HomeMy WebLinkAboutFY22 ICAC CRA Kittitas Co (23-00353) - fully executedAmb
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Cost Reimbursement Agreement
THIS AGREEMENT is made and entered into by and between The Seattle Police Department
(SPD), a department of the City of Seattle, hereinafter referred to as "SPD", as represented by
the Chief of Police; and the Kittitas County Sherrifs Office, a department of the County of
Kittitas hereinafter referred to as "Recipient' for purposes of reimbursing expenses incurred by
recipient for agreed upon activities. Costs must first be incurred by the recipient and billed to
SPD. SPD will reimburse only for eligible actual costs as specified in Section 2.
SECTION 1. TERM OF AGREEMENT
The term of the Cost Reimbursement Agreement shall be effective January 1, 2023, and shall
end on September 30, 2023.
SECTION 2. DESCRIPTION OF WORK
Under the direction of the Chief of Police, or delegated authorized representative, the
Recipient shall be eligible for approved expenses related to the activities described below. All
reimbursable expenses shall be as specified herein, based on requests from SPD in advance.
This agreement with the Kittitas County Sherrifs Office is to support their ICAC overtime,
travel/training, equipment, and software necessary for ICAC investigations.
SECTION 3. REIMBURSEMENT
The maximum amount allowed for reimbursement shall not exceed $7,500, during the term of
this Agreement. In order to be reimbursed the Recipient will submit to SPD a current W-9
form. Requests for reimbursement shall be submitted to:
Seattle Police Department
Fiscal Unit
spdap .seattle.gov or
P.O. Box 34986
Seattle, Washington 98124-4986.
All requests for travel reimbursement will include receipts for all claimed travel expenses, with
the exception of meals. The Recipient shall submit requests for reimbursement in accordance
with the following restrictions:
• Lodging expenses shall not exceed the federal lodging rates.
• Travel expenses shall be the most economical rate available in Coach
• Meal expenses must be in accordance with the federal per diem rates.
• Ground travel expenses, only as necessary
• Parking expenses, only as necessary.
Recipient agrees to submit a final bill to SPD within thirty (30) calendar days after the end date
of this Contract and will label the invoice "FINAL BILL."
23-00353 Page 1
SECTION 4. FUNDING SOURCE
FEDERAL AWARD INFORMATION
GRANT AWARD TITLE Washington ICAC Task Force Program FY21
Must match registered name in SAM
FEDERAL AWARD ID #
UEI NUMBER
CFDA NUMBER
15PJ1313-2I-GK-03807-MECP
RGJ5CPK2YHK1
#16.543
FEDERAL AWARD DATE
SUBAWARD PERIOD OF
SUBAWARD PERIOD OF
PERFORMANCE START DATE
PERFORMANCE END DATE
12/06/2021
01/01/2023
09/30/2023
FUNDS OBLIGATED FOR
THIS AGREEMENT
TOTAL GRANT AWARD
FEDERAL AWARD AGENCY
$7,500.00
$1,228,937.00
OFFICE OF JUSTICE
PROGRAMS - OJJDP
Recipeint's UEI#: WQ23XPBSAU44
SECTION 5. AMENDMENTS
No modifications or amendment of the provisions hereof shall be effective unless in writing
and signed by authorized representatives of the parties hereto. The parties hereto expressly
reserve the right to modify the Agreement by mutual agreement.
SECTION 6. TERMINATION
Either party may terminate this Agreement without recourse by the other party upon written
notice to terminate. Notice of termination shall be given by the party terminating this
Agreement to the other, not fewer than fifteen (15) business days prior to the effective date of
termination.
SECTION 7. INDEMNIFICATION
Recipient shall defend, indemnify, and hold the City harmless from and against all claims,
demands, losses, damages, or costs, including but not limited to damages arising out of
bodily injury or death to persons and damage to property, caused by or resulting from:
• The sole negligence or willful misconduct of Recipient, its officials, officers, employees,
and agents.
• The concurrent negligence of Recipient, its officials, officers, employees, or agents but
only to the extent of the negligence of Recipient, its officials, officers, employees, and
agents.
• The negligent performance of non-performance of the contract by Recipient; and
Company waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend, and hold harmless the City and its officials, agents, and employees.
SECTION 8. INSURANCE
The Recipient agrees that it will maintain premises operations and vehicle liability insurance
in force with coverages and limits of liability typically maintained by consultants performing
work of a scope and nature similar to that called for under this Agreement, but in no event
less than the coverages and/or limits required by Washington state law. Such insurance
shall include "The City of Seattle" as an additional insured for primary and non-contributory
limits of liability. Workers compensation insurance shall also be maintained if required by
Washington state law.
23-00353 Page 2
SECTION 9. AGENCY CONTACTS
Contact between the Parties regarding Agreement administration will be between the
representatives of each Party, or their designee as follows:
Kittitas County
Sherrif s Office
Seattle Police Department
Name: (y;
A,.:�
Name: Kelly Crouch
Phone: fp _ 6
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Phone: 206.386.9140
Emai1:d,- ,yjl,�rJ
Email: Kelly. crouchseattle. ov
400& of
NOW THEREFORE, the parties hereto have executed this Agreement by having their
representatives affix their signatures below.
KITTITAS COUNTY SHERRIF'S OFFICE
Name: -ejjy Alyck-1
Title: sH Cp- I FF
SEATTLE POLICE DEPARTMENT
fpr 25, 2023 17:44 PDT)
Name: Brian G. Maxey
Title: Chief Operating Officer
23-00353 Page 3