HomeMy WebLinkAbout2023-03-27-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Regular Meeting
Monday March 27, 2023 - 1:30 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Executive Session
RCW 42.30.110 (1) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the
agency litigation or potential litigation to which the agency, the governing body, or a member
acting in an official capacity is, or is likely to become, a party, when public knowledge
regarding the discussion is likely to result in an adverse legal or financial consequence to the
agency.
4. Request to Approve a Resolution Authorizing Chair Signature on Digital Submittal
Certification to the County Road Administration Board
S. Equipment Rates and Rental (Eli & R) Policy for Public Works
G. 47 Degrees North Transportation Appendix SETS Discussion
7. Robbins Road Discussion
8. Land Use Moratorium in Elk Meadows Discussion
9. Other business
10. Concluded
Created on 3/23/2023 9:24:04 AM
KITTITAS COUNTY
PUBLIC WORKS STUDY SESSION MINUTES
COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109
Regular Meeting
MONDAY 1:30 PM March 27, 2023
Board members present: Chairman Cory Wright, and Commissioner Laura
Osiadacz.
Others: Mark Cook, Josh Fredrickson, Rebecca Cruse, Public Works; Dan
Carlson, Community Development Services; Neil Caulkins, Chris Horner,
Prosecuting Attorney's Office; No members of the public.
At 1:30PM Chairman Cory Wright opened the Public Works Study Session.
No Citizen Comments.
At 1:31PM the Board of County Commissioners announced they would
recess into Executive Session for 5 minutes with Mark Cook, Chris
Horner, and Neil Caulkins per RCW 42.30.110 (i) To discuss with legal
counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency,
the governing body, or a member acting in an official capacity is, or
is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial
consequence to the agency.
At 1:36PM the Board of County Commissioners reconvened out of
Executive Session requesting an additional 5 minutes for discussion.
At 1:44PM reconvened out of Executive Session with direction to
challenge the claim and follow-up on laws related.
LAND USE MORATORIUM IN ELK MEADOWS DISCUSSION
Mark Cook briefed the Board of County Commissioners on the non-
compliant condition. of McElroy Bridge and the risks associated with
current use. Mark Cook stated that at the time of failure it was
temporarily repaired, and conditional use of the bridge was for a
limited time. Staff requested direction to place a land use
moratorium for 6 months on the properties reliant on the McElroy
Bridge while issues are addressed. Arden Thomas stated she has spoken
with FE[S.A and Washington State Military Fund to gain insight into
buyout programs and time constraints associated with those at -risk
properties. Neil Caulkins briefed the Board on the risk of continued
building in an area reliant on the non-compliant structure and that a
moratorium on building until a viable bridge is brought up to code
reduced risk. The Board directed Staff to bring forward legislation
for discussion.
2023-3-27 MINUTES
REQUEST TO APPROVE A RESOLUTION AUTHORIZING CHAIR SIGNATURE ON
DIGITAL SUBMITTAL CERTIFICATION TO THE COUNTY ROAD ADMINISTRATION
BOARD
Josh Fredrickson briefed the Board of County Commissioners on the
report requirements and the change in the diversion of funds to the
Sheriff's office due to acquisition of land for Search and Rescue
Facility. Josh Fredrickson requested the Chairs signature on CRAB
reporting. Commissioner Laura Osiadacz moved to approve Resolution
2023-046. Chairman Cory Wright seconded the motion. Approved.
EQUIPMENT RATES AND RENTAL (ER & R) POLICY FOR PUBLIC WORKS
Mark Cook briefed the Board of County Commissioners on the County
Road Administration Board (CRAB) requirement for Public Works to
establish an ER & R policy, articulating fleet management, purchase,
and use. The Board directed staff to bring forward legislation for
approval.
47 DEGREES NORTH TRANSPORTATION APPENDIX SEIS DISCUSSION
Mark Cook briefed the Board of County Commissioners on conversations
with City of Cle Elum and developers. Mark Cook expressed concern
with insufficient plan to address increased weekend traffic and the
second access onto Bullfrog Rd that has not been approved by the
County with potential for accumulating stress on intersections and
ramps in the area.
At 2:28PM the Board of County Commissioners announced they would
recess into Executive Session for 10 minutes with Mark Cook, Josh
Fredrickson, and Neil Caulkins per RCW 42.30.110 (i) To discuss with
legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency,
the governing body, or a member acting in an official capacity is, or
is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial
consequence to the agency.
At 2:38PM the Board of County Commissioners requested 5 additional
minutes. At 2:43PM the Board of County Commissioners reconvened out
of Executive Session. No action taken.
ROBBINS ROAD DISCUSSION
Mark Cook requested the Board of County Commissioners direction on
improving Robbins Road from the turnaround to Sun East maintained
area and discussed potential for public access to National Forest
land. The Board supports starting communications with landowners.
Meeting concluded at 2:52 PM
2023-3-27 MINUTES
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Rebecca !ruse, Administrative Cory Wright, Chairman
Assistant
2023-3-27 MINUTES
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 27, 2023
TOPIC: Digital Submittal Certification to County Road
Administration Board
ACTION REQUESTED: Request to approve a Resolution authorizing Chair
signature on the Digital Submittal Certification to
the County Roao Administration Board
LEAD STAFF:
Joshua Fredrickson
RECOMMENDATION:
Approve a resolution authorizing Chair signature on the Digital Submittal Certification to
the County Road Administration Board.
BRIEFING SUMMARY:
• Kittitas County Public Works Department is required (WAC 136-04) on an annual basis
to send an Annual Certification to the County Road Administration Board (CRAB).
Reporting is related to departmental information on management and administration,
policies, and operations.
Signature from the Board of County Commissioners Chair, Sheriff, Auditor and Engineer
are required for submittal.
BACKGROUND:
Public Works is required to provide the County Road Administration Board (CRAB) with an
annual certification covering administration, policies, and operations. In addition, annually the
County Sheriff, County Auditor and the Board Chair are required to certify traffic law
enforcement diversions from the Road Fund. The County Engineer is also required to sign
certification documents.
DISCUSSION:
Annually, the Chair of the Board of County Commissioners and County Engineer are required to
certify reports to CRAB covering administration, policies, and operations of Public Works. This
includes any Diversion of Road Fund Expenditures for Traffic Law Enforcement as well as
annual certification. The Sheriff, Auditor and County Engineer have each signed. The Board
Chair's signature is now needed completing the annual reporting document.
FISCAL IMPACTS:
Reporting to CRAB is included as part of Public Works annual work program.
ATTACHMENTS:
Resolution, Digital Submittal Certification Form, County Road report documentation
Page 1 of 1
Public Works "Work Session Staff Report" 2023
Kittitas County 2022
CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW
ENFORCEMENT
WAC 136-150-022
Total Road Levy_
Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021):
Actual Road Levy revenue produced:
Road Levy Diversion:
Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021):
Actual amount of Diverted Road Levy:
Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040):
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted cost reimbursements and/or operating transfers from the Road Fund:
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund:
Total Road Portion Traffic Law Enforcement Expenditures.
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS)_
$7,877,965.00
$7,840,622.90
$0.00
$0.00
NIA
$0.00
$0.00
$0.00
$284,580.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all
revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed
by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural
Arterial Trust Account.
This form must be reviewed and certified (on the "Engineer's Certification Form") by_
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
+ Chair, Board of County Commissioners OR County Executive
Kittitas County Annual Certification For Calendar Year 2022
WAC 136.04
AANAGEMENT AND ADMINISTRATION
A. During 2022 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80,030,
Explanation:
B. At any time during 2022 was there a vacancy/change in the position of County Engineer? If so, were the procedures in
WAC 136-12 followed?
Explanation:
C. The processing of County Road Accident Reports during 2022 complied with WAC 136-28.
Explanation:
D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in
2022 per WAC 136-14-020.
Yes
Yes
Yes
Explanation:
E. As of December 31, 2022 the management of the county road department was in accordance with policies set by the county legislative authority
including, but not limited to, the following specific policies required by WAC 136-50-050:
*Has your agency sent the most recently adopted version to CRAB WAC 136-50-050, 136-14-030, 136-600-070?
POLICY
WAC
DATE OF CURRENT VERSION
Re: Organization
136-50-050(1)
11/03/2020
Re: Complaint Handling
136-50-050(2)
03/23/2020
Re: Work for Others
136-50-050(3)
04/07/2020
Re: County Road Standards
136-50-050(4)
12/05/2015
Re: Survey Monument
136-50-050(5)
03/07/2023
Preservation
Annual Construction Program
136-16-040
Re: Priority Programming
136-14-030
12/04/2018
Re: ER & R Policy
136-600-070
136-300-060
Re: ER & R (Adopted Rates)
136-600-070
12/22/2021
Re: ER & R (Adopting
Road Fund Budget
Resolution)
136-600-070
12/22/2021
Explanation:
ER&R Policy is pending for final review and approval in April.
F. The following were submitted to CRAB in a timely manner:
DOCUMENT
WAC
DUE DATE
DATE OF ADOPTION /
DATE SENT TO
PREPARATION
CRAB
122
Six -Year Program
136-15-050
31 -DEC -21
10/05/2021
12/22/2021
'22
Annual Construction Program
136-16-040
31 -DEC -21
10/05/2021
12/22/2021
'22
CAPP Program
136-300-060
31 -DEC -21
10/05/2021
12/22/2021
122
Road Fund Budget
31 -DEC -21
10/28/2021
12/22/2021
'22
Maintenance Management Work Plan
136-11-040
31 -DEC -21
11/18/2021
12/22/2021
& Budget
'22
Road Levy
136-150-021
01 -FEB -22
11/29/2021
01/18/2022
121
Certification of Diversion and Road
136-150-022
01 -APR -22
02/22/2022
03/18/2022
Fund Exp. For Traffic Law
Enforcement
'21
Engineer's Certification of Fish
136-150-023
01 -APR -22
02/22/2022
03/18/2022
Barrier Removal Costs
'21
Certification of Road Fund Exp, for
136-150-025
01 -APR -22
Marine Navigation and Moorage
121
Annual Construction Report
136-16-050
01 -APR -22
03/08x2022
03/31/2022
'21
CAPP Report
136-300-090
01 -APR -22
03/11/2022
03/18/2022
'21
Maintenance Management
136-11-050
01 -APR -22
03/11/2022
03/18/2022
Certification
121
Annual Certification
136-04-030
01 -APR -22
03/15/2022
03/18/2022
'21 Road Log Update 136-60-030 01-MAY-22 06/02/2023
'22 PMS Certification for CAPA 136-70-070 31-DEC-22 12/09/2022 12/09/2022
Eligibility
'22 ER & R Submittals: Adopted Rates 136-600-070 31-DEC-22 12/21/2021 12/21/2021
'22 ER & R Submittals: Adopting 136-600-070 31-DEC-22 12/21!2021 12/21/2021
Resolution
Explanation:
Certification of Road Fund Exp. for Marine Navigation and Moorage. Our County does not have this type of expense. Road Log Update. In
2021/2022 State reporting software was switching from Mobility to Gis-Mo. Due to software change, Road Log was submitted June 4, to meet the
June 17 submittal date. Received acceptance from CRAB in July 2022 that submittal from had been accepted.
G. Projects to which construction expenditures were charged were all on the originally adopted 2022 Annual Program or Yes
as amended per WAC 136-16-042 - Attach Amendments. (If No, please attach a brief explanation.)
Explanation:
H. The County's construction by county forces limit for 2022 computed in accordance with RCW 36.77.065: $1,267,162.50
I. The actual expenditure for construction by county forces as reported in the 2022 Annual Const. Report: $7,595.00
J. As required by WAC 136-20-060, a written Bridge and Inspection Report for 2022 was furnished to the legislative 02/07/2023
authority on (attach a copy):
# of NBI Bridges as of December 31, 2022: 113
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2023 -
AUTHORIZE THE CHAIR'S SIGNATURE ON THE DIGITAL SUBMITTAL
CERTIFICATION TO THE COUNTY ROAD ADNIINISTRATION BOARD FOR 2022
ROAD FUND EXPENDITURES
WHEREAS: The County Road Administration Board (CRAB) requires annual reporting of
various Road Fund expenditures by the County Engineer; and
WHEREAS: The County Sheriff, County Auditor, County Engineer, and the Chair of the Board
of County Commissioners are required to annually certify Road Fund diversions
supporting Traffic Law Enforcement (TLE) activities; and
WHEREAS: The County Sheriff, County Auditor and County Engineer have all signed the
certification reporting no Road Fund diversion in 2022; and
WHEREAS: The County Engineer has signed the required reports and said reports are now
ready for Chair signature; and
WHEREAS: The Chair of the Board of County Commissioners signature is now required to
complete 2022 County Road Administration Board (CRAB) reporting
requirements;
NOW, THERE+ VORL+' BE ii' RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby authorize the Chair's signature on the Digital Submittal
Certification to the County Road Administration Board for 2022 Road Fund Expenditures and
the Annual Certification.
DATED this 27th day of March 2023, at Ellensburg, Washington.
c�ot, rrJ��ii
Cj
"J&test:
Ilerksof the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board --Mandy Buchholz
4J 1 )
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY,
-'"Cory Wright, Chairman
I Y3041 I1 UCKML
ABSENT
7Bre hsmzth, Vice -Chairman
L Osiadac issioner
Kittitas County
Reports for 2022
Digital Submittal Certif cation
for Forms Due April 1st
The documents checked below are hereby submitted from Kittitas County for the review and acceptance of the
County Road Administration Board.
2022 RAP Certification of Diversion and Road Fund Expenditures for
Traffic Law Enforcement
I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the
County Road Administration Board in accordance with WAC 136.
Signed: ,z,.,,� Date: 3 yZ�
County Sheriff
Signed: Date: IS.Z3
County Auditor
Signe Date: Z�
Chair xecutive
2022 Certification of Road Fund Expenditures for Fish Passage Barrier
Removal
2022 Annual Certification
I hereby certify that the F' h Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved
the report for submiss' theCounty Road Administration Board in accordance with WAC 1_ .
Signed: Date:
Chair 1 e e.—
Signed:
s
Signed: - Date:
County Evgweiir
2022 County Ferry System Operations Report
2022 Annual Construction Report
2022 County Arterial Preservation Report
2422 Certification of Road Fund Expenditures for Marine Navigation
and Moorage
2422 Maintenance Management Annual Certification
I hereby certify that the County Ferry System Operations Report, Annual Construction Report, County Arterial Preservation Report,
Marine Navigation and Moorage Certification, and Maintenance Management Certification are true and accurate and that I have
reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with LC 136.
Signed: Date: Id r+/ioz3
County En - eer
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
2023 STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 27, 2023
TOPIC: Equipment Rental and Revolving Fund — Replacement Policy
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff prepare enabling legislation.
BRIEFING SUMMARY:
• Public Works (PW) formulated an equipment rental and revolving fund (Fund
501- ER&R) in the early 1990s.
• The fund has operated for thirty plus years without a formal equipment
replacement policy.
• The County Road Administration Board (CRAB) is now requiring a formal policy
from PW.
• A draft policy (EXHIBIT 1) is attached for Board of County Commission (BoCC)
consideration.
BACKGROUND:
County PW agencies have been required to create, and operate, equipment rental and
revolving funds for over thirty years in the state of Washington — pursuant to Revised
Code of Washington at Chapter 36.33A (EXHIBIT 2). Recently, CRAB noticed the
County Engineer of their desire forcing PW to create a formal policy rather than relying
on existing business practices (EXHIBIT 3).
DISCUSSION:
While PW has operated its ER&R for over thirty years, the recent retirement of Finance
Director Remeto underscores the need to formalize operational characteristics of Fund
501. The need is underscored by recent discussions regarding future expansion of the
Fund for use by all departments of the BoCC and elected offices. The policy has been
written to codify existing business practices and address recent questions asked by the
Finance Division of PW.
During policy formulation, .FW examined numerous city and county policies from around
the state. Staff has attempted codify existing business practices and anticipate future
demands on Fund 501. The policy will likely be amended at some point in the future as it
begins implementation second quarter of 2023. Significant inflation the past several
Page 1 of 5
Public Works "Work Session Staff Report", 2023
years has resulted in higher rental rates as staff adjusts to ensure appropriate value
accumulates in the fund offsetting inflationary demands impacted the cost of new
equipment. Several years ago, staff determined to maintain a ending fund balance in
Fund 501 allowing for replacement of critical PW equipment — but not all. The idea
being that inevitably, some equipment will exceed our predictive replacement schedule
and force early replacement. The likelihood of the entire fleet being destroyed in a single
catastrophic event is unlikely. Our current minimum ending fund balance is set at one
million dollars and the operating fiuid balance is set at two million dollars.
PW business practices (daily, weekly, monthly, and annual) will continue within the
framework of the adopted policy.
FISCAL IMPACTS:
None anticipated.
ATTACHMENTS:
EXHIBIT 1: DRAFT ER&R POLICY
101,412,11,610 MROMATIMM"N'
EXHIBIT 3: PW BUSINESS PRACTICE 05/28/2018
Page 2 of 5
Public Works "Work Session Staff Report", 2023
EXHIBIT 1: DRAFT ER&R POLICY
Page 3 of 5
Public Works "Work Session Staff Report", 2023
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
FUND 501 (EQUIPMENT RENTAL AND REVOLVING) POLICY
NO. 1
MARCH 21, 2023
Page 1 of 11
Table of Contents
1.0 PURPOSE............................................................................................................4
1.1 Applicability.......................................................................................................4
1.2 Authorities..........................................................................................................4
1.3 Vehicle or equipment purchase requests....................................................................4
1.4 Replacement........................................................................................................4
1.5 Appeal Division Manager's Decision on Replacement Request ...................................... 5
2.0 EQUIPMENT RENTAL............................................................................................ 5
2.1 Fund 501 Rental Rates..........................................................................................5
2.2 Base Vehicle/Equipment........................................................................................5
2.3 Auxiliary Equipment.............................................................................................6
2.4 Upgrades............................................................................................................6
2.5 Cost Efficiency....................................................................................................6
2.6 User Responsibility.............................................................................................. 6
2.7 Department Responsibility.....................................................................................6
2.8 Fuel..................................................................................................................6
2.9 Damaged Vehicle/Equipment..................................................................................6
2.10 Pool Vehicles......................................................................................................6
2.11 Minimum Rental..................................................................................................7
2.12 Inventory............................................................................................................ 7
2.13 Accumulated Funding...........................................................................................7
2.14 Surplus of Equipment............................................................................................7
3.0 EQUIPMENT RENTAL AND REVOLVING CENTRAL STORES.................................7
3.1 Staff Time Reporting............................................................................................ 7
3.2 Inventory Charges................................................................................................ 7
3.3 Bidding..............................................................................................................7
3.4 Accounting......................................................................................................... 7
3.5 Consolidated Ordering.........................................................................................8
4.0 FUEL......................................................................................................................8
4.1 Fuel Charges....................................................................................................... 8
4.2 Competitive Prices...............................................................................................8
4.3 Fuel Card Limitations...........................................................................................8
4.4 County Fuel Credit Cards.......................................................................................8
5.0 MECHANIC SHOP...................................................................................................8
Page 2 of 11
5.1 Shop Rates.........................................................................................................8
5.2 Outsourcing........................................................................................................8
5.3 Vehicle/Equipment Maintenance.............................................................................8
5.4 Broken Down Vehicle/Equipment............................................................................9
5.5 Misuse/abuse......................................................................................................9
5.6 Renter Responsibility............................................................................................9
6.0 PITS AND QUARRIES..............................................................................................9
6.1 Unit Prices..........................................................................................................9
6.2 Rates for Manufactured Products.............................................................................9
6.3 Future Pit Operations............................................................................................
9
6.4 Storage..............................................................................................................9
7.0 SIGN FABRICATION SHOP...................................................................................10
8.0 FACILITY RENTAL AND CONSTRUCTION...........................................................10
8.1 Facility Space Rental Rate...................................................................................10
8.2 Shop Rental Rate...............................................................................................10
8.3 Cost Distribution................................................................................................10
9.0 FINANCE DEPARTMENT FUND 501 DATA PROCESSING......................................10
Weekly:....................................................................................................................10
Monthly: ...................................................................................................................
10
Annually: ..................................................................................................................
11
Page 3 of 11
EQUIPMENT RENTAL AND REVOLVING FUND 501 POLICY NO. 1
1.0 PURPOSE
• To provide policies and procedures for administration of the EQUIPMENT RENTAL AND
REVOLVING Fund. (R.C.W. 36.33A.010 directs every county to establish, by resolution, an
"equipment rental and revolving fund" but does not provide specific policies for
administering this fund). The Kittitas County Board of Commissioners created the
Equipment Rental and Revolving Fund prior to 1992 to identify procedures for establishing
rates, service levels, and equipment replacement along with services provided within this
fund. This fund is designed Fund 501 for county budgeting purposes. The following
purposes are identified:
To establish cost containment procedures that reflect proper fiscal management of these
resources and ensure proper equipment maintenance and replacement pursuant to state law
consistent with auditing requirements as stipulated by the State Auditor.
• To provide safe, cost effective, reliable transportation and equipment that meets the
County's needs and mission directives.
• To establish property and asset management procedures ensuring ongoing viability of
public works assets.
1.1 Applicability
This policy applies to all Kittitas County offices and departments and to county officials
(elected officials and department heads), and their employees, that utilize Public Works Fund
501 resources and services.
1.2 Authorities
Pursuant to revised code of Washington at 36.33A.010 and as ordered by the Kittitas County
Board of County Commissioners, FUND 501 is designated as the county's equipment rental and
revolving fund.
1.3 Vehicle or equipment purchase requests.
Vehicle or equipment purchase requests will be made on the appropriate Fund 501 requesting
form. The request must be signed by the appropriate county official before it will be
processed by Public Works.
1.4 Replacement
Fund 501 Division Manager shall make the initial decision as to whether a piece of equipment
qualifies for replacement and with what make, model, or type of equipment it is to be replaced
with. If the requested vehicle or equipment is an appreciable upgrade, a cost overrun
contribution may be required from the requesting department.
Page 4 of 11
1.5 Appeal Division Manager's Decision on Replacement Request
If the decision made by the fund Division Manager is not acceptable to the county official,
their reasons for disagreement, along with their specific request shall be given to the Director
of Public Works for review. The Director of Public Works will either determine in favor of
the Division Manager, or provide an alternative decision based on additional information
received. The decision of the Public Works Director will be given to the county official for
approval. If the department approves the decision, the Division Manager will pursue
replacement on behalf of the county official. If the decision is not approved the county
official may appeal the decision to the Board of County Commissioners, whose decision will
be final.
2.0 EQUIPTM ENT RENTAL
2.1 Fund 501 Rental Rates
Rates shall reflect 100 percent of annual expense, including depreciation, fuel, labor and parts
for repairs and service, insurance, indirect costs and overhead. The amount of collected
depreciation per vehicle is defined by its assigned useful life. Equipment purchased under
$5,000 is expensed in the year of purchase. A surcharge will be added annually adjusting for
anticipated inflation. The surcharge rate will not be applied when developing rental rates for
use during declared federal disasters. The rates are subject to annul review by the Board of
County Commissioners.
The rates for all Fund 501 services will be developed by the Division Manager and submitted
to the County Engineer for approval. The proposed rates will be presented to the Director of
Public Works who, as part of the annual budget process, will consider the rates along with the
Fund budget and submit a recommended rate resolution to the Board of Kittitas County
Commissioners for approval, along with specific budget documents. The Board of Kittitas
County Commissioners shall set Fund 501 rates by resolution. Four considerations make up a
blended rate per vehicle in the fleet: operational expenses, depreciation, corrections for prior
years and a surcharge for equipment replacement. The surcharge accounts for known pending
costs such as annual inflation. The Public Works Director determines the surcharge rate in
conjunction with the Finance Manager. The surcharge rate is not assigned to fleet vehicles
during response to a declared federal emergency. Prior to finalizing annual rates, current
federal equipment rental rates are compared to Fund 501 draft rates to inform decisionmakers.
Adjustments to the rates are made as needed in order to work toward an equitable status, as
one fund should not make a profit over another fund. Equipment purchased under $5,000 will
be assigned an annual rental amount.
2.2 Base Vehicle/Equipment
The Division Manager shall determine the base vehicle or equipment to be provided and what
standard accessories are supplied with the vehicle or equipment. Standard equipment shall
include fire extinguisher, first aid kit (users to keep stocked after original installation), and
factory/dealership installed accessories ordered with vehicle or equipment as stipulated by the
Department Director.
Page 5 of 11
2.3 Auxiliary Equipment
Fund 501 shall recover costs for all auxiliary vehicle and equipment accessories at the time
of purchase and installation, rather than recovering costs over life of vehicle or equipment.
Requesting parties will be noticed of the anticipated cost of auxiliary equipment or
accessories prior to acquisition.
2.4 Upgrades
Fund 501 shall recover costs for renting department's requested upgrades to standard
vehicle or maintenance parts, not typically stocked, or supplied by the central stores
portion of Fund 501 assets, at the time of purchase and installation.
2.5 Cost Efficiency
In an effort to keep rental rates cost-effective, the Division Manager shall place an
emphasis on purchase price, fuel efficiency, and appropriate class size, make, and
models when purchasing vehicles and equipment. The requesting County Official will
be consulted if the requested vehicle or equipment creates concern on the part of the
Division Manager.
2.6 User Responsibility
Each Department or its assigned user shall be responsible to keep Fund 501 vehicles and
equipment appropriately clean, both inside and outside. Fund 501 will not pay car washing
or interior detail costs.
2.7 Department Responsibility
Each Department will be responsible for paying its own ferry fees, traffic infractions, and parking
fees. They will not be charged to or paid through Fund 501.
2.8 Fuel
Fund 501 will not reimburse renting departments for any fuel purchases made at non -approved
fuel depots unless Fund 501 provided fuel credit cards are used or prior authorization is given.
Renting departments may check out Fund 501 provided fuel credit cards at the Public Works
accounting office for trips outside the County. Upon completion of the trip, the renting
department shall promptly return the credit card to the Public Works accounting office.
2.9 Damaged Vehicle/Equipment
If a vehicle or piece of equipment is wrecked or damaged, or for any other reason
outside of Fund 501's responsibility, its service is lost prior to its depreciated life, and it will
be the responsibility of the renting department to pay the difference in costs to replace or repair
it. Fund 501 does not carry collision insurance on vehicles or equipment.
2.10 Pool Vehicles
The Fund 501 Division Manager will provide pool vehicles for those departments that
don't have need for permanently assigned vehicles or for vehicles such as travel vans used
periodically for group travel. Short-term rental rates shall be established for these vehicles
and invoiced to the requesting department.
Page 6 of 11
2.11 Minimum Rental
For vehicles or equipment that are not used enough to cover their depreciation or do not meet
fiscal yearly requirements established by Fund 501, renting department shall pay the annual
minimum set for such equipment. Public Works uses a monthly rental rate for all equipment.
Equipment utilized outside of the Road Fund is tracked by actual usage and current FEMA
hourly equipment rental rates apply.
2.12 Inventory
If a vehicle or piece of equipment is turned back to Fund 501 and is no longer needed by the
department, it shall become part of the Fund 501 inventory. The department shall not receive
any reimbursement from Fund 501 for past use or surplus value.
2.13 Accumulated Funding
Monthly, the Finance Manager reviews funding balance in Fund 501 and advises the County
Engineer of any necessary adjustments required out of the equipment's annual review cycle.
Monthly monitoring of the fund minimizes significant year-end adjustments for any
particular piece of equipment.
2.14 Surplus of Equipment
Public Works utilizes electronic surplus services for disposing of surplus equipment. The
Road Maintenance Manager is responsible for preparing equipment for surplus and managing
the surplus process. Surplus value of equipment is returned to Fund 106 (Road Fund).
3.0 EQUIPMENT RENTAL AND REVOLVING CENTRAL STORES
3.1 Stam Time Reporting
All time reporting by staff will be posted to the appropriate accounting codes (job accounting
system), division, and department. All equipment is tracked for expense within the
department's accounting software and assigned individual numbers within the 4000 range.
3.2 Inventory Charges
Inventory shall be charged out, including cost plus overhead associated with managing the
inventory, to the appropriate vehicle, equipment, division, or department. Corrections from
prior year charges for equipment that was either overly profitable or took a loss, the additional
gain/loss will be calculated into the following year's rental rate.
3.3 Bidding
Fund 501 strives to consolidate ordering, properly bid out purchases, and keep the
vendor list to a minimum. Where possible, attempts will be made to use state contracts
or other approved procurement methods meeting state law requirements.
3.4 Accounting
Fund 501 will strive to keep monthly voucher counts and accounting workload as low as
Page 7 of 11
possible. Annually, the Public Works Director will confer with the Finance Manger
ensuring proper annual overhead rates are being assessed to all Fund 501 assets.
3.5 Consolidated Ordering
When there is a cost or labor savings, centralized shop ordering for both shops to Fund 501
will be considered.
4.0 FUEL
4.1 Fuel Charges
Fuel will be charged against vehicle or equipment at cost plus proper overhead.
Adjustments will be made off of the previous month's average price.
4.2 Competitive Prices
Fund 501 will pursue bid procedures or piggyback onto already bid contracts for fuel, fuel
delivery, and service contracts to secure competitive price and service.
4.3 Fuel Card Limitations
Renting departments shall use fuel cards for Fund 501 vehicles only and not for personal
use. Fund 501 shall maintain an accurate fuel card inventory.
4.4 County Fuel Credit Cards
Fuel purchases for Fund 501 vehicles other than at County fuel depots will be made with
County fuel credit cards. Cash or personal credit card purchases are strongly discouraged, as
federal fuel taxes are assessed and not reclaimable. County fuel credit cards are available for
use for extended trips.
5.0 MECHANIC SHOP
5.1 Shop Rates
Shop rates will be set based on wages, benefits, shop supplies, environmental surcharges,
training, utility fees, indirect costs, and overhead. Shop rates will be reviewed and adjusted
annually as necessary.
5.2 Outsourcing
Outsourcing will be used when necessary and cost-effective as determined by the Division
Manager.
5.3 Vehicle/Equipment Maintenance
The user department and the equipment or vehicle user shall be responsible to deliver
vehicle or equipment to the shop for regular scheduled maintenance and/or repair service.
Page 8of11
Public Works utilizes various equipment management software to track use, expenses and
associated costs to prioritize replacement needs.
5.4 Broken Down Vehicle/Equipment
When vehicle or equipment is broken down or cannot be safely brought in for service by user,
the user shall contact the Division Manager or the maintenance shop, and they will arrange
for pickup or service in the field.
5.5 Misuse/abuse
Any service or repair outside of routine service or regular repairs, determined to be the result
of misuse and/or abuse of the vehicle or equipment by the renting department, will be
reviewed by the Division Manager and the renting department to determine if additional
charges for the work will be assessed to the renting department or if the life span will be
extended to cover repair costs.
5.6 Renter Responsibility
The renting department is responsible to protect the finishes of the vehicle or equipment, other
than normal wear and tear, and to use the vehicle or equipment in the most appropriate manner
to protect its useful life. Cosmetic repairs will be charged directly to the renting department
outside of the regular rental rate. The fund Division Manager will review repairs and cost
estimate(s) with renting department.
6.0 PITS AND QUARRIES
6.1 Unit Prices
Unit prices for fund aggregates will be established to recover the annual costs of permits,
stormwater controls, pit reclamation, required testing, and pit management operations and
will be adjusted annually if/as necessary to meet these costs.
6.2 Rates for Manufactured Products
Rates for manufactured products will be established based on unit contract prices, stockpile
costs, and appropriate indirect costs and overhead. The fund Division Manager will review
this, along with product needs, with the County Engineer before establishing the rates each
year.
6.3 Future Pit Operations
Rates for products are not set to collect additional funds for future pit operations, only
management of the pits and existing products.
6.4 Storage
Storage of road equipment and supplies will be allowed as long as they meet the pit permit and
management requirements. Road crews will coordinate their use of pits with the Division
Manager. The Road Maintenance Manager shall be responsible for security and ongoing
cleanup and organization of the pit and quarry sites.
Page 9 of 11
7.0 SIGN FABRICATION SHOP
Rates will be established and charged out according to costs plus overhead and rates
established by the sign shop foreman. The rates will be evaluated annually by the
County Engineer and recommended to the Director for annual budget inclusion.
8.0 FACILITY RENTAL AND CONSTRUCTION
8.1 Facility Space Rental Rate
Facility space rental rate will be established to recover the costs of supplies, utilities, and
general maintenance of existing structures. All Fund 501 facility assets will develop rental rates
specific to each asset. It is anticipated that useful life assignment is highly variable and will be
determined using input from various Public Works Division managers in concert with the Public
Works Director.
8.2 Shop Rental Rate
Shop rental rate does not include collection of funds to replace structures or make
improvements or alterations to them. The rate will include all associated operational
costs.
8.3 Cost Distribution
Fund 501 Division Manager and the Road Fund Manager (County Engineer) will determine
appropriate cost distribution for facility rental, crew laundry costs, medical supply costs,
operating supplies, and cleaning of the spaces, so that items are charged against the all fund
users.
9.0 FINANCE DEPARTMENT FUND 501 DATA PROCESSING
VOn a weekly basis, the finance department will process through crew cards any equipment hours
by equipment number used for non -road maintenance projects/jobs. The payment for non -road
maintenance equipment rental will be transferred from the fund renting the equipment to the
ER&R fund within the Monthly processes.
TA07-L-t I_!y:
1. Depreciation is processed for all ER&R equipment (listed in Cayenta as AREA -EQ, TYPE -
PV)
2. Replacement Factor is processed for all ER&R equipment (thru a User Defined J.V. entry
using the transaction group RPL (Replacement Factor)
3. Bills are processed as they are received and coded to Equipment as necessary.
4. Equipment Charges for Rent are processed through the Crew Card processing program and
coded to Road Maintenance jobs as per Management direction.
5. Funds are transferred from the divisions renting the equipment to the ER&R fund 501.
Page 10 of 11
6. The Cayenta Equipment report is reviewed for any high-cost O&M amounts.
7. New equipment is set up under the 4000 equipment numbers as needed.
8. Equipment ready to be placed into service is transferred into permanent equipment numbers,
and the monthly equipment rental rate is added to the monthly equipment charges.
9. Equipment disposed of is adjusted off of the books in Cayenta.
10. The fund amount in the ER&R fund is reviewed and amounts transferred to/from investment
as needed.
1. All new equipment is reviewed and listed for resolution to the Board of County
Commissioners.
2. All disposed of equipment is reviewed and listed for resolution to the Board of County
Commissioners.
3. The Cayenta Equipment Report is reviewed for accuracy and equipment showing abnormal
profit or loss is identified.
4. Rates are reviewed and set for the New Year. A replacement rate based on annual inflation is
selected by the Finance Manager, County Engineer, and Public Works Director.
5. Costly equipment is identified for further review and possible replacement.
6. New Year rates are presented to the Board of County Commissioners for
consideration/adjustment and/or adoption.
7. The ER&R fund is reviewed, and adjustments are made to the fund amount as needed.
Page 11 of 11
EXHIBIT 2: RCW 36.33A
Page 4 of 5
Public Works "Work Session Staff Report", 2023
Chapter 36.33A RCW
EQUIPMENT RENTAL AND REVOLVING FUND
Sections
36.33A.010 Equipment rental and revolving fund—Establishment—
Purposes.
36.33A.020 Use of fund by other offices, departments or agencies.
36.33A.030 Administration of fund.
36.33A.040 Rates for equipment rental,
36.33A.050 Deposits in fund.
36.33A.060 Accumulated moneys.
RCW 36.33A.010 Equipment rental and revolving fund—
Establishment—Purposes.
und—
EstablishmentPurposes. Every county shall establish, by resolution,
an "equipment rental and revolving fund", hereinafter referred to as
"the fund", in the county treasury to be used as a revolving fund for
the purchase, maintenance, and repair of county road department
equipment; for the purchase of equipment, materials, supplies, and
services required in the administration and operation of the fund; and
for the purchase or manufacture of materials and supplies needed by
the county road department. [1977 c 67 § 1.]
RCW 36.33A.020 Use of fund by other offices, departments or
agencies. The legislative body of any county may authorize, by
resolution, the use of the fund by any other office or department of
the county government or any other governmental agency for similar
purposes. [1977 c 67 § 2.]
RCW 36.33A.030 Administration of fund. With the approval of the
county legislative body, the county engineer, or other appointee of
the county legislative body, shall administer the fund and shall be
responsible for establishing the terms and charges for the sale of any
material or supplies which have been purchased, maintained, or
manufactured with moneys from the fund. The terms and charges shall be
set to cover all costs of purchasing, storing, and distributing the
material or supplies, and may be amended as considered necessary.
[ 1977 c 67 § 3.1
RCW 36.33A.040 Rates for equipment rental. Hates for the rental
of equipment owned by the fund shall be set to cover all costs of
maintenance and repair, material and supplies consumed in operating or
maintaining the equipment, and the future replacement thereof. The
rates shall be determined by the county engineer or other appointee of
the county legislative body and shall be subject to annual review by
the legislative body. This section does not restrict the ability of
the county road administration board to directly inquire into the
process of setting rental rates while performing its statutory
oversight responsibility. [2007 c 195 § 1; 1977 c 67 § 4.]
RCW 36.33A.050 Deposits in fund. The legislative authority of
the county may, from time to time, place moneys in the fund from any
1 1 1
source lawfully available to it and may transfer equipment, materials,
and supplies of any office or department to the equipment rental and
revolving fund with or without charge consistent with RCW 43.09.210.
Charges for the rental of equipment and for providing materials,
supplies, and services to any county office or department shall be
paid monthly into the fund. Proceeds received from other governmental
agencies for similar charges and from the sale of equipment or other
personal property owned by the equipment rental and revolving fund,
which is no longer of any value to or needed by the county, shall be
placed in the fund as received. [1977 c 67 § 5.]
RCW 36.33A.060 Accumulated moneys. Moneys accumulated in the
equipment rental and revolving fund shall be retained therein from
year to year; shall be used only for the purposes stated in this
chapter; and shall be subject to the budgetary regulations in chapter
36.40 RCW. [1977 c 67 § 6.]
1 2 1
EXHIBIT 3: PW BUSINESS PRACTICE 05/28/2018
Page 5 of 5
Public Works "Work Session Staff Report", 2023
Kittitas County Department of Public Works
Equipment Rental and Replacement Fund
Rate Setting Business Practice
Anticipated Effective Date: May 28, 2018
Fund Administration: Finance Division of Public Works
Equipment Rental Rates: Prepared annually by the finance department. Equipment
rental rates are authorized for Board of County Commission consideration for adoption
by: Finance Manager, County Engineer and the Public Works Director.
Expense tracking and new equipment: All equipment is tracked for expense within
the department's CAYENTA software program and assigned individual numbers within
the 4000 range. The 4000 range is an indicator that the item is a capital purchase not
yet put into service. Once all costs related to the new equipment asset are verified as
complete, the new equipment asset is transferred into a newly established equipment
number and is PLACED INTO SERVICE. New equipment purchases are added to the
counties ASSETS by resolution.
Equipment Disposal: On an ongoing basis decisions are made by the public works
management as to the need to either replace or dispose of equipment. Information as to
the cost of any specific piece of equipment is accumulated and reviewed on an annual
basis at a minimum. A list of equipment to be disposed of or replaced is then
authorized by resolution.
Depreciation: As a new piece of equipment is placed into service, its life cycle is
started. For smaller vehicles such as pickups, the life cycle is set at 5 to 7 years; larger
pieces of equipment are set at 10 to 15 years. Equipment under the purchase price of
$5000 is expensed in the year of purchase.
Replacement Factor: The replacement factor is the amount of currency needed above
the amount of the original purchase price to purchase the same piece of equipment in
the future. This total amount (depreciation plus replacement factor) would be considered
the future value (price) of a current (new) asset. This replacement factor should be set
annually and should be based on the inflation factor as it relates to the specific type of
equipment.
Rates for equipment rental: Rates for the rental of equipment owned by the fund shall
be set to cover all costs of maintenance and repair, material and supplies consumed in
operating or maintaining the equipment, and the future replacement thereof. The rates
shall be determined by the county engineer or other appointee of the county legislative
body and shall be subject to annual review by the legislative body. This section does not
restrict the ability of the county road administration board to directly inquire into the
Page 1 of 4
process of setting rental rates while performing its statutory oversight responsibility.
Public Works uses a monthly rental rate for all equipment. For work outside the Road
Fund (106) equipment is tracked by actual usage and current FEMA hourly equipment
rental rates apply.
ER&R Fund rental rate structure includes the following costs:
A. EXPENSES DUE TO OPERATION AND MAINTENANCE —Accounts payable
invoices are coded to specific equipment numbers. Payroll labor is also coded to
specific equipment numbers when maintenance work is involved.
B. DEPRECIATION- depreciation is charged out monthly based on the purchase
price of the equipment and the equipment life cycle. Equipment costing under
$5000 is valuated separately.
C. SURCHARGE FOR REPLACEMENT- the current inflation rate is reviewed and a
surcharge percentage is decided on by management.
D. CORRECTIONS FROM PRIOR YEAR CHARGES- for equipment that was either
overly profitable or took a loss, the additional gain/loss will be calculated into the
following years rental rates.
Annual Basis of Rate: All costs are calculated based on the above criteria. The
revenue gained through charging rental rates is then compared against the costs to
validate whether the equipment rental rates are set appropriately. Adjustments to
the rates are made as needed in order to work toward an equitable status, as one
fund should not make a profit over another fund. Equipment under $5000 purchase
price will be bucketed into an annual rent amount.
ER&R Fund Deposits: The Road Fund shall pay 100 percent of new equipment
costs by transferring funds from the Road Fund (106) to the ER&R Fund (501). The
ER&R Fund purchases the new equipment and sets the monthly rate for the
equipment rental. Proceeds from the sale of the equipment that is not being
replaced is transferred back to the Road Fund (106).
Accumulated Monies: Annually, the Finance Manager reviews the monies
accumulated in the ER&R Fund (501). The fund maintains an annually replacement
reserve of two million dollars ($2,000,000). The reserve is maintained so as not to
reduce below one million dollars ($1,000,000). From time to time the ER&R Fund
may elect to create additional reserve accounts to cover assets other than
equipment such as building replacements or repair.
Page 2 of 4
Financial Processes:
Weekly:
On a weekly basis, the finance department will process through crew cards any
equipment hours by equipment number used for non -road maintenance projects/jobs.
The payment for non -road maintenance equipment rental will be transferred from the
fund renting the equipment to the ER&R fund within the Monthly processes.
Monthly:
1. Depreciation is processed for all ER&R equipment (listed in Cayenta as AREA -
EQ, TYPE -PV)
2. Replacement Factor is processed for all ER&R equipment (thru a User Defined
J.V. entry using the transaction group RPL (Replacement Factor)
3. Bills are processed as they are received and coded to Equipment as necessary.
4. Equipment Charges for Rent are processed through the Crew Card processing
program and coded to Road Maintenance jobs as per Management direction.
5. Funds are transferred from the divisions renting the equipment to the ER&R fund
501
6. The Cayenta Equipment report is reviewed for any high cost O&M amounts.
7. New equipment is set up under the 4000 equipment numbers as needed.
8. Equipment ready to be placed into service is transferred into permanent
equipment numbers, and the monthly equipment rental rate is added to the
monthly equipment charges.
9. Equipment disposed of is adjusted off of the books in Cayenta.
10. The fund amount in the ER&R fund is reviewed and amounts transferred to/from
investment as needed.
Annually:
1. All new equipment is reviewed and listed for resolution to the board of
commissioners.
2. All disposed of equipment is reviewed and listed for resolution to the board of
commissioners.
3. The Cayenta Equipment Report is reviewed for accuracy and equipment showing
abnormal profit or loss is identified.
4. Rates are reviewed and set for the New Year. A replacement rate based on
annual inflation is selected by the Finance Manager, County Engineer and Public
Works Director.
5. Costly equipment is identified for further review and possible replacement.
6. New Year rates are presented to the Board of County Commissioners for
consideration/adjustment and/or adoption.
7. The ER&R fund is reviewed and adjustments are made to the fund amount as
needed.
Page 3 of 4
Field Processes:
Weekly:
On a weekly basis, the road crews will identify any equipment used for non- road
maintenance. The road crew will provide finance with a report showing the equipment
number, the number of hours used, and the project/job the equipment was used on.
This information will be used to charge the various funds for equipment rental using an
hourly rate. The hourly rate will be calculated using the current FEMA rate plus
replacement factor.
This business practice is adopted for use by Public Works upon Board of County
Commission adoption (see enabling legislation — Resolution ):
Director
Page 4 of 4
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
2023 STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 27, 2023
TOPIC: 47 Degrees North Final SEIS
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff provide SEIS comments within the prescribed comment period (April 20,
2023).
BRIEFING SUMMARY:
• The City of Cle Elum issued a "Combined Notice of Adoption of an Existing EIS
Document and Notice of Addendum" on March 9, 2023 — revised 47 degrees
North Master Site Plan Amendment.
• The approximate 889 -acre site requests approval for 707 residential units, RV
resort with 627 RV sites and a 25 -acre future commercial development (SEIS
Alternative 6).
• Previous attempts by Public Works to require weekend traffic mitigation failed.
• Revised SEIS presents concerns for PW.
BACKGROUND:
SEIS Alternative 5 — approved Bullfrog Flats Master Site Plan (no action alternative)
results from a 2002 adopted subarea plan (Ordinance 2000-012 — EXHIBIT 1). That
subarea plan authorized 1,334 residential units and a 75 -acre business park. The revised
request is for 707 residential units, RV resort with 627 RV sites and a 25 -acre future
commercial development (SEIS Alternative 6). The original Sun Communities
application did not result in required weekend traffic mitigation.
DISCUSSION:
PW has worked tirelessly supporting the applicant prepare traffic simulation modeling for
the original proposal from Sun Communities. We have afforded the applicant access to
our county transportation model and to our modelers — Fehr and Peers. PW has
cooperated throughout the SEIS process with the city of Cle Elum and the applicant. We
were significantly disappointed to learn that no weekend mitigation for traffic impact
resulted from the analysis — even though the analysis identified probable weekend traffic
impact.
Page 1 of 4
Public Works "Work Session Staff Report", 2023
PW is attempting to understand how an adopted subarea plan incorporated into the
County's comprehensive plan can be significantly modified by the City of Cle Elum
without action by the Board of County Commissioners. We are left with presuming city
annexations have somehow circumvented Board action. It appears that the county now
must sit by and see if the city is willing to pursue mitigations for county road network
impacts resulting from Sun's proposal.
Our draft review of the "Transportation Analysis Addendum", April 2021 and "Appendix
F — Summary of Mitigation Measures & Significant Unavoidable Adverse Impacts" is
attached as EXHIBIT 2 for Board consideration. PW will let the matter rest for a period
of time before taking another look at submitted documents and prior to finalizing our
comments back to the City of Cle Elum.
FISCAL IMPACTS:
Undetermined at the time of the briefing.
ATTACHMENTS:
EXHIBIT 1: ORDINANCE 2000-012
EXHIBIT 2: DRAFT SEIS COMMENTS FROM PUBLIC WORKS
Page 2 of 4
Public Works "Work Session Staff Report', 2023
EXHIBIT 1: ORDINANCE 2000-012
Page 3 of 4
Public Works "Work Session Staff Report", 2023
f BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
ORDINANCE
NO. 2000-12
An Ordinance Providing For The Addition Of The MountainStax Master
Planned Resort Subarea Plan to the Kittitas County Comprehensive Pian As
An Amendment To The County's Comprehensive Plan Land Use
Designation Map
WHEREAS, Trendwest Investments, Inc., a Washington corporation ("Trendwest
Investments'), owns approximately 6,217 acres of real property in Kittitas County ("Trendw---z w:
Property");
WHEREAS, the Trendwest Property is more particularly shown in the drawing attached
as EXHIBIT A and more particularly described in the legal description attached as EXHIBIT B;
WHEREAS, Trendwest Investments is a wholly owned subsidiary of Trendwest Resorts,
f' Inc., an Oregon corporation registered to conduct business in the state of Washington
("Trendwest Resorts);
WHEREAS, Trendwest Investments and Trendwest Resorts are collectively referred to
herein as "Trendwest";
WHEREAS, Trendwest applied to Kittitas County {"County") on March 7, 1997 for
approval to develop the Trendwest Property as the MountainStar Master Planned Resort ("MPR
Application") pursuant to RCW 36.70A.360 and the County's Comprehensive Plan Master
Planned Resort policies;
WHEREAS, the County adopted its Comprehensive Pian pursuant to the Washington
State Growth Management Act, Chapter 36.70A RCW ("GMA'), by Ordinance No. 96-10 on
July 26, 1996;
WHEREAS, RCW 36.70A.360 authorizes a county to permit the development of Master
Planned Resorts ("MPRs"), which may constitute urban growth outside of designated urban
growth areas, if such county adopts comprehensive plan policies to guide the development of
MPRs;
WHEREAS, the County amended its Comprehensive Plan by Ordinance No. 96-20 on
December 11, 1996 to adopt policies to guide the development of MFRS in Kittitas County
("MPR Policies");
Ordinance 2000-I2 Page 1
.4ountain5tar Resort Subarea Pian
WHEREAS, following review and remand of the MPR Policies by the Eastern
Washington Growth Management Hearings Board ("Eastern Board"), the County adopted
revised MPR Policies ("Revised MPR Policies," now codified as Chapter 2.4 of the County's
Comprehensive Plan) by Ordinance No. 07-20 on December 30, 1997, and further amended the
Revised MPR Policies by Ordinance No. 98-20 on September 18, 1998;
WHEREAS, the Eastern Board concluded by order dated November 18, 1998, that the
Revised MPR Policies, as amended, fully comply with the GMA, and that order was not
appealed;
WHEREAS, on July 28, 1999, the County published a draft environmental impact
statement ("MountainStar DEIS") pursuant to the State Environmental Policy Act ("SEPA"),
Chapter 43.21 C RCW, analyzing the impacts of the MountainStar Master Planned Conceptual
Master Plan on the elements of the environment set forth in WAC 197-11-444;
WHEREAS, on April 10, 2000, the County published a final environmental impact
statement ("MountainStar FEIS") pursuant to SEPA, analyzing the impacts of the MountainStar
Master Planned Conceptual Master Plan on the elements of the environment set forth in WAC
197-11-444;
WHEREAS, the MountainStar DEIS and the MountainStar FEIS are collectively
referred to herein as the `.`MountainStar EIS";
WHEREAS, following appeal hearings conducted pursuant to adopted rules of
procedure, the Board of County Commissioners issued a written decision through -Resolution No.
2000.79 dated July 24, 2000, concluding that the MountainSiar EIS is legally adequate under
SEPA and denying the EIS adequacy appeals filed by RIDGE, REBOUND arid- the City of
Roslyn;
WHEREAS, the County's Planning Department has conducted a thorough review of the
proposed MountainStar Master Planned Resort development;
WHEREAS, the Revised MPR Policies, and specifically GPO 2.184, require an
amendment to the County's Comprehensive Plan Land Use Designation Map for a specific site,
such as the Trendwest Property, proposed to be developed as an MPR;
WHEREAS, RCW 3 6.70A. 080(2), RCW 3 6.70A. 130(2)(a)(i) and KCC 15B.03.010(1)
authorize the County to adopt a Subarea Plan for the Trendwest Property in connection with the
proposed MountainStar Master Planned Resort development as an amendment to the
Comprehensive Plan Land Use Designation Map outside the annual Comprehensive Plan
amendment process;
WHEREAS, the adoption of such subarea plan and amendment would thereby apply the
Revised MPR Policies to the Trendwest Property;
Ordinance 2000-12 Page 2
vlountainStar Resort Subarea Plan
WHEREAS, the MountainStar FEIS included the initial Conceptual Master Plan for the
MountainStar Master Planned Resort;
WHEREAS, such Conceptual Master Plan has been amended from tune to time as
Planning and environmenial review of the MountainStar Master Planned Resort has progressed
and to meet the requirements of various anticipated conditions of the Trendwest MPR
Application approval;
-WHEREAS, such amended Conceptual Master Plan ("MountainStar Resort Conceptual
Master Pian, September, 2000") is attached hereto as EXHIBIT C and incorporated herein;
WHEREAS, the Kittitas County Planning Commission entered ten procedural findir►gs
of fact related to the MountainStar Master Planned Resort Subarea Plan on August 28, 2000;
WHEREAS, the Kittitas County Planning Commission entered eleven findings of fart
related to the MountainStar Master Planned Resort Subarea Plan on August 28, 2000 :r
recommended'approval of the Subarea Plan;
WHEREAS, the Board of Commissioners enter the following procedural findings of
fact related to the MountainStar Master Planned Resort Subarea Plan;
e, 1. The Kittitas County Planning Commission and the Board of Commissioners
held a consolidated hearing on July S, 2000 to consider the MountainStar
Resort application package, including the proposed MountainStar Master
Planned Resort Subarea PIan, concurrent with hearings on the EIS appeals.
The Planning Commission subsequently continued its portion of the
consolidated public gearing to July 12, 2000.
2. On July 12, 2000 the Kittitas County Planning Commission and Board of
County Conunissioam held a continued consolidated public hearing to
consider the MountainStar Resort application package, and public testimony
and comments were accepted. The consolidated public hearing was again
continued to July 13, 2000.
3. The Kittitas County Planning Commission and Board of County
Commissioners held a continued consolidated public hearing on July 13, 2000
to consider the MountainStar Resort application package, and accepted public
testimony and comments. The consolidated public hearing was subsequently
continued to July 17, 2000.
4. On July 17, 2000 the Kittitas County Planning Commission and Board of
County Commissioners held a continued consolidated public hearing to
consider the MountainStar Resort application package and to accept public
testimony and comments. Public testimony was closed at the conclusion of
the consolidated public hearing and the consolidated public hearing was
continued to July 20, 2000 for the staff and proponent presentations.
Ordinance 2000-12 Page 3
MounrainS= Raurt Subarea Plan
5. The Kittitas County Planning Commission and Board of County
Commissioners held a continued consolidated public hearing to hear the staff
and proponent presentations for the MountainStar Resort application package.
The consolidated public hearing was continued to July 24, 2000 to hear
additional information from staff and the proponent.
d. On July 24, 2000 the Kittitas County Planning Commission and Board of
County Commissioners held a continued consolidated public hearing to hear
additional staff and proponent presentations for the MountainStar Resort
application package. The consolidated public hearing was continued to
August 8, 2000 to begin preliminary review of the MountainStar Resort
application package.
7. The Kittitas County Planning Commission and Board of County
Commissioners held a continued consolidated public hearing on August 8,
2000 to begin preliminary review of the MountainStar Resort appkcation
package. At the conclusion of the consolidated public hearing, the Kittitas
County Planning Commission continued its portion of the consolidated public
hearing to August 21, 2000 to begin deliberation on the MountainStar Resort
application package. In addition, the Kittitas County Board of Commissioners
continued its portion of the consolidated public hearing to August 29, 2000 to
accept the Planning Commiss'ion's Recommendation and Findings of Fact.
8. On August 21, 2000 the Kittitas County Planning ' Commission held, a
continued public hearing and began its deliberations for the MountainStar
Resort application package. Specifically, the Planning Commission reviewed
the Planned Action Ordinance, Master Planned Resort Zoning District
Ordinance, MountainStar Master Planned Resort Subarea Plan, Rezone, and
the MountainStar MPR Conditions of Approval. The Planning Commission
subsequently continued the public hearing to August 22, 2000 to further
deliberate on the MountainStar MPR Conditions of Approval and the
Tr=dwest Development Agreement.
9. The Mttitas County Planning Commission held a continued public hearing on
August 22, 2000 to resume deliberations on the MountainStar MPR
Conditions of Approval and the Trendwest Development Agreement. The
Planning Commission then continued the public hearing to August 28, 2000
for final deliberations on the MountainStar Resort application package and to
enter a formal Recommendation and Findings of Fact for the application.
10. On August 28, 2000 the Kittitas County Planning Commission held a
continued public hearing for final deliberations on the MountainStar Resort
application package. The Planning Commission completed its deliberations
and recommended approval of the Planned Action Ordinance, Master Planned
Resort Zoning Ordinance, MountainStar Master Planned Resort Subarea Plan,
Ordinance 2000-12 Page 4
MountainStar Resort Subarea Flan
Rezone and the Trendwest Development Agreement. In addition, the
Planning Commission entered Findings of Fact for the MountainStar Resort
application package and included recommended MountainStar MPR
Conditions of Approval.
11. On August 29, 2000 the Kittitas County Board of Commissioners held a
continued public hearing to accept the Planning Commissions
recommendations and set additional continued public hearings for September
18`h and September 200' . to accept public testimony on the Planning
Commission's recommendations.
12. On September 12, 2000 the Kittitas County Planning Department published
proposed revisions to the Planning Commissions recommendations and
provided public notice as to the availability of the documents.
13. On September 18, 2000 the Kittitas County Board of Cormnissioners held M
continued public hearing in Cle Blum, WA, to accept testimony on the
Planning Commission's recommendations and proposed revisions.
14. On September 20, 2000 the Kittitas County Board of Commissioners held a
continued public hearing in Ellensburg, WA, to accept testimony on the
Planning Commission's recommendations and proposed revisions. Public
testimony and, the record were closed at the close of this hearing. This hearing
was subsequently continued to September 25, 2000 to conduct a study session
for continued review of the documents. This study session was subsequently
continued to October 4, 2000 for additional review-
15.
eview_
1S. On October 4, 2000 the Kittitas County Board of Commissioners held a.
continued public heating to review the application packet. Amer reviewing
the preliminary final documents, the Board voted to approve the application
packet, through a unanimous vote, and directed staff to prepare the necessary
documents for final signatures on October 10, 2000.
WHEREAS, the Board of County Commissioners enter the following findings of fact
related to the MountainStar Master Planned Resort Subarea Pian:
1. The Kittitas County Board of Commissioners find that the County adopted its
Comprehensive Plan pursuant to GMA by Ordinance No, 96-10 on July 26,
1996;
2. The Kittitas County Board of Commissioners find that the GNU, specifically
RCW 36.70A.360, authorizes the County to permit the development of MPRs,
which may constitute urban growth outside of designated urban growth areas,
if the County has adopted Comprehensive Plan policies to guide the
development of MPRs;
Ordinance 2000-12 Pn2e 14
NIL�untainStar Resort Subarea Plan
3. The Kittitas County Board of Commissioners find that the County amended
its Comprehensive Plan by Ordinance No. 96-20 on December 11, 1996 to
adopt policies to guide the development of MPRs in Kittitas County
"MPR Policies"),
4. The Kittitas County Board of Commissioners find that following review and
remand of the MPR Policies by the Eastern Washington Growth Management
Hearings Board ("Eastern Board"), the County adopted revised MPR Policies
(the "Revised MPR Policies," now codified as Chapter 2.4 of the County's
Comprehensive Plan) by Ordinance No. 97-20 on December 30, 1997, and
further amended the Revised MPR Policies by Ordinance No. 9&24 on
September 18, 1998;
5. The Kittitas - County Board of Commissioners find that the Eastern
Washington Growth Management Hearings Board concluded by order dated
November 18, 1998, that the Revised MPR Policies, as amended, fully
comply with the GMA, and that such order was not appealed;
6. The Kittitas County Board of Commissioners find that RCW 36.70A.080(2),
RCW 36.70A.130(2)(a)(i) and KCC 15B.03.010(1) authorize the County to
adopt a Subarea Plan as an amendment to the Comprehensive Plan Land Use
Designation Map outside the annual Comprehensive Plan amendment process;
7. The Kittitas County Board of Commissioners find the Revised MPR Policies
(specifically, GPO 2.184) contained in the Kittitas County Cornpr6ensive
Plan require an amendment to the County's Comprehensive Plan Lamd Use
Designation map for a specific site proposed to be developed as an MFR;
8. The Kittitas County Board of Commissioners find that Trendwest has applied
to the County for approval to °develop the Trendwest Property pursuant to
RCW 36.70A-360 as the MountainStar Master Planned Resort,
9. The Kittitas County Board of Commissioners find that the County published
the MountainStar FEIS pursuant to SEPA for the MountainStar Master
Planned Resort on April 10, 2000, which includes the initial Conceptual
Master Plan for MountainStar. Such Plan has been amended from time to
time as planning and environmental review of the MountainStar Master
Planned Resort has progressed and to meet the requirements of various
anticipated conditions of the Trendwest MPR Application approval. The most
recent amended version of such Plan, the MountainStar Resort Conceptual
Master Pian, September, 2000, was available for review and public comment
at the continued public hearings before the Commissioners on September 18
and 20, 2000, and is attached hereto as EXHIBIT C and incorporated herein;
10. The Kittitas County Board of Commissioners find that the unusually large size
of the Trendwest Property, and the unique nature of the proposed
Ordinance 2000-12 Page 5
Mountain&ar Resort Subarea Plan
development, warrant adoption of a separate subarea plan as an amendment to
the County's Comprehensive Plan Land Use Designation Map for the
MountainStar Master Planned Resort;
11. The Kittitas County Board of Commissioners find that the development of a
Master Planned Resort on the Trendwest Property will be specifically
governed by (a) the terms and conditions of a Development Agreement
entered into between the County and Trendwest pursuant to RCW 36.70B.170
et sea. and Chapter 15A.11 KCC, Development Agreements, (b) the terms and
conditions of an MPR Project Development Permit and associated
MountainStar MPR Conditions issued by the County, and (c), in accordance
with such Development Agreement and Permit, development regulations
adopted by the County to implement the Revised MPR Policies in the
Comprehensive Plan; and
12. The Kittitas County Board of Commissioners find and conclude, for the
reasons set forth in greater detail in the Kittitas County Planning Department's
Staff' Report On Proposed MountainStar Master Planned Resort & Subarea
Plan dated August, 2000, that the addition of the MountainStar Master
Planned Resort Subarea Plan to the Comprehensive Plan as an amendment to
the Comprehensive Plan Land Use Designation Map will comply with all
applicable provisions of the GMA, including without limitation RCW
36.70A.080(2), RCW 36.70A.130(2)(a)(1) and RCW 36.70A.360, and the
Revised MPR Policies, including without limitation, GPO 2.184.
WHEREAS, testimony was taken and documentary evidence received by the Board of
County Commissioners from those persons washing to be heard; and,
WHEREAS, due notice of the hearings has been given as required by law.
NOW, THEREFORE, BE IT ORDAINED by the Board of Kittitas County
Commissioners, after due deliberation, that the MountainStar Master Planned Resort Subarea
Plan, attached hereto as EXHIBIT D and incorporated herein, is adopted for inclusion in the
Kittitas County Comprehensive Plan as new Chapter Nine thereof; and
BE IT FURTHER ORDAINED that the Board of Kittitas County Commissioners, after
due deliberation, hereby adopts the MountainStar Planned. Resort Subarea boundary as set forth
in the drawing and legal description for the Trendwest Property attached hereto as EXHIBITS A
and B and incorporated herein, for inclusion as an amendment to the Kittitas County
Comprehensive Land Use Designation Map.
ADOPTED this / 0 day of October, 2000, at Ellensburg, Washington.
BOARD OF COUNTY COrYMUSSIONERS
KITTITAS COUNTY, WASHINGTON
Ordinance 2000-1 _ Pace 7
MountainStar Resort Subarea Plan
h
F7 vu.
Perry D. HustoI4 Chair
William R. Hinkle, Vice -Chair
r
Max A. Golladay, Commissioner
APPROVED AS TO FORM ONLY:
James E. Hurson
Deputy Prosecuting Attorney
Ordinance 2000-12 Page S
titountainStar Resort Subarea Plan
Ordinance 2000-12
Exhibit A
Ordinance 2000-12
Exhibit B
Trendwest MPR Legal Description
Lots IA, 2A, 3A, 4A, 2B, 3B, and 4B as described and or delineated on the face of dw certain Survey
recorded dune 13, 1995 under Auditor's File No. 582255 and filed in Book 21 of Surveys, Pages 44 and 45,
Records of Kittitas County, State of Washington; being a portion of Section 11, Towzasbip 20 North, Range
14 East, W.M., Kittitas County, State of Washington;
Lot B I as described and/or delineated on that certain Survey as recorded September 19, 1996, in Boole 22
of Surveys, Page 83, under Auditor's File No. 199609180020, records of Kittitas County, Washington;
being a portion of the East Half of the Northwest Quarter and of the Northeast Quarter of the Northeast
Quarter of Section 11, Township 20 North, Range 14 East, W.M., in the County of Klass, State of
Washington.
Lots IA, 2A, 3A, 4A, 1B, 2B, 3B and 4B, as described and/or delineated on the face of that certain Survey
recorded May 23, 1995 under Auditor's File No. 581730 and filed in Book 21 of Surveys, Pages 28, and
29, Records of Kittitas County, State of Washington; being a portion of Section 13, Township 20 North,
Range 14 East, W.M., Kittitas County, State of Washington.
PARCEL Q
Lots IA, 2A, 3A,'4A,1B; 2B, 3B and 4B, as described and/or delineated on the face of that certain Survey
recorded May 23, 1995 under Auditor's File No. 581729 and filed.in Book 21 of Surveys, Pages 26 and 27,
Records of Kittitas County, State of Washington; being all of Section 14, Township 20 North, Range 14
East, W.M., Kittitas County, State of Washington.
PARCEL D:
Lots 2 and 4 as descried and/or delineated on the face of that certain Survey recorded July I1, 1995 under
Auditor's File No. 583027 and filed in Book 21 of Surveys, Page 64, Records of Kittitas County, State of
Washington; being a portion of Section 15, Township 20 North, Range 14 East, W.M, Kitfitas County,
State of Washington.
PARCEL E:
Lots 1, 2, 3 and 4 as described and/or delineated on the face of that certain Survey recorded May 23, 1995
under Auditor's File No. 581725 and filed in Book 21 of Surveys, Page 19, Records of Kittitas County,
State of Washington; being all of Section 23, Township 24 North, Range 14 East, W.M, Kittitas County,
State of Washington.
EXCEPT that portion of Lot 3 of said Survey Iying Southerly and Westerly of the Yakima River.
(Continued)
MPR LEGAL DESCR LIMON (CONTIN=)
PARCEL F:
Lots IA, 2A, 3A and 4A as described and/or delineated on the face of that certain &Vvey recorded May 23,
1995 under Auditor's File No. 581724 and filed in Book 21 ofSurveys, Page 18, Records of Kittitas
County, State of Washington; being a portion of Section 24, Township 20 North, Range 14 East, WN.,
Kittitas County, State of Washington.
Lots IA, 2A, 3A, 4A, 1B, 2B, 3B and 4B as described and/or delineated on the face of that certain Survey
recorded May 23, 1995 under Auditor's File No. 581723 and fled in Hook 21 of Surveys, Page 17,
Records of Kittitas County, State of Washington; being a portion of Section 25, Township 20 North, Range
14 East, W.M., Kittitas County, State of Washington.
resMI:
Lots 1, 2, 3 and 4 as described and/or delineated on the face of that certain Survey recorded May 23, 1995
ander Auditor's File No. 581728 and filed in Book 21 of Surveys, Page 25, Records of Kittitas County,
State of Washington; being a portion of Section 18, Township 20 North, Range 15 East, W.M., Kittitas
County, State of Washington
MEN
All that portion of the East Half of the Southeast Quarter of Section 18, Township 20 North, Range I5 East,
W.M., Kittitas County, State of Wasbington, lying Southerly of the following described line: Beginning at
the Southeast Comer of said Section 18; thence North 0044'15" East, along the East line of said Section
1;155.00 feet and the true point o€beginning of said line; thence North 67000'00" West, 11424.23 feet to
the West line of said East Half of the Soatheast Quarter and terminus of said line.
Lots IA, 2A, IB, 2B, 3B, 4B, IC, ID, 2D, 3D and 4D as described and/or delineated on the face of that
certain Survey recorded .tune 13, 1995 under Auditor's File No. 582254 and filed in Book 21 of Surveys,
Pages 42 and 43, Records of Kittitas County, State of Washington; being a portion of Section 19, Township
20 North, Range 15 East, W.M., Kittitas County, State of Washington.
PARCEL K:
Lots IA, 2A, 3A, 4A, IB, 2B, 3B, 4B, IC, 2C, 3C, 1D, 2D, 3D, 4D, IE, 2E, 3E, 1F,.2F,1G and 2G as
described and/or delineated on the face of that certain Survey recorded May 23, 1995 under Auditor's File
No. 581725 and filed in Book 21 of Surveys, Pages 20, 21 and 22 and as amended November 7, 1997 in
Book 23 of Surveys, Pages 17,18 and 19 under Auditor's File No. 199711070002, Records of Kittitas
County, State of Washington; being a portion of Section 20, Township 20 North, Range 15, East, W.M.,
Kittitas County, State of Washington.
Except That portion of Lot 2G, of that certain Tract Segregation for Plum Creek Tuber Company,
recorded under recording number 199711070002, records of Kittitas County, Washington.
Together with that portion of Lot B2, of that certain Tract Segregation for PIum Creek Timber Company,
recorded under recording number 199905190001, records of Kinitas County, Washington.
More particularly described as follows:
(Continued)
MPR LEGAL DESCRIPTION (CONTINUED)
Commencing at the Quarter Section comer common to Section 20 and Section 21, Tbuatship 20 North,
Range 15 East, W.M.; thence South 00°06'07" West along the section line, a distance of. 49.18 feet more or
less to the southwesterly margin of State Route 903 and the beginning of a 1323.00 foot radius, non -tangent
curve to the left, whose radius point bears North 65°16'25" East; thence sou,dy along said
southwesterly margin and arc, through a central angle of 04026'38", and an arc dist= of 102.61 feet to
the TRUE POINT OF BEGINNING:
Thence South 50°37'06" West, parallel with, and 150.00 feet southeasterly of the soud=strly margin of
No. 9 Mining Road, a distance of 376.85 feet; thence South 20'°33'36" East, a distance of 619.4$ feet to a
point that is 75.00 feet north, measured at tight angles, of the centerline of the abandocc&Burlington
Northern Railroad right of way; thence North 86°3529" East, parallel with said abawgleeW railroad right of
way, a distance of 588,84 feet more or less to said southwesterly margin of State Rouse 903, thence North
33°28'40" West, along said southwesterly margin, a distance of 838.26 feet to the beginning of a 1323.00
foot radius curve to the right, whose radius point bears North 56°3 i' 12" East; thence mc&westerly along
said southwesterly margin and arc, through a central angle of 04°18'22", and an arc distauce of 99.43 feet
to the True Point of Beginning.
Said parcel contains 348,480 square feet or 8.00 acres.
PARCEL L:
All that portion of the Southwest Quarter of Section 21, Township 20 North, Range 15 ,. W.M., Kittitas
County, State of Washington, lying Southwesterly of the Southwesterly line of State may 2-E (SR
903) `
EXCEPT beginning at a point on the Southwesterly line of said State Highway, said pajotbearing North
4742' West, 1031.14 feet from the South Quarter corner of said Section 21; thence SoA 28°00' West,
300 feel; thence North 6200' West to the intersection with the But line of County Rc ed.$nown as
Bullfrog Road; thence North along said East line to the intersection with the Southwesterly line of said
State Highway; thence Southeasterly along said Southwesterly litre to the point of begit oiW,
EXC>~PT that portion of the Southwest Quarter of said Section 21, lying within the fol1mviug described
tract,
Beginning at the intersection of the Southwesterly right of way line of State Highway NL 903 with the
Southeasterly boundary of the tract of land heretofore conveyed by the Northwestern hap "ement
Company to Fred W. Schulz under Deed dated September 10, 1938, which point'bears North 48014'23"
West, 1,028.73 feet from the South Quarter corner of said Section 21; thence Southeasterly along the
Southwesterly right of way line of said State Highway No. 903, 1,597 feet; thence Souciwm*71y at right
angles thereto, 900 feet; thence Northwesterly parallel to the Southwesterly right of way line of said State
Highway No. 903, 1,597 feet, more or less, to a point on the extension of the Southeastedy boundary of the
said tract conveyed by the Northwestern Improvement Company to Fred W. Schulz; thcoce Northeasterly
along said extension and boundary, 900 feet to the point ofbeg' nni ;
EXCEPT that portion of the Southwest Quarter of said Section 21, described as follows:
Beginning at the intersection of the centerline of the Burlington Northern Railroad Spur to No. 9 Mine and
the Southwesterly margin of Cle Elum to Roslyn Highway No. 903; thence South 36045'23" East along the
said road margin 355.21 feet to the West margin of the Bullfrog Cutoff Road; thence South 6008'50" West
along said road margin 375.00 feet; thence North 79°30'46" West 800.92 feet to the West line of said
Section 21; thence North 0°06' 18" East, along said Section line 475,00 feet to the centerline of said
Railroad Spur; thence North 86'35'06" East 615.36 feet to the point of beginning;
(Continued)
MPR LEGAL DESC LIMON (CONTFNLMD)
EXCEPT that portion of the Southwest Quarter of the Southwest Quarter of said Secfm 21, Township 20
North, Range 15 Fast, W.M., Kittitas County, Sate of Washington, described as follow=
Beginning at a point 29I.99 feet North and 800.30 feet East of the Southwest corner ofsaid Section, said
point being on the Easterly right of way line of the County Road as established November 13, 1947 date of
that deed recorded January 13, 1948, under Auditor's File No. 198871, Records of said County; thence
North 89044' East, parallel with the South line of said Section 548.30 feet to a point of the Bast line of said
Subdivision; thence North 00°26' ,East, along said East line, 305 feet, more or less to a point 30 feet
Southwesterly, when measured at right angles, from that tract of land conveyed by the Northwestern
Improvement Company to Mike Pass by rhe Deed dated June 20, 1934; thence north 62°00' West, 557.90
feet to the Easterly right of way of said County Road; thence South 05051' West, along said right of way
line, 572,20 feet to the point of beginning;
EXCEPT that portion of the Southwest Quarter of the Southwest Quarter of said Section 21, described as
follows:
Beginning at a point 800.30 feet East of the Southwest corner of said Section;
thence 291.99 feet North, said point being on tate Easterly right of way line of the County Road as
established November 13,'l 947, date of deed recorded January 13, 1948, tinder Auditor's File No. 198871,
Records of said County; thence North 6°8'50" East, along said right of way, 572.20 feet to the point of
beginning; thence South 62°00' East, 557.90 feet; thence North 0°14'31" East, 32.40 feet; thence North
62000' West, 557.90 feet; thence South 6008'50" West, 32:40 feet to the point of begkT&g.
EXCEPT that portion of the Southwest Quarter of said Section 21, lying .within the foMming described
tract:
Beginning at the intersection of the Southwesterly margin of State Highway No. 903 with. the Southeasterly
boundary of tract of landheretofore conveyed by Northwest Improvement Company to Fred W. Schulz
under Deed dated September 10, 1938, which paint bears North 47°46'25" West; 1,028.73 feet from the
South Quarter corner of said Section 21; thence continuing South 61039'23" East along said road margin
1,597 feet to the true point ofbeginning; thence continuing South 61'39'23" East, 901.16 feet to the
intersection of said road margin and the Northwesterly margin of the Rocky Reach -Maple. Valley No. 1
Bonneville Transmission Line; thence South 73'16'17" West along said Bonneville Line margin 585.77
feet; thence continuing along said Bonneville Line rmar& South 73°07'39" West, 824A feet; thence
North 61039'23" West, 1,603.62 feet; thence North 28'2017" East, 706.0 feet to a poW on the South fence
line of the aforementioned Fred W. Schulz Tract; thence South 61°39'23" East along said Schulz fence line
100.0 feet to a point on the Westerly line of the Cle Blum -Roslyn Public School District No. 404 Tract as
deeded by Northern Pack Railway Company tmdcr Deed dated October 27, 1967; thea South
28'20'37" West along said school Westerly line 606.0 feet to the Southwest corner thc=f; thence South
61 °39'23" East along said school Southerly line 1,597 feet to a point which bears South 2$"20137' West
from, tate true point of beginning, thence North 28020'37" East, 900.0 feet to the true point of beginning.
PARCEL N:
That portion of Lot IA lying Northwesterly of the Southwest boundary of thye County Road known as
Bullfrog Road, as described and/or delineated on the face of that certain Survey recorded May 23, 1995
under Auditor's No. 581722 and filed in Book 21 of Surveys, Pages 14, 15 and 16, records of Kinitas
County, State of Washington; being a portion of Section 28, Township 20 North, Range 15 East, W.M.,
Kittitas County, State of Washington.
(Continued)
MPR LEGAL DESCRIPnON (CONTiNI M)
PARCEL
Lots 1A, 2A, 3A and 4A as described and/or delineated on the face of that certain Survey recorded May 23,
1995 under Auditor's File No. 581721 and filed in Book 21 of Surveys, Pages 12 and 13, Records of
Kittitas County, State of Washington; being a portion of Section 29, Township 20 North, Range 15 East,
W.M., K.ittiias County, Sate of Washington.
FARCE. P:
Lots IA, 2A, 3A, 4A, 1B, 2B, 3B, 4B, IC, 2C, 3C, 4C, 1D, 2D, 3D and 4D as described and/or delineated
on the face that certain Survey recorded May 23, 1995 under Auditor's File No. 581720 and filed is Book
21 of Surveys, Pages 10 and 11, and as amended by that certain Amended Survey recorded October 11,
1996 under Auditor's File No. 199510110005 and filed in Book 22 of Surveys, Pages 96 and 97, Records
of Kittitas County, State of Washington; being a portion of Section 30, Township 20 North, Range 15 East,
W.M., Kittitas County, State of Washington.
PARCEL 0:
Lots 1, 2, 3 and 4 as described and/or delineated on the face of that certain Survey recorded June 13, 1995
under Auditor's File No. 582256 and filed in Book 21 of Surveys, Pages 46 and 47, Records of Kittitas
County, State of Washington; being a portion of the North Half of Section 31, Township 20 North, Range
15 East, W.M., Kittitas County, State of Washington;
EXCEPT that portion of said Lots 1 and 2 conveyed to the State of Washington by deed dated February 25,
1999, recorded March 12, 1999 under Kittitas County Auditor's File No. 199903120019 described as
follows:
All that portion of the hereinafter desenbed Tract "A" lying southerly of a lisle beginning at a
point opposite Highway Engineer's Station (hezemafier refeffed to as HES) 432 + 00 on the LW
Line Survey of SR 90, Easton to Cle Elum and 300 feet northerly therefirom; thence easterly
parallel with said LW Line Survey to a point opposite HES 446 + 25; thence southerly to a point
opposite said HES 446 + 25 and 110 feet northerly therefrom; thence eastea3y to a point opposite
HES 450 00 on said LW Line Survey and 90 feet northerly therefrom thence easterly parallel
with said LW Line Survey to a point opposite HES 456 + 00 and the end of this line description.
TI] A J' ! "A 19
Lots I and 2, as described and/or delineated on that certain survey recorded June 13, 1995 under
Auditor's File No. 582256 in Book 21 of Surveys, pages 46 and 47, records of Kittitas County,
State of Washington; being a portion of the North Half of Section 31, Township 20 North, Range
15 East, W.M., EXCEPT that portion of said Lot 2 lying within the Northeast Quarter of Section
31.
Ordinance 2000-12
Exhibit C
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Ordinance 2000-12
Exhibit D
CHAPTER NINE. MOUNTALNS'!'AR
PLANNED RESORT SUBAREA PLAN
9.1 SUBAREA DEFINED
(a) The MountainStar Master Planned Rewt Subarea
shall include the real property show on the
MountainStar Master Planned Resort Seim= Map
attached hereto as Exhibit A, and m - - pwdcttlarly
described in the legal description atad hereto as
Exhibit B,
(b) Adjacent lands are not included wAin the
MounwinStar Master Planned Resm Subarea.
Lands outside the MountainStar Mastr Planned
Resort Subarea boundary have been phased and are
regulated by the County's Comprehcasiw Plan and
development regulations.
9.2 &UAREA POLIMa
The County hereby adopts the Master Phi d Resort
Policies in Chapter 2A of the Comprehensive Plan as the
planning policies to guide the developiat of the
MouatainStar Master Planned Resort Subarea
9.3 Land Us
Land uses within the MountainStar Masai Planned
Resort Subarea shall be as shown on do Conceptual
Master Plan attached hereto as Exhibit C; as =y be
amended upon approval of the County. Lard saes within
the MountainStar Master Planned Resort Sdn= shall
be consistent with (a) any developmW! >,egtlations
adopted by the County to Implement the MomaWnStar
Master Planned Resort Subarea, (b)' the same and
conditions of any MPR Development Pesti aWoved
by the County for MountakStar, (c) the brlAfS and
conditions of any Development Agreement em=d into
by the County pursuant to RCW 36.708.170 through
.200, and Ch. I5A.1 I KCC, Development agreements,
and (d) RCW 36.70A.360.
9.4 Services and Faciiiiies
Adequate provision for services and facili tks to the
MountainStar Master Piatmed Resort Subarea as set forth
in the Conceptual Master Plan for mauntainStar shall be
ensured by the terms and conditions of any MPR
Development Permit approved by the County to
implement the MountainStar Master PWurd Resort
Subarea, and by the terms and condid= of any
devefopment agreement entered into by the County
pursuant to RCW 36.7013.I70 through .200, and Ch.
ISA. I l KCC, Development,Igreements.
9.5 eve10 anent Regulations
Development regulations applicable to the MountainStar
Master Planned Resort Subarea shall be those established
through the Subarea Implementation as set forth in
Section 9.6.
9.6 -Sitbam Implerinentation
Development of the MountainStar Master Planned
Resort Subarea shall be governed by (a) the Subarea
Policies set forth in Section 9.2, (b) any development
regulations adopted by the County to implement the
MountainStar Master Planned Resort Subarea, (c) the
terms and conditions of any MPR Development Permit
approved by the County for MountainStar, and (d) the
terns and conditions of any development agreement
entered into by the County pursuant to RCW 36.70B.170
through .200, and Ch. 1$A.11 , KCC, Development
Agreements.
Kirtiras County Comprehensive Plan 183.9 October 2000
Ytslttme I
EXHIBIT 2: DRAFT SEIS COMMENTS FROM PUBLIC WORKS
Page 4 of 4
Public Works "Work Session Staff Report", 2023
Kittitas Department of Public Works SEIS comments
47 Degrees North Final SEIS, Cle Elum , WA
April 2021
March 22, 2023
General
The MountainStar Subarea Plan was created with Kittitas County Ordinance 2000-12. The land
uses contemplated in the Subarea Plan do not contemplate an RV component. Additionally, the
Subarea Plan contemplates a "Business Park" and not commercial area. Since the Ordinance is a
public driven process, has the county's comprehensive land use amendment process been
negated by subsequent City of Cle Elum annexations?
Transportation Analysis Addendum A 12021
Page 3: We note throughout the document that "baseline" conditions are referenced but are not
defined. This is important to understand as developer mitigation is driven by background traffic
growth unless developer mitigation is based solely on "new" traffic impact.
We note with interest that Alternative 6 trip generation is based on occupancy assumptions vetted
by applicant data from other locations in the country. Why has not applicant data been utilized
when developing RV trip generation values?
Page 4: TENW mis-identifies the County's LOS standards as being intersection based. Kittitas
County utilizes LOS C for rural Iands and LOS D for urban areas. It does not appear that
Bullfrog Road has been annexed into the city, hence LOS C is appropriate for Bullfrog Road
from the I-90 ramp termini to the foundabout at HWY 903. Our concern is the carrying capacity
of our bridge crossing the Cle. Elum River.
We continue voicing our concerns regarding impacts resulting from weekend traffic. The two
times of the weekend that impacts are most apparent are mid-morning Saturday (9 —11 AM) and
early afternoon Sunday (2 — 4 PM). These are not typical times usually evaluated in
transportation impact studies. These are known periods of significant congestion Memorial Day
through Labor Day in Upper County. We desire a discussion regarding the avoidance of these
specific periods of the weekend as apposed to "PM Peak Hour" on Sunday.
Page 6: Impacts to Bullfrog Road from the I-90 ramp termini to the roundabout at HWY 903 are
not contemplated in the study.
Page 8: Added for emphasis: "Future Baseline Intersection LOS" — what are the assumptions
for `Baseline"?
Page 1 of 4
Page 15: Please quantify `Baseline" traffic. LOS breaks cannot be fully understood in the
absence of understanding background traffic growth.
Page 10 "fable 9: Please quantify `Baseline" traffic. LOS breaks cannot be fully understood in
the absence of understanding background traffic growth.
Page 24: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe `Baseline" is applied in the analysis.
Page 27: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe `Baseline" is applied in the analysis.
Page 28: Given that the analysis relies partially on applicant supplied data, why does the
analysis neglect to consider actual trip generation data from existing similar developments?
Page 29 Table 11: Why are the amenity/adventure center use, community recreation center and
the affordable housing use omitted from trip generation?
Page 31: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe `Baseline"is applied in the analysis.
Page 32: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe "Baseline" is applied in the analysis.
Page 33: We previously commented on the "RV'' component without fully understanding the
applicant's business model. Previously, we assumed truck and trailer configurations entering and
leaving the development. We know believe larger diesel -powered motor homes are the
predominant RV utilizing the "RV" component of the land use proposal. We desire better
understanding the turning movement delays associated with large diesel -powered motor homes
versus truck and trailer configurations. Until we are better educated, we cannot accept
acceptable levels of service will exist at accesses to Bullfrog Road.
Appendix F: Summar- of Mitigation Measures & Significant Unavoidable Adverse ImDacts
Page F-1: We understand the basis of the supplemental to the EIS is the 2002 Cle Elum UGA
Final EIS. The MountainStar Subarea Plan was created with Kittitas County Ordinance 2000-12.
The land uses contemplated in the Subarea Plan do not contemplate an RV component.
Additionally, the Subarea Plan contemplates a "Business Park" and not commercial area. Since
the Ordinance is a public driven process, has the county's comprehensive land use amendment
process been negated by subsequent City of Cle Elum annexations?
Page F-2: We note that approved conditions of approval contained in the 2002 Development
Agreement will depend on changes to the adopted Development Agreement that may be
proposed in conjunction with major modifications and new or updated Development Agreement.
Page 2 of 4
How will we be able to provide comment on "major modifications and new or updated
Development Agreement" — if not here in the SEIS?
Page F-3: The 2015 International Building Code is referenced for foundation setbacks — the
current edition is likely no longer 2015.
Page F-5: We note with interest: "The transfer of water rights to the City is pending as of this
writing". What is the quantity of water being considered for transfer?
Page F-12: The referenced 100 feet of natural buffer will be maintained along the entirety of
Bullfrog Road?
Page F-13. The Mounta.inStar Subarea Plan was created with Kittitas County Ordinance 2000-
12. The land uses contemplated in the Subarea Plan do not contemplate an RV component.
Additionally, the Subarea Plan contemplates a "Business Park" and not commercial area. Since
the Ordinance is a public driven process, has the county's comprehensive land use amendment
process been negated by subsequent City of Cle Elum annexations?
Page F-20: The MountainStar Subarea Plan was created with Kittitas County Ordinance 2000-
12. The land uses contemplated in the Subarea Plan do not contemplate an RV component.
Additionally, the Subarea Plan contemplates a `Business Park" and not commercial area. Since
the Ordinance is a public driven process, has the count
y's comprehensive land use amendment
process been negated by subsequent City of Cle Elven annexations?
Kittitas County will evaluate proposed access locations along Bullfrog Road and make final
determination as to suitability of access location during the civil engineering review process.
Page F-21: We cannot make.an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe `Baseline" is applied in the analysis.
Page F-22 Table 1: We cannot make an informed decision regarding the two different pro -rata
share methods in the absence of understanding hoe `Baseline" is applied in the analysis.
Page F-23: We continue voicing our concerns regarding impacts resulting from weekend traffic.
The two times of the weekend that impacts are most apparent are mid-morning Saturday (9 —11
AM) and early afternoon Sunday (2 — 4 PM). These are not typical times usually evaluated in
transportation impact studies. These are known periods of significant congestion Memorial Day
through Labor Day in Upper County. We desire a discussion regarding the avoidance of these
specific periods of the weekend as opposed to "PM Peak Hour" on Sunday.
Page F-24: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe "Baseline" is applied in the analysis.
TENW mis-identifies the County's LOS standards as being intersection based. Kittitas County
utilizes LOS C for rural lands and LOS D for urban areas. It does not appear that Bullfrog Road
Page 3 of 4
has been annexed into the city, hence LOS C is appropriate for Bullfrog Road from the 1-90 ramp
termini to the roundabout at HWY 903. Our concern is the carrying capacity of our bridge
crossing the Cle Elum River.
Page F-25: We cannot make an informed decision regarding the two different pro -rata share
methods in the absence of understanding hoe "Baseline" is applied in the analysis.
Page F-26: Kittitas County will evaluate proposed access locations along Bullfrog Road and
make final determination as to suitability of access location during the civil engineering review
process.
Page F-27: We cannot make an informed decision regarding the two different pro-rata"share
methods in the absence of understanding hoe "Baseline" is applied in the analysis.
Page F-29: A secondary access to Bullfrog Road will be evaluated by Kittitas County during the
civil design review process.
Page F-31: We request consultation with Solid Waste regarding transfer station impacts prior to
development approval.
Page F-32: Will all or a portion of the surplus city revenue be dedicated to mitigating failed
intersection LOS?
Page F-33: Increased call volume is a likely consequence of the proposed land use action. We
request consultation with KITTCOM regarding emergency response impacts prior to
development approval.
Page F-35: What means will impact service providers utilize to obtain mitigation as stated?
Page 4 of 4
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
2023 STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 27, 2023
TOPIC: Elk Meadows Land Use Moratorium
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff prepare enabling legislation.
BRIEFING SUMMARY:
• Public Works (PW) has been working with the Board's legal advisory exploring
options surrounding the McElroy Bridge.
• One of the options results in McElroy Bridge abandonment.
• PW is within 30 days from advising a course of action for Board consideration.
• The Prosecuting Attorney's office has prepared a temporary land use moratorium
limiting new land use development on the far shore of the Yakima River — until
such time that the status of the McElroy Bridge is clarified.
BACKGROUND:
The McElroy Bridge in Elk Meadows was repaired last year under emergency permits
(County and State). Recently, staff met with Elk Meadows leadership defining additional
land use considerations — namely the public water supply. While several key decisions
remain, staff believes it necessary to limit any additional land uses on the far shore as we
move nearer to defining our expectations for the community and its bridge.
DISCUSSION:
Currently, a handful of full-time residents utilize the McElroy Bridge as their only access
option. Numerous legal properties exist across the bridge that are currently undeveloped.
As PW and the Board of County Commissioners continue vetting options to bridge
replacement, staff believes it prudent to place a temporary land use restriction on far -
shore properties. Staff suggests preparing a resolution for Board consideration in concert
with Community Development Services and Prosecuting Attorney's Office. Pursuant to
Revised Code of Washington (RCW) Chapter 36.70A.390, staff is recommending a six-
month land use and building permit application moratorium as we finalize our approach
to defining the future of McElroy Bridge. A public hearing would be required within 60
days of the moratorium's enactment.
Page 1 of 4
Public Works "Work Session Staff Report," 2023
FISCAL IMPACTS:
Undetermined at this time.
ATTACHMENTS:
EXHIBIT 1: RCW 36.70A.390
EXHIBIT 2: MAP
Page 2 of 4
Public Works "Work Session Staff Report " 2023
EXHIBIT 1: RCW 36.70A.390
Page 3 of 4
Public Works "Work Session Staff Report," 2023
3122123,3:44 PM RCW 36.70A.390: Moratoria, interim zoning controls—Public hearing—Limitation on length—Exceptions.
PDF RCW
Moratoria, interim zoning controls --Public hearing—Limitation on length—
Exceptions.
A county or city governing body that adopts a moratorium, interim zoning map, interim zoning
ordinance, or interim official control without holding a public hearing on the proposed moratorium, interim
zoning map, interim zoning ordinance, or interim official control, shall hold a public hearing on the
adopted moratorium, interim zoning map, interim zoning ordinance, or interim official control within at
least sixty days of its adoption, whether or not the governing body received a recommendation on the
matter from the planning commission or department. If the governing body does not adopt findings of
fact justifying its action before this hearing, then the governing body shall do so immediately after this
public hearing. A moratorium, interim zoning map, interim zoning ordinance, or interim official control
adopted under this section may be effective for not longer than six months, but may be effective for up to
one year if a work plan is developed for related studies providing for such a longer period. A moratorium,
interim zoning map, interim zoning ordinance, or interim official control may be renewed for one or more
six-month periods if a subsequent public hearing is held and findings of fact are made prior to each
renewal.
This section does not apply to the designation of critical areas, agricultural lands, forestlands, and
mineral resource lands, under RCW 38.YOA.1 0, and the conservation of these lands and protection of
these areas under RCW 3r_.70A'.X3G, prior to such actions being taken in a comprehensive plan adopted
under RCW 30.70A.070 and implementing development regulations adopted under RCW 23.70A.11 2'C', if
a public hearing is held on such proposed actions. This section does not apply to ordinances or
development regulations adopted by a city that prohibit building permit applications for or the
construction of transitional housing or permanent supportive housing in any zones in which residential
dwelling units or hotels are allowed or prohibit building permit applications for or the construction of
indoor emergency shelters and indoor emergency housing in any zones in which hotels are allowed.
[ ?;:2 i g .5; 1992 c 2C7 § 2.]
hftps:llapp.leg,wa.gov/RCW/default.aspx?cite=36.70A.390 tlt
EXHIBIT 2: MAP
Page 4 of 4
Public Works "Work Session Staff Report," 2023
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KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
2023 STUDY SESSION STAFF REPORT
STUDY SESSION DATE: March 27, 2023
TOPIC: Robbins Road and Sun East
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff evaluate public access to the National Forest through the Sun East
community.
BRIEFING SUMMARY:
* Last fall, a group of Sun East residents contacted Public Works (PW) discussing a
pavement gap at the end of Robbins Road.
• Discussions are ongoing about public access at Lillard Hill.
• Recently, staff inquired about the possibility of improving Sun East access to the
National Forest.
BACKGROUND:
Currently, there is a gap in pavement from the end of Robbins Road turnaround to the
paved road limit on Robbins maintained by the Sun East Homeowners Association.
Initial discussions surround a road improvement district or upgrading the road section for
county dedication.
DISCUSSION:
PW has prepared a cost estimate to upgrade approximately one and one half miles of
Robbins Road bringing the new road section onto the county network. Our preliminary
cost estimate is approximately $422,000 (EXHIBIT 1). Owing to ongoing issues
associated with Wilson Creek Road and Lillard Hill public access, PW solicited a limited
number of Sun East community residents to gage reaction to accessing the National
Forest through Sun East public right of way. The proposal is to improve the first paved
section and then construct a county gravel road to the national. forest. This will allow
snowplowing for a large number of landowners who currently do not have this service.
PW has verified that developing Lillard Hill will not afford access to the national forest.
PW believes the two improvements (at county expense) will offset resident concerns
about public access.
Access to public lands is often discussed with resource agencies as county residents
increasingly are losing access to state and federal lands. Large portions of privately held
Page 1 of 4
Public Works "Work Session Staff Report", 2023
lands are being moved into public ownership by state resource agencies limiting access to
these lands by county residents. PW believes the potential for public access to the
national forest through Sun East warrants evaluation. Once conditions warrant, PW
suggests a route evaluation from our design construction group. PW will then prepare
cost estimates and return to the Board for consideration.
FISCAL IMPACTS:
Undetermined at this time.
ATTACHMENTS:
EXHIBIT 1: PW COST ESTIMATE ROBBINS ROAD (1.6 MILES)
EXHIBIT 2: SUN EAST PLAT MAP
Page 2 of 4
Public Works "Work Session StafReport", 2023
EXHIBIT 1: PW COST ESTIMATE ROBBINS ROAD (1.6 MILES)
Page 3 of 4
Public Works "Work Session Staff Report', 2023
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Page 4 of 4
Public Works "Work Session Staff Report", 2023
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