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Home My WebLink About2023-03-07-minutes-commissioners-agenda 03/07/2023 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. MARCH 7, 2023 Board members present: Chairman Cory Wright; Vice-Chairman Brett Wachsmith; and Commissioner Laura Osiadacz. Others: Julie Kjorsvik, Clerk of the Board; Mark Cook, Public Works Director; Josh Fredrickson, Engineer; Dan Carlson, CDS Director; Zach Torrence-Smith, Planner I/Long Range; Patti Stacy, Solid Waste Director/Interim Maintenance Director/Project Manager; Todd Davis, Noxious Weed Program Coordinator; Marc Eylar, Assistant Coordinator; Darren Higashiyama, Chief Deputy; Emily Smith, Administrative Assistant; Mandy Buchholz, Office Administrator; and approximately 30 members of the public. CALL TO ORDER Chairman Wright called the meeting to order. PLEDGE OF ALLEGIENCE Chairman Wright led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES Dan Carlson, CDS Director, introduced Zach Torrence-Smith, as their new Planner I/Long Range employee. PROCLAMATIONS PROCLAMATION FRANCISCO AYALA DAY COMMISSIONERS Vice-Chairman Wachsmith moved to approve a Proclamation declaring March 15, 2023, as “Francisco Ayala Day” in Kittitas County, for being the 2023 WIAA 2A State Wrestling Champion in the 152 lb. Weight Class. Commissioner Osiadacz seconded. Motion carried 3-0. PROCLAMATION CLE ELUM-ROSLYN HIGH SCHOOL CHEER TEAM DAY COMMISSIONERS Vice-Chairman Wachsmith moved to approve a Proclamation declaring March 16, 2023, as “Cle Elum-Roslyn High School Cheer Team Day” in Kittitas County, for being the 2022-2023 WIAA 2B Academic State Champions. Commissioner Osiadacz seconded. Motion carried 3-0. 03/07/2023 MINUTES 2 AWARDS & RECOGNITIONS - NONE APPROVAL OF AGENDA Vice-Chairman Wachsmith moved to approve the Agenda, as presented. Commissioner Osiadacz seconded. Motion carried 3-0. CONSENT AGENDA At the conclusion of reviewing each item Vice-Chairman Wachsmith moved to approve the Consent Agenda, as amended, by removing Consent Item B. Commissioner Osiadacz seconded. Motion carried 3-0. MINUTES DATE MINUTES 12/12/2022 Airport Study Session 12/28/2022 Public Health Study Session 01/10/2023 Solid Waste and Maint. Study Session 01/23/2023 KVEC Study Session 01/23/2023 IT Study Session 01/30/2023 BOH and BOCC Joint Meeting 02/09/2023 Ellensburg City Council Joint Special Meeting 02/14/2023 HR Study Session 02/14/2023 Solid Waste and Maint. Study Session 02/17/2023 Special Meeting – Broadband 02/21/2023 BOCC Office Admin 02/21/2023 Commissioner’s Agenda 02/27/2023 BOCC Office Admin 02/27/2023 Public Health Study Session REQUEST TO ACKNOWLEDGE AN ELECTION SECURITY GRANT THROUGH THE OFFICE OF THE SECRETARY OF STATE – ITEM REMOVED AT THE REQUEST OF THE AUDITOR SPECIAL EVENT APPLICATION YAKIMA RIVER CANYON MARATHON COMMISSIONERS Approve a Special Event Application to hold the Yakima River Canyon Marathon on April 1, 2023, conditioned upon complying with the recommendations from the Sheriff, Fire Marshal, Treasurer’s office and the Public Works Department; and to approve a waiver to Kittitas County Code Chapter 5.20.100 – Penal Bond – Bond of Indemnity. SET PUBLIC HEARING OFFICE SPACE LEASE MAINTENANCE Approve Setting a Public Hearing to consider entering into a Lease for 03/07/2023 MINUTES 3 additional office space, to be held on March 28, 2023, at 2:30 p.m. at the Kittitas County Courthouse 205 West 5th Avenue Room 109, Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2023-036 2023 HOTEL/MOTEL TAX FUND GRANTS COMMISSIONERS Approve Resolution No. 2023-036, Adopting the Distribution of the 2023 Hotel/Motel Tax Fund Grants, in the total amount of $232,378.87. AGREEMENTS 2023 LODGING TAX SERVICES COMMISSIONERS Approve the 2023 Lodging Tax Services Agreements No. LT-2023-002 through LT-2023-021, as Awarded by Resolution No. 2023-036. AGREEMENT HOPESOURCE COMMISSIONERS Approve an Amendment to the Professional Services Agreement between Kittitas County and HopeSource, for the Youth Recreation Scholarship Program. AGREEMENT U.S. FOREST SERVICE SHERIFF Approve Modification Number 005, for Grant Agreement #19-LE-11061700- 009, Cooperative Law Enforcement Agreement, between the U.S. Forest Service, Okanogan-Wenatchee Nation Forest, and the Kittitas County Sheriff’s Office, in the amount of $47,960.00, to enhance law enforcement in connection with activities on National Forest Service lands from January 1, 2023, through December 31, 2023. GRANT WASPC TRAFFIC SAFETY SHERIFF Acknowledge a Washington Association of Sheriff’s & Police Chiefs Traffic Safety Grant, in the amount of $6,000.00 for 2 Lidar Units. RESOLUTION 2023-037 CRACK SEALANT MATERIALS PUBLIC WORKS Approve Resolution No. 2023-037, to Award the Bid to Furnish Crack Sealant Materials for 2023, to Special Asphalt Products for Schedule “A”, and to authorize the Public Works Director to sign the contract documents. RESOLUTION 2023-038 ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2023-038, to Award the Bid to Furnish Asphalt Materials for 2023, to Granite Construction Company, and to authorize the Public Works Director to sign the contract documents. 03/07/2023 MINUTES 4 RESOLUTION 2023-039 MAINTENANCE ROCK MATERIALS PUBLIC WORKS Approve Resolution No. 2023-039, Awarding the Bid to Furnish Maintenance Rock Materials for One Calendar Year Following Contract Execution and to Authorize the Public Works Director to Sign Contract Documents, to Ellensburg Cement Products, Inc. for Schedules “A”, “B”, and “C”. RESOLUTION 2023-040 LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve Resolution No. 2023-040, to Award the Bid to Furnish Liquid Asphalt Materials for 2023, to Albina Asphalt for Schedule “A” and “B”, and to authorize the Public Works Director to sign the contract documents. RESOLUTION 2023-041 SURVEY MONUMENT PRESERVATION PUBLIC WORKS Approve Resolution No. 2023-041, Adopting the “Survey Monument Preservation” Public Works Policy. RESOLUTION 2023-042 NEXUS – ARCHITECTURAL SERVICES PUBLIC WORKS Approve Resolution No. 2023-042, Selecting Nexus for Architectural Services Managing Building Renovations at the Upper County Maintenance Shop and to Authorize the Public Works Director to Negotiate and Execute a Professional Services Agreement for Said Project. SET PUBLIC HEARING WA STATE DEPT. FISH & WILDLIFE PUBLIC WORKS Approve Setting a Public Hearing to consider a Franchise Application by the Washington State Department of Fish & Wildlife for a wildlife fence in the vicinity of Stevens Road, Ellensburg, to be held on Tuesday April 4, 2023, at 2:00 p.m. in the Commissioners Auditorium, Room 109, Kittitas County Courthouse 205 West 5th Avenue Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2023-043 2023-2025 ROAD SAFETY PLAN PUBLIC WORKS Approve Resolution No. 2023-043, Adopting the Kittitas County Road Safety Plan for 2023-2025. RESOLUTION 2023-044 SUNCADIA RESORT DEVELOPMENT PUBLIC WORKS Approve Resolution No. 2023-044, Authorizing the Assignment of Suncadia Resort Development Agreement Entitlements to CIBC Bank. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE 03/07/2023 MINUTES 5 CITIZEN COMMENTS ON NON-AGENDA ITEMS - NONE BOARD DISCUSSION/DECISION ITEMS - NONE MISCELLANEOUS - NONE EXECUTIVE SESSION – NONE ADJOURNMENT The meeting was concluded at 10:33 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Cory Wright, Chairman