HomeMy WebLinkAboutModification Of 19-LE-11061700-009Rf;,Cfr'YFN
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0htB 0596-02 r 7
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MODIFICATION OF GRANT OR AGREEMENT PAC€ OF PAGFS
ll
I. U.S, FOREST SERVICE CRANTJACR[EMENT NUMBER:
I g-LE- I I 06 I 700-009 (Cooperative Law
Enforcement Agreement )
2. RECIPIENTCOOPERATOR GRANT or
ACREEMEN'I' NUMBTR. IF ANY;
3. MC,DIFICATION NUMBER:
005
4. NAME/ADDRESS OT U,S. FOREST SERVICE UNIT ADM{NISTERINC
CR.{NTIACREEMENT (unit namc, srrccr, ciry, slatc. and tip r 4):
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
5. NAMEIADDRESS OF U.S- FOREST SERVICE UNIT ADMiNl"bRINA
PROJE(TIACTIVITY (unir narnr., srrcet, ciry, $tare, nnd zip 1 4):
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
6. NAMSADDRrSS Of RECTPIENTTCOOPERATOR (srrsct, ciry, sllte, ana iip +-
4, county):
Kittitas, County of
205 W 5th Ave Ste 108
Ellensburg. Washington 98926-288 7
7. RECIPIENT/COOPSRATOR'S HHS SUB ACCOUNT NUMBER {For HHS
payment use only):
N/A
8.PURPOSE OF MODIFTCATION
CHECKALL
TI{AT APPLY
This modification is issued pursuant to the modification provision in the grant/agreem€nt
referenced in item no. I above.n CHANCE IN PERFORMANCE PERIOD:
X CHANGE IN FUNDING: Add funds in the amount of $47,960.00 to agreement.
ADMTNISTRATryE CHANGES
a OTHER (Specify type of lncorporate 2023 and Financial Plan A).
Except as provlded herelnn rll terms rnd conditions of the GranUAgreement referenced in l, above, remain unchrnged rnd in
force and ellect
full
9. ADDITIONAL SPACE FOR DESCRIPTION OP
This modification adds funds in rhe amounr of $4
Summary of Obligated Dollars:
CY 22 Balance Carryover: $0.00
Modification : $47,960.00
Total: $47,960.00
Revised of Work
MODIFICATION (add additional
7,960.00 to existing agreement.
pages as needed)
2023
IO. ATTACHED DOCUMNNTATION all that
Other: Exhibit B - Specialized and Rates, Addendum A: Fire Emergency Language & Billing Protocol
ffi Ii5l)r\ [.urust Sr.rr icc (i\llr 0596-0lr 7
Irs- I 5(Xl- lr)
I l.A. KIT'ilTAS ({)UNTY St{iNArtiRt:
ga? *t-T-&b
II.B, DATT:
SIGNI:l)tfrrfis
I l.( . tJ.S. I:ORIIST SERVII'I) SI(;NATIJRF]
K R I ST I N BAI L B:11:',ry,;YH:#,!Xfl.f 8fl:
I l.D. 0ATtj
Sl(iNI l)
(SiAnatdic of Sisnalory Otlicial)
I LF:.
CLAY MYERS
I l.F. NAlvl[:
KRISTIN M. BAIL
I I.C, TITLE
Sheritr, Kittitas County
II.H. TITLE
Forest Supervisor, Okanogan-Wenatchee Nalional F'oresl
I Lt. U.S. FOREST SIGNATIJRI.:.J. DATI
A n d rew C o ri e I I 3:'|::',ry.;ffi',?';, ff i;%,:,T:''SIGNI]T)
I t.K.
ANDY CORIEI.L
I l.L. TITI-II
Special Agcnt in Ciharge, U.S. Forest Service,
Pacific Nofthwest Law Enforcement and Investigations
12. G&A REVIEW
12,A. The authority and formrt of this modificstion have been revlewed and approved for slgnature by:
Ben Marti n [i'f?'l."if'!"?aT*
BEN MARTTN (19-LE-t 1061700-009 MoD005)
U.S. Forest Service Grants & Alleemenls Srrccialisl
I2.8. DATE
SI(;NED
oh,ilJ 0596-0: I 7
FS- I i00"8AUSDA, l;orest Senice
FS Agrecnrent No. l9,LH- I I 061 700-009
Coopcrator Agreenrcnl No.
EXHIBIT A
COOPERATIVE LAW ENFORCEMENT OPERATTNG & }"INANCIAL PLAN
Between
KITTTTAS, COUNTY OF
And the
USDA, FOREST SERVICE
OKANOGAN-WANATCHEE NATIONAL FOREST
2023 OPERATING AND FIN ANCIAL PLAN
This Operating and Financial Plan (Operating Plan), is hereby made and entered into by and
betrveen Kittitas, County of (doing business as Kittitas County Sheriff's Office), hereinafter
referred to as "Cooperator," and the USDA, Forest Service, Okanogan-Wenatchee National
Forest, hereinafter referred to as the "u.S. Forest Service," under the provisions of
Cooperative Law Enforcement Agreement #19-LE-l1061700-009. This Operating Plan is
made and agreed to as of the last date signed below and is for the estimated period beginning
January 1,2023 and ending December 31,2023, unless modified during the annual review.
Previous Year Carry-over: $0.00
Current 2023 Y ear Obligation: $47,960.00
Estimated CY 2023 Operating Phn: $47960.fi1
I. GENERAL:
A, The following individuals shall be the designated and alternate representative(s) of each
party, so designated to make or receive requests for special enforcement activities.
Principal Coonerator Contacts:
Clay Myers, Sheriff
Kittitas County Sheriffs Office
307 W. Umptanum Road
Ellensburg, WA 98926
Telephone: (509) 962-7 525
FAX: (s09) 962-7599
Kim Dawson, Administrative Assistant
Kittilas County SheriIPs Office
307 W. Umptanum Road
Ellensburg, WA 98926
Telephone: (509) 962-7089
Email : kim.dsEsonfi*co.kittiras.wn.us
Cooperator Progrlm Contact Cooperator Administrative Contact
Email:
Page I of5 (Rev. l2-13)
OMti 0-59i,-ljl I 7
rs- I 500-8A
I jSDA, Forcst Ser.vice
U,S. Forest Service Program Mnnager
Contact
Laurence Olson, Patrol Captain
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
Telephone: $An664-9236
Email : larrtence.olsonfr}usda.sov
U.S. Forest Service Administrative
Contact
Shirley Tutino
Okanogan-Wenatchee National F'orest
215 Melody Lane
Wenatchee, WA 98801
Telephone: (509 664-9324
Email:
Princinal U.S. Forest Service Contacts:
U.S. Forest $ervice Grants and
Agreements Contact
Kelly Underwood
Okanogan-Wenatchee National Forest
215 Melody Way
Wenatchee, WA 98801
Emai I : Kel lv. undgrwoodfdpscla. eov
B. Reimbursement for all types of enforcement activities shall be at the following rates
unless specifically stated otherwise:
Per diem rate is $71.00/day
Wages at the prevailing rate of $l07.00lhour plus fringe benefits
Overtime rate as needed for additional support up to $107.00/hour, per prior
approval. Reimbursement will be based on actual exp€nses.
II. PATROL ACTIVITIES:
A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and
day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be
spent in each area to make residents and visitors aware that law enforcement officers are
in the vicinity.
L Patrol on following U.S. Forest Service roads:
Any and all U.S. Forest Service roads within Kittitas Counfy in the
Okanogan-Wenatchee National Forest"
2. Patrol in the following campgrounds, developed sites, or dispersed areas:
Patrolling all recreational areas, including all campgrounds, dispersed
sites, boating areas, hiking sites off U.S. Forest Service roads within
Kittitas County. Pahol routes may be varied at the discretion of the
Page 2 of 5 {Rev. l2-13)
ol.ilj 0596-{12 r ?
rs- r 500-8A
l.lS[)A, Forcst Service
assigned Deputy to effectively deal with incidents at other locations as
they occur. Patrolling approximately 20 hours per week between January
I't through December 3 l, 2023. A rninimum of l2 patrol hours on
weekends, between noon Friday and rnidnight Sundays in the afternoon
and evening hours.
Total rsimbursement for this category shall not exceed the amount of: $47.960.00.
TRAINING:
See Cooperative Lav' Enforcement Agreement Provision IY-Kfor additional information.
Training that supports or adds to the safety or effectiveness ofdeputies conducting forest
patrols may be reimbursed. Training could encompass any subject area that intersects with
public safety, community engagement, or criminaljustice. All training requests must be pre-
approved by the Patrol Captain.
Total reimbursement for this category shall not exceed the amount of: $3.000.00
Itl. EQUTPMENT:
See Cooperative Law Enforcement Agreement Provisions Iy-K, IV-L, and IV-Mfor additional
information.
Equipment necessary for and to support the safety and effectiveness of deputies conducting
forest patrols for CY23 may be reimbursed. All equipment orders must be pre-approved by the
Patrol Captain through email correspondence. Equipment requests could include, but are not
limited to, communication equipment, safety equipment patrol and supportive equipment, or
other equipment related to operating in the forest environment. All costs and liability for
maintenance and use shall be the responsibility of the Kittitas County SherifPs OfTice,
Total reimbursement for this category shall not exceed the amount ofi $?.000.00
IV. SPECIAL ENFORCEMENTSITUATIONS:
A. Special Enforcement Situations include but ars not limited to: Fire Emergencies, Drug
Enforcement, and certain Group Gatherings.
B. Funds available for special enforcement situations vary greatly from year to year and must
be specifically requested and approved prior to any reimbursement being authorized.
Requests for funds should be made to the U.S. Forest Service designated representative
listed in ttem l-A of this Operating Plan. The designated represenrative will then notify
the Cooperator whether funds will be authorized for reimbursement, lf funds are
authorized, the parties will then jointly prepare a revised operating plan.
l. Drug Enforcement: This will be handled on a case-by-case basis. The request will
normally come from the patrol Captain; however, it may come from the Special
Page 3 of5 (Rev. t2-t3)
OlvllJ {i596.03 | 7
I:S- t-500.8A
l/SDA, Forest Sen,ii:e
Agent in Charge or the ir designated representative. Reimbursement shall be made
at the rates specified in section l-ts. Depuries assigned ro rhe incident will
coordinate all of their activities with the designated officer in charge of the
incident.
2. Fire Emergency: During emergency fire suppression situations and upon request
by the U.S. Forest Service pursuant to an incident resource order, the Cooperator
agrees to provide special services beyond those provided under section II-A,
within the Cooperator's resource capabilities, for the enforcement of State and
local laws related to the protection of persons and their property. The Cooperator
will be compensated at the rate specified in section I-B; the u.s. Forest Service
will specifu times and schedules. Upon concturence of the local patrol Captain or
their designated representative, an official from the Incident Management Team
managing the incident, Cooperator personnel assigned to an incident where meals
are provided witlbe entitled to such meals.
3. croup Gatherings: This includes but is not limited to situations which are
normally unanticipated, or which typically include very short notices, large group
gatherings such as rock concerts, demonstrations, and organization rendezvous.
Upon authorization by a U.S. Forest Service representative listed in Section I-A for
requested services of this nature, reimbursement shall be made at the rates
specified in Section l-8. Deputies assigned to this type of incident will normally
coordinate their activities with the designated officer in charge of the incident.
V. BILLTNG FREQUENCY:
See Cooperative Law Enforcement Agreement Provisions II-H and III-Bfor additionat
information.
A. The Cooperator will submit invoices for reimbursement of services provided under
Sections tl and III of this Operating Plan, on a quarterly basis. The statement will be
in sufficient detail to allow the U.S. Forest Service to verifo that expenditures are
authorized. Invoices shall be printed on the County's department letterhead and shall
include the following:
l. Agreement number
2. Date of lnvoice
3. Actualdates of service (MM/DD/YY to MM/DDn/y)
4. Description of services and corresponding rate
5. Areas paholled and miles traveled on NFS lands
6. Copies of completed Daily Activity Reports
Page 4 of 5 (Rev. l2-13)
oMl] 0596-02 r 7
t- s. l 500-8A
[,iSnA, Forest Service
The invoice shall be sent to ASC for payment to the following address
USDA trjorest Service
Albuquerque Service Center
Payments-Crants and Agreements
I0l B Sun Ave NE
Albuquerque, NM 87109
EMAI L: $M.FS.asc_gatfrusfur.eov
Invoices may also be faxed to:
t-877-687-4894
FAX coversheet should be addressed to:
USDA Forest Service
ASC-Payments-Grants and Agreements
The lnvoice & allpatrol documentation should be emailed to: nhirley,tutino@u3da.gov and
Cc'd to: laurence.olson(Ousda. gov
The following is a breakdown of the total estimated costs associated with this Operating
Plan.
Catesorv Estimated Costs Not to Exceed bv o/o
Patrol Activities $47,960.00 NIA
Training Up to $3,000.00t N/A
Equipment Up to $7.000.00+N1A
Special Enforcement Situations As Needed N/A
Totrl $47,960.00 N/A*Funds not utilizedfor Training and Equipment may be applied to Patrol Activities
Page 5 of 5 (Rev. l2-13)
2023 Operating Plan (llxhibit B)
lg-LH-l 1061 700-009 Kittitas, Clounty of
Marine Vessel Operating Costs
Spccialized liquipment Rates
Marine I W/TRLR- 1909 Cost Ouantitv Rate Total
20I9 CUSTOM WHLD COBRA 22'
vIN# WFE04l48E9l9
Base llourly = $92.751OT llourly * $ 128.75
Time
Maintenance
Insurance
$71.00 I Hourly $71.00
$107.00 llourlv $ 107.00
$10.00 I Hourly $ 10.00
$ r r.75 I Hourlv $ r r.75
Total
Hourlv
$See Abovc
PLUS FUEL COSTS
Mrrlne2WTRLR-0613 Cost Ourntifv Rete Total
2OO7 ROCUE SCRAMBLER VTN # UR6OI45IH6O7 Base l{ourly * $83.99/OT Hourly = $l 19.99
Deputies-Res Time $71.00 I Hourly $71.00
Denuties-OT $107.00 l Hourly $107.00
Maintenance & Other Costs $t0.00 I Hourlv $ r0.00
Insurance $2.99 I Hourly $2.99
Total
Hourly
$scc Abouc
PLUS FUEL COSTS
Marine3WTRLR-1009 Cost Ouantlty Rate Totnl
2OIO EMERSON JET BOAT
vIN # EBW-PDl 800t 5 120t0
Base Hourly = $84.841OT Hourly = $120.84
Deouties-Ree Time $7r.00 I Hourlv s71.00
Deputies-OT $107.00 Hourlv $t07.00
Maintenance & Other Costs $t0.00 Hourly s 10.00
Insurance $3.84 I Hourlv s3.84
Total Hourly SSee Above
PLUS FUEL COSTS
SEADOOS WTRLRS Cost 0uantitv Rate Totrl
{2) 2014 00023EG00 Personal Watercraft w/trlrs Base Hourly = $82.51/OT Hourly = $l18.51
Deputies-Res Time $71.00 I Hourly $71.00
Deputies-OT $107.00 l Hourly s107.00
Maintenance & Other Costs $10.00 I Hourly $r0.00
Insurance $r.5t I Hourlv $r.sr
Totsl Hourlv $See nbove
PLUS FUEL COSTS
Work Shift Changes
In the event of a bona fide emergency, the Sheriff may alter the
assigned work shifts by giving as prompt as possible notification to
the affected employees. Said employees shall not receive overtime
for working said rescheduled work shift. The Sheriff shall not
reschedule assigned work shifts for purposes of avoiding payment of
overtimes, per compliance with the Collective Bargaining
Agreement. other components of the hourly rate witl be charged on
actual usage. Any portion of an hour used will be rounded up to the
nearest quarter-hour increment.
Addendum A
U.S. Forest Service F'ire Emergency Language & Billing protocol
Coop Law Enforccmcnt Agreements i Operating & Ftinancial plan
t'ire Emerggnciqs:
DLrring fire emergencies, the U.S. Forest Service will reimburse the County for actual costs incurred while
the County is providing assistance requested by either the Agency Administrator or lncident Commander.
Reimbursement fior personnel wages and services are based upon the information in the resource order
and must identifo the number of roadblocks, number of personnel required, hours and time frame required
and must be ordered by the lncident Commander or Agency Administrator. A copy of the resource order
generated for the request for assistance will be provided by the U.S. Forest Service dispatch to the
County. It is critically important that the Incident Management Team, Agency Administrator, and the
Sheriff /County Oflicial agree to what emergency services are needed and tisted in the Resource Order
and Incident Action Plans for each day until this resource is no longer required.
Upon request of the Agency Administrator or Incident Commander, a Counfy designated Liaison(s) to the
fire incident(s) may be established. The liaison will be requested via an incident resource order. The
liaison(s) primary duties, on behalf of the County Sherifr will be to attend public meetings, planning and
lncident Command meetings. Eligible costs for reimbursement will include penonnel time.
If meals and lodging are required for county officials, authorization musl be documented using the
standard fire meals and lodging authorization forms provided by the host fire unit. Cooperatoipersonnel
directly assigned to the incident by a resource order will be entitled to meals that are provided on the
incident.
Administrative support (e.g. posting incident time, delivering meals, bill preparation, etc.) will be
reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual
cost as part of the reimbursement request.
What is not eligible for reimbursement?
I ' Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement,
pahols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as
identified in the 0P Provision I. B.
Billins Protocol:
Documentation required to be submitted by the County to the FS for payment processing:o Resource Order. Resource order will state what kind of assistance is ordered, how many people
reguested' and the time period for the services as ordered by the lC or Agency Administrator.. Copy of Cooperative Law Enforcement Agreement and Operating & Financial Plan.. UEI number.r Active status in System for Award Management (SAM).
Tax ID number.r Breakout ofaetual costs:
o Salary - Daily Crew Tirne Reports, Payroll summary by hours per day or timesheets of
personnel.
o Supplies - Copies of receipts with date and description of items purchased and FS
authorization (S# or FS Signature) for purchase"o Mileage - Summary by day by vehicle and personnel using the vehicle.
o lncident Action Plans * copies of plans that documcnt assignment to that incidento Map of roadblock locations.
BILLII'I(;S AR[: Nor To BE SUBMITTID To rHE $M.F$,ASC a&{&dUs}A"fi$v
UNDER THE OBLICTION ESTABLISHED TIIROUCII TI.IE {]OOPERATIVE LAW
HNI;ORCHM ENT AGR[iEMENT.
Please coordinate remittance of billings to the Albuquerque Service Cenrer, Incident
Finance Branch through the local Fire Incident Business Specialist,
Rhonda Schwehm
Okanogan-Wenatchee & Colville National Forests
Fire lncident Business Manager
215 Melody Lane
Wenatchee, WA 9880t
Phone: (509) 907-5514
Emai I : rhondn-schwehmtrriusda.sov
Invoices must include the information identified above in the Billing Protocol section
in-order to be processed in a timely manner.
Eurdsn Slatem€nt
Acc0rding lo lhe Paponork Reduc{im Ad ol 1995, sn a$flcy lIBy not ccnduct or $ponsor, and a person ls nol rgquired h rsopond tc a colledion of inlbrrulbnunles il dirplays a valid OMB conbol nurnber. The valid OMB cinrol number for his inforrution collection is 0i96{211. ne Ume reqrireO h omfeta tris
infomation colledion is estimated lo avorage 3 hflJt$ per esponse, hcllding lhs timo 16 rwiewing inslfltelions, seardting exisUrq Oafa ierrpes, gatriring and
mainhining tlE data needed, ald ompleting and revhwing he olbctim of inftrmation.
The U.S' Departnent of Ag.ict lturo {USDA) Fohittits discriminafon ln all ils programs and activilies on th€ basis of race, color, national or€io, ags, disability, and
wllere applicable, sex, malital slatus, familial shtus, parnhl status, llligbn, sorual orbnlatbn, genetic inhrmalion, political beliefs, reprisal oi ticauso an 6r pad
of an ift,ividual'o in6n€ b dedved ftun_ any public assislancs. (l.bt all grohibited bases apply io all prognrns.) Pdnons wifr disigfirios wfro raquire eftemiive
rpans for comrnunlcation of pmgram informatiofl {Braille, largo pdnt, audiobpe, olc.) shorld crrnbct USdn s fnncff c.anl€r at Z0A-22G2600 (vihe and fDo}.
To file a complainl of disctiminalhn, writo USoA, oiredor, Offce ol Civil Righh, 1400 ldop€ndsnce Avsnue, SW, Washington, DC 2025&9410 q calt h|| ioo
(866)632'9992 (voico). IDD ueorr can oonhct USOA Uusigh local rclay or [re Federalrelay at (8C{}) 8n"ffi9 FD0} or {ft) in*ali (refrirolce}. USDA is
an €qual oppor&nily poviderard ompbyer.
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