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Home My WebLink AboutResolution_RatifyCOEngineerSignature_TO7KPFFBridgeInspectionsKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS 2023 AGENDA STAFF REPORT AGENDA DATE: April 18, 2023 ACTION REQUESTED: Request to approve a Resolution to ratify the County Engineer's signature on KPFF Task Order Number 7 — 2023 Bridge Inspections BACKGROUND: KPFF has been performing bridge inspection support services for the past several years. The Board of County Commissioners authorized a Task Order contract with KPFF pursuant to Resolution 2020 — 075. The three-year contract expired on April 7, 2023. Public Works finalized the bridge inspection list for 2023 allowing for a Task Order with KPFF. Task Order No. 7 was signed by the County Engineer on December 7, 2022 — prior to contract expiration. Owing to pending first quarter bridge inspections, the County Engineer signed the $53,000 Task Order and Public Works is now requesting the Board ratify the signature in excess of the Director's authorized signatory amount. INTERACTION: Public Works. RECOMMENDATION: Approve the Resolution to ratify the County Engineer's signature on KPFF Task Order Number 7 — 2023 Bridge Inspections. HANDLING: Return one original to Public Works. ATTACHMENTS: Resolution; KPFF Task Order Number 7 — 2023 Bridge Inspections. LEAD STAFF: Joshua Fredrickson, County Engineer. BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2023 - RATIFYING THE COUNTY ENGINEER SIGNATURE ON KPFF TASK NUMBER 7 — 2023 BRIDGE INSPECTIONS WHEREAS: Public Works solicited for engineering support services in January 2020 pursuant to County procurement policies consistent with State law; and WHEREAS: The Board of County Commissioners approved KPFF for structural engineering support services with Resolution 2020-075 for a three-year period terminating on April 7", 2023; and WHEREAS: Public Works desires KPFF bridge inspection support services for a portion of 2023; and WHEREAS: Public Works is required to inspect the County's bridges pursuant to Federal and State inspection requirements in a timely manner; and WHEREAS: The County Engineer did sign KPFF Task Order Number 7 — 2023 Bridge Inspections on December 30, 2022, prior to contract expiration, in the amount of $53,000; and WHEREAS: KPFF Task Order Number 7 — 2023 Bridge Inspections amount is in excess of the authorized expenditure amount afforded the Department Director. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, after due consideration does hereby ratify the County Engineer's signature on KPFF Task Order Number 7 — 2023 Bridge Inspections for $53,000. DATED this 18th day of April 2023, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Attest: ❑ Clerk of the Board- Julie Kjorsvik Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner i�K noes. io... I °� a'I �`"�,, KYTTITAtS COUNTY ..,,. DEPARTMENT OF PUBLIC WORKS I(lffITAS COUNfY Formal Task Order Document (KPFF) Task Order 007 Number Maximum Amount $53,000 Completion 10/31/2023 Payable Date The general provisions and clauses of the On -Call Professional Services Agreement shall be in full force and effect for this Task Order. LOCATION OF PROJECT Kittitas County and City of Ellensburg. PROJECT TITLE 2023 Routine, Inventory, Fracture Critical, and "Short -Span" Bridge Inspections through September. DESCRIPTION OF WORK KPFF will provide a WSDOT Certified Bridge Inspector to serve as the inspection team leader for 39 Kittitas County (County) bridge inspections and nine (9) City of Ellensburg bridge inspections. Of the 48 bridges, there are 29 bridges that meet the National Bridge Inventory (NBI) definition of a "Bridge", namely the abutment -to -abutment distance is greater than 20 feet. The remaining bridges do not meet the NBI definition and are referred to as "short -span" bridges. Regardless of the bridge span length or definition all bridge structures will receive an inspection, which is in general conformance with the standard WSDOT Routine Bridge Inspection methods and formats. A list of all bridges to be inspected by KPFF is included as an attachment to this scope of work. .e''�\' �''�, KZTTZTAtSt COUNTY DEPARTMENT OF PUBLIC WORKS IJl'1'1"I'Ai COUKfY In addition to the routine inspections mentioned above, it is anticipated that up to two (2) inventory inspections for newly constructed County bridges will need to be performed by KPFF during the 2023 season. KPFF will not compile a repair list for all structural defects observed during the 2023 inspections. ITEM NO. 1.0 — PROJECT MANAGEMENT AND COORDINATION KPFF shall provide project management and contract administration services to organize, manage, and coordinate the staff required to accomplish the work and to facilitate efficient progress. Project Management services shall include: • Project management and coordination • Monthly progress reporting • Prepare inspection schedule • Prepare and review inspection safety plan • Communicate with County to inform of any critical findings or items needing immediate repairs ITEM NO. 2.0 — TRAVEL TO ELLENSBURG KPFF will travel from Seattle to Ellensburg/Kittitas County to perform bridge inspections. If possible, KPFF will group inspections into trips of two to three days. In the event that the State and/or Kittitas County does not allow overnight stays due to COVID-19 restrictions, additional travel will be required which is included in this task. ITEM NO. 3.0 — KITTITAS COUNTY INSPECTIONS AND REPORTS • The KPFF Bridge Inspector will plan for each inspection trip by reviewing previous inspection reports, planning trip routes, booking travel accommodations, preparing inspection equipment and other miscellaneous tasks needed for the inspection. KPFF Bridge Inspector will coordinate with County co -inspector on trip timing and details. • For NBI reportable bridges, the KPFF Bridge Inspector will serve as inspection team leader, prepare, sign, and upload routine and inventory reports to the WSBIS Bridge Inspection Database. The County will provide a co -inspector for these inspections. The County Inspector will prepare approximately 5 NBI reports with KPFF oversight. KPFF Bridge Inspector will review and sign the NBI reports prepared by the County Inspector. nscnorc... nrry: ,Ma �G arnresrnrm KYTTZTAt9 COUNTY DEPARTMENT OF PUBLIC WORKS • For "short -span" bridges, the KPFF Bridge Inspector will serve as inspection team leader and will review (QC) the inspection report prepared by the County's co -inspector. The County will provide a co -inspector who will prepare, sign and upload the "short -span" bridge inspection reports to the WSBIS Bridge Inspection database. • The field inspection schedule is anticipated to be as provided below: TASK NO. 3.10 — February County Bridge Inspections • 0 NBI inspections • 6 "short -span" bridge inspections • 1 separate trip • 1 day of on-site inspection TASK NO. 3.20 — March County Bridge Inspections • 9 NBI bridge inspections • 1 "short -span" bridge inspection • 1 separate trip • 1 day of on-site inspection • Days on-site includes time to inspect eight (8) Ellensburg bridges (Task 6.10) TASK NO. 3.30 - April County Bridge Inspections • 4 NBI bridge inspections • 0 "short -span" bridge inspections • 1 separate trip • 1 day of on-site inspection TASK NO. 3.40 -June County Bridge Inspections • 1 NBI bridge inspection • 0 "short -span" bridge inspections • 1 separate trip • 1 day of on-site inspection 4*ikI-KXWWXTAtB COUNTY DEPARTMENT OF PUBLIC WORKS TASK NO. 3.50 - August County Bridge Inspections • 0 NBI bridge inspections • 5 "short -span" bridge inspections • 1 separate trip • 1 day of on-site inspection TASK NO. 3.60 — September County Bridge Inspections • 15 NBI bridge inspections • 7 "short span" bridge inspections • 2 separate trips • 3 days of on-site inspection • Days on-site includes time to inspection one (1) Ellensburg bridge (Task 6.10) ITEM NO. 4.0 — CITY OF ELLENSBURG BRIDGES See Item No. 3.0 for description of work TASK NO. 3.10 — City of Ellensburg Bridge Inspections • 9 NBI bridge inspections • Combined with March and September trips to perform County inspections ITEM NO. 5.0 — INVENTORY BRIDGE INSPECTIONS See Item No. 3.0 for description of work TASK NO. 5.10 — Inventory Bridge Inspections • Up to two (2) inventory bridge inspections • Combined with trips to complete routine inspections, if possible ITEM NO. 6.0 — BRIDGE INSPECTION REPAIR LIST & MANAGEMENT RESERVE TASK NO. 6.10 — Management Reserve A management reserve line item of approximately $5,000 has been added to the fee estimate to cover unanticipated services requested by the County. Additional services under this task will be agreed upon with County prior to work proceeding. `�xpOLS _.ID 1pf . �� `��, KZ'I"I•ZTA{3 COUNTY DEPARTMENT OF PUBLIC WORKS AIMTASMUNTY ASSUMPTIONS No allowance is made for weather in the attached fee. Our general policy is to inspect in difficult weather conditions but not engage in conditions or situations resulting from the weather that the Team Leader feels are clearly unsafe. If such situations arise the inspection will be rescheduled for as -soon -as -possible. Additional costs resulting from weather delays will be issued to the County prior to any changes of the current schedule or budget, for approval. The County will provide a Co -Inspector that will assist the KPFF Team Leader on all inspections. Should the County provided Co -Inspector not be available for the scheduled trip, KPFF will provide a co -inspector. Additional costs for the KPFF provided Co - Inspector and/or changes to the inspection schedule will be issued to the County for review and approval prior to commencement of the work. The County inspector will complete updates in Bridgeworks for 5 of the NBI inspections. KPFF's Lead Inspector will review the reports and sign off on them before releasing into the Bridgeworks system. KPFF will submit to the County signed inspection reports and inspection photographs (PDF from Bridgeworks and JPEG files) in electronic format. County staff will update bridge files (hard copy and/or electronic) with signed inspection reports inu none. rn qp. e env ��'65 xKx rjr11aT1K1Q (=®v.Y1_27°Q°111� DEPARTMENT OF PUBLIC WORKS IJTTITAS COI.`ATl COST BREAKDOWN See Attached COMPLETION DATE October 31. 2023 Agency Signature: Date: z= Consultant Signature: Date: 12/30/22 Aaron Olson, Principal