifies next steps to address community needs. b. Identify priorities, potential activities, supporting strategies, and any assistance that will be needed to achieve objectives, accomplish goals, and realize vision. c. Recommendations that may be included in the Action Plan, include, but are not limited to, alignment with plans and priorities from other entities and/or sectors, such as libraries, healthcare institutions, school districts, etc. d. Complete the relevant section of the Workbook included as Attachment A. Kittitas County will provide a variety of necessary functions and services in order to accomplish the completion of a planning efforts and related WSU worksheets for draft Broadband Action Plan and/or a Digital Equity Plan documentation consistent with the process developed by WSU in that Workbook located at broad band.wsu.edu). This is a fixed price agreement and will cover expenses related to completion of the draft worksheets and plan(s), including personnel costs, travel expenses, and other related costs DocuSign Envelope ID: AE8E006C-30A5-4332-AF1 E-D6ACDCECFAF7 r Washington State Department of Commerce Interagency Agreement with Washington State University Extension through Washington State Broadband Office Broadband Action Team and Support Project Start date: July 1, 2022 DocuSign Envelope ID: AEBE006C-30A5-4332-AF1 E-D6ACDCECFAF7 TABLE OF CONTENTS Special Terms and Conditions 1. Authority..........................................................................................................................1 2. Contract Management.........................................................:................................. 1 3. Compensation................................................................-......................................1 4. Expenses..........................................................................................................................1 5. Billing Procedures and Payment............................................................................ 1 6. Insurance........................................................................................................................2 7. Subcontractor Data Collection............................................................................... 2 8. Fraud and Other Loss Reporting................................................................................... 2 9. Order of Precedence.............................................................................................. 2 General Terms and Conditions 1. Definitions............................................................................................................. 3 2. All Writings Contained Herein...............................................................................3 3. Amendments......................................................................................................... 3 4. Assignment ................................. •-----.............--- ..........................3 5. Confidentiality and Safeguarding of Information .................................................. 3 6. Copyright......................................................................:........................................ 4 7. Disputes .............. ......... --..................................................................... 4 8. Governing Law and Venue...................................•--...---........................................ 4 9. Indemnification...................................................................................................... 5 10. Licensing, Accreditation and Registration............................................................. 5 11 Recapture.............................................................................................................. 5 12. Records Maintenance............................................................................................5 13. Savings ....... ............. ........................................................................... .................. ...5 14. Severability............................................................................................................5 15. Subcontracting.......................................................................................................5 16. Survival..................................................................................................................6 17. Termination for Cause........................................................................................... 6 18. Termination for Convenience................................................................................ 6 19. Termination Procedures........................................................................................ 6 20. Treatment of Assets............................................................................................... 7 21. Waiver....................................................................................................................8 Attachment A, Scope of Work and Budget DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 FACE SHEET Contract Number: 23-66233-001 Washington State Department of Commerce State Broadband Office 1. Contractor 2. Contractor Doing Business As (optional) Washington State University PO Box 641025 Pullman, WA 99164-1025 3. Contractor Representative Michael J. Gaffney Assistant Director, WSU Extension 509-335-4611 mjaffney@wsu.edu 4. COMMERCE Representative Mark Vasconi PO Box 42525 Office of Broadband, Director 1011 Plum Street SE 360-918-1241 Olympia, WA 98504 Mark.vasconi@commerce.wa.gov tract Amount 6. Funding Source 7. SCari Date- 8. End Date .$7,995,000 Federal: ❑ State: ® Other: ❑ N/A: ❑ 07/01/2022 06 9. Federal Funds (as applicable) Federal Agency: CFDA Number N/A N/A N/A 10. Tax ID # 11. SWV # 12. UBI # 13. UEI # N/A SWV0000107-14 N/A 14. Contract Purpose To provide capacity in collaboration with WSBO to support the implementation and advancement of Broadband Action Teams (BATs) and the capacity for digital equity at the local level across the State of Washington, Extension proposes the following areas of work: Broadband Action Team Support, and County and Tribal Nation DRAFT Digital Equity Plan Development. 15. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents hereby incorporated by reference: Attachment "A" — Scope of Work and Budget. FOR CONTRACTOR F DWUSigmd by: N"" 1 6 d 01 UL1f [: Matf uic�iEener, Assistant Director, Office of Research Support and Operations 8/5/2022 1 8:32 AM PDT Date FOR C9MMERCE Dow Ipned by: F to �^ - -- Mar` T.'9a"rVey, Assistant Director, Local Government Division 8/8/2022 1 8:57 AM PDT Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL 08/22/2019. APPROVAL ON FILE. DocuSign Envelope ID: AEBE006C-30A5-4332-AF1E-D6ACDCECFAF7 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. tative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact informa ' ied o_n the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed a7,905,-0010 for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the Scope of Work. 4. EXPENSES Contractor shall receive reimbursement for travel and other expenses as identified below or as authorized in advance by COMMERCE as reimbursable. The maximum amount to be paid to the Contractor for authorized expenses shall not exceed -$q -,995-,00Q, which amount is included in the Contract total above. Such expenses may include airfare (economy or coach class only), other transportation expenses, and lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement rates. S. BILLING PROCEDURES AND PAYMENT COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable under this Agreement. When requesting reimbursement for expenditures made, the Contractor shall submit to COMMERCE a signed and completed Invoice Voucher (Form A-19), that documents capitalized Project activity performed for the billing period. re i ed�#eeu.� eleetwat ally—t teh is The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Agreement Number listed on the contract Face Sheet. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in orderto receive reimbursement. Quarterly Reports are required as stated in Attachment A- Scope of Work and Budget. COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Agreement. COMMERCE may, in its sole discretion, terminate the Agreement or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Agreement. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 1 DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a s Iear may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year ue The grantee must invoice for all expenses from the beginning o t through June 30, regardless of the contract start and end date. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 6. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 7. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 8. FRAUD AND OTHER LOSS REPORTING Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 9. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work and Budget State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 2 DocuSign Envelope ID: AEBE006C-30A5-4332-AF1E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Department of Commerce. C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference. E- mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. "State" shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. S. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and iii. All personal information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 3 DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Copyright in all Material produced under this Agreement shall be the property of the state of Washington. Both Contractor and COMMERCE may use these Materials, and permit others to use them, for any purpose consistent with their respective missions as agencies of the state of Washington. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty - free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 4 DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. B. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 30. LICENSING ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 5 DocuSign Envelope ID: AEBE006C-30A5-4332-AF1E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractorto amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 6 DocuSign Envelope ID: AE8E006C-30A5-4332-AF1 E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 7 DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 8 DocuSign Envelope ID: AE8E006C-3OA5-4332-AF1 E-D6ACDCECFAF7 Attachment A Scope of Work and Budget Department of Commerce, Washington State Broadband Office Washington State University Extension Broadband Action Team Implementation and Support Proposal Washington State University Extension (Extension) has a County Extension presence in every county in Washington, along with a Colville Tribal Extension office and other offices and operations. Extension has experience with the formation and support of Broadband Action Teams (BATS) at the local level, has participated in efforts to increase BAT capacity at a national level, and has previously entered into a Memorandum of Understanding with the Washington State Broadband Office (WSBO) to support BAT work in Washington. WSBO and Extension are desirous of expanding BAT activity across Washington, and to expanding equitable access, adoption and application of broadband technology. To provide capacity in collaboration with WSBO to support the implementation and advancement of Broadband Action Teams (BATs) and the capacity for digital equity at the local level across the State of Washington, Extension proposes the following areas of work: Broadband Action Team Support, and County and Tribal Nation DRAFT Digital Equity Plan Development. Broadband Action Team Support Assessment and Incentives: Some counties and federally recognized tribes already have mature BAT activity, some have nascent programs, and some are in need of help initiating a BAT project. It is important to assess the level of activity and need/demand for county -level and tribal -level support from both local Extension offices and WSBO. Tied directly to this variability is a need to incentivize BAT formation, operation, and "success." The effort to achieve these goals can be supported by Extension, if incentive structures can be provided by WSBO. WSU proposes that "success" for a BAT in terms of this project be defined as: Formation of an organized working group which inclusively represents the variety and breadth of interests regarding: ■ equitable broadband access, adoption, and application in each county and tribe completion of the 15 week "Missouri" BAT curriculum being finalized by the National Digital Education Extension Team (NDEET), and submission of a plan for enhanced broadband access and adoption in that county or tribe. Achievement of these milestones may entitle a BAT, in association with WSU, access to continued support, the ability to compete for limited grant funds, or other incentives as determined by WSBO. Organizational Structure: Extension will develop a cadre of Extension Broadband practitioners to support BAT formation and activity at the county, regional, tribal, and statewide levels. This cadre will be overseen by Extension leadership, and will be directly led by a State Broadband Coordinator. This State Broadband Coordinator will be supported by an Associate Coordinator who will provide subject -matter expertise. Eight Regional Coordinators will provide direct support to Extension County offices within their defined regions, will be qualified to provide the NDEET training, and will directly conduct BAT support activities within their DocuSign Envelope ID: AEK006C-30A54332-AF1E-D6ACDCECFAF7 Attachment A respective regions as necessary and appropriate per the willing partnership and invitation of the county or tribe. County Extension offices will provide logistics and administrative support. This project will include a specific evaluation component designed both to inform program development and adaptation for improvement, and to provide a culminating evaluative report of the project which can inform future BAT and digital equity work in Washington and elsewhere. Deliverables narrative: The heart of this work is local digital equity planning. SATs are a proven model for developing necessary momentum for communities to advance digital equity work and to close the digital divide. To this end, deliverables for this project include the support of existing BAT efforts, and the initial offer of the formation of a BAT in each county and federally recognized tribe which does not currently have an active BAT', the development of a regional BAT support structure, delivery of the NDEET curriculum and support for the development and submission of a county or tribal BAT plan for each county or tribe. All county and tribal BATs will be supported by this project over the term of the project with a combination of local, regional and state -level Extension resources. The project goal is to develop sufficient local support structure to establish a sustainable, productive BAT in each county and tribe, as evidenced by the "success" factors defined above. Each BAT should, to the maximum extent practicable, have representation from public and private organizations, communities representing people of color, social services delivery organizations, schools, health care providers, representation from Tribal Nations, representatives from the hearing impaired and disability communities as well as representatives from the elderly community and representatives from migrant and refugee communities. WSU Extension will conduct, in consultation with WSBO, a questionnaire of each of the 39 counties and 29 Federally recognized tribal nations to gauge their interest in participating in this BAT program, in developing draft digital equity plans, and their interest in utilizing the WSBO resources that provide economic assessment of proposed projects as well as grant -writing assistance provided by third party vendors. As a means to add further value to BAT program participants and other interested attendees, Extension, in partnership with WSBO and the Office of Equity, will work to convene and facilitate up to two digital equity webinars that are optional for all BATS and other attendees. Webinars will share updates about current and future digital equity planning efforts at the state level, sharing best and promising practices and resources, case studies of broadband projects planned, underway and completed, and training as available. These webinars will be required for recipients of the competitive funding grants to support digital equity planning. Funding recipients will be required to actively engage in these webinars. See next area of work for details on funding recipients. ' For those counties and tribes where after good faith attempts a BAT cannot be formed, a regional BAT comprised of multiple counties, or subdivisions of particular counties, may be used. DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 BAT Deliverables Questionnaire: In consultation with WSBO, develop, distribute, collect and categorize results of a questionnaire that will be sent to each of 39 counties and 29 Federally recognized tribal nations. BAT status report: summary of outreach efforts and activities to date in each county and federally recognized tribe. Include progress on completion of NDEET training to all BATs. BAT status report: final report of outreach efforts and activities to date in each county and federally recognized tribe. Include progress on completion of NDEET training to all BATs. WSU Extension will provide contacts for those who are leading each BAT. Digital Equity Webinars: In partnership with WSBO and the Office of Equity, convene and facilitate up to two digital equity webinars that are optional for all BATS and other attendees but are required for recipients of the competitive funding grants to support digital equity planning. Funding recipients will be required to actively engage in these webinars. Impact Measure the anticipated participation in: ■ BAT program ■ WSBO resources for: o economic assessment of proposed projects o grant -writing assistance • competitive application for local digital equity planning funds Demonstrate partnership with counties and tribes to support and/or augment their local BAT efforts. Describe how the efforts and engagement of WSU Extension helped to advance BAT formation and effectiveness in counties and tribes within Washington state. Provide contact information so WSBO can continue supporting this work. Deliver value to BATs, funding awardees, future potential funding applicants, providers, utilities and others regarding ongoing digital equity work in Washington state. Attachment A Due date August 19, 2022 December 1, 2022 January 15, 2023 June 30, 2023 TBD throughout contract period DocuSign Envelope ID: AEBE006C-30A5-4332-AF1E-D6ACDCECFAF7 Attachment A County and Tribal Nation DRAFT Digital Equity Plan Development e 2022 Legislature provided the WSBO with $3,000,000 to support local digital equity planning efforts for ch of 39 counties and 29 federally recognized tribal nations (recipient(s) that submit a qualifying appNoapplici r to effectively deploy these funds, WSBO will partner with Extension to distribute theing these process requirements: ion that meets minimum qualifications to be developed incoordination with WSBO; a f application requirements is as follows: ple nt demonstrates effective plan for utilizing funding toward the completion of a ft co y -level or tribal -level digital equity plan, plicant inc des spend plans for baseline funding and total project costs, and o list of local stake Iders agreeing to participate in ongoing digital equity planning efforts. • a webinar outlining the applicat o,E'i requirements • baseline funds of $20,000 available to. every county or tribe who submits a qualifying application competitive funding available up to total -.project cost based on review and scoring of applications Extension will oversee the management and development pf substantive draft digital equity plans (plans) that will be submitted to WSBO and Extension on or 1a0.fore June 1S, 2023. Each recipient will produce a draft digital equity plan that details`tlie needs of each County or federally recognized tribal nation and propose specific plans and projects that :would be developed in order to promote and support digital equity. The draft plans will identify: • stakeholders involved in plan development o the outreach and groups within the county or tribe thaXInfra ded in the BAT efforts, including key stakeholders identified in the Bipure Law where applicable.z process employed to inform the draft plan • local and regional broadband service needs and gaps, including o unserved or underserved locations, and o community anchor institutions without gigabit service. • barriers to digital equity faced by covered populations as defined in the Bipartisan Infrastructure Law. • proposed programs sufficient to promote and support digital equity Executed contracts for this work will include: • factors for Extension monitoring progress of plan development, including monthly summaries of common themes and novel challenges identified by those drafting plans, and • requirement to actively participate in one of two digital equity webinars being co -hosted by WSU, WSBO and the Office of Equity throughout the grant period. Extension will regularly update WSBO on expected unspent funds from this funding opportunity so that WSBO can re -allocate those funds to other digital equity efforts. To receive reimbursement for this funding and the administrative work to support it, WSU Extension will submit invoices to SBO as counties and tribes submit invoices to Extension. Z H.R 3684, https://www.congress.gov/117/bills/hr3684/BILLS-117hr3684enr.pdf DocuSign Envelope ID: AE8E006C-30A5-4332-AF1E-D6ACDCECFAF7 Digital Equity Plan Deliverables Plan for competitive grant application: Submit to WSBO a plan to develop, deploy, receive, review and award (review and award in partnership with WSBO) and monitor a baseline and competitive grant application to award funding to support drafting a local digital equity plan. Awards must be made no later than November 15, 2022; contracts to follow. Competitive grant awards: Provide to WSBO a summary report of awards made to include, recipient agency, point of contact, total project amount, and amount of total award. Competitive award contracts: Provide to WSBO a copy of each executed contract with agencies receiving local digital equity planning funds. Anticipated unspent funds report to WSBO Monthly summary of common themes and novel challenges identified by funding recipients that are drafting plans. Digital Equity DRAFT Plan: Provide to WSBO a copy of each draft digital equity plan received by each grant awardee. Attachment A Impact 1 Due date Demonstrate availability of August 19, 2022 funds to support local digital equity planning at the county and tribal levels. Demonstrate completion of November 15, competitive grant application 2022 award cycle. Demonstrate completed December 15, contracts for local digital equity 2022 planning efforts. Demonstrate ongoing January 15, 2023 monitoring of draft plan April 1, 2023 development. Demonstrate good stewardship of funds to be re -allocated. Demonstrate ongoing February 1, 2023 performance monitoring of draft March 1, 2023 local digital equity plans. April 1, 2023 Provide WSBO with critical local May 1, 2023 input to inform the WA State Digital Equity Plan due in approximately October 2023. Demonstrate success in June 15, 2023 awarding grant funds to support local digital equity planning. DocuSign Envelope ID: AEK006C-30A54332-AR E-D6ACDCECFAF7 1 Attachment A Proposed Estimated Budget (Approximate, not to exceed $7,995,000): Either direct hiring or re -prioritization of existing employee efforts will be necessary to support this project. sitions and Direct Project Administration Cost _ Exte ion Leadership Oversight $77,000 Project ordinator $136,000 Associate Pr ct Coordinator/SME $120,000 8 Regional Exten 'Rn Broadband Coordinators $808,000 Student Support WE, ers $49,000 Data Collection QuestioW4ire Administration $50,000 Administrative Support $50,000 In addition, direct support for county ice operations and participants will be necessary to achieve results in the timeline provided. Direct Support Cost Direct County & Tribal Office BAT support $600,000 Extension Office Support $800,000 Local participant 7 logistics support (food, parking, etc.) $400,000 Digital Equity Planning Direct Support (68) 374,000 Travel $350,000 Equipment and Supplies $124,424 County and Tribal Nation Digital Equity Plan Development Stipends $3,000,000 Direct Cost: $6,9:33.,.493 WSU Facilities and Administration (Indirect Cost Recovery: 26%) 1 $1,056,507 ,1 TOTAL: $7,995,000 DocuSign Envelope ID: AEBE006C-30A5-4332-AFI E-D6ACDCECFAF7 Washington State 16 Department of DocuSign Routing Form %&V Commerce SBO Unit Review by (Title): Name: Date: Initials: DS SBO Infrastructure Connie Rivera 8/5/2022 11:2[ PDT Programs Manager LGD Deputy Assistant Director Tony Hanson 8/8/2022 8:47 E4T (before AD signature) *** This form is completely customizable. You can edit or remove the information above. Note: this is for DocuSign recipients with the Recipient action of NEEDS TO SIGN can initial that they have reviewed and approved the document in DocuSign. This is the only way they will be able to void (stop) the DocuSign envelope if an error is found. *** ** This document is set up to be merged out of CMS, if you choose to use it as is. Click here for How to Mere Documents from CMS Instructions. ** Updated February 2021 DocuSign Certificate Of Completion Envelope Id: AEBE006C30A54332AF1 ED6ACDCECFAF7 Status: Completed Subject: Please DocuSign: WSU 23-66233-001 Interagency Agreement.docx, SBO Countract Routing Form.docx Division: Local Government Program: State Broadband Office ContractN umber: 23-66233-001 DocumentType: Contract Source Envelope: Document Pages: 18 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 2 Connie Rivera AutoNav: Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC -08:00) Pacific Time (US & Canada) Olympia, WA 98504-2525 connie.rivera@commerce.wa.gov IP Address: 198.239.157.62 Record Tracking Status: Original 8/4/2022 8:43:07 AM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Matt Michener mafthew.michener@wsu.edu Matthew Michener, Assistant Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/5/2022 8:31:20 AM ID:3937eef0-0655-4a52-b924-5802338d661e Connie Rivera connie.rivera@commerce.wa.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Tony Hnason tony.hanson@commerce.wa.gov Washington State Department of Commerce Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Holder: Connie Rivera Location: DocuSign connie.rivera@commerce.wa.gov Pool: StateLocal Pool: Washington State Department of Commerce Location: DocuSign Signature Timestamp "°"edN Sent: 8/4/2022 8:43:28 AM Aia/Lw_r Viewed: 8/5/2022 8:31:20 AM C1N'4A"1QEfAuFr' Signed: 8/5/2022 8:32:43 AM Signature Adoption: Pre -selected Style Using IP Address: 69.166.59.4 °8 Sent: 8/5/2022 8:32:45 AM Viewed: 8/5/2022 10:20:58 AM Signed: 8/5/2022 10:21:23 AM Signature Adoption: Pre -selected Style Using IP Address: 147.55.134.122 Sent: 8/5/2022 10:21:26 AM I I tt Viewed: 8/8/2022 8:45:57 AM �� Signed: 8/8/2022 8:47:30 AM Signature Adoption: Pre -selected Style Using IP Address: 198.239.10.243 Signer Events Signature Timestamp Mark Barkley n°"'wA°'du Sent: 8/8/2022 8:47:32 AM mark.barkley@commerce.wa.gov Viewed: 8/8/2022 8:57:25 AM Assistant Director Signed: 8/8/2022 8:57:35 AM Washington State Department of Commerce Security Level: Email, Account Authentication Signature Adoption: Pre -selected Style (None) Using IP Address: 198.239.106.163 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/4/2022 8:43:28 AM Certified Delivered Security Checked 8/8/2022 8:57:25 AM Signing Complete Security Checked 8/8/2022 8:57:35 AM Completed Security Checked 8/8/2022 8:57:35 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM Parties agreed to: Matt Michener ELECTRONIC RECORD AND SIGNATURE DISCLOSURE om time to time, Washington State Department of Commerce (we, us or Company) may be req 'red by law to provide to you certain written notices or disclosures. 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