HomeMy WebLinkAboutStaff Report-Special Event Application GRiT (2)KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 18, 2023
ACTION REQUESTED: Request to Approve a Special Event Application for the
Teanaway Gravel Ride on June 24, 2023.
BACKGROUND: The Commissioner’s office received a Special Event
Application from Erik Olson to host the Teanaway Gravel
Ride to be held on June 24, 2023. We received an updated
course map on April 10, 2023 that was uploaded and routed
to departments as well as updated feedback from Public
Works.
INTERACTION: Staff forwarded the event application to the following
departments for review: Public Works, Fire Marshal, Solid
Waste, Public Health, Prosecutor, Treasurer and Sheriff.
The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant HAS provided proof of
insurance & endorsements and feels their event will have no
impact on the roads.
The applicant does not believe they need a waiver to the
following:
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 7:00 a.m. & go
until 8:00 p.m. and according to the County Code, events
shall not be open to the public before the hour of 7:00 a.m.
RECOMMENDATION: Contingent approval with the following Department
recommendations:
Treasurer: The Event will be required to report and remit
Admissions Tax for the event by 7/31/2023 and they will
need to create and file an admissions tax registration, noting
they did a great job reporting and remitting last year.
Public Works: Requested notice two weeks in advance of
the event published in the Daily Record and Northern
Kittitas County Tribune as well as Placement of “Cyclists
on Roadway” and “Caution – Cyclists Ahead” placed on
the Road prior to the intersection of Teanaway Road and
West Fork Teanaway Road on both days of the event.
Sheriff: Requests the following prior to approval:
Ensure any and all necessary permits from USFS and DNR
are completed.
Provide a detailed and adequate traffic plan for impacted
county roads or road closures.
HANDLING: BOCC Staff to send notice to applicant and notify County
Departments & Kittcom. Noting a waiver to the Penal
Bond and complying with recommendations from:
Treasurer, Public Health/EH, Public Works, Sheriff and
Fire Marshal.
ATTACHMENTS: Special Event Application
Department Responses
Treasurer Receipt
LEAD STAFF: Mandy Buchholz, Office Administrator