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<br />Public Notice
<br />Kittitas County, Ellensburg WA
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<br />REQUEST FOR QUALIFICATIONS (RFQ) HAZARD MITITGATION PLAN UPDATE PROFESSIONAL SERVICES FOR KITTITAS COUNTY, WASHINGTON
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<br />All submittals received after 5:00 PM, local time, June 9, 2023, will be discarded.
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<br />PURPOSE:
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<br />The Kittitas County Flood Control Zone District seeks a qualified professional to lead an update to Kittitas County’s Multi-Jurisdiction Hazard Mitigation Plan.
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<br />SCOPE OF WORK:
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<br />Professional services are needed to update the Kittitas County Multi-Jurisdictional Hazard Mitigation Plan (HMP). The current 2019 HMP expires on September 15, 2024. The HMP update must
<br />meet 44 CFR Part 20 1.6, FEMA’s current Local Mitigation Planning Policy Guide, and Community Rating System Floodplain Management Floodplain Planning requirements. Required services
<br />include planning process facilitation and documentation, data requirement identification and satisfaction, community and stakeholder outreach, and plan preparation.
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<br />PROCEDURES FOR SUBMITTAL:
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<br />If you wish to be considered for work under this Request for Qualifications (RFQ), you must be a registered consultant on the Municipal Research and Service Center of Washington – Shared
<br />Small Works and Consultant Roster (
<br />http://www.mrscroster/www.mrscroster.org).
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<br />To respond to this solicitation for Hazard Mitigation Planning Services, submit a sealed envelope with three (3) printed copies of the RFQ to Ms. Candie Leader, Administrative Supervisor,
<br />at 411 N. Ruby St. Suite 1, Ellensburg WA 98926, no later than 5:00 PM on June 9, 2023. Failure to adhere to submittal requirements allows for disqualification.
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<br />For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after
<br />5:00 PM local time June 9, 2023, will be disregarded. The County reserves the right to reject one or more submittals.
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<br />To facilitate review, RFQ submittals shall conform to the following format.
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<br />Experience and Qualifications: Provide a description of your firm’s experience and qualifications in identifying hazards of concern as well as county wide risk assessment methodology.
<br />Provide experience conducting public outreach and stakeholder coordination in similar planning efforts. Include Hazard Mitigation Planning experience combined with knowledge of 44 CFR
<br />Part 20 1.6, FEMA’s current Local Mitigation Planning Policy Guide, and current Community Rating System (CRS) Floodplain Planning requirements. Previous experience providing plans for
<br />local government is required.
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<br />Project Team: Identify proposed team members and responsibilities. Provide individual resumes, outlining credentials and experience, and a statement about the availability and commitment
<br />of the proposed team members to complete the contract.
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<br />References: Provide the name and phone number for at least three (3) references of past clients in relation to projects similar to those in the above Scope of Work definition.
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<br />Project Understanding: Identify the approach that will be taken to meet the scope of work and your general understanding of Kittitas County area risk assessments and known hazards. Identify
<br />potential challenges and approaches that will be taken to update the current plan before September 15, 2024.
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<br />Responders are directed as follows:
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<br />The maximum number of pages (double-sided) is ten and shall be 12-point font – including all graphics.
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<br />A cover letter may be provided in addition to the ten-page (double sided) limit.
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<br />SELECTION PROCESS AND PROPOSED SCHEDULE:
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<br />Kittitas County selection will be based on:
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<br />Firm/Team Qualifications (25%): Preference shall be given to qualifications preparing and delivering a Hazard Mitigation Plan Update. A preference for certified disadvantaged business
<br />inclusion will be provided (5% of criteria score).
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<br />Project Experience (25%): Preference shall be given to experience in relation to projects similar to those in the above Scope of Work.
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<br />References (15%): Preference shall be given to experience in Hazard Mitigation planning.
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<br />Project Understanding (35%): Preference shall be given to a comprehensive understanding of the Scope of Work requirements, hazards facing Kittitas County, and approaches to ensure that
<br />the updated plan is complete before September 15, 2024.
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<br />A Kittitas County review committee will re review and rank the RFQs. The committee may choose to interview a shortlist of consultants before making the selection. If interviews are to
<br />be conducted, the shortlisted consultants will be notified at least 10 (ten) days prior to the interview date.
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<br />The County reserves the right to reject any and all submissions to this RFQ, request clarification, and waive informalities/technicalities, if deemed in the best interest of the County.
<br />The County assumes no responsibility for costs incurred in responding to this RFQ.
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<br />Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
<br />subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders
<br />that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full
<br />opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.
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<br />Anticipated Dates and Tasks
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<br />5 PM local time June 9, 2023 - Deadline for RFQ submittals
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<br />June 16, 2023 - Selection of Firms to Interview
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<br />June 23, 2023 - Interviews and Reference Checks
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<br />July 7, 2023 - Provider Selection
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<br />July 18, 2023 - BOCC Contract Award
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<br />The above schedule is tentative and may be changed based on the number of proposals submitted.
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<br />CONTRACT:
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<br />The selected consultant will be expected to enter into a Standard Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement. Insurance requirements are included
<br />in that agreement. A detailed scope of services and associated fees will be developed and agreed to by the selected consultants and the County and incorporated as part of the contract.
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<br />INQUIRIES:
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<br />Direct all inquiries regarding this request for services to Candie Leader, Administrative Supervisor at (509) 962-7523, or via e-mail to candie.leader@co.kittitas.wa.us
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<br /> More information is online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish:
<br />Daily Record: 05/18/2023; 05/25/2023; 06/01/2023
<br />Daily Journal of Commerce: 05/18/2023; 05/25/2023; 06/01/2023
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