HomeMy WebLinkAboutKittitas Co Jail BJA FY22 Justice and Mental Health Collab Program Grant Award LetterAward Letter
September 28, 2022
Dear Edward Buntin,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by KITTITAS, COUNTY OF for an award under the funding opportunity
entitled 2022 BJA FY22 Justice and Mental Health Collaboration Program. The approved award amount is $483,552.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial
Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also
includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also
compliance with assurances and certifications that relate to conduct during the period of performance for the award.
These requirements encompass financial, administrative, and programmatic matters, as well as other important matters
(e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances
and certifications, and the application as approved by OJP, so that they understand the award requirements. Information
on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for
non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and
Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the
assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the
award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award
Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45
days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you
haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an
email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not
engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights
Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to
give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of
federal financial assistance from DOJ from discriminating in services and employment because of race, color,
national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual
orientation and gender identity. Recipients are also prohibited from discriminating in services because of age.
For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ
awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from
assistance from the Department are providing services in a nondiscriminatory manner to their service population
or have employment practices that meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile
Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two
additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to
Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For
additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional
information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated
with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or
nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact
the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
N EPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
None of the following activities will be conducted whether under the Office of Justice Programs
federal action or a related third party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property (a) listed on or eligible for listing on the National Register of
Historic Places, or (b) located within a 100 -year flood plain, a wetland, or habitat for an endangered
species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an
effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification,
seizure, or closure of clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed
in its entirety would not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a
categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the
Code of Federal Regulations.
Questions about this determination may be directed to your grant manager or Orbin Terry,
Environmental Coordinator for the Bureau of Justice Assistance.
NEPA Coordinator
First Name Middle Name Last Name
Orbin Terry
• Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
LRecipient Information
Recipient Name
KITTITAS, COUNTY OF
UEI
WQ23XPBSAU44
Street 1 Street 2
205 W 5TH AVE STE 108
City State/U.S. Territory
ELLENSBURG Washington
Zip/Postal Code Country
98926 United States
CountylParish Province
Award Details
Federal Award Date Award Type
9128122 Initial
Award Number Supplement Number
15PBJA-22-GG-03058-M ENT 00
Federal Award Amount Funding Instrument Type
$483,552.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.745 Criminal and Juvenile Justice and Mental Health Collaboration Program
%JL1aLULN1y P%UL11LJ114y
Pub. L. No. 90-351, Title I, Sec. 2991 (codified at 34 U.S.C. 10651); Department of Justice Appropriations Act,
2022 (PubL L. No. 117-103, 136 Stat. 49, 127)
,e I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Solicitation Title
2022 BJA FY22 Justice and Mental Health
Collaboration Program
Application Number
GRANT13612958
Project Title
Awarding Agency
OJP
Program Office
BJA
Grant Manager Name Phone Number E-mail Address
Nikisha.Love@usdoj.gov
Nikisha Love 202-616-8241
The Kittitas County Jail, under the Kittitas County Sheriffs Office, is applying for the BJA FY22 Justice
and Mental Health Collaboration Program grant #O-BJA-2022-171081 to enhance Jail MHP services
Performance Period Start Date Performance Period End Date
10/01/2022
Budget Period Start Date
10/01/2022
Project Description
09/30/2025
Budget Period End Date
09/30/2025
The Kittitas County Sheriffs Office is applying for the BJA FY22 Justice and Mental Health
Collaboration Program grant to enhance its services provided to those incarcerated in their county
jail. The Kittitas County Jail serves as the only jail in rural Kittitas County for all the local and
state law enforcement agencies as well as contracts with the Department of Corrections and US
Marshalls. The Sheriff's Office, in collaboration with Comprehensive Healthcare, intend to address
this, they are applying for funding to hire more staff, in different areas related to mental health and
substance abuse, increase training for those already working in this area, as well as all staff to assist
all those incarcerated whom need assistance. This type of work not only effects those who are
incarcerated but plays a bigger role in the communities where these people are released to. The
Kittitas County Jail is built for 200 inmates and typically runs with an average daily population
around 120. That number has decreased over the last two years because of the pandemic, but as
they begin to reopen towards post pandemic it has been proven that more and more people being
incarcerated need assistance from specific programing to ensure when they are released, they are
set up for success and able to become a valuable member of the community rather then reoffend.
Lowering recidivism is the main goal of the Kittitas County Jail to break the old mentality that jail
is a punishment rather than a place that someone who needs help can gain it. Their past work with
Comprehensive Healthcare has shown that by implementing these types of programs they can
increase the likelihood that someone will be released from jails with tools and programs that will
allow them to change their lives and better themselves, affecting those around them, and stay out of
the judicial system. The Kittitas County Sheriff's Office has not received any type of JMHCP grant
funding previously but anticipate that if awarded $483,552 as described in the purposed budget, this
fimAina rnnlA aecict in aAAraccina an arca that is in Airy naaA of attantinn
R I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
The recipient budget is currently under review.
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information,
Financial Information, and Award Conditions.
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions"
in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
TD2
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022
award from OJR
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any
tier) must provide access, include performance measurement information, in addition to the financial records, supporting
documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that
may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
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Requirement to report actual or imminent breach of personally identifiable information (PI I)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular
A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of Pit to an
OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
uk
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers
with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/fu nding/implement/training-guiding-principles-g rantees-and-subgrantees.
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The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes
of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a
session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
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Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award
funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not
satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
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Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special
circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result
in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold
award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or
omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
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Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R
Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis
of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")
organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to
recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38,
under a -CFR "current" data.
IM9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal
employment opportunity program.
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Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
W=
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C.
4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee
as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross
waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health
or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
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Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the
provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance
and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
'M14
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by
the Part 200 Uniform Requirements.
RM
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Mm.
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during
the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was
designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email
address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
9M17
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at hffps://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
u
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Mr
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
ium
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or
in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual
who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this
award of both --
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E -Verify (www.e-verify.gov), provided an appropriate person
each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any
person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient, any subrecipient at
any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify website
(https://www.e-verify.gov/) or email E -Verify at E-Verify@dhs.gov. E -Verify employer agents can email E -Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance
L=7r
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the
federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
'Q22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
M23
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative
requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier
"subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
'D25
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress,
or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying
any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian
tribes and tribal organizations.
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJR
VEM
Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed
$250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a
subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
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Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct
by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
9M28
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
RM
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by --(1) online submission accessible via the OIG webpage at https:Hoig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
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Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of
Authorized Representative during the period of performance under the award without first ensuring that the individual
has the requisite legal authority.
M31
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient's Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at
hftps://justicegrants.usdoj.gov/training/training-entity-management.
Any Web site that is funded in whole or in part under this award must include the following statement on the home page,
on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior
content), and on any pages from which a visitor may access or use a Web -based service, including any pages that
provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau
of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice
nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without
limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the
foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through
a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying
accessories to support UAS.
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure
to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards,
including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the
Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination
of an award(s).
MT
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
request, documentation of its policies and procedures for monitoring of subawards under this award.
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Any written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or
government's expense, shall contain the following statements: "This project was supported by Grant No.
<AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component
of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the
National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime,
and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants
Financial Guide provides guidance on allowable printing and publication activities.
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The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
Q38
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on
the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award
made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
M39
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
X40
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
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The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days after
the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be
submitted to the Office of Justice Programs, on-line through the Internet at hftps://justgrants.usdoj.gov
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days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
U43
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion
of the OJP official indicated in the program announcement under which this award is made.
M44
Body armor - compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page:
https:/Inij.ojp.gov/topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to
purchase body armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no
requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while
on duty.
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that
LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for
grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at
www.lep.gov.
To the extent that direct services will be provided to participants as a component of the JMHCP project, grant funds must
be used to support a target population that includes adults or juveniles who: 1) have been diagnosed as having MI or
CMISA or manifest obvious signs of MI or CMISA during arrest or confinement or before any court; 2) have been
unanimously approved for participation in a program funded under this award by (as appropriate) the relevant
prosecuting attorney, defense attorney, probation or corrections official, judge, and a representative from the relevant
mental health agency, and having been determined by each of these relevant individuals to not pose a risk of violence to
any person in the program, or the public; and 3) have not been charged with or convicted of any sex offense (as defined
at 34 U.S.C. ®20911) or any offense relating to the sexual exploitation of children, or murder or assault with intent to
commit murder.
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Recipient understands that significant project delays (over 90 days) may lead to increases in the required cost match,
pursuant to 34 USC 10651(d), and agrees to cooperate with BJA on any budget revisions that may be necessary,
particularly following such significant project delays. Recipient further understands that the required match set forth in
the proposed budget and any budget revisions will be reviewed in accordance with statutory requirements, leading to a
JMHCP Planning Phase: The recipient may incur obligations, expend, and draw down funds in an amount not to exceed
$100,000 for the sole purpose of completing the required planning phase during which it must develop a Planning and
Implementation Guide. The grantee is not authorized to incur any additional obligations, make any additional
expenditures, or drawdown any additional funds until BJA has reviewed and approved the grant recipient's completed
Planning and Implementation Guide and has issued an Award Condition Modification (ACM) removing this condition.
'Q49
Conditional Clearance
The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (OCFO) has
approved the budget and budget narrative and an Award Condition Modification (ACM) has been issued to remove this
award condition.
Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the required application attachment(s) and has issued an Award Condition
Modification (ACM) releasing this award condition.
Load more
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make
this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my
knowledge and belief, that the following are true as of the date of this award acceptance: (1) 1 have
conducted or there was conducted (including by applicant's legal counsel as appropriate and made available
to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection
with, this award, including any assurances and certifications (including anything submitted in connection
therewith by a person on behalf of the applicant before, after, or at the time of the application submission
and any materials that accompany this acceptance and certification); and (2) 1 have the legal authority to
accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1
understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will
rely upon this declaration and certification as a material representation; and (2) 1 understand that any
materially false, fictitious, or fraudulent information or statement in this declaration and certification (or
concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including
under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the
applicant to civil penalties and administrative remedies under the federal False Claims Act (including under
`21 I I C r` !:fi '17')10_'271// --Al— J.JZ 'ISdrk1_'4Q1 ON nr n#henaiee
Agency Approval
Title of Approving Official
Deputy Assistant Attorney
General
Authorized Representative
M Declaration and Certification
Entity Acceptance
Name of Approving Official Signed Date And Time
Maureen Henneberg 9125122 7:15 PM
Title of Authorized Entity Official
Lieutenant
Name of Authorized Entity Official
Edward Buntin
Signed Date And Time
9/29/2022 6:52 PM