HomeMy WebLinkAboutLT-2023-011-WA SKI AND SNOWBOARD MUSEUMLT -2O23-OTL-WA SKI AN D SNOWBOARD M ESE U M
2023 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND WASHINGTON STATE SKIAND SNOWBOARD MUSEUM
This Contract, effective January 1, 2023, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the WASHINGTON
STATE SKI AND SNOWBOARD MUSEUM("Contractor"), for the ANNUAL MARKETTNG CAMpAtGN
("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work
a. Contractor shall provide the services and staff described in its Application for lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services." / . o
c. Contractor shall commence, perform, and complete such Services in accordance,with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of sixteen thousand dollars (S16,000.00) (Kittitas Co.
lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of sixteen thousand dollars
(S16,000.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L0,2O2\ after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
2023 County Lodging Tax Funding Agreement Page 7
LT-2023-011-WA SKI AND SNOWBOARD MESEUM
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
auditorsaccounting@co. kittltas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
. $8,000 : Onl i n e/Socia I Med ia/Video OTT Strea med Advertisi n g.
. $4,000: Television advertising
r $4.000: Print advertising including magazine ads, flyers, posters, and/or postcards
. $L6,000: Total request includes design/ video production of advertising
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowi ng a ddress: http://www.co. kittitas.wa. us/a uditor/defa u lt.aspx
Section 3. Performance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
2023 County Lodging Tax Funding Agreement Page 2
LT-2O23-OT1-WA SKI AND SNOWBOARD MESEUM
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
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LT-2023-011-WA SKI AND SNOWBOARD MESEUM
a Any breach of or default under this Agreement by Contractor
Section 5, Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6, lndu I Insurance Waiver
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the Co u nty's written req uest a nd the insu ra nce docu ments provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
a
a
c
2023 County Lodging Tax Funding Agreement Page 4
LT-2023-011-WA SKI AND SNOWBOARD MESEUM
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
a
2O23 County Lodging Tax Funding Agreement Page 5
LT -2OZ3-OTI-WA SKI AND SNOWBOARD MESEUM
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2O23 County Lodging Tox Funding Agreement Page 6
KITTITAS COUNTY
BOARD O cou coMMrssroNERs
LT-2023-011-WA SKI AND SNOWBOARD MESEUM
CONTRACTOR
[Address]
Chair 3l+ /23
ofthe Board
fi/"*Ztt-t{7n .€hft6: 9c< a'y'
5rz/*yaA'np rV/areoq
[Print Name] D, '12," rft gtrFE t- Tree+&.fa?ra 2 E zrL s9 st"afe Z9 6
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TO FORM
Deputy Prosecuting Attorney
2023 County Lodging Tox Funding Agreement Page 7
Exn'bi+ 'A
9129122, 10:40 AM LTAC Clerk Review
CLTAC: Clerk Application Review
Current Year Grant
Application
Workshop*
Name of
Organization *
Organization
Address*
Upload Proof of
Organization Status*
Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of
Commerce?
Washington State Ski & Snowboard Museum
Yes
No
Clerk Verification *Please confirm whether the applicanl attended the workshop or not.
Yes
No
Organ ization I nformation
Organization is a:*Business
Non-Profit
(Note: Please submit w-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Street Address
7900 SE 28th Street, Suite 236
Address Line 2
City
Mercer lsland
Postal i Zip Code
98040
WSSSM--lRS Determination ltr 2-12-14.pdf
Acceptable file formats include: JPG, PDF or TIFF.
State / Province / Region
WA
Country
United States
352.63K8
Project Contact I nformation
First Name*Kathy
lf-app-'16-03.co.kittitas.wa.us/Forms/form/submission/history/77659/85470?hideHeader=true 1t19
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Last Name*McDonald
Phone Number* 206-356-4787
Email*kathy mcd on ald20 1 2@gma i l. com
LTAC Clerk Review
Project or Event lnformation
ProjecUEvent Name* Annual Marketing Campaign
Service Categories Check all categories that apply to this application
Tou rism promotion/marketin g
Operation of a special event designed to attract tourists
' Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1t1t2023
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max 132,741
End Dates
12131t2023
Washington State Ski & Snowboard
Museum at Snoqualmie Pass, WA
Ongoing ProjecUEvent (More than four years in existence)
New ProjecUEvent (Four or fewer years in existence)
$ 16000.00
lf you selected "Ongoing ProjecUEvent" above this amount may not exceed 10olo of the total expense budget of
this project.
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Tourism Seasons*From the list below, what season will your project enhance tourism? Select any which apply
Year-round (January - December)
Off Season (November - February)
. Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your pro.yecUevent.
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Response 1:
ProjecVEvent
Description *
LTAC Clerk Review
This is the third year that the Washington State Ski & Snowboard Museum
(WSSSM) (www.wsssm.org) will be applying for a Kittitas County Lodging Tax
Grant. The museum opened in 20'15 and is in Upper Kittitas County, just prior to
the border of King County on Snoqualmie Pass. WSSSM is located at the modern
Pass Life development next to the Summit ski area, ideally situated in between
two popular venues: Commonwealth restaurant and Dru Bru brewery. WSSSM is
open year-round, Friday-Sunday. Admission is FREE.
WSSSM Board of Directors:
. Dave Moffett, Founder & President, former Owner of The Summit at Snoqualmie
. Kirby Gilbert, Vice President & Ski Historian
. Leeds Chamberlain, Secretary, Museologist, specialist in teaching women to ski
. Deb Armstrong, Ski lnstructor & Coach and Olympic Gold Medal Winner
. John Forsen, Video/Movie Producer & Director, and life-long skier
. Christie King, WSSSM volunteer & marketing expert
. Guy Lawrence, General Manager, The Summit at Snoqualmie
. John W. Lundin, Ski Historian, and author of "Early Skiing on Snoqualmie Pass"
and "Ski Jumping in Washington State".
. Lowell Skoog, Ski Mountaineering Expert and author of "Written in the Snows"
. John Sutherland, WSSSM volunteer & ski and resort industry veteran
. Hu and Dollie Armstrong, Co-Founders & Emeritus Board Members
As a non-profit, WSSSM has developed broad and consistent support from over
350 individual and corporate donors across the state, including The Summit at
Snoqualmie, Northwest Winter Sports Foundation, SkiWashington, K2, Mervin,
and more.
WSSSM is a storytelling, digital hands-on museum with 11 permanent exhibits. ln
2022,ihe museum launched a new Snowboarding Exhibit and original film! Our
most popular exhibit is on our State's Olympians. Each exhibit includes video
components. The museum is staffed by one paid employee who manages our
operations and volunteers.
WSSSM is a community space. Our volunteer hosts are tourism promotion
partners for the county as they provide guided information for our visitors.
lf awarded, WSSSM would use the Lodging Tax funds to support these primary
areas in 2023.
1 . Genera I M useum Marketi ng Awareness/Marketi n g/Tou rismA/isit Us Campaig n
2. New Snowboarding Exhibit Events around this new major exhibit
3. ln person events in 2023'. WSSSM will collaborate with other local businesses
and organizations to promote historical and arts tourism. We are very excited to
be working with our new hotel partner, Suncadia Resort.
2500 character limit
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Video Link Please provide us link to a brief video summary of you organization's evenVproject. You MUST be present at the
Q&A meeting to qualify for funding.
https://youtu. be/4qenyeGehzY
List of lntended Use of Funds *
. $8,000: Online/Social MediaA/ideo OTT Streamed
Advertising.
. $4,000: Television advertising
. $4.000: Print advertising including magazine ads,
flyers, posters, and/or postcards
. $16,000: Total request
includes design/ video production of advertising
2l Supporting Kittitas County as a tourism destination.
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
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Response 2.1 *
LTAC Clerk Review
Why would tourists travel to Kittitas County to attend your evenvactivityffacility?
1. Location: Located on Snoqualmie Pass, just t hour from Seattle, WSSSM is the
Northern Gateway Entrance to Kittitas County and the first stop on the Central WA
Outdoor Experience. WSSSM is located just off l-90, on busy route 906, across
the
street from the Chevron and The Summit lnn in The Pass Life development
between two busy locations: the Commonwealth restaurant and Dru Bru Brewery.
2022 visilor records indicate that the museum is most busy when the restaurant
and brewery are also busy.
2. Year-round destination. The main winter attraction on Snoqualmie Pass is
skiing
and snowboarding and The Summit at Snoqualmie draws over a half million
visitors per year. Outdoor recreation in the summer, spring and fall makes the area
year-round tourist destination. Summer and Winter are the busiest seasons.
3. Passion for Ski Culture: Because we are a newer facility opened in
2015, the museum was created as a storytelling, interactive museum with
extremely modern design esthetics. Monitors throughout enhance the experience
of each exhibit. Kids and adults alike love to push the button to activate the
enormous rope tow that resides in the museum's rafters. Because we are a
smaller museum, each visit is really a personal tour by a museum volunteer who
will cater to each visitor's interests. Our volunteer hosts services as guides to
WSSSM, but also field many questions about the surrounding area and help to
promote other local businesses and activities! WSSSM has a unique proposition
with little competition in the immediate area. lf a visitor is looking for a cultural or
historical experience on Snoqualmie Pass, WSSSM is the place. New in 2022, the
museum promoted scavenger hunts (4 levels now!) at the museum for kids with
cool prizes. The Snowboarding Exhibit and original film is drawing lots of new
interest!
4. Museum Events: WSSSM offers many events throughout the year from book
talks to partnership events to educational and safety events. Each event draws
from 20-200 people.
5. Community and Event Space: WSSSM is an ideal event space with high
ceilings,
concrete flooring, technical amenities and great views. Organizations like
Edgeworks (using museum for multiple days per week in the winter for winter
mountaineering classes), community meetings (for local non-profits and elected
officials), birthday parties (an apres ski party for a 90 year-old!), and other private
groups and individuals have utilized the museum for their
own events and meetings.
2500 character limit
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Response 2.2*
Application Questions: Part 2
l-lAC Clerk Review
Describe the prior success of your evenUactivity/facility in attraction tourists.
From 20'1 5-2020, regular weekend visitors and special larger in person events
were regular happenings at the museum. Over Covid, we pivoted to very
successful online/zoom/Facebook Live events and covid safe visitors. With zoom
fatigue in 2022, not everyone was ready to attend larger in-person events. So,
therefore WSSSM focused on smaller, more intimate gatherings and being a
partner in larger outdoor events. WSSSM worked closed with Dru Bru on many of
their larger community events that were held outside and had parties in the
parking lot with the museum open and ready for increased guests! Museum
volunteers participated in helping with these events.
, Fall2021. Snoqualmie Pass Scavenger Hunt with Eventzee App ended with 400
playersl Tourists had quiz, photo, video, location challenges that took them all over
local area! Prizes awarded. Sponsor Warren Miller movie events - attended B
movie premieres in Seattle and Bellevue. Edgeworks begins to use museum
multiple days per week for mountaineering classes.
. Winter 2022: lnside museum Scavenger Hunt for kids very popular with prizes.
Revamp of museum gift shop and addition of decorations for holiday season.
Avalanche dog event at museum with Dru Bru had about 40 people in attendance.
WSSSM participated in the ADL ski club pre-season event for movie, "Mission
Mangart" held in North Bend. PR/marketing campaign around Winter Olympics
garnered a nice in person segment that ran multiple times on NBC/King 5 News.
. Spring 2022'. New WSSSM website launched. Board Member Lowell Skoog
book talk "Written in the Snows" on same day as Alpental's VertFest had about B0
people in attendance. Spring training for volunteers.
. Summer 2022'. Mulliple event partnerships with Dru Bru including Glow Run, Art
Show. Community meetings with local non-profits and elected officials. Soft launch
of Snowboard ing Exhibit.
. Fall:2022. Gear Sale with Dru Bru. Popular museum scavenger hunt elevated to
4 different levels. Full launch of Snowboarding Exhibit and multiple events around
this. New partnership with Suncadia Resorts to increase historical tourism and
museum visitors.
2500 character limit
3l lmpact
Response 3:
Measuring Results*
Describe how you will promote your evenUactivity/facility to attract tourists.
Overall WSSSM General Marketing Campaign.
Current campaign for 4th quarter 2022 is to promote the New Snowboarding
Exhibit at the museum. The 2021-2022 WSSSM "lt's Been Quite a Run"
Campaign was created by Kevin Nolan and the Craters of the Moon Team from Cl
trlrrm the \A/SSSIVI "lt's Rpcn C)rrite a Rrrn" namnainn featr rres nrint nnlinp and
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9129122,'10:40 AM LTAC Clerk Review
video advertising featuring some of the biggest names from Washington State
snow sports history including Olympian Debbie Armstrong.
Thrget Audience: WSSSM advertising targets adults (ages 18-54) in the Seattle-
Tacoma metro area (more than 50+ mlles)with a keen interest in skiing and
snowboarding.
Timing: Year-round campaign but with a focus on winter and summer (high
seasons)
Tourism/Marketing Focus Areas
1 . Genera I M useu m Awa reness/Marketi n g/TourismA/isit U s Campa ig n
2. New Snowboarding Exhibit
3. ln person events in2023
Tourism Marketing Plan
. ONLINE: Social Media/DigitalA//ebsite/E-News Advertising. Potential examples
. might include Facebook, lnstagram, 425 Magazine Email E-Blast
. OTT/Streamed Media Video Advertising. Potential examples might include
targeted
. :30 second streamed media on Netflix or Hulu
. Television Advertising. Potential example might include a segment with Evening
. Magazine
. Print Advertising. Potential example might include 425 Magazine or Seattle
. Magazine's'Best of' lssue
. Print Collateral (postcards, flyers, posters). Potential oversized postcards or
flyers
. mailed or distributed at key locations to promote in-person events at the museum
Measuring Results
. Visitors are counted as they enter the museum by volunteers and tabulated on
. excel spreadsheets
. Visitors are encouraged to use the QR code with their phone and fill out the 3-
questions visitor survey to tabulate zip codes and overnight stays
. Visitors are also encouraged to sign the museum guest book where we track
cities and zip codes
. Volunteers are trained to ask questions like "Where are you from" and "What
brings you in today" and "Are you staying overnight and where" and to mark
answers on the visitor report for the day
. Google analytics and Facebook reports can tell us response to advertising
vehicles used
. Tracking average visitors per month and per season and comparing it to prior
results can help us track successful campaigns
2500 character limit
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Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *WSSSM has partnered with many organizations throughout the years to promote
the
museum and its events
1. NEW: Suncadia Resorts for hotel partnership and historicaltourism promotion
2. NEW: ADL Ski Club: Partner on this tourism focused ski club for their pre-
season events
3. NEW: Edgeworks. Museum is site of mountaineering classes in fall and winter
seasons for multiple days per week
4. NEW. Firehouse/The Pass Life/Laconia Market. New business at The Pass.
WSSSM working with this business to promote it to our members and visitors.
5. NEW: SkiBuddies (The Northwest LGBT Winter Sports Ctub)
6. CAMAH: Cascade Associatron of Museums, Arts & History. Member
organization of 20 groups in Kittitas County. Kathy McDonald from WSSSM serves
as current 2022 CAMAH President and webmaster/marketrng for organization.
2022: new logo and name for CAMAH!
7. PRIMARY PARTNER: Dru Bru Brewery: ongoing for partnership for multiple
events throughout the year.
B. The Summit at Snoqualmie: ongoing extensive marketing partnership
1. Commonwealth Restaurant: ongoing partnership for events
2. Warren Miller Entertainment: sponsored movies for 4 years with WSSSM booth
at events in both Seattle & Bellevue
3. National Nordic Museum: Joint exhibit on skijumping at National Nordic
Museum
4. Ski Bonkers/Sturtevant's: sponsored event with booth at event
5. Skiing History Magazine: Promotion to our audience
9. Outdoors for All Foundation: Featured exhibit at WSSSM, WSSSM booth at
Outdoors for All Gala
6. Team Alpental Snoqualmie
7. City League Ski Racing
8. Northwest Winter Sports Foundation: Joint promotion of license plate program
9. PNSA: Pacific Northwest Ski Racing Teams
'10. King County Search and Rescue Association
11. Ski Patrol Rescue Association
12. CentralWashington Outdoor: Featured on website and social media
13. Manastash Media: Featured on blog
2500 character limit
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4.2 Promoting Local
Business*
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
WSSSM has switched to a new hotel partner lor 2023: Suncadia Resort. We are
excited to work with Suncadia on multiple events throughout the year and to
promote both the museum and historical/arts tourism in the county with our fellow
CAMAH member organizations. We are currently meeting with Suncadia about
our partnership and are exciting to implement the ideas for cross promotion of our
two organizations.
Our WSSSM volunteer hosts talk to every guest who enters the museum and
often give tourism advicel They are a wealth of information about the museum and
the region!
Whenever WSSSM does events at the museum, we partner with local Kittitas
County restaurants like the NEW Firehouse/Laconia MarkeVPass Life Space,
Commonwealth and Dru Bru, and The Summit at Snoqualmie for food and
beverages for these events. We also partner with other location organizations to
promote these events through Facebook groups. As a member of CAMAH (Kathy
McDonald is 2022 CAMAH President and webmaster), WSSSM will utilize our
contacts in Kittitas County to cross-promote activities and events with other
museums and organizations. The WSSSM website has a specific section on it
highlighting local "partners" in the community. The Central WA Outdoor logo is
prominently featured on the www.wsssm.org home
page.
2500 character limit
4.3 Host Hotel*ls there a host hotel for your event or grant project? If yes, list the hotel
No
Yes. Suncadia Resort
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
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Future Plans*As WSSSM does not charge admission or a fee for events, our ability to earn
revenue outside of fundraising or grants is limited to the gift shop sales. WSSSM
has a small operating budget, and it was determined that we could sustain our
budget and growth without applying for multiple grants.
From 2015-2020, WSSSM's annual advertising budget was very limited and was
comprised mostly of freeway exit signage, large museum logo signage on route
906, and other flag signage stationed directly in front of the museum. We invested
in aprofessional booth to take to events (Warren Miller, Ski Bonkers, others) and in
giveaways for visitors including pens, stickers, notecards, gift tags, and more. We
also spent time (but not a lot of money) revamping our website and expanding
WSSSM social media presence. We would use flyers, email e-blasts and mailed
postcards (to our own list) to promote our events. We also relied heavily on our
partners and social media to promote the museum and our events.
ln 2021 and 2022, with the help of Lodging Tax Funds, we were able to add
targeted paid print and online advertising to the mix and saw great success in
visitor numbers going back to pre-pandemic levels in the summer of 2021 as a
result. With increased visitor in 2022 and a major revamp of our gift shop, retails
sales more than doubled in 2022 to our highest level ever.
ln 2023, we will promote our new Snowboarding Exhibit and events and content
expanding this topic. General marketing programs help to sustain visitors to the
museum which sustain our revenue stream. The majority of our revenue comes
from fundraising. We do not apply for many grants outside of lodging tax funds.
Sustained advertising is crucial toward helping the museum to have sustained
weekend traffic and special events which help make Snoqualmie Pass a place to
stay for the weekend and not just a day trip thereby increasing lodging overnight
stays. WSSSM is one of the few cultural/historical activities on Snoqualmie Pass
for visitors.
Advertising = more awareness of the museum and our events = more visitors =
more supporters = more sales, etc.
The Lodging Tax funds are crucial part of our tourism marketing strategy for this
young non-profit facility.
2500 character limit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
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Additional lnformation Thank you so much for reading WSSSM's application for the 2023 Kittitas County
Lodging Tax Grant. We recognize that this is a lengthy process for committee
members, and we appreciate your time and energy to consider our application.
WSSSM worked hard in 2021 and 2022 to be good stewards of the Lodging Tax
Funds. By partnering with Craters of the Moon, our advertising was done
creatively and professionally AND at minimal cost!
As the Marketing Director for the museum, l, Kathy McDonald, bring more than 25
years of marketing expertise to our organization. I look forward to partnering with
others in the county to raise awareness and create tourism events and
opportunities for both WSSSM and others in the county. I have gotten much more
involved in CAMAH this year as Presidentlor 2022, creating a new logo, website
and overseeing the group's name change.
As WSSSM enters its 8th year of operation in 2023, we are super excited about 3
things.
1. NEW Snowboarding Exhibit and Film: We are excited for the events and
promotion around this new exhibit. More expanded content to come on
Snowboarding at WSSSM.
2. ln Person Events/NEW Partnerships: Bring back the events and we're excited
to be partnering with Suncadia Resort to promote historical and arts tourism at
WSSSM and throughout the county.
3. Continued Online Adveftising: Nothing showcases our museum like video can.
Should we be awarded Lodging Tax Grant Funds, we are especially interested in
OTTiStreamed Media and Television Advertising.
We are grateful to have been awarded a grant in 2021 and 2022 and hope to earn
your trust again in 2023. We know that the museum is unique in being one of the
only facilities to provide culture and tourism drawing events in the Upper part of
the County. We hope that you enjoy our video presentation, and we look forward
to meeting with
you and answering your questions.
Thank you.
Kathy McDonald, WSSSM Marketing Director
Dave Moffett, Founder & President, WSSSM
2500 character limit
Supporting
Documents
You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc.
WSSSM Annual marketing campaign.pdf 1.13MB
WSSSM 2020 Annual Report FINAL_Page_6 jpg 308.85K8
WSSSM 2122intiatives.pdf 459.69K8
You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format
7l Previous Lodging Tax Grant lnformation
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Previous Years
Awarded Lodging Tax
Grants *
Overall Attendance
Past Actual*
5,500
Past Actual*
660
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
5,335 6,014
Number of people traveling from outside wA State for your event?
Past Actual* Projected *
BB0 992
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
LTAC Clerk Review
Has your event received Lodging Tax funds in previous years?
No, this evenUproject has not previously received Lodging Tax Funding.
Yes, 1 year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
6,200
Prolected *
744
Number of paid lodging room nights resulting from you event/activitylfaciltty?
Past Actual* Projected *
264 298
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Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
LTAC Clerk Review
' ln addition to field above, you may upload the evidence to support the prior years' room/night information.
WSSSM Visitor Report.pdf 183.61K8
WSSSM Operations Day Check List Single.pdf 134J1K8
WSSSM Visitors by Area.pdf 112.34K8
You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only
the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF
\Nhat methodology did you use to calculate the 2019 actual numbers?
: Direct Count (preferred)
lndirect Count
. ,, Representative Survey
,, lnformal Survey (preferred)
Structured Estimate
Other
What methodology will you use to calculate the upcoming numbers?
. Direct Count (preferred)
lndirect Count
Representative Survey
lnformal Survey (preferred)
Structured Estimate
Other I
l._l
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Methodology
Narrative*
LTAC Clerk Review
Please explain.
NEW this year in 2022, WSSSM took advantage of QR codes being more popular
and has asked each visitor to fill out a "Visitor Survey" which asks zip code and
overnight stay info. This Representative Survey provided incredible information for
us', 12o/o of visitors are staying overnight in a hotel or Air B n B and another 60/o a,ta
staying overnight in a private home. Previous surveys had indicated 5% of guests
were staying overnight. Survey data also indicates that97% of visitors are from
outside Kittitas County. Previous estimates were that 90% were from outside the
county. Survey data indicates that 16% of visitors are from outside Washington
State.
Being a small museum, WSSSM hosts welcome each and every guest into the
museum and have a chance to chat and say hello. Volunteers are trained to count
each and every guest and are now asking zip code and if and where the person
has stayed overnight and what locations.
Attached is the QR code Visitor Survey and the WSSSM Operations Checklist
form that is used by our volunteers to track information about visitors.
We will also work with Suncadia, our new host hotel, to obtain detailed information
on heads in beds as a result of our in-person events for 2023.
The past actual used in this report are number from 2019, the last full year
WSSSM
was open. The attached report shows details of our visitor survey:
,2022 visitors are projected to be 5,500 or close to 2019 levels. We are currently
open 3 days per week (1 55 days per year) and in 2019 we were open 4 days per
week (208 days). Our average number of visitors per day has gone from 29 in
2019 to 36 in 2022.
. Projections for 2023 are up to 6,200 with a projected increase in visitors per day
to 40 and guest accommodation levels increased to 12oh from 5%. About 160/o are
projected to come from outside Washington State.
2500 character limit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
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Other Funding *
Explanation *
Matching Funds
Percentage
Verification of ln-kind
Contributions
Funding Shortfalls * What changes will be made if funding for your request is not available or recommended?
We will have a very small annual marketing campaign for 2023.
2500 character limit.
LTAC Clerk Review
Does your organization have, or have you applied for funding from other sources?
Yes ;, No
lf not, why not?
WSSSM has funding to sustain our operations and staff and current events, but
we do not have extra money for an annual marketing campaign of this size. lf
WSSSM is not awarded a Kittitas Lodging Tax Grant, we will not engage in a large
paid general marketing campaign in2023. We may engage in a very small paid
social media campaign if we have an extra good fundraising season this holiday.
We hope that as fundraising levels increase, we are able to sustain operation
levels and find budget for general marketing. 2022 budget was impacted with new
Snowboarding exhibit
2500 character limit
518.75
This field will auto fill with the correct percentage based on your input to budget section below
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifiTing documentation which assures the contribution will be provided.
9l Project Budget Overview
Please complete budget for this projecVproposal. lf your agency operates independently of this project application it
may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projectsievents which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projecVproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Budget Year
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Edit if necessary 2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name
Other Grants
Fundraising
Retail Sales
Past Actual 3
$ 0.00
$ 70037.00
$ 159.00
Past Actual 2
$ 10,575.00
Past Actual 2
$ 5000.00
$ 61703.00
$ 1679.00
Past Actual 2
$ 0.00
Past Actual 2
2,305
Past Actual 2
$ 78957.00
Past Actual I
$ 9,500 00
Past Actual 1
$000
$ 76722.00
$ 4000.00
Past Actual 1
$ 0.00
Past Actual 1
3,081
Past Actual 1
$ 9022200
2023
Projected
$ 16,000 00
Projected
$ 0.00
$ 80000 00
$ 3000.00
Projected
$ 000
Projected
2,745
Projected
$ 163672.20
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3
$ 0.00
Contributions of Volunteer Time
Number of Hours
Past Actual 3
1,401
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
$ 70196 00
Please upload a single file which offers evidence in support of the projected volunteer hours.
Projvolunteer hours 2023.pdf 11B.5BKB
$ 64,67220
Revenue Totals
17t19
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Expenses
Occupancy
Advertising &
Promotion
Fundraising
General & Admin
Depreciation
Employee
Costs/Contract
Services
Exhibits
Pledges Written Off
Expense Totals
Profit & Loss
Past Actual 3
$ 52873.00
$ 1822.00
$ 3010.00
$ 4319.00
$ 14202.00
$ 4496.00
$ 0.00
$ 5175.00
Past Actual 3
$ 85897.00
Past Actual 3
$ -15701.00
Past Actual 2
$ 61859.00
$ 12627.00
$ 4138.00
$ 5015.00
$ 1420200
$ 7131.00
$ 3632.00
$ 0.00
Past Actual 2
$ 108604.00
Past Actual 2
$ -29647.00
LTAC Clerk Review
Past Actual 1
$ 60451.00
$ 11547.00
$ 5400.00
$ 5910 00
$ 14000.00
$ 11220.00
$ 2500.00
$ 10000.00
Past Actual 1
$ 121028.00
Past Actual 1
$ -30806.00
Projected
$ 62564.00
$ 19047.00
$ 6250.00
$ 6160.00
$ 14000.00
$ 13720.00
$ 1000.00
$ 10000.00
Projected
$ 132741.00
Projected
$ 30931.20
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal
laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and
understands and will comply with all provisions thereof.
i_-_Certified by
Name*
Sign
Kathy Moffett McDonald
Applicant'sTitle* MarketingDirector
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lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77659/85470?hideHeader=true 19t19
0\l
INTERNAI., REVENUE SERVTCE
P. O. BOX 2508
CINCINNATT, OH 45201
Date:
DEPARTMENT OF THE TREASURY
Employer Identitication Number :
46-rQ79092
DLN:
17053303317032
Contact Personi
Mg. LEE ID# ?1208
Conbact Telephone Number:
i8?7) 82e-ssoo
Aeeountlng Perlod Ending I
December 31
Public Charity Status I
1?o (b) ( r ) (e) (wl )
Forrn 990 Reguired:
Yes
Effective Date of Exemption:
September 24, 2Q1,2
Contribut lon Deductibility :
Yes
Addendum epplies:
No
FEB 12?a4
WASHTNGTON STATE SKI AI,ID SNOWBOARD
MUSEr.nt
7900 sE 28TH ST SfE 200
MERCER ISLAND, wA 98040
d*"-x#
Dear Applicant:
We are pleaeed to inform you tha! upon review of your applicatlon for tax
exempt status we have deternj-ned thaL ygu are exempt from Federal income Lax
under eection 5o1(c)(3) of the rncernal- Revenue code. contribubiona tso you are
deductible under section 1"7O of t,he Code. you are aleo qrralifled to recelve
tax deduetJ-b1e beqr:eate, devisee, Eranefere or gifte under section 2055, 2Lo6
or 2522 of the Code. Becauee thj-s letter could help resolve any guestions
regarding your exempt atatus, you ehould keep iC in your permanenE records.
organizatj.onB exempt, under section 501(c)(3) of the Code are further elaesified
ae either public charities or private for:ndations. We determined that you are
a public charity under the Code section(e) l"isted in the head.ing of thie
Letter.
Pleaae eee encloeed Publication 422L-PC, Compliance GuLde for 501(c) (3) Pulclic
Charit,iee, for eorne helpful information about your responeibillties as an
exempt, organization.
Sincerely,
Director, Exempt Organizations
Enclosure: Publi.cati.on 4221-PC
IJeteer 947
Exhibit'8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
7. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at tOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at tOO% of the cost, including any production costs.
b. For seasonal oryear-round events, orfor date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Televisio Advertisine
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 7OO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frameinSection 28,2{a) above,advertisingmaybereimbursedattherate of 7O%of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimburse d at tOO% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed al tOO% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statementfrom the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
I. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LOO% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at LOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at IOO% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisins:
I. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed al lO0% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 7 days prior to
the event may be reimbursed at roo% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in section 2 F,2la) above, advertising may be reimbursed at the rate of 3o% of
the total cost, including any production costs.
G. Operation Reimbursement:
I. Operation costs may be reimbursed tOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
atIOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees