HomeMy WebLinkAbout2023-04-10-minutes-public-works-study-sessionPubflc Works Study Sassoon
Reg,u�ialrP MV seting
Monday Apul� 109 2023 ® 1.30 PH
Comme ssioners° Aud torium
205 west 5th Room 109 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Executive Session
RCw 42.30.110 (i) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the
agency litigation or potential litigation to which the agency, the governing body, or a member
acting in an official capacity is, or is likely to become, a party, when public knowledge
regarding the discussion is likely to result In an adverse legal or financial consequence to the
agency.
This subsection (1)(i) does not permit a governing body to hold an executive session
solely because an attorney representing the agency is present. For purposes of this
subsection (1)(i), "potential litigation" means matters protected by RPC 1.6 or RCw
5.60.060(2)(a) concerning:
(i) Litigation that has been specifically threatened to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to become, a party.
4. Public Facility District Feasibility Study Update
5. Kittitas Highway and Number 6 Road
6. Other business
7. Concluded
Created on 4/6/2023 1:04:27 PM
KITTITAS COUNTY
PUBLIC WORKS STUDY SESSION MINUTES
COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109
Regular Meeting
MONDAY 1:30 PM April 10, 2023
Board members present: Chairman Cory Wright, Vice -Chairman Brett
Wachsmith, and Commissioner Laura Osiadacz.
Others: Mark Cook, Josh Fredrickson, Rebecca Cruse, Public Works; Dan
Carlson, Jessica Miller, Toni Berkshire, Zach Torrance -Smith
Community Development Services; Neil Caulkins, Prosecuting Attorney's
Office; Jesse Potts, Zane Kinney, Information Technology; 4 members
of the public.
At 1:30PM Chairman Cory Wright opened the Public Works Study Session.
No Citizen Comments.
At 1:30PM the Board of County Commissioners announced they would
recess into Executive Session for 20 minutes with Mark Cook, Josh
Fredrickson, and Neil Caulkins per RCW 42.30.110 (i) To discuss with
legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency,
the governing body, or a member acting in an official capacity is, or
is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial
consequence to the agency. Action anticipated.
At 1:50PM the Board of County Commissioners requested an additional 5
minutes for discussion. At 1:55PM the Board reconvened out of
Executive Session with direction to staff to install bridge at the
cost to lot owners.
PUBLIC FACILITY DISTRICT FEASIBILITY STUDY UPDATE
Mark Cook briefed the Board of County Commissioners on the
development of a preliminary feasibility study supporting the
formation of a Public Facility District in Upper County. Mark Cook
discussed options for district boundary lines and the potential
bonding capacity to fund construction of an Upper County Recreation
Center. The Board directed Staff to continue development of the
feasibility study.
KITTITAS HIGHWAY AND NUMBER 6 ROAD
Josh Fredrickson briefed the Board of County Commissioners on the
Federal Highway Safety Improvement Program and identified the
intersection of Kittitas Highway and Number 6 Road due to the high
2023-4-10 MINUTES
rate of traffic accidents. Josh Fredrickson continued that staff has
identified shrubs along Kittitas Highway right of way obstructing
sight to the East and proposed replacement of those shrubs further
back on the property line. Staff was directed to pursue further
negotiations with the adjacent property owner.
Meeting concluded at 2:15 PM
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
i
6 lwl�
Rebecca Cruse, Administrative Cory Wright, Chairman
Assistant
2023-4-10 MINUTES
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
2023 STUDY SESSION STAFF REPORT
STUDY SESSION DATE: April 10, 2023
TOPIC: Public Facility District Feasibility Study Update
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff continue and complete a preliminary feasibility study regarding the
formulation of a public facility district in upper county.
BRIEFING SUMMARY:
• Staff, with assistance from the Assessor, have evaluated several different potential
district boundaries for general obligation bond capacity.
• Review of actions possible at formulation is complete.
• Review of district administrative options is complete.
• Review of numerous Commerce Department feasibility studies is complete.
• Suggested next steps.
BACKGROUND:
During the February 27, 2023, Public Works (PW) study session, the Board of County
Commissioners (BoCC) directed staff work with various elected officials developing a
preliminary feasibility study supporting the formulation of public facility district in upper
county. Staff has evaluated general obligation bonding capacity of several boundaries,
reviewed several formal feasibility studies, and evaluated the administrative component
of a public facility district.
DISCUSSION:
Boundary Options. With assistance from the County Assessor, PW has evaluated several
district formulations for maximum general obligation bonding capacity. Utilizing
existing school district boundaries, bonding capacity is presented in Table 1 below.
Page 1 of 5
Public Works "Work Session Staff Report", 2023
Table 1: District General Obligation Bonding Capacity
School district boundaries evaluated
Assessed Value
GO Bonds at 0.0125
Tho +Cle Elum+Rosi n+Easton
$
7,574,617,364.00
$
94,682,717.05
Cle Elum+Rosi n+Easton
$
7,147,052,583.00
$
89,338,157.29
Cle Elum+Rosin
$
6,062,929,618.00
$
75,786,620.23
Easton
$
1,084,122,965.00
$
13,551,537.06
Easton includes Suncadia, Easton and Hyak. It is anticipated that youth from Cle Elum
to Snoqualmie Pass would likely utilize the Cle Elum facility, hence a district comprised
of Cle Elum/Roslyn/Easton seems reasonable. Eliminating Thorp does not significantly
devalue district bonding capacity.
Formulation. The BoCC is aware that formulation minimally requires a majority vote by
resolution and the required Department of Commerce feasibility study. An option at
formulation is the imposition of 0.002 percent sales and excise tax along with lodging tax
within the district. Staff placed a call to DOC on 04/05/2023 asking if a separate lodging
tax within the district could be layered over the county's current lodging tax. DOC staff
could not provide an answer as of the time of this briefing. Both actions would
commence following a simple majority of voters within the district boundaries. The
advantage is putting in place, from the onset, sufficient revenue offsetting operational
costs.
The formulation process also requires establishment of the administrative component of
the district. A selection of five, seven or nine commissioners is available to the BoCC for
consideration. Five or seven board of directors appointed by the county legislative
authority and must reflect the interests of the cities in the county as well as
unincorporated area of the county. At least one member must represent the lodging
industry if lodging tax is imposed. Members serve four years, two of the five staggers at
two years or three of the seven staggers at two years. It seems the discussion on the
number of commissioners serving is best evaluated by boundary selection and the
BoCC's desire incorporating the cities of Cle Elum and Roslyn by interlocal agreement
(allowed in the legislation). If that is the case, then two would represent the two cities,
one would represent the lodging industry (presuming we get a favorable answer from
Commerce) leaving two to represent the county as a minimum formulation.
Review of Commerce Previous Feasibility Studies. PW obtained and reviewed a half
dozen previous feasibility studies prepared pursuant to Revised Code of Washington
43.110.030 or 43.110.080 (EXHIBIT 1). A compilation of table of contents from three
county feasibility studies (Lewis, Cowlitz, and Asotin) is provided for BoCC
consideration (EXHIBIT 2). It appears that much of what the Upper Kittitas County
Community Recreation Center Alliance (UKCCRCA) has already produced will be
central to feasibility consideration. The county will also need to forecast sales and use
tax revenue along with lodging tax (if allowed) revenue against operational costs. An
Page 2 of 5
Public Works "Work Session Staff Report", 2023
analysis of general obligation bond debt retirement, along with analysis of other funding
options including the following:
• Admission taxes up to 5% (RCW 35.57.100 and RCW 36.100.210);
Parking taxes up to 10% (RCW 35.57.110 and RCW 36.100.220);
• Revenue bonds.
• User charges and fees.
Next steps. Providing the BoCC accepts staff -s proposal setting possible district
boundaries, then additional financial forecasting seems prudent addressing the issue of
sufficient operations and maintenance ftmding. Beginning with work done by
UKCCRCA estimating likely operations and maintenance expense, staff could work with
the Treasurer's Office forecast sales and use excise tax generated in the proposed district.
A similar effort could be conducted for lodging tax (once an answer is provided on
stacking lodging tax within the district). A similar effort could also be conducted
estimating the probable debt service and interest payments on general obligation bond
debt. Once this mass of financial data is produced and evaluated, PW will return to the
BoCC with a proposal for funding the required Commerce feasibility study along with a
detailed timeline supporting formulation of the district.
FISCAL IMPACTS:
Undetermined at this time.
ATTACHMENTS:
EXHIBIT 1: RCW 43.110.030, 43.110.080
EXHIBIT 2: COMPILATION OF PREVIOUS FEASIBILITY STUDY TABLE OF
CONTENTS
Page 3 of 5
Public Works "Work Session Staff Report", 2023
EXHIBIT 1: RCW 43.110.030, 43.110.080
Page 4 of 5
Public Works "Work Session Staff Report", 2023
RCW 43.110.030 Municipal research and services. (1) The
department of commerce must contract for the provision of municipal
research and services to cities, towns, and counties. Contracts for
municipal research and services must be made with state agencies,
educational institutions, or private consulting firms, that in the
judgment of the department are qualified to provide such research and
services. Contracts for staff support may be made with state agencies,
educational institutions, or private consulting firms that in the
judgment of the department are qualified to provide such support.
(2) Municipal research and services consists of:
(a) Studying and researching city, town, and county government
and issues relating to city, town, and county government;
(b) Acquiring, preparing, and distributing publications related
to city, town, and county government and issues relating to city,
town, and county government;
(c) Providing educational conferences relating to city, town, and
county government and issues relating to city, town, and county
government;
(d) Furnishing legal, technical, consultative, and field services
to cities, towns, and counties concerning planning, public health,
utility services, fire protection, law enforcement, public works, and
other issues relating to city, town, and county government; and
(e)(i) For any ordinance, resolution, or policy adopted by a
city, town, or county that imposes a requirement on landlords or
sellers of real property to provide information to a buyer or tenant
pertaining to the subject property or the surrounding area, posting:
(A) A summary of the ordinance, resolution, or policy; and
(B) An internet link to the ordinance, resolution, or policy, or
the relevant portion of the actual language of the ordinance,
resolution, or policy.
(ii) Information provided by cities, towns, and counties
regarding an ordinance, resolution, or policy under (e)(i) of this
subsection must be posted in a specific section on a website
maintained by the entity with which the department of commerce
contracts for the provision of municipal research and services under
this section, and must list by jurisdiction all applicable
requirements. Cities, towns, and counties must provide information for
posting on the website in accordance with RCW 64.06.080.
(3) Requests for legal services by county officials must be sent
to the office of the county prosecuting attorney. Responses by the
department of commerce to county requests for legal services must be
provided to the requesting official and the county prosecuting
attorney.
(4) The department of commerce must coordinate with the
association of Washington cities and the Washington state association
of counties in carrying out the activities in this section. [2016 c
138 § 2; 2015 2nd sp.s. c 10 § 5; 2012 2nd sp.s. c 5 § 5; 2010 c 271
701; 2000 c 227 § 3; 1997 c 437 § 2; 1990 c 104 § 2.]
Effective date -2012 2nd sp.s. c 5: See note following RCW
43.135.045.
Purpose—Effective date -2010 c 271: See notes following RCW
43.330.005.
RCW (10/5/2022 11:08 AM) [ 1 ]
Effective date -2000 c 227: "This act is necessary for the
immediate preservation of the public peace, health, or safety, or
support of the state government and its existing public institutions,
and takes effect July 1, 2000." [2000 c 227 § 5.1
Effective date -1997 c 437: "This act is necessary for the
immediate preservation of the public peace, health, or safety, or
support of the state government and its existing public institutions,
and takes effect July 1, 1997." [1997 c 437 § 6.]
RCW (10/5/2022 11:08 AM) [ 2 1
RCW 43.110.080 Research and services to special purpose
districts. (1) The department of commerce shall contract for the
provision of research and services to special purpose districts. A
contract shall be made with a state agency, educational institution,
or private consulting firm, that in the judgment of the department is
qualified to provide such research and services.
(2) Research and services to special purpose districts shall
consist of:
(a) Studying and researching issues relating to special purpose
district government;
(b) Acquiring, preparing, and distributing publications related
to special purpose districts; and
(c) Furnishing legal, technical, consultative, and field services
to special purpose districts concerning issues relating to special
purpose district government.
(3) The department of commerce shall coordinate with the
associations representing the various special purpose districts with
respect to carrying out the activities in this section. Services to
special purpose districts shall be based upon the moneys appropriated
to the department of commerce from the special purpose district
research services account under *RCW 43.110.090. [2010 c 271 § 703;
2006 c 328 § 1.]
*Reviser's note: RCW 43.110.090 was repealed by 2010 1st sp.s. c
9 § 8.
Purpose—Effective date -2010 c 271: See notes following RCW
43.330.005.
RCW (10/5/2022 11:08 AM) [ 1 1
EXHIBIT 2: COMPILATION OF PREVIOUS FEASIBILITY STUDY TABLE OF
CONTENTS
Page 5 of 5
Public Works "Work Session Staff Report", 2023
INDEPENDENT FINANCIAL FEASIBILITY REVIEW
Regarding
Lewis County Public Facilities District
CONTENTS
1) Executive Summary Page 1
2) Overview Page 2
3) Background Page 2
4) Documents Related to the Review Page 3
5) Potential Costs and Financial Risks to the District
A. Sales and Use Tax Revenue Page 4
B. Lewis PFD Bonds Page 4
C. Costs and Risk Relating to the Sports Complex Page 6
D. Costs and Risks Relating to Construction and
Operation of the Event Center Page 7
E. Costs and Risk Relating to the LLC Page 8
6) Summary and Conclusions Page 10
7) Website Links for Relevant Information Page 11
This report has been prepared by SDM Advisors, Inc., a Washington corporation, a firm that has
specialized in municipal finance since 1996. The report was prepared pursuant to a contract with the
Washington State Department of Commerce. SDM Advisors is a Municipal Advisor registered with the
Municipal Securities Rulemaking Board and the Securities and Exchange Commission.
SDM Advisors, Inc.
P.O. Box 2469
Mount Vernon, WA
www.sdmadvisors.com
Doors A D V I S 0 R S
INC
FINANCIAL CONSULTING FOR PUBLIC ENTITIES
TABLE OF CONTENTS
AT -A -GLANCE SUMMARY i
I. INTRODUCTION 1
II. FEASIBILITY OF ISSUING NEW INDEBTEDNESS
5
CapitalCost Documentation...................................................................................................
5
ConstructionSchedule............................................................................................................
5
CapitalFunding.......................................................................................................................5
ProjectBudget........................................................................................................................
6
Sourcesof Debt Repayment...................................................................................................
6
TaxRevenue History...............................................................................................................
6
2017 Base Case CCPFD Debt Funding Scenario....................................................................
10
Alternative Tax Revenue Scenarios.......................................................................................
11
AdverseConditions...............................................................................................................12
Construction/Debt-Related Risk Factors & Mitigation.........................................................
12
CapitalCost Risks..................................................................................................................
13
DebtRepayment Risks..........................................................................................................
13
III. CCPFD Financial Capacity
14
W. CCPFD Project Development Risks & Mitigation 16
V. CCPFD Project Financial Feasibility Review Summary 18
VI. PREPARER PROFILE 19
VII. APPENDIX 1-10 20
iii I Page
INDEPENDENT FINANCIAL FEASIBILITY REVIEW
Regarding
Proposed Asotin County Public Facilities District
This report has been prepared by SDM Advisors, Inc., a Washington corporation, a firm that has
specialized in municipal finance since 1996. The report was prepared pursuant to a contract
with the Washington State Department of Commerce. SDM Advisors is a Municipal Advisor
registered with the Municipal Securities Rulemaking Board and the Securities and Exchange
Commission.
SDM Advisors, Inc.
P.O. Box 2469
Mount Vernon, WA
www.sdmadvisors.com
�DVIS0RS
NC
FINANCIAL CONSULTING FOR PUBLIC ENTITIES
CONTENTS
1)
Executive Summary
Page 1
2)
Overview
Page 2
3)
Background
Page 2
4)
Potential Costs and Financial Risks
A. Sales and Use Tax Revenue
Page 6
B. Costs and Risks Relating to Operation of
the Asotin County Family Aquatic Center
Page 7
5)
Summary and Conclusions
Page 8
6)
Documents Related to the Review
Page 9
7)
Website Links for Relevant Information
Page 9
This report has been prepared by SDM Advisors, Inc., a Washington corporation, a firm that has
specialized in municipal finance since 1996. The report was prepared pursuant to a contract
with the Washington State Department of Commerce. SDM Advisors is a Municipal Advisor
registered with the Municipal Securities Rulemaking Board and the Securities and Exchange
Commission.
SDM Advisors, Inc.
P.O. Box 2469
Mount Vernon, WA
www.sdmadvisors.com
�DVIS0RS
NC
FINANCIAL CONSULTING FOR PUBLIC ENTITIES
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: April 10, 2023
TOPIC: Kittitas Highway at Number 6 Road
ACTION REQUESTED: Direction to Staff
LEAD STAFF:
Joshua Fredrickson
RECOMMENDATION:
Direct staff to proceed with negotiations with property owners for the removal of bushes
near the intersection.
BRIEFING SUMMARY:
• LED embedded signs to enhance driver awareness will be installed at various
intersections.
• Bushes on the north side of Kittitas Highway at Number 6 Road pose a potential
sight obstruction.
• Public Works is coordinating the removal of the bushes.
BACKGROUND:
Public Works submitted and received a Federal Highway Safety Improvement Program
(HSIP) grant. The grant is administered through the Washington State Department of
Transportation (WSDOT) Local Programs. The project will install solar powered LED
embedded signs to enhance driver awareness of intersections and promote safety.
Example of signs include "Stop" and "Stop Ahead" signs. Work is proposed at various
intersections in the County, including the intersection of Kittitas Highway at Number 6
Road. Through the project plan development, the opportunity to improve sight distance at
this intersection is available.
DISCUSSION:
Public Works is developing plans for intersection improvements at various locations
including the intersection of Kittitas Highway and Number 6 Road. Through the plan
development process Public Works has identified a potential sight distance obstruction at
the intersection of Kittitas Highway and Number 6 Road. East of the intersection, on the
north side of the road, is a group of bushes that pose a sight obstruction to southbound
vehicles at the intersection. The right-of-way line was surveyed and identified the base of
the bushes to have been planted at the right-of-way line. Over the years these bushes have
grown into the right-of-way. Public Works has been working with the property owners to
coordinate removal of the bushes. Replacement of the bushes will be further back from
the right-of-way line, to prevent sight obstruction as they grow.
Page 1 of 3
Public Works "Work Session Staff Report' 2023
FISCAL IMPACTS:
Roadside maintenance is an ongoing budget item in Public Works Road Fund.
ATTACHMENTS:
Location Map.
Page 2 of 3
Public Works "Work Session Staff Report' 2023
EXHIBIT: Location Map
Page 3 of 3
Public Works "Work Session Staff Report" 2023
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I I 1 I I I I I
DISCLAIMER: KITTITAS COUNTY MAKES EVERY EFFORT TO PRODUCE AND PUBLISH THE MOST
CURRENT AND ACCCURATE INFORMATION POSSIBLE. NO WARRANTIES, EXPRESS OR IMPLIED, ARE
PROVIDED FOR THE DATA PROVIDED, ITS USE, OR ITS INTERPRETATION. KITTITAS COUNTY DOES NOT
GUARANTEE THE ACCURACY OF THE MATERIAL CONTAINED HEREIN AND 15 NOT RESPONSIBLE FOR
ANY MISUSE OR REPRESENTATIONS TO OTHERS REGARDING THIS INFORMATION OR ITS DERIVATIVES.
n r T r T 4 S V L
Ellensburg
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Kittitas County GIS