HomeMy WebLinkAboutLT-2023-014-GALLERY ONESection 1. Scope of Work.
Section 2. pavment.
LT -2023 -074-GALLE RY O N E
2023 TODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GATLERY ONE
This contract' effective January r,2023 is made and entered into by and between KlrlTAScouNry ("county"), acting as agent ior and on behalf of the city of Ellensburg, a washingtonmunicipal corporation ("City"), a subdivision of the state of washington, and GALLERy oNE(,.CONtrACtOr,,) fOr thc ANNUAL MARKETING PLAN IMPROVED ("EVCNI").
wHEREAS' the purpose of this Agreement is to provide for activities and expendituresdesigned to increase tourism,
Now THEREFoRE' in consideration of the terms and conditions contained herein, or
::ti.:L"jj"' incorporated and made a part hereof, the county and the contractor mutualy agree
a
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contractor shall provide the services and staff described in its Application for lodging TaxFunds submitted to the Lodging Tax Advisory committee, attached hereto as Exhibit ,,A,,which is attached hereto and incorporated herein by this reference.
Except as otherwise specifically provided in this Agreement, contractor shall furnish thefollowing as required to perform the services, described in paragraph (a) above, in accordancewith this Agreement: Personnel, labor and supervision; tech"nical, professional and otherservices' All such services, property and other items furnished or required to be furnished,together with ail other obligations performed, or required tolu purrormed, by Contractorunder this Agreement are coilectiveiy referred to herein as ,,services.,,
contractor shall commence, perform and complete such services in accordance with Exhibit"8" which is attached hereto and incorporated herein by this reference.
c.
a' As full compensation for satisfactory performance of the contractor,s services, the County
tffi:i:l?l;:;;;:""'the sum or rirteen thousand dorrars (s1s,000.00I tcitv oir;nror,,
b' Additional payment terms: The county will make payment to the contractor onry on areimbursement basis, as receipts/invoices for any items incruding marketing and/oradvertising are submitted to the county, not to exceed the sum of fifteen thousand dollars(S15,000.00)(City of Eilensburg todging tax funding).
c' services/Expenses that are reimbursed must be dated during the current year and final dateto submit reimbursements requests is January ro,2a2rarteithis date funds rapse.d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor,s Accounting
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LT -2A23 -OT -GA LLE RY O N E
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditorsacco u ntins@ co. kittitas.wa. us
Reporting requirements of your events will be required on prescribed forms from the countyAuditor.
contractor is eligible to claim reimbursement for the following items and amounts only:o Marketing support to advise on marketing messaging.o Marketing with other cultural organizations and publications around the state tocapture self-ido Radio advertising to capture the cultural tourist.o Talent fees for artists.
contractor is not eligible to claim reimbursement for any items not listed in section 2 (f) andis further expressly denied funding for the following items as requested in the application asdefined in Section 1(a): N/A
Contractors requesting reimbursement for event-specific expenses shall submit all claims asno more than two reimbursement requests with supporting documentation at the conclusionof the event.
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l. Contractors must complete the Lod ging Tax Reimbursement online training course providedbythe county Auditor,s office prio r to filing reimbursement claim.Requests forreimbursement will not be accepted by the County Auditor prior to the training bein gcompleted. The training may be found onl ine at the Kittitas County Auditor,s website at thfollowing address efa
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Section 3. Performance bv Contractor
b.
c. Contractor shall comply
licenses, permits, and oth
authority (including, but
County and applicable to
contractor shall not (by contract, operation of law or otherwise) delegate or subcontractperformance of any services to any other person or entity without the prior written consentof the county and city. Any such delegation or subcontracting without the county,s or city,sprior written consent shail be voidabre at the county,s or city;s option.
contractor shall at all times be an independent contractor and not an agent or representativeof the county or City with regard to performing the services. contractor shall not representthat it is, or hold itself out as, an agent or representative of the county or city. ln no eventshall contractor be authorized to enter into any Agreement or undertaking for or on behalfof the county or city. lt is understood that the contractor and the contractor,s staff andemployees are not em.ployees of the county or city and are not, therefore, entitled to anybenefits provided employees of the County or City.
with all applicable laws, ordinances, rules, regulations, orders,
er requirements, now or hereafter in effect, of any governmental
not limited to, such requirements as may be imposed upon the
Services). Contractor shall furnish such documents as may be
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LT-2023-014-GALLERY ON E
required to effect or evidence such compliance. All raws, ordinances, rules, and ordersrequired to be incorporated into agreements of this character are incorporated into thisAgreement by this reference. contractor agrees to obtain all required licenses and permits,and further agrees to keep them in full force and effect during the term of this Agreement.
d' The county and the contractor agree that in fulfilling the terms and conditions of thisAgreement neither shall discriminate on the basis of race, creed, color, national origin, age,sex' marital status, or the presence of a physical, sensory, mental disability or any otherprotected status recognized under rocar, state or federar raw.
e' The services shall at all times be subject to inspection by and approval of the county or city,but the County's or city's making (or failure oi o"lry in making) such inspection or approvalshall not relieve contractor of its responsibility to perform the services in accord with thisAgreement' notwithstanding the county's or city's knowledge of defective or non-complyingperformance, or the substantiality or ease of discovering the same. contractor shall providethe county or City with sufficient, safe, and proper-facilities and equipment for suchinspection and free access to such facilities.
f' This contract is subject to review by any Federal or state auditor. contractor shall promptlyfurnish the county or city, or their designee, or such Federal or state auditor with suchinformation related to the services as may be requested by the applicable governmentalentity' Contractor shall preserve and maintain all iinanciar records a'nd recoris relating toperformance of services under this Agreement for six (6) years after contract termination.For such duration after the county or City makes finar payment of compensation duehereunder' contractor shall provide the county or City access to (and the county or city shallhave the right to examine, audit and copy, with or without notice) all of contractor,s books,documents, papers and records related to the services or this Agreement.
g' contractor understands and acknowledges that contractor is solely responsible for its ownreporting and accounting of all state, federal, social security, and local taxes, of every nature,arising from contractor's performance of this Agreement.
'All
compensation received by theContractor will be reported to the lnternal Revenue service at the end of the calendar year inaccord with the applicable tRS regulations.
.
The county or city assumes no liability for the contractor's actions under this Agreement. contractorreleases and shall defend, indemnlfy, and hold harmless the county and the city, their officers andemployees' agents, representatives, attorneys and/or ""rr"ia*t, rrom and against all claims, costs,liabilities' damages, and expenses, (including, but not limited to, reasonable attorney fees) whicharise or may arise or be alleged to arise ort oi or by reason of this Rgreement including:
' Any fault, negligence, strict liability or product liability of contractor in connection with theServices for this Agreement;
' Any lien asserted upon any property of the county or city in connection with the services forthis Agreement;
Any failure of contractor, or of the services, to compry with any appricabre raw, ordinance,
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rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with public Records Law.
a In compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County or City specifically shall not be liable to Contractor for the County's or City,s
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
c.
b.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor,s
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c.Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
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Lr -2023 -074-GA L LE RY O N E
Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shallstipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b.Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the county's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
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LT -2023 -OI -G AL LE RY O N E
The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
i. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Adminlstration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreementwithout liability pursuanttothis paragraph is conditioned upon deliveryof written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
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LT -2023 -O14-GA LLE RY O N E
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Deputy Prosecuting Attorney
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CLIAC: Clerk Application Review
Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of
Commerce?
Yes
No
Clerk Verification *Please confirm whether the applicant attended the workshop or not.
Yes
No
Organ ization I nformation
Name of
Organization *
Gallery One
Current Year Grant
Application
Workshop*
Organization
Address*
Upload Proof of
Organization Status*
Streel Address
408 N Pearl St
Address Line 2
City
Ellensburg
Postal / Zip Code
98926
GalleryOnelRS.pdf
Acceptable file formats include: JPG, pDF or TIFF
Organization is a:*Business
Non-Profit
(Note: Please submit w-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
State / Province / Region
WA
Country
USA
1.06M8
Project Contact I nformation
First Name*Monica
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Last Name*Miller
Phone Number* 509-925-2670
Email*di rector@gallery-one. org
Project or Event lnformation
ProjecUEvent Name* Annual Marketing Plan lmproved
Service Categories Check all categories that apply to this application
To u rism promotion/marketin g
Operation of a special event designed to attract tourists
Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1t1t2023
ProjecUEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Funding Request Max 58,825
End Dates
12t31t2023
Gallery One
' Ongoing ProjecUEvent (More than four years in existence)
New ProjecUEvent (Four or fewer years in existence)
$ 15000.00
lfyou selected "Ongoing Project/Event" above this amount may not exceed 10% ofthe total expense budget of
this project.
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Tourism Seasons*From the list below, what season will your project enhance tourism? select any which apply
Year-round (January - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | Froject/Event Description
Please provide a descripiion of your projecVevent.
Response 1:
ProjecUEvent
Description *
Video Link
Gallery one requests funds to improve our marketing messaging to suppori
annual marketing efforts of our events, exhibits, classes, and gift shop to self-
ldentified arts lovers, the cultural tourist, and those who seek value added
experiences to their time in Kittitas county. ln addition to paid marketing
opportunities and speaker and talent fees for artists, Gallery One would like to hire
a consultant to assist with messaging. Given the breadth of our offerings, we find it
difficult to deliver a single message.
2500 character limit
Please provide us link to a brief video summary of you organization's event/project. you MUST be present at the
Q&A meeting to qualifiT for funding.
https://youtu. be/mma R PfcLBGy
List of lntended Use of Funds *
Marketing support to advise on marketing
messaging.
Marketing with other cultural organizations and
publications around the state to capture self-id
Radio advertising to capture the culturaltourist.
Talent fees for artists.
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
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2 To a place fifty miles or more away from their place of residence or business for the day or staying overnight,
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.'1*why would tourists travel to Kittitas county to attend your evenvactivity/facility?
Gallery One is one of very few organizations in the state to offer the combination
of arts experiences that we do. Our exhibits feature nationally acclaimed artists
alongside emerging and regional artists. Our events are centered around art and
engagement and are fun ways to meet people and experience art. These events
range from artist receptions and talks, studio tours, to classes for all skill levels.
Additionally, our exhibits and regionally focused gift shop is available 6 days a
week, including Sundays for visitors to enjoy.
New studies are emerging too that ideniify the creative economy as the fastest
growing sector in the US. ln washington alone, the creative economy brought in
$70 Billion dollars in industry earnings (artist income, technology, writers, etc)and
grew 17o/o'!ear of year While nonprofits suffered greatly as result of the nonprofit,
these industries, who we intend to market to, are growing.
2500 character limit
Response 2.2 *Describe the prior success of your event/activity/facility in attraction tourists.
Prior to the pandemic (March 2020- now), our annual attendance had been
growing on average 10o/o a year. while individual events may have smaller
audiences (Pecha Kucha 130, average class size is 12, etc)collectively overthe
course of a year, they add up. our strength is in our diversity of offerings, our
consistent messaging and in our unique content. our attendance increased 30%
from last year to this year and we are hopeful that we will continue this trend and
move back toward prepandemic levels. Below are the numbers that we have
collected through counting attendance daily.
2023 projected 2022 p rojected 2021 2020 20 1 I 20 j 8 20 1 z 20 rc 2a 1 s 20 1 4 20 I J
18038- 30% increase 13,876 9B3B 9466 2s732249ss293022s48022is7 2063s
16767
2500 character limit
Application Questions: Parl 2
3l lrnpact
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Response 3:
Measuring Results*
LTAC Clerk Review
Describe how you wiil promote your evenvactivity/facirity to attract tourists.
1. Our target audience is self- identified arts lovers, cultural tourists, those with a
proven propensity to attend art exhibits and events but are not aware of Gallery
one. The culturaltourist according to the 2018 Dean Runyan report averages
$200/day in spending.
2. our secondary audience is age specific, millennials and those who are parl of
the creative economy. The creative economy includes those in technology but also
graphic designers, writers and other creatives and makers. 73 percent of
Millennials "want to engage a destination's arts and cultural assets,'-the highest
rated activity of importance. This generation is tech savvy and will be targeted
through socialmedia and online programming.
3 Our tertiary audience is comprised of those that are not traveling for specific
arts experiences but do see art as a value added experience. ,,we love to taste
wine and I also heard that there are lots of galleries in Ellensburg.,,These are
cultural tourists that would likely listen to NWPB, attend an arts event with a friend
or need a secondary activity while their partner is fly-fishing, hiking or floating the
Yakima River.
2500 character limit
Application Questions. part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organlzations, groups, or other events,how is this accomplished?
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LTAC Clerk Review
NATIONAL -North American Reciprocal Museum Membership - shared admission
for over '1200 museums across the country www.narmassociation.org -common
Field- A National Membership organization for Visual Arts organizations
STATEWDE - Member of washington state Arts Alliance, washington Museum
Association, lnspire wA & Upper columbia Museum Association - Artist rrust
(seattle based statewide organization) - Reciprocal membership benefit -
washington state Arts commission, Teacher Artist rraining Lab - washington
Clay Arts - Creative Economy Task Force
couNTY - cascade Association of Museums and History membership -
chamber of commerce - event listings on calendar, member of the chamber,
provide opportunities for artists from the county to exhibit work in the Kittitas
county Show, host Artist Registry on www.gailery-one.org of Kittitas county artists
, promote businesses and organizations in upper county in auction catalog such
as suncadia, 509 Bakehouse, and others, work. This year we worked with the Fair
to coordinate Artists in Action, we are part of the Kittitas county Historical
Museum Scavenger Hunt.=.
clrY -Ellensburg Downtown Association - Venue for many downtown events
(Girls Night out), open late for certain events (cocoa stroll), participation in ad
efforts and location for the Ellensburg Downtown Association Award - community
organizations - ln-person and flyer promotional opportunities. - Auction donations -
contributions to auctions and events (Adult Activity center, - Thorp Mill, clymer
Museum and others)- Kittitas county Historical Museum - Help build and promote
walking tour of public art - Ellensburg Arts commission - First Friday participant _
Jazz in the Valley - Participating venue for performances - clymer Museum and
Art Gallery - co-produced wine Tasting Event - cwu Art and Design Dept -
support Award and exhibit of one student - - Hotel Windrow- facilitate art selection
process for hotel artwork - Hopesource- help develop call for art for new bus
cwU Equity center- partner with Dia de los Muertos, host of the downtown sound
system, working EDA, Laughing Horse, Ellensburg Arts commission, cwU, to
create a 5-10 year Arts Plan for Ellensburg
2500 character limit
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4.1 Collaboration *
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4.2 Promoting Local
Business *
4.3 Host Hotel*
5l Future Plans
Please explain what plans exist to a!tow this project to become self-sustaining
sales, event sponsors, and other cost-recovery models.
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
Gallery one provides both paid and free promotional opportunities to lodging
establishments, restaurants, and business located in Kittitas county through the
following ways:
1. Provide a community billboard for businesses and nonprofits to promote
community events
2. Links to many businesses, the Chamber and other resources on
http : //www. g a I le ry-o n e. o rglvi sit-u s/
3. cross promotion on Facebook and lnstagram through following and liking of
posts
3. Paid promotions are also available via exhibit and event sponsorships with logo
placement benefits, newsleiter, and web recognition
2500 character limit
ls there a host hotel for your event or grant project? lf yes, list the hotel
No
Yes. HotelWindrow
!nclude any plans for ticket
Future Plans *
Application Questions: Part 4
Gallery one produces a balanced operating budget every year. we are fortunate
to have diverse income streams to help balance any specific program or event
shortcoming. ln addition, we have built up a modest reserve as a parachute. we
have done everything we can to not "cancel" events over the pandemic, but
instead re-imagine them through a combination of in person and online offerings.
our events and activities are covered through a combination of ticket sales,
sponsorships, volunteerism, and donations.
2500 character limit
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6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory €ommittee in evaluating yourproject and its benefit to tourism.
Additional lnformation From the Chamber of Commerce (201g)- Nearty 37 percent visited [Kittitas
countyl for an event with an additional 5 percent visiting for art and history
specifically, and in ranking the vacation-worthy features of Ellensburg,
respondents ranked visiting shops, museums and galleries in historic downtown
were at the top of their list. ln 2021 ,23,513 visitors clicked museums and galleries
on the Chamber Tourism page.
on MyEllensburg.com, they had a 3g.96% increase in users on our Museums and
Galleries page in 2020, showing traveler interest in this sector now more than
ever.
Over the years we have learned about the impact of the cultural tourist (as per the
Dean Runyan report's average of $200/ day in spending) and we seek to be a
draw to that market segment. The cultural tourist typically spends more and stays
longer than other type of U.s iraveler. The U.s. cultural traveler spends 60
percent more, approximately $1,319 per trip compared with $g20 for domestic
leisure travelers. The cultural traveler also takes more trips than general U.s.
travelers. 3.6 vs. 3.4 trips annually - Americans for the Arts
73 perceni of Millennials "want to engage a destination's arts and cultural
assets"- the highest rated activity of importance. Cultural interests also rate high
in importance for Baby Boomers (64.8 percent) and Gen Xers (67.g percent).
More than two thirds of all Millennials also rated "authenticity" in experiences as
extremely important. Racially diverse and technologically savvy, the Millennial
generation (born '1977-1994) - Americans for the Arts
According to the Travel lndustry Association of America, roughly eighty percent of
the 150,000,000+ adults who travel more than fifty miles from their homes can be
considered "cultural tourists." Thirty percent of adults state that specific arts or a
cultural or heritage event influenced their choice of desiination on their last trip.
Culturaltourism and the interest in culture among travelers--particularly affluent,
active, and frequent travelers-- is on the rise.
https://culturaltourism.thegossagency.com/cultural-tourism-whitepapel
2500 character limit
Supporting
Documents
You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc.
2}22GalleryOne Supplementat Materials.pdf g69.66KB
You are allowed to submit up to 3 single page (US Letter) documents in JpG, pDF or TIFF format
7l Previous Lodging Tax Grant lnforrnatlon
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Previous Years
Awarded Lodging Tax
Grants *
Overall Attendance
Past Actual*
13,876
Past Actual*
1,110
Number of people travelling more than 50 miles for your event?
Past Actual* projected *
5,134 5,231
Number of people traveling from outside WA State for your event?
LTAC Clerk Review
Has your event received Lodging Tax funds in previous years?
No, this evenvproject has not previously received Lodging Tax Funding
Yes, 1 year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
18,038
Projected *
1,623
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
Past Actual* projected *
208 228
Number of paid lodging room nights resulting from you evenyactivity lfacilily?
Past Actual*
416
Projected *
456
lf-app-16-03.co.kittitas.wa.us/Forms/formisubmission/history/77511l85646?hideHeader=true
9/1 5
LTAC Clerk Review
ln addition to field above, you may upload the evidence to support the prior years, roominight information.
Overnight Stay Methodotgy.JpG 193.S4K8
You may upload up to three single pages (us Letter), of information. lf you a single multi-page document, onlythe first three pages will be considered. The following formats, will be accepted: JpG, pDF or TIFF
What methodology did you use to calculate the 201g actual numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
I nformal Su rvey (preferred)
Structured Estimate
Other
What methodology will you use to calculate the upcoming numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
I nformal Su rvey (preferred)
Structured Estimate
Other
9129122,10:54 AM
Prior Year Paid
Overnight Stay Data
Past Methodology *
Projected
Methodology*
lf-app-16-03.co'kiftitas.wa.us/Forms/form/submission/history/7701118s646?hideHeader=true
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5129122, 10:54 AM
Methodology
Narrative *
LTAC Clerk Review
Please explain.
1. we add up each visit (taken at the front desk) to the gallery, our events, our
classes. ln 2022 we are projecting a total of 13,876 visits based on attendance
counts for events, walk-ins and classes from January 1- september .1 . projected
2023 attendance is 30% increase to 18,038
2. we review our Facebook demographics and Google analytics to understand
where our visitors are from.
3. we review our membership and mailing list and see where they are from
4. we review a sample survey from the front desk that asks where visitors are
from. This year we conducied thrs survey from August 20- september 11 .
5. we compare the percentages of those from inside the county, out of the county,
and out of the state. See attachment.
6. We deiermine an average percentage of those from out of the state and out of
the county and apply that to the overall number of visits.
out of state average of all numbers is B% plus out of county average is 2g%
totalling 37% out of Kittitas County.
7. We multiply our projection of visits by these numbers. Our projection for 2023 is
18,038 x .08= 1623 Out of state visitors 18038 x .29 = 5231 outof county visitors
totalling 6854 visitors from out of state
8. We make a modest assumption that '1 out of 30 of these 6854 visitors from out
of state plus out of county (228) will pay for lodging for two nights. (456 overnight
stays)
We have been using the same methodology since 2014
2500 character limit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) direcily below.
Finally, what changes would occur if the project couldn,t be funded?
lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77S11l80646?hideHeader=true 11t15
9129/22, 10:54 AM
Other Funding *
Matching Funds
Percentage
Verification of ln-kind
Contributions
LTAC Clerk Review
Does your organization have, or have you applied for funding from other sources?
Yes No
Funding for which you have applied but not yet secured
Funding Source
Ellensburg Arts Commission
Robert B McMillen Foundation
Funding Shortfalls *
Amount
$ 2,500.00
$ 5,000.00
what changes will be made if funding for your request is not available or recommended?
lf our request is not recommended, we will still be able to provide our core
offerings. we will remain open and free to the public, we will continue to offer
classes and events such as Confab, and our exhibition schedule will remain the
same. We will scale back our efforts to bring visiting artists to the community for
workshops and residencies, and will cut print and radio advertising and not
attempt any re-messaging focus.
2500 character limit.
3580.05
This field will auto fill with the correct percentage based on your input to budget section below
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifiTing documentation which assures the contribution will be provided.
9l Project Budget Overview
Please complete budget for this projecyproposal. lf your agency operates independenfly of this projeci application it
may not be necessary to submit the entire agency budget. You rnust subnrit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget forrnat shown betow.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projecUproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77511185646?hideHeader=true
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5129122, 10:54 AM
Budget Year
Edit if necessary 2020
Past Actual 3
LTAC Grant Funding $ 4,241.00
All Other Revenues
Revenues From Consolidated Lodging Tax Grant
Account Name
Classes
Arts Ed
Donations
Events
Exhibits
Membership
Special Project
Rental
Sales
other
Grant-LTAC
Account Name
in-kind
Past Actual 3
$ 18216.65
$ 31056.27
$ 38912.44
$ 77792.30
$ 15052.77
$ 47033.82
$ 1000.00
$ 15316 66
$ 135327.45
$ -38.95
$ 50630.54
Past Actual 3
$ 19154.03
2021
Past Actual2
$ 9,976.00
Past Actual2
$ 35099.49
$ 39973.75
$ 46455.82
$ 84513.50
$ 13955.91
$ 50253.15
$ 850 00
$ 153053 93
$ 193644.50
$ -7279.00
$ 12986.24
Past Actual 2
$ 14432.38
LTAC Clerk Review
2022
Past Actual 1
$ 16,800.00
Past Actual 1
$ 45800.00
$ 50400.00
$ 25000.00
$ 116900.00
$ 18500.00
$ 52000.00
$000
$ 16408.00
$ 165000.00
$ 4000.00
$ 19713.32
Past Actual 1
$ 2565.05
2023
Projected
$ 15,000.00
Projected
$ 45800.00
$ 50400.00
$ 25000.00
$ 116900.00
$ 18500.00
$ 52000.00
$ 0.00
$ 16408.00
$ 165000.00
$ 4000.00
$ 40000.00
Projected
$ 3000 00
ln-Kind Contributions (except volunteerism)
Contributlons of Volunteer Time
lf-app- 16-03.co.kittitas.wa.us/Forms/form/submission/history/775'11l85646?hideHeader=true 13/15
9129122, 10:54 AM
Number of Hours
Evidence of Volunteer
Contributions*
Calculated Value of
Prolected Volunteer
Time
Revenue Totals
Expenses
COGS
Advertising
Bank Fees
Classes
Arts Ed
Dues
Events
Exhibits
lns
License
Membership
Payroll
POstage
Pro Devo
Pro Fees
Special Projects
Maintenance
Past Actual 3
$ 453694.98
Past Actual 3
$ 81845.48
$ 3860.32
$ 11364.89
$ 10521.94
$ 9321.74
$ 1763.56
$ 23680.51
$ 12872.35
$ 4325.01
$ 576.68
$ 2736.30
$ 126734.98
$ 1237.29
$ 99.48
$ 10860.07
$ 1063.74
$ 1283474
Past Actual 2
$ 647915.67
Past Actual 2
$ 122593.45
$ 8239.98
$ 13960.71
$ 19622.82
$ 5063 15
$ 2205.18
$ 21966 97
$ 11970 08
$ 4568 52
$ 257 20
$ 2559.97
$ 156937.05
$ 1509.05
$ 1387.79
$ 11893 41
$ 000
$ 7713.03
Past Actual 1
$ 533086.37
Past Actual 1
$ 104800.00
$ 4300.00
$ 12700.00
$ 24300.00
$ 5000 00
$ 1530.00
$ 33120.00
$ 10000.00
$ 4500 00
$ 520.00
$ 2600.00
$ 235871 00
$ 1500.00
$ 1250.00
$ 11375.00
$ 7450.00
$ 0.00
Projected
$ 607326.88
Projected
$ 104800.00
$ 4300.00
$ 12700.00
$ 24300.00
$ 5000.00
$ 1530 00
$ 33120.00
$ 10000.00
$ 4500 00
$ 520 00
$ 2600 00
$ 235871.00
$ 1500.00
$ 1250.00
$ 11375.00
$ 74s0.00
$ 0.00
LTAC Clerk Review
Past Actual 3 Past Actual 2 Past Actual 1 projected
2,348 2,348 2,348 2,348
Please upload a single file which offers evidence in support of the projected volunteer hours.
Gallery One volunteer hour projections2022.pdf 406.S1KB
$ 55,318.88
lf-app-16-03.co.kittitas.wa.usiForms/form/submission/history/7751 1/85646?hideHeader=true 14t15
9129122, 10:54 AM
Retail
Supplies
Taxes
Tel/ lnternet
Utilities
Web
Volunteer time offset
Grant Exp
Expense Totals
Profit & Loss
Certified by:
Name*
$ 2465.04
$ 8742.70
$ 3012.03
$ 5364.98
$ 10076.96
$ 214.89
$ 55318.88
$ 50630.54
Past Actual 3
$ 451525.10
Past Actual 3
$ 2169.88
$ 2953.47
$ 8729.42
$ 3551.37
$ 5169.26
$ 13688.06
$ 389.31
$ 55318.88
$ 12986.24
Past Actual 2
$ 495234.37
Past Actual 2
$ 152681.30
LTAC Clerk Review
$ 3250.00
$ 6000.00
$ 3620.00
$ 5250.00
$ 13500.00
$ 500.00
$ 55318.88
$ 19713.32
Past Actual 1
$ 567968 20
Past Actual 1
$ -34881.83
$ 3250.00
$ 6000.00
$ 3620.00
$ 5250 00
$ 13500.00
$ 500.00
$ 55318.88
$ 40000.00
Projected
$ 588254.88
Projected
$ 19072.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal
lawsandregulationsand; 3.Thatithasreadtheinformationcontainedinthelnstructionsonpages land2and
understands and will comply with all provisions thereof.
Sign
Monica Miller
Applicant'sTitle* ExecutiveDirector
lf-app-16-03.co.kiftitas.wa.us/Forms/form/submission/history/77511185646?hideHeader=true 15t15
u l'1
u9l lr^, T "?'oo ^ rfr
Internal Re'zenue Senrice
Date: :;re 1J 2000
g
Department of the Treasury
P O. Box 2508
Cincinnat;, OH 45:C1
Person to Contact:
tuls Smith #31-Q7262
Cusroi^ner Senrice Repr esentative
Toll Free Telephone Number:
E:00 a.m, to 9:3C p.,r. EST
877 -829,55AO
Fax Nurnber:
f, rJ-ZOJ-J 130
Federal ldentiflcation Number:
c I nQ trn'1 aq
:.i.;1:; ,, '.
I .. ,,..-.\:a'' :1 .. , ). \ ' ./
leai Srr ci f;iarlar:i
This !elier ,s ir i'esoonse io voui- talepnone r3ciuesi on Jirne 1iJ. 20ct ior a copy oi,yot r organizei..on's
:aisririi^aticn ieiier This leiierr,vill take fne placa ci trqe copY.lou tequeslec.
-)rl'reccr-tjs iricrcate thar e determjrraticn jet:er;ssueL.i in Fs1;;;sry 1g71 granted ycur organization exernplionficn iece,'aIir:clma iax uitder secticn 5'lIic)i3\ of the lrlei-nal Revenue Cc,Ce That letter is still in eriecl
3:sec cn ini'.:rmation subsegueiiiy s;sinii:eo. i,ve c:assiirec ycui ciOantzalon as one 1.lat is not a cri,;ate
'cLin'-l€:;lr^ '"vitliil :l:e i'neaning of seclic'r 5C9ial oi tne Co'Je L,ecause it is en organizaiion ,Jascr-,bei in
sea::Jf-' 5rl3ialll,
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'r l*3 23;'i1>r 3p i ite'o-ganrzattor i .so,.lrees ci sucoor-1. or rts ihar:cter mettcc c. ocerairors, or-
a. :_ I<:c ^;r.a ^la-,a. ^ -at^^r.r'-.,4-)-i .:e -: a,,3=l ?.?3Se ie l -rS {t^u. ji',.,,e t:i C.f.SrCe::re :lfeCt t. ihe Jhafge Ort lle exerCi
siaiNs a:ti itLin:laiton sIaius oi'lc,ri- c:car:ize ticir
:'ar1'Jr-Eei:izalion is.equired tc iiie ;crr 93,i ,tetu'r.,ri,J:-carizalicri €xe inpt fiorn inccne Tax, oniy,: irs
gl'oss i-ece'pts eacl ,vearafe norna:iy rlLrfe:nen S25 OCC if e relurr !s reqr-iired, ii musi be iiled by ine i5tn
da.v ci i:r+ iiil,r nontn afief ii-re end cf li3 t,'!?,r.2?i,o: S ?ti-;LrEl acc;iiniing pericd The ai,., irnp3sE5 1.
oer:alty:i S20: cjat/ up ti a r:raximun. ;i S1:-l COj ',',,i:ir a .eirlrn is iile'J jate Jniess thele is leasonab,e
'--j, q! :^.;nc r{rlrrr
Ali e):tmor organizaticns {unless specifica}ly exciuced) are liable for taxes under the i:ederal lnsui-ance'-lcntrrouiions Act (sccial securily taxes) on remuneration cf $100 or more paid to each employee during a
cs,endar,veai Ycur oi"ganizairon is not riabie ior the iax imposed under the Federal Unemploynrent Tax Act
(Fr ji.r i
Organizaiions that are rot private fcundaiions are not subleci to the excise iaxes under Chapter 42 of the
Coce Hcwe'ier, ihese organrzations ars not automatically exempt froni other federal excise taxes.
Donoi's r'nay deduct contribiitions tc yoirr crganization as provioed in section .: 7C of ihe Code Bequesis
iegacies. devtses, iransiers, or giits to ycLir crganizalicrr or for rts use are Ceductible fcr federal estate end
g;ri tax purccses ii they me3i ih€ appllcable prcvisions oi sections 2A55,2106, and 2522 al the Code
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller lhan% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B- Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than %
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at 1.00% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
I' Television advertising placed with any media provider outside the yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2' Television advertising placed with any media provider inside the yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed al IA0% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 7O% of
the total cost, including any production costs.
C. Online Advertisins:
1. online advertising and promotion may be reimburse d at t}O% of the cost, including any
production cost.
2' Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Di Mail:
t' Direct mail advertising may be reimbursed al t}o% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.2' Banners which are placed inside of Kittitas County may be reimbursed al tOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.3. SiSnage (site layout use only) which are placed inside of the venue/facility of the event may
bereimbursedatl00%ofthecost,includinganyproductioncosts. lnordertoreceive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at IOO% of the cost, including any production cost.
2- Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 7 days prior to
the event may be reimbursed at LOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 3O% of
the total cost, including any production costs.
G. Operation Reimbursement:
1. Operation costs may be reimbursed 7OO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,0OO.c. Licenses, permits, insurance, or credit card fees