HomeMy WebLinkAboutStaff Report 2023-04-04KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 4, 2023
ACTION REQUESTED: Request to Approve a Special Event Application to hold the
Annual “Your Canyon for a Day” event on May 21, 2023.
BACKGROUND: The Commissioners office received a Special Event
application from Crime Stoppers of Yakima County, to hold
the 17th annual “Your Canyon for a Day” event on May 21,
2023.
INTERACTION: The applicant is also requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance/endorsements and believes that it should be
adequate coverage, since their past events have proven to
have no effect on the roads in the past.
The applicant will NOT need a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours since their event
is scheduled to begin at 8:00 a.m. According to the County
Code 5.20.160, events shall not be open to the public before
the hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments (memos
attached for your review): Public Health, Solid Waste,
Sheriff, Fire Marshal, Public Works, Treasurer & Prosecutor.
Public Works Department submitted a recommendation to
approve with the following conditions: The applicant issues
advanced notification of the event in the Daily Record two
weeks in advance in conjunction to the 48 hour advanced
road closure sign posting to inform the traveling public.
Noting that the applicant indicated that WSP, YPD and the
Blue Knights, YC Rangers and the YCSO will provide patrol
services and traffic control.
Sheriff’s Office submitted a recommendation to approve the
special event permit with the following contingency: persons
doing traffic control allow local access to residences,
fishermen, hikers and recreationalist attempting to access the
area.
Fire Marshal Fire and Life Safety Inspection is Required;
Fire Extinguishers required at each rest station.
Treasurer’s Office has recommended approval. Stating they
have an excellent history of proving non-profit status and
will not need to remit admissions tax.
RECOMMENDATION: Approve holding the annual “Your Canyon for a Day” event
on May 21, 2023 and to grant a waiver of Kittitas County
Code Chapters 5.20.100, noting they must comply with
County department recommendations and criteria. Including
the Public Works Department, Fire Marshal and the Sheriff’s
Office.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy of the notification going out to the Applicant to the
Sheriff, Public Works, Public Health, Solid Waste, Fire
Marshal, Prosecutor, Treasurer, Code Enforcement and
KITTCOM.
ATTACHMENTS: Special Event Application & Proof of Insurance.
Memo’s from County Departments
LEAD STAFF: Mandy Buchholz, Office Administrator