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HomeMy WebLinkAboutLT-2023-003-DRU BRU GLOW RUNKittitas County, Washington BOARD or COIINTY COMMIS SIONERS District One Cory Wright District Two Laura Osiadacz District Three Brett Wachsmith March 8,2023 Dear Applicant, The Board of County Commissioners their Agenda Session on March 7,202 signed the 2023 Lodging Tax Services Agreements during 3. Please sisn e enclosed Asreemenf that has been 1S office is required to have on file before reimbursements are allowed. Please complete, sign, and return the W-9 with your signed agreement to Kittitas County. Please review and familiarize yourself with the branding and advertising guidelines, Exhibit.,B,, and submit the correct forms, along with your invoices to the Kittitas County Auditor's office when seeking reimbursement. The reimbursement forms and advertising reimbursement forms can be found on the Auditor's web site httn://www .kittitas.wa.us/auditor sc- financial.aspx under hotel/motel reports. More helpful resources can be found on the Auditor,s website as wel I https://www.co.kittitas.wa.us/audi tor/accountins/lod sin s -tax Idefault.asnx Before seeking reimbursement, you must complete the online training, wa.-Tax- Online-Training.pdf Kittitas County will once again be processing all the lodging tax reimbursements for the cities of Ellensburg, Cle Elum and Roslyn. Please note the online training course requirement regarding reimbursements-see section 2.Payment, of the agreement. If you have any questions regardin[ reimbursement, you may contact the Auditor's office at 509-962-7502 or oui office 509-962- 7508. Requests for reimbursement must be completed and received by the County on or before January I0,2024 to be eligible for payment. Thank you for your efforts to promote tourism throughout our county. t^*,1 Emily Smith Kittitas County Lodging Tax Advisory Committee emily. smith@,co.kittitas. wa. us Enc.: 2023 Lodging Tax Services Agreements w-9 Cc: Auditor's Office, Finance Dept. BOCC Clerk Kittitas County Courthouse 205 West 5'hAvenue, STE 108 . Ellensburg, WA 9g926 (s09)962_7508 FAX (509) 962_7679 Form w-g (Rev. October 20.1 8) Department oi lhe Treasury lnternal Revenue Seruice ) Go to www Request for Taxpayer ldentification Number and Certification Give Form to tho requester. Do not send to the lRS. 4 Exemptlons (codes apply only to certain enlities, not individuals: sae instructions on page 3): Fxempt payee code (il any) Exemption fiom FATCA reporling code (if any) (Aepies to accaunts naintained outsiCa lhe U.S ) Kittitas County Auditor's Office 2OS W. sth Ste 105 I Name sbown on your income nJ Name is for instructions and the latest information. on this line; do not leave blank. Bequester's name and addtess L 2 name, if different above oo)d co,ootroo>Evo oiYa (Io '6 ru CLa(,o(/) 7 List number(s) here Enter your TIN in the appropriate box. The TIN provided musi match the name given on iine 1 to avoidbackup resident withholding. For individu alien, sole proprietor, or als, this is generally your social security disregarded entity, see the instructioni number (SSN). for Part l, later. However, for a For otherentities, it is your employer identification number (ElN)- lf you do not have a number, see How to get aI/N, later or I ' The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and2' I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal Revenueservice (lRS) that I am subject.to.backup withholciing as a resuit of a failure to report all jnteresi or dividends, or (c) the IRS has notified me that I amno longer subject to backup withholding; and 3. lam a U.S. citizen or other U.S. person (defined below); and Notel lf the account is in more th an one nam e, see the instructions for line 1 . Also see what Name andNumber To Give the Fequester for guideljnes on whose number to enter. Under penalties of perjury, I certify that: Here Sign Genenal lnstructions Section references are to the lnternal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published , go 1o www.irs.gov/FormiVg. Furpose of Form An individual or €ntiiy (Form W-9 requester) who is required to file aninformation return with the IRS must obtain your correct taxpayeridentification number [lN) which may be your social security number(SSN), individual taxpayer identification number (tTlN), adopiioniaxpayer identification number (ATIN), or employer identification number(ElN), to report on an informaiion return the amount piiO to you, or otheramount reportable on an information return. Examples of infbrmationreturns include, but are not limited to, the following. n Form 1 099-lNT (interest earned or paid) L3 o Form funds) 1099-DlV (dividends, including those from stocks or mutual o Form 1099-MISC (various types of income, prizes, awards, or grossproceeds) n Form 1099-8 (stock or muiual fund sales and ceftain othertransactions by brokers) . Form 1099-5 (proceeds from real estate transactions) o Form 1099-K (merchant card and third party network transactions) :I_"jt 1099 (home moftgage inrerest), 1098-E (student loan interest), 1098-T (tuition) " Form 1099-C (canceled debt) " Form 'l099-4 (acquisitlon or abandonment of secured property) ..Use.Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TlN. If you do not return Form W-.9 to the requester with a TlN, you mightbe sublect to backup withholding. See What is backup withholding,- later. tax classiflcation of th6 person whose name is entered on rine l . check only one of the n lndividual/sole proprietor or n C Corporation ! S Corporation I partnership D Trust/estatesingle-member LLC 3 Check approprjate box for federal following seven boxes. appropriate classified as Limited Enter the&liability tax classificationcompany.S=Scorporation corporation,P=Partnership)P Note:Check the rnbox linethe above for taxthe ofclassification the single-member owner.Do checknotttLLCiheLLUISaLLCsingle-member tsthat from thedisregarded owner theunless ofowner LLCthe tsLLUanothertsthatnotfromdisregardedtheforownerU.S.federal tax purposes.Otheruise,LLCsingle-memberdtsfromtheisregardedownercheckshouldtheforboxappropriatetaxtheofclassificationitsowner Oiher (see 5 and or suiteapt.instructions-Seeno.) \r\'it- QHs!uJ"r$0 bg codpstate, {\0 n Number Sociai security number H H Part I Employer identifi cataon number q b 0 q 3 sla 1Part ll Signature of U.S. person F Date >t, Cat. No. 10231X rorm W-9 (Rev. 10-2ols) LT.2O23-OO3-DRU BRU GLOW RUN 2023 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND DRU BRU TAPROOM AND BREWERY This Contract, effective January !, 2023, is made and entered into by and between - KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the DRU BRU TAPROOM AND BREWERY ("Contractor"), for the SNOeUALMTE TUNNEL SK GLOW RUN(,,Event,,). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1.of Work. a. Contractor shall provide the services and staff described in its Application for lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit .,A,, which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform, and complete such Services in accordance with Exhibit "8" which is attached hereto and incorporated herein by this reference. Section 2. Pavment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of one thousand and seven hundred dollars ($1,700.00) (Kittitas Co. lodging tax funding). b' Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of one thousand and seven hundred dollars (Si.,700.00) (Kittitas Co lodging tax funding). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January 70,2021, after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor's Accounting 2023 County Lodging Tax Funding Agreement Page 7 LT-2023-OO3.DRU BRU GLOW RUN 205 West 5th Ave - Suite 105 Ellensburg, WA 98925 auditorsaccounting@co. kittitas.wa. us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f Contractor is eligible to claim reimbursement for the following items and amounts only: Adverting to extend the reach and increase participation Race expenses, such as water cups, trash cans, parking signage Help offset our parking lot rental fee so we can support more guests a a g. Contractor is not eligible to claim reimbursement for any items not listed in section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. l. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the following address: http://www.co.kittitas.wa.us/ audilor /default.aspx Section 3. Pe ce bv Contractor. a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. ln no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. lt is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, 2023 County Lodging Tax Funding Agreement Page 2 LT-2023.003-DRU BRU GLOW RUN and further agrees to keep them in full force and effect during the term of this Agreement.d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release. lndemnitv, and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this AgreemenU Any lien asserted upon any property of the County in connection with the Services for this Agreement; Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or a a a a Any breach of or default under this Agreement by Contractor 2023 County Lodging Tax Funding Agreement Page 3 LT-2023.003-DRU BRU GLOW RUN Section 5. Compliance with Public Records Law. a. ln compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. ln the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 5.lndustrial Insura nce Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. lnsurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional lnsured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured e 2O23 County Lodging Tax Funding Agreement Page 4 LT-2023-OO3-DRU BRU GLOW RUN retention, deductibles, or risk retention trusts maintained or participated in by the parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. ln the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b- This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. Sth Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f . Contractor warrants to the County that the individualsigning on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in e 2023 County Lodging Tax Funding Agreement Poge 5 LT-2023-OO3-DRU BRU GLOW RUN violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. lf any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party-including, without limitation, acts of God, war, acts of terrorism within a fifty (50) mile radius of Kittitas County, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. 2023 County Lodging Tax Funding Agreement Page 6 LT-2023-OO3-DRU BRU GLOW RUN KITTITAS COUNTY BOARD OF NTY CONTRACTORONERS 3 Clerk of the Board Print NamelTd,."D- fr"r*at 3 o a 7l [Address] \9,0b"/ til AS TO FORM l, il r llt\\ Deputy Prosecuting Attorney 2023 County Lodging Tax Funding Agreement Poge 7 E*6ilpit 'h 9129122,10:51 AM LTAC Clerk Review CLTAC: Clerk Application Review Current Year Grant Application Workshop* Organization Address * Upload Proof of Organization Status* W-9 form -signed_20'1 B. pdf Acceptable file formats include: JPG, PDF or TIFF, State / Province / Region WA Country Kittitas 176.66K8 Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of Commerce? Street Address Palouse to Cascades State Park Trail - Hyak Parking Address Line 2 City Snoqualmie Pass Postal / Zip Code 98068 , Business Non-Profit Yes No Clerk Verification *Please confirm whether the applicant attended the workshop or not. Yes No Organ ization I nformation Name of Organization * Dru Bru Taproom and Brewery Organization is a:* (Note: Please submit w-9 for business or IRS Designation Letter for non-profit.) Click here to view sample documents (redacted). Project Contact I nformation First Name*Sara lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77 445185642?hideHeader=true 1t10 9129122,10:51 AM Last Name*Giuffrida Phone Number* 206-372-6551 Email*sara@drubru.com Project or Event lnformation LTAC Clerk Review ProjecVEvent Name* Snoqualmie Tunnel 5k Glow Run Service Categories Check all categories that apply to this application Tourism promotion/marketin g Operation of a special event designed to attract tourists Operation of a tourism related facility Other Event Dates Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many dates or date ranges as necessary. Event Dates Start Dates* 7t8t2023 ProjecVEvent Location * New or Ongoing ProjecUEvent? * Amount of Funding Requested * Funding Request Max 1,860 End Dates 71812023 Snoqualmie Tunnel, Snoqualmie Pass Ongoing ProjecUEvent (More than four years in existence) New ProjecUEvent (Four or fewer years in existence) $ 1700 00 lf you selected "Ongoing ProjecUEvent" above this amount may not exceed 1 0% of the total expense budget of this project. lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77 445t85642?hideHeader=true 2t10 9129122. 10:51 AM LTAC Clerk Review Tourism Seasons*From the list below, what season will your project enhance tourism? select any which apply Year-round (January - December) Off Season (November - February) Shoulder Season (October or March - May) High Season (June - September) Application Questions: Part 1 Please answer each question completely, in the order listed. Please include any supporting data within the response narrative. 1 | ProjecUEvent Description Please provide a description of your projecUevent. Response 1: ProjecUEvent Description * Video Link List of lntended Use of Funds* Adverting to extend the reach and increase participation Race expenses, such as water cups, trash cans, parking signage Help offset our parking lot rental fee so we can support more guests 2l Supporting Kittitas County as a tourism destination All-ages, glow in the dark, 5k (walk or run) through the historic Snoqualmie tunnel. we light the tunnel with LED lights, plus everyone is outfitted with glow gear. lt's a "fun run" so all ages and skills are welcome. Last year we had about 6s0 people participate. we also include several local small business partners who set up booths to bring awareness and brand visibility. we do not charge the partners to participate in this event since they are volunteering their time and enhancing the overall guest experience. our parking lot also requires a Discover pass so we're supporting the WA Parks organization as well since every participant will need to purchase one to park at the event site. 2500 character limit Please provide us link to a brief video summary of you organization's evenVproject. You MUST be present at the Q&A meeting to qualifo for funding. https://d rive. goog le. com/fi leidl1 WH K53kd Sl N R0 1 _xL I vnWvUwY 4y zZ_Hja/vi ew? usp=sharing lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77445185642?hideHeader=true 3/1 0 9129122, 10:51 AM LTAC Clerk Review 1. Away from their place of residence or business and staying overnight in paid accommodations; 2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; 3. or from another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. Response 2.1 *Why would tourists travel to Kittitas County to altend your evenUactivity/facility? It's truly a one of a kind experience. The snoqualmie Tunnel by itself is news worthy and very special therefore when paired with an all-ages 5k it becomes a very talkable event. 2500 character limit Response 2.2*Describe the prior success of your evenUactivity/facility in attraction tourists. I have data from the race website that shows people came from all over wA state. I will upload it as a reference doc. lt also shows a wide range of ages. lt's a very inclusive, fun event. we had over 650 people participate last year and several people said it was their first time at snoqualmie Pass. I'm confident we can get 70- 800 people next year with the right funding and marketing supporl. 2500 character limit Application Questions: Part 2 3l lmpact Response 3: Measuring Results* Describe how you will promote your event/activity/facility to attract tourists. Targeted emails to surrounding school districts. Submitting the event to all 5k race websites and event calendars. Making sure its added to relevant event calendars (chamber of commerce etc). Paid Facebook and lnstagram ads. we have found boosting to be very successful We hang physical posters up in high traffic areas inside and outside of Kittitas County. We invest in postcards that are given out at events, festivals and social gatherings. we have two tap room businesses and heavily promote the event at each location. we share event assets with our partners so they will help cross promote the event as well. We also provide discount codes to select non-profits. 2500 character limit Application Questions: Part 3 4l Collaboration lf your organization collaborates or has created partnerships with other organizations, groups, or other events, how is this accomplished? lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77 445t85642?hideHeader=true 4t't0 9129122,10:51 AM 4.1 Collaboration * 4.2 Promoting Local Business * LTAC Clerk Review we invite 6-8 local businesses (Partners) to have booths up at the event. Each partner is featured on the race website, gets their logo added to the race t-shirt, receives a discount code and marketing materials to help cross promote the event. We also try to use local businesses for our event needs, for example getting our t-shirts printed locally vs using a large national company. 2500 character limit Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County we can include a list of recommended establishments on our website as well include callouts and coupons in our email communications. 2500 character limit 4.3 Host Hotel*ls there a host hotel for your event or grant project? lf yes, list the hotel No Yes. 5l Future Plans Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket sales, event sponsors, and other cost-recovery models. Future Plans*There is a registration price. We try our best to keep the registration fee low so its not a barrier to participate since one of our main goal is to drive traffic and awareness to the area and to have all participants stop by our establishment (Dru Bru) before they head home. we are considering paid event sponsorship for large companies/organizations. we currently do not charge our "Partners" to participate since they are typically small business owners. 2500 character limit Application Questions: Part 4 6l Additional lnformation Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. Additional lnformation l've uploaded a few reference photos since seeing is believing and we've found the images are a great marketing tool and really grab people's attention. 2500 character limit lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77 445t85642?hideHeader=true 5110 LTAC Clerk Review You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc- DSC00681 2359x3539.jp9 i.02MB Registrations_perCity.pdf 231.2K8 DSC_7961.jp9 1.1M8 You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format 7l Previous Lodging Tax Grant lnformation 9125122,10:51 AM Supporting Documents Previous Years Awarded Lodging Tax Grants * Has your event received Lodging Tax funds in previous years? No, this evenUproject has not previously received Lodging Tax Funding Yes, 1 year previous Yes, 2 years previous Yes, 3 or more years previous Overall Attendance Past Actual* 648 Projected * Number of people travelling more than 50 miles for your event? Past Actual* Projected * 550 600 Number of people traveling from outside wA State for your event? Past Actual* Projected * 00 The number of overnight guests who stay in paid accommodations in Kittitas County for your event Past Actual* Projected * 040 725 lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77445185642?hideHeader=true 6/1 0 Number of paid lodging room nights resulting from you event/activitylfacility? Past Actual* Projected * 00 9129122,10:51 AM Prior Year Paid Overnight Stay Data Past Methodology* Projected Methodology* Methodology Narrative * Application Questions: Part 5 8l Funding LTAC Clerk Review ln addition to field above, you may upload the evidence to support the prior years' room/night information. You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF What methodology did you use to calculate the 2019 actual numbers? Direct Count (preferred) lndirect Count Representative Survey I nformal Survey (preferred) Structured Estimate Other Did not capture lodging data What methodology will you use to calculate the upcoming numbers? Direct Count (preferred) lndirect Count Representative Survey lnformal Survey (preferred) Structured Estimate Other Please explain. I don't have firm lodging data from previous years 2500 character limit lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77445185642?hideHeader=true 7t10 9129122, '10:51 AM LTAC Clerk Review Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget Overview. Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below. Finally, what changes would occur if the project couldn't be funded? Other Funding *Does your organization have, or have you applied for funding from other sources? Yes No Explanation *lf not, why not? I was unaware of the process and options available. 2500 character limit Funding Shortfalls*What changes will be made if funding for your request is not available or recommended? Less marketing budget to promote the event and therefore less visibility, awareness and participation. Higher registration fees to offset the event expenses, which could result in fewer participates. 2500 character limit. Matching Funds Percentage Verification of ln-kind Contributions 1426.47 This field will auto fill with the correct percentage based on your input to budget section below. For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. 9l Project Budget Overview Please complete budget for this projecVproposal. lf your agency operates independently of this project application it may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the projecUevent for which you are requesting funding and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not be consecutive) for the projecUproposal if applicable. For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so will potentially jeopardize your application's chance for review. lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77445185642?hideHeader=true 8/1 0 9129t22,10:51 AM LTAC Clerk Review Budget Year Edit if necessary 2018 2019 2022 Revenues From Consolidated Lodging Tax Grant Past Actual 3 LTAC Grant Funding $ 0.00 All Other Revenues Account Name sara@drubru.com Past Actual 3 $ 15166.00 Past Actual 2 $ 0.00 Past Actual 2 $ 18477.00 Past Actual 2 $000 Past Actual 2 $ 18477.00 Past Actual 1 $ 0.00 Past Actual 1 $ 22327.00 Past Actual 1 $000 Past Actual '1 $ 22327.00 2023 Projected $ 1,700.00 Projected $ 24250.00 Projected $000 Projected 35 Projected $ 26774.60 ln-Kind Contributions (except volunteerism) Account Name Past Actual 3 $ 0.00 Contributions of Volunteer Time Number of Hours 1B Evidence of Volunteer Contributions* Calculated Value of Projected Volunteer Time Past Actual 3 $ 15166.00 Past Actual 3 Past Actual 2 Past Actual 1 1B 28 Please upload a single file which offers evidence in support of the projected volunteer hours. Dru Bru Mail- WSSSM Volunteers - please confir... 230.12K8 $ 824.60 Revenue Totals lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77 445185642?hideHeader=true 9/1 0 9129122,10:51 AM Expenses Expense Totals Profit & Loss Certified by: Name* Past Actual 3 $ 12700.00 Past Actual 3 $ 12700.00 Past Actual 3 $ 2466.00 Sara Giuffrida Past Actual 2 $ 14850.00 Past Actual 2 $ 14850.00 Past Actual 2 $ 3627.00 LTAC Clerk Review Past Actual 1 $ 18900.00 Past Actual 1 $ 18900.00 Past Actual 1 $ 3427.00 Projected $ 18600.00 Projected $ 18600 00 Projected $ 8174.60 Application Certification The applicant here certifies and affirms. 1. That it does not now, nor will it during the performance of any contract arising from this application, unlawfully discrlminate against any employee, applicant for employment, client, customer, or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and will comply with all provisions thereof. Applicant's Title* Owner, Marketing lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77445185642?hideHeader=true 10t10 UIJ 5 w-g Request for Taxpayer ldentification Number and Gertification ) Go to www.irs.govlFomWg lot instructions and the latest information. tr) c)ct)(t o- co 6tro l) = 65 .9 o o,o.U' 0oa (,(lb o 'tr o- Form {Rev. Nov€mber 201 7) Dspadmonl of the Treasury lntsmsl Relenue Seruic€ 'I Name on your tax return).on llnei do not loavo LLC n€ms/disre{|srded name,abova 7 account nuanb{r{s} hars Enter your TIN in the appropriate box. The For individuals, this is TIN provided must match ihe name given on line 1 to avoid backup withholding.generally your social security number However, for a(ssN). l, later.resident alien, sole proprietor, or disregarded entity, seo the instluctions for Part For other entities,it is your employer identilication number (ElN). lf you do not have a nu mber, see How to get a TIN,later Note: l1 the account is in more than one name, see the instructions for line 1, Also see What Name and Number To Give the Requesler for guidelines on whose number to enter. Under penalties of perjury, I certify that: Give Form to the requester. Do not send to the lRS. 4 Exemptions (codes apply only lo certain entities, not Individuals; see instructions on page 3); Fxempt payee code {if any) Exemption trom FATCA reponing code (if any) lApptes to ac.oinls tnaiatziltd outside the U.S' name and or 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and2' I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal RevenueService (lRS) that I am subject.to backup wiihholding as a result of a farlure to report all inieresi or dividends, or (c) the IRS -has notified me that I amno longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FAToA reporting is correct. C€rtitication instructions. You must cross out item 2 above if you have been notilied by the IRS that you ars currently subject to backup withholding becauseyou have failed to repod all inierest and dividends on yourtax return. For real estate transactions, itern2 does not apply. For mortgage interest paid,- acquisilion or abandonment ol secured property, cancellation of debt, contributions to an individual retiremenl arrangement (1R4,;nd generally, payments other lhan interest and dividends, you are not requiroddgr6b€idhsqgdtfiedipn, but you must provide your correct Tlfi. See the instructi|ns for iart li, later.w&UOnS Sign Here Signalure of U-S, person ) DNr cn=Johr Dr! Ernst, o=Dru Bru ou, T;trs General lnstruc Datei 2018.01 17 13:Og:14 -08'00' Section referencos are to the lnteanal Revenue Code unless otherwise noted, Fulure developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.govlFormWg. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer rdentification number |flN) which may be your social security number (SSN), individual taxpayer identification number {lTtN), adopiion taxpayer identification number (ATIN), or employer identification number (EiN), to report on an information return the amount paid to you, or other amount reportable on an inlormation return, Examples of information returns include, but are not limited to, the following. . Form 1 099-lNT {interest earned or paid) Date > 01117119 . Form 1099-DlV (dividends, including those from stocks or mutual funds) . Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) . Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) . Form 1099-5 (proceeds from real estaletransactions) r Form 1099-K (merchant card and third party network transactions) r Form 1098 (home mortgage interest), 1098-E {student loan interest), 1098-T (tuition) ' Form 1099-C (canceled debi) . Forrn 1 099-4 (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TlN. lf you do nat return Form W-9 to the requester with a TlN, you might be subject to backup withholding. See What is backup withholding, later. 3 Check appropriate box for federal tax classificalion of lhe person whose nama is entered on line I . Check only one of thelollowing seven boxes. f] lndividuallsoleproprietoror I CCorporation fl sCorporation n eartnership f] TrusVestate single-member LLC B LimiteO liability company. Enter the tax cJassification (C=C corporalion, S=S corporation, p=padnership) > ! _Note: Check the appropriate box tn the line above for the t* classilication of the single-member owngr" Do not check LLC if the LLC is classified as a single-member LLC that is disreqarded from the own-er unless the owner of the LLC isanolher LLC that ls not disr€garded irom the owner for U,S. federal tax purposes. Otherwise, a single-membe. LLCis disregarded flom the owner should check the appropriate box for the tu classification of lts own'er. Other 5 Address , street, and apt. or suite no.) 121 state, and ZIP code numb€r Part I Employer 4 6 0 9 3 5 2 3 9 Part ll Cat. No. 10231X FormW-9{Rsv. 11-2017) Form W-9 (Rev. 1 1-201 7)Page2 By signing the filled-out form, you: 1. Certifu that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certifu that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. lf applicable, you are also certifying that as a U.S. person, your allocable sharo of any partnership income lrom a U.S. trade or buiiness is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certifu that FATCA code(s) entered on this form (if any) indicating that you are exempt {rorn the FATCA reporting, is correct. See Whaf is FATCA repofting, later, for further information. Note; lf you are a u.S. person and a requester g,ves you a form other than Form W-9 to request yourTlN, you must use the requester,s form if it is substantially similar to this Form W-9. Definition ol a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: . An individual who is a U.S. citizen or U.S. resident alien, . A partnership, corporation, company, or association created or organized in the United Slates or under the laws ot the United States; . An estate (other than a toraign estate); or . A domestic trust (as defined in Regulations section 301.2701-7). Special rules tor partnerships. partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain casos where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume lhat a partner is a foreign person, and pay the sectjon 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. ln the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United Slates_ . ln the case o{ a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; r ln the case of a grantor trust with a U.S. grantor or other U_S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and . ln the case of a U.S. trust (other than a grantor trusl), the U.S. trust {other than a grantor trust) and not the beneticiaries of the trust. Foreign person. lf you are a foreign person or the U.S. branch of a loreign bank that has elected to be treated as a U.S. person, do noi use Form W-9. lnstead, use the appropriate Form W-B or Form 9233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Forergn Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U,S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause.', Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. lf you are a.U.S. reBicleni €lion who is relyhg on an €xceptiorl contained in tho saving clauso ot a tax troaiy io ctainr an olemptionkom U.S. tax on certaih lypeg of rncomo, ydu musl attach a stilementto Form W-9 lhal gpocifies lhe following liiis itoms. .1 . The treaty country. Generally, this must be the same treaty under which you claimed exomption kom tax as a nonresident allen.' 2. The treaty article addressing the income. 3. The.article number {or localion) in the tax treaty that contains the saving clause and its excefrtions. _ 4. The type and amount of income that qualifies for the exemption from tax. 5, Sufficient Jacts to justify the exemption from tax under the terms ofthe koaly article. Example. Artlcle 20 of lhe U"S,-China incoms tax treatv allows an exemption trom lax lor scholarship income received bv aChinoss sludent tomporarily p/€s€nt in th€ United States. Undeir U.S. law, lhrs student will become a r€sident al€n tor tax purposes if his or hei stay rn lhe Unitod Statos excoeds 5 calendar yoars. However. oaraanoh Z 6l rhe tlrsr Proiocol to rhe U.S. -China tredry (dated Aprit ilb, t Sbaj attows lhe provisions of Article 20 to contlnue tb apply oven attsr tha bhinssssludent becomos a rasident alien of the Uniled Slates. A Chiness stud€nt who qualifies for this exception (under paragraph 2 ol th€ lirstprolocol) and is. relyhg on this sxc€plion to claim an exemption kom tax on his or her scholarship or tellowship income would altach to Form W-9 a statemont that includes the intormation described above t6support that exemption. lf you.are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8239.- - Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 2g% ol such payments. This is called "backup wjthholding.,, payments thal may be subject to backup withholding include interest, tax-exempt interesi, dividends, broker and barter exchange transactions, rents, royaltios, nonemployee pay, payments made in settlement ol payment card and third party network transactions, and cefiain payments from fishing boat operators, Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you recoive if you give the requester your correci TlN, make the proper certificationg, and report all your taxable inlerest and dividends on your tax return. Payments you receive will be subiect to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Pad ll for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for repor.table interest and dividend accounts opened after '1 983 only). - Cedain payees and payments are exempt from backup wiihholding. See Exempt payee code, later, and the separate lnstructions lor the Requester of Form W-9 for more information. Also see Speclal rules lor partnershrps, earlier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees ar€ exempt lrom FATCA reporting . See Exemption from FATCA rcpofting code, later, and the lnstructions for the Requester of Form W-9 for more information. Updating Your lnformation You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. ln addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TlN. lf you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. tf you make a {alse statement with no reasonable basis that results in no backup withholding, you are subject to a $S0O penalty, Fo.m W-g (Rev. '1 1-201 7)Page 3 Crimlnal p6nalty_lor falsifying information, Willfully falsifyirrg e€rtillcalions or affirnations may subi€ct you to criminal p6naities including lines andlor imprisonment. Misuse ol TlNs. lf the requester discloses or uses TlNs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific lnstructions Line I You must enter one oi the following on this line; do not leave this line blank. The name should match the name on your tax return. lf this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFl)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9, lf you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. perso. musl provide a Form W-9. a. lndividual. Generaily, enter the name shown on your tax return, lf you lave changed your last nafiro without informing the Social Security Adminislration (SSA) of the name change, enter your first nanre, the lait name as shown on your social securily card, and your new last name. Note: lTlN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040/1040N1O40E2 you filed with your applicalion. b. Sole proprielor or single-member LLC. Enter your individual name as shown on your 1040/1D40Nl040EZ on line .1. you may enter your business, trade, or "doing business as', (DBA) name on line 2. c, Partnership, LLC that is not a single-member LLG, C corporation, or S corporation. Enter the ontity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d, Otherentities. Enteryour name as shown on required U.S. federal lax documents on line 1. This name should match the name shown on the charter or olher legai documont creating the entity. you may enter any business, ttado, or DBA name on line 2. e. Disregarded eniity. For U.S. ledoral tax purposes, an eniity that is disregarded as an enlily separate from its owner is tfeat€d as a "dlstsgarded entity.'' See Regulatlons seclion g0l,T701-2(c)(2)(iii). Enter tho own6r's name on line 1- The n6me of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For oxanrple, if a foreign LLC that is troalsd as a disregarded entity for U.S. ledoral tax pueo$s$ has a single ownor that is a [.S. person, the U.S. owner's name is required to be provided on line 1. lf the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded tor federal tax purposes. Enter the disregarded entity's nam6 on line !, "Business name/disregard6d entjty nsmo." li the ownsr of the disrsgarded entity is a foreign person, the owner must complete an appropriate Form W-g instead of a Form W-9. This is the case even if the foreign person has a U.S. TlN. Line 2 lf you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2, Line 3 Check the appropriate box on line 3 ior the U.S. federal tax classification of ths person whose name is entered on line 1. Check only one box on line 3. Line 4, Exemptions lf you are exempt from backup withholding and/or FATCA reporting, €nter in the appropriate spac€ on line 4 any code(s) that may apply to you. Exempt payee code. . Generally, individuals (including sole proprietors) are not exempt from backup withholding. . Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends.. Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network traniactions.. Corporations are not exempt Jrom backup withholding with respect to attorneys'fees or gross proceeds paid to attorneys, and corporations that provide medlcal or health care seruices are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enler the appropriate code in the space in line 4. 1-An organization exempt from tax under section 501(a), any lRA, or a custodial account under section 403(bX7) if the account satisfies the requirements of section 401(0(2) 2-The United States or any of its agencies or instrumentalities 3-A stat€, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4-A foreign government or any of its political subdivisions, agencies, or instrumentalities 5-A corporation 6-A dealer in securities or commodities required to register in the United States, ihe District of Columbia, or a U.S. commonwealth or possession 7-A futures commission merchant registeted with the Commodity Futures Trading Commission 8-A real eslate investment trust 9-An entity registered at all times during the tax year under lhe lnvestment Company Act of 1940 10-A common trust fund operated by a bank under section Sg4(a) 1 1 -A financial institution 12-A middleman known in the investment community as a nominee or custodian 13-A trust exempt from tax under section 664 or described in section 4947 lF the entity/person on line 1 is a{n}. . . THEN check the box for . . ' Corporation Corporation . lndividual . Sole proprietolship, or . Single-member limited liability company (LLC) owned by an individual and disregarded for U.S federal tax purposes, lndividual/sole proprietor or single. member LLC . LLC treated as a partnership for U.S. federal tax purposes, r LLC that has filed Form 8832 or 2553 to be taxed as a corporation, or . LLC that is disregarded as an entity separate from its ownor but the owner is another LLC that is not disregarded for U.S. federal tax purposes. Limited liability company and enter the approp.iate tax classification. (P= Padnership; C= C corporation; or S= S corporation) . Partnership Partnership. Trustlestat€Trust/eslate Form W-9 (Rev, 1 1 -20 1 7)Pase 4 lF the payment is lor . . . lnterest and dividend payments Broker transactions Bader exchange transactions and patronage dividends Payments over $600 required to be reported and direct sales over $s,ooo' THEN the payment is exempt for. . . All exempt payees except lor 7 Exempt payeas 1 through 4 and 6 through .l 1 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only lor sales of noncovered securiiies acquired prior to 2012. Exempt payees 1 through 4 Generally, exempt payees 1 through 52 The following chart shows types of payments that may be exempt from backup withholding. The charl applies to the exempt payees listed above, l through 13. M-A tax exempt trust under a section 403(b) plan or section 457(9) plan Note: You may wish to consult with the financial institution requesting this lorm to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requestor ot this Form W-9 will mail your inlormation returns. ll this address differs from the one the requester already has on file, write NEW at the top. lf a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Paft l. Taxpayer ldentification Number fflN] Enter your TIN in the appropriate box, li you are a resident alien and you do not have and are not eligible to get an SSN, yourTlN is your IRS individual taxpayer identification number (iTlN). Enter it in the social security number box, lf you do not have an lTlN, see How to get a TtN below. lf you are a sole proprietor and you have an ElN, you may enier either your SSN or ElN. lf you are a single-member LLC that is disregarded as an entity separate from rts owner, enter lhe owner's SSN (or ElN, if the owner has one), Do not enter the disregarded enlity's ElN. lf the LLC is classified as a corporation or pannership, enter the entity's ElN. Note: See What Name and Number To Give the Fequester, later, for fufiher clarification of name and TIN combinations. How to get a TlN. 11 you do not have a TlN, apply for one immediately. T€ apply for an SSN, get Form SS-5, Application tor a Social Security Card, from your local SSA office or get this form online at www.SsA.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS lndividual Taxpayer ldentification Number, to apply for an lTlN, or Form SS-4, Application for Employer ldentification Number, to apply for an ElN. You can apply for an EIN online by accessing the IRS website al www.irs.govlEusrnesses and clicking on Employer ldentification Number (ElN) under Starting a Business. Go lo www.irs.gav/Foms to view, download, or print Form W-7 aad/or Form SS-4, Or, you can go to www.lrs.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 1O business days. lf you are asked to complete Form W-9 but do not have a TlN, apply for a TIN and write "Applied For" in the space for the TlN, sign and date the form, and give it to the requester. For interest and dividend pay.nents, and certain payments made wath respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on atl such payments until you provide your TIN to the requester. Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U,S. entity that has a foreign owner must use the appropriate Form W-8. Part ll. Gedification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by lhe withholding agent even il item l, 4, or 5 below indicates otherwise, For a joint account, only the person whose TIN is shown in part I should sign (when required). ln the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items'l through 5 below. Payments made jn settlement of Exempt payees 1 through 4 payment card or third party transactions 1 See Form 1099-M|SC, Miscellaneous lncome, and its instructions. 2 Ho*ever, the following payments made to a corooration andreportable on Form 1099-MISC ar€ not exempt fiom backup withholding: medical and health care payments, attorneys'fees, gross proceeds paid to an attorney reportable under section 604S(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of ihe United Stat€s by certain forejgn financial insttutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with lhe person requesting this form if you are unceftain if the financial institution is subject to these requirements, A requester may indicate that a code is not required by providing you with a Form W-9 with ,,Not Applicable', (or any similar indication) written or printed on the line for a FATCA exemption code. A-An organization exempt from tax under section S01{a) or any individual retirement plan as defined in section 7701(a)(37) B-The United States or any of its agencies or instrumentalities C-A state, the District of Columbia, a U.S. commonwealth or possessaon, or any of their political subdivisions or instrumentalities D-A corporation the stock of which is regularly traded on one or more sstablished securities markets, as described in Regulations section 1.1472-1 (c)(1)(i) E*A corporation that is a member ol the same expanded affiliated group as a corporalion described in Regulations section 1.1472-j(cX1)(i) F-A dealer in secu/ities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state G-A real estat€ investment trust H-A regulated investment company as defined in section g51 or an entity regist€red at ali times during the tax year under ihe lnvestment Company Act of 1940 l-A common trust fund as defined in section 584(a) J-A bank as delined in section 581 K-A broker L-A trust exempt from tax under section 664 or described in section aea7@l(1) Form W-9 (Rev. 1 1-2017)Paqe 5 1. lnlerest, dividend, and barter exchange accounts opened before 19&4 and broker accounb considered active during 1903. You must give your correct TlN, but you do not have to sign the certification. 2. lnterest, dividend, broker, and barter exchango accounts opened after 1983 and broker accounts considered inactive during 1983. You.must sign the certification or backup withholding will appty. lf you are subject lo backup withholdlng and you are merely providing your coffect TIN to the requester, you must cross out item 2 in the certlfication before signing the form. 3. Real estate transactions. You must sign the certification. you may cross out item 2 of the certification. 4. Other payments. You must give your correct TlN, but you do not have to sign the cerlification unless you hav6 been notified that you have previously given an incorrect TlN. ''Other payments,' include payments made in the course of the requester's trade or business for renls, royalties, goods (other than bills for merchandise), medical and health cara services (including payments to corporations), paymenis to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gtoss proceeds paid to attorn€ys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured prop€rty, cancellation ol debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529At, lRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions, You must give your correct TlN, but you do not have to sign the certification. What Name and Number To Give the Requester For this of account:Give name and SSN of: For this of account:Give name and EIN of: wilh the Department of The Agricujture in the name of a public entity (such as a slate or looal governm€nt, school district, or prison) that receives agricultural program payments 1 5. Grantor trust filing under the Form 1 04 1 Filing Method or the Opiional Form 1099 Filino lvethod 2 (see Regulations seclion 1.671 -4(b){2XiXB)) The trust 1 List fir$t and circle the name ol the person whose number you fumish, lf only ona person on ajoint accounl has an SSN, that pors6n's nurnber must be furnished. 2 Grrcle the minor's name and furnish the minor's SSN. 3 You must show youf individual name and vorr mav also enter vour business or DBA name on the "Business name/disregarded ent'ity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 Lisl first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is nol desjgnated in the account title.) Also see Specla/ rules for padnerchrps, earlier. *Note; The grantor also must provide a Form W-9 to trustee of trust. Note: lf no name is circled when more than one name is iisted, the number will be considered to be that of the first name listed. Secure Your Tax Records From ldentity Theft ldentity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a rofund. To reduce your risk: . Protect your SSN, . Ensure your employer is protecting your SSN, and . Be careful when choosing a tax preparer. lf your tax records are affected by identity theft and you receive a notice from the lRS, respond right away to the name and phone number printed on the iRS notice or letter. lf your tax records are not curently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS ldentity Theft Hotline at 1 -800-908-4490 or submit Form 1 4039. For more information, see Pub. 5027, ldentity Theft lntormation tor Taxpayers. Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4tzg or TTyiDD 1 -800-829-4059. Protect yourself lrom suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an emailto a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. 1. lndividual 2. Two or more individuals Uoint account) other than an account maintained by an FFI 3. Two or more U.S. persons 0oint accounl maintained by an FFI) 4. Custodial account of a minor (Uniiorm Gilt to Minors Act) 5. a. The usual revocable savings trust (grantor is also trusles) b. So-called trust account lhat is not a leqal or valid trust under state law 6. Sole proprietorship or disregarded enlity owned by an individual 7- Grantor lrust filing under Optional Form 1099 Filing Method 'l (see Regulations section 1.671 - (b)(2)(i) (A)) For this typ6 of account: 8.P.nlity not an individual 9. A valid trust, estate, ot pension trust '10. Corporalion or LLC electing corporate status on Form 8032 or Form 2553 1 1. Association, club, religious, charitable, educational, or olher lax- exempl organization 12. Partnership or multi-member LLC 1 3, A broker or registered nom nee The individua, The actual owner ol the account or, if combined funds, the first individual on the accountl Each holder of the account I ne mrnor The grantortrusteel The actual ownerl The owner' The grantor' Give name and EIN ol: owner Legai eniitya The corporation The organization The partnership The broker or nominee FormW-9{Rev. 11-2017)Page 6 The IRS does not initiats contacts with taxpayers via emails. Also, the IRS does not roquest p€rsonal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for lheir credit card, bank, or other financial accounts. lf you receive an unsolicited email claiming to bo from the lRS, forward this massage lo phrshrn g@irs.gov. You may also repod misuse of the IRS name, logo, or other iRS property to the Treasury lnspector General for Tax Administration OIGTA) ai 1-800-366-4484, you can forward suspicious emails io the Federal Trade Commission at spam@uce.gov or report them atwww,ftc.gov/complaint. you can contact the.FTC at www.ftc.govlidtheft or 877-IDTHEFT (977-4Og-433S). lf you have been the victim of identity theft, see www.ldentityTheft.gov and Pub. 5027. Visii www.rrs.gov/ldentityTheft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 ofth€ lnternal Revenue Code requires you to prov'de your correct TIN to persons (including ted€ral agencies) who are requirecj to file information retums with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an lRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the lRS, reporting the above information. Routine uses of this informaiion include giving it to lhe Depariment of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries undet a treaty, to fed€ral and state agencies to entorce civil and criminal laws, or to lederal law enforcement and intelligence agencies to combal terrorism. You must provide your TIN whether or not you are required to file a tax return. Under seciion 3406, payers must genorally withhold a percentage of taxable interest, dividend, and cerlain other payments to a payee who does not give a TIN to the payer. Cedain penalties may also apply for providing false or fraudulent intormation. Exhibit 'B" Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Brandins Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo or URL with an operational link to the site(s). The URL landing page must use the correct logos and have a linkto centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be displayed on the contractor's home page, it must be sized no smaller lhan% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display Advertising of all types (including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, social media etc.) must include the County's and appropriate City's tourism website logo (or URL with a one-click away operational hyperlink). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller lhan% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertising: L. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at 7OO% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed al tOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 A, (z)(al above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertisins: 1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at lOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 7O% of the total cost, including any production costs. C. Online Advertisins: 1. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at 7OO% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flvers/Posters: L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LO}% of the cost, including any production cost. ln orderto receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed at 7OO% of the cost, including any production costs. ln order to receive reimbursement, the banner cannot list a specified date or location. Request can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed at 100% of the cost, including any production costs. ln order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) F. Radio Advertising: L. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 700% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at 7OO% of the cost, including any production cost. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 F,z(al above, advertising may be reimbursed at the rate of 3O% of the total cost, including any production costs. G. Operation Reimbursement: I. Operation costs may be reimbursedlOO% of the paid invoice cost. ln orderto receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. lnvoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed al tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement subject to IRS mileage reimbursement rates which may change annually. 3. ltems not eligible for reimbursement: a. Salaries of employees b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees