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Home My WebLink AboutLT-2023-021-EllensburgRodeoHallOfFameLT-2O23-O2I-ELLENSBURG RODEO HALL OF FAME 2023 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND ELLENSBURG RODEO HALI OF FAME This Contract, effective January 1,2023 is made and entered into by and between KITTITAS COUNry ("County"), a subdivision of the State of Washington, and the ELLENSBURG RODEO HALL oF FAME ("Contractor"l, for the 100rH ANN|VERSARY oF THE ELLENSBURG RoDEo CELEBRAT|oNS ("Event"). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform, and complete such Services in accordance with Exhibit "8" which is attached hereto and incorporated herein by this reference. Section 2. Pavment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of thirty thousand dollars (530,000.00)(529,065.28 from Kittitas Co. lodging tax funding and 5934.22 from Ellensburg lodging tax funding). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of thirty thousand dollars (530,000.00)(529,065.78 from Kittitas Co. lodging tax funding and 5934.22 from Ellensburg lodging tax funding). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January tO,2023 after this date funds lapse. d. Requests for reimbursements must be submitted to: 2023 County Lodging Tox Funding Agreement Page 7 LT-2O23.021-ELLENSBURG RODEO HALL OF FAME Kittitas County Auditor Attn: Auditor's Accounting 205 West 5th Ave - Suite 105 Ellensburg, WA 98926 aud itorsaccou nting@ co. kittitas.wa. us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement for the following items and amounts only: . Advertising and Marketing . Web Enhancement and Maintenance o Communications . Facility Rent . Pro g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): N/A h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the fol lowi ng add ress: http ://www.co. kittitas.wa. us/a uditor/defa u lt.aspx Section 3. Perfor nce bv Contractor. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. ln no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. lt is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be 2023 County Lodging Tax Funding Agreement Page 2 LT-2O23.O21-ELLENSBURG RODEO HALL OF FAME required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, maritalstatus, orthe presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (5) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release. lndemnitv. and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; Any lien asserted upon any property of the County in connection with the Services for this AgreemenU Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or a a o 2023 County Lodging Tax Funding Agreement Poge 3 LT-2O23-O2L-ELLENSBURG RODEO HALL OF FAME a Any breach of or default under this Agreement by Contractor Section 5. Comoliance Public Records Law. a ln compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. ln the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6- lnd lnsurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor/s employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. a c 2023 County Lodging Tax Funding Agreement Page 4 LT-2O23.O2L.ELLENSBURG RODEO HALL OF FAME e Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional lnsured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portionoftheServicesnotyetperformed,whetherornotContractorisinbreachordefault. Upon receiving such notice of termination, Contractor shall, except as otherwise directed bythe County, immediately stop performing the Services to the extent specified in the notice. ln the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. 5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under a c 2023 County Lodging Tax Funding Agreement Poge 5 LT-2O23-O21-ELLENSBURG RODEO HALL OF FAME this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party-including, without limitation, acts of God, war, acts of terrorism within a fifty (50) mile radius of Kittitas County, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. 2023 County Lodging Tax Funding Agreement Page 6 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Chair Vice Chair Commissioner ATTEST Clerk of the Board APPROVED AS TO FORM Deputy Prosecuting Attorney LT-2023-021-ELLENSBURG RODEO HALL OF FAME CONTRACTOR IPrint Name] IAddress] 2023 County Lodging Tax Funding Agreement Page 7 9129122,11:11AM LTAC Clerk Review E*trib r t N. tf CLTAC: Clerk Application Review Current Year Grant Application Workshop* Organization Address* Upload Proof of Organization Status* Street Address 2500 Kittitas Hwy Address Line 2 City Ellensburg Postal / Zip Code 98926 IRS W9 Form[5652].pdf Acceptable file formats include: JPG, PDF or TIFF State / Province / Region WA Country United States 215.05K8 Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of Commerce? Yes No Clerk Verification *Please confirm whetherthe applicant attended the workshop or not. Yes No Organ ization I nformation Name of Ellensburg Rodeo Hall of Fame Organization * Organization is a:*Business Non-Profit (Note. Please submit w-9 for business or IRS Designation Letter for non-profit.) Click here to view sample documents (redacted). Project Contact I nformation First Name*Marie lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 1t14 9129122, 11:11AM LTAC Clerk Review Last Name*Smith Phone Number* 509-856-7199 Email*murf@elltel.net Project or Event lnformation ProjecUEvent Name* 100th YearAnniversary of the Ellensburg Rodeo Celbrations Service Categories Check all categories that apply to this application Tou rism promotion/marketin g Operation of a special event designed to attract tourists Operation of a tourism related facility Other Event Dates Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many dates or date ranges as necessary. Event Dates Start Dates* 1tlt2023 ProjecVEvent Location * New or Ongoing ProjecVEvent? * Amount of Funding Requested * Funding Request Max 44,800 End Dates 12t31t2023 Kittitas Valley Ongoing ProjecUEvent (More than four years in existence) New ProjecVEvent (Four or fewer years in existence) $ 30000.00 lf you selected "Ongoing ProjecVEvenl" above this amount may not exceed '10% of the total expense budget of this project. lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 2t14 9129122,11:11AM LTAC Clerk Review Tourism Seasons*From the list below what season will your project enhance tourism? Select any which apply .r.,; Year-round (January - December) . Off Season (November - February) ., Shoulder Season (October or March - May) , ,; High Season (June - September) Application Questions: Part 1 Please answer each question completely, in the order listed. Please include any supporting data within the response narrative. 1 | ProjecUEvent Description Please provide a description of your pro.lecVevent. lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 3114 9129122,11:11AM Response 1: ProjecUEvent Description * Video Link List of lntended Use of Funds* . Advertising and Marketing . Web Enhancement and Maintenance . Communications . Facility Rent. Pro LTAC Clerk Review Ellensburg Rodeo Hall of Fame (ERHOF) has a museum that is open to the public year-round. The museum inducts new members each year. These new members have been participants of past rodeos and become part of our ongoing displays to promote the history of the Ellensburg Rodeo. We are a non-profit organization separate from the rodeo that works in coordination with the Ellensburg Rodeo. Our project this year is to celebrate the 100th Anniversary of the Ellensburg Rodeo; which started in 1923. The legacy of this rodeo is part of our community's foundation. Ranchers and farmers decided along with local townspeople to come together to create an event to showcase rodeo competitions which had become a popular sport across the nation. The Yakama lndians donated the land, and Kittitas Valley locals brought out their teams of horses and farming equipment to clear the land and make the grounds that exist today. ERHOF plans to have a speaker come each month from January through August who will speak on a topic of historical significance to sport of rodeo and the Kittitas Valley. The currently the plan is to hold the event on the 23rd of each month at 19:23 military time to symbolize the historic rodeo year. We plan to callthe event "A Nite at the Museum"; attendance will be free to the public. We will hold our final event just before rodeo. We will be presenting the history of the Ellensburg Saddle Tree, which gained national notoriety when it became the foundation for the cowboy saddle which is currently used today. Previously, riders used Spanish saddles that did not work as well for herding cattle and doing the work of branding and doctoring the herd. This saddle was instrumental in creating a new saddle industry in the United States with its beginnings in Ellensburg by the Ferrell family. Nationally known localsaddle maker, Janneman Pienaar, will be building a saddle tree and a full saddle for this event. We have also asked Pienaar to speak at a presentation regarding the history of how this saddle evolved. We will utilize the Cowboy Channel and the PRCA (Pro Rodeo Cowboys Association) to advertise on a national level. On the local level we will be coordinating with the Ellensburg Rodeo and its Centennial Celebration along with many other events that are planned. We will be advertising with posters, newspaper ads, newsletters to our membership, send out postcards and use Facebook and lnstagram to attract a larger audience. 2500 character limit Please provide us link to a brief video summary of you organization's evenUproject. You MUST be present at the Q&A meeting to qualify for funding. https:i/youtu. be/aWNvel Uj BoY lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 4114 9129122,11:11 AM LTAC Clerk Review 2l Supporting Kittitas County as a tourism destination 1. Away from their place of residence or business and staying overnight in paid accommodations; 2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; 3. or from another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. Response 2.1 *Why would tourists travel to Kittitas County to attend your evenVactivity/facility? ERHOF has proven with our attendance guestbook registry that people are interested in the history of this area and the Ellensburg Rodeo. The Ellensburg Rodeo draws thousands of fans to Ellensburg during the four days of rodeo and the Cowboy Channel has shown viewers throughout the United States and Canada that the Ellensburg Rodeo is a quality rodeo. The Ellensburg Rodeo is one of the top ten rodeos in this nation. The sport of rodeo and its American values are appreciated by many people in our society. The hundred year history of the Ellensburg Rodeo that is being celebrated in 2023 displays professionalism, quality, commitment, and dedication to a legacy that is generations strong. We offer top rated displays in four locations throughout Ellensburg that commemorate that. 2500 character limit Response 2.2 *Describe the prior success of your event/activity/facility in attraction tourists. The number of attendees viewing our displays is recorded on a daily basis. So far this year we have seen over 3200 people. We anticipate another 1000 people attending by the year's end. We have seen the support of donors increase by doubling our fundraising and membership efforts. The feedback from our supporters has been positive and uplifting and shows promise for the future as we continue the path toward offering access to cultural history of the Kittitas Valley rural lifestyle. People who have moved away from the Kittitas Valley but have been involved in the rodeo production love to get together at this time of year and celebrate the history they have helped to create. 2500 character limit Application Questions: Part 2 3l lmpact lf-app-16-03.co.kiftitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 5114 gl2gl22, 11:11AM Response 3: Measuring Results* LTAC Clerk Review Describe how you will promote your evenUactivity/facility to attract tourists. As a new event, we plan to target the audiences of the Cowboy Channel/RFD TV, PRCA Magazine, KIMA TV and the Daily Record Fair and Rodeo Program. This will attract those most interested in the Hall of Fame and this 100th year anniversary celebration. ln past events we have held we have seen people attend from Australia, Canada, Mexico, and throughout the United States. We anticipate an even broader attendance base with these new attractions and ideas. 2500 character limit Application Questions: Part 3 4l Collaboration lf your organization collaborates or has created partnerships with other organizations, groups, or other events, how is this accomplished? lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 6t14 9129122,11:11AM 4.1 Collaboration* LTAC Clerk Review Our collaboration for past events have included these local businesses. . otd Miil . Merit Resources . HotelWindrow . Anderson Hay . Safeway . Fred Meyer . Super One . Fitterers . Cashmere Bank . Ellensburg Rodeo . Ellensburg Downtown Association/Hoedown in the Downtown . Kelleher's . Spirit Therapeutic Riding Center . Edward Jones . University Auto . Clymer . Law Office of Lathrop, Winbaurer . Kittitas County Cattlewomens . Suncadia . Samie Jo Photography . Jerry AldridgeiHome Video Studios . Smoke N Barrels . Gard . The UPS Store . Fastlane Signs . Heritage Distillery . Palace Restaurant . KXLE . Ellensburg Farmer's Market We anticipate for the 100th Anniversary of the Ellensburg Rodeo our collaboration list will expand exponentially. 2500 character limit lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 7t14 9129122, '11:11 AM 4.2 Promoting Local Business * LTAC Clerk Review Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County We plan to add a Quicklink to our webpage allowing users to access local diners, hotels, and activities from our site. Along with the Ellensburg Rodeo we will host our overnight guests at three locations; Econolodge, Holiday lnn Express and Red Lion hotels. We promote local businesses on the Ellensburg Rodeo RoyalCourt Poster, sponsorships at the ERHOF museum, we sponsor First Friday ArtWalk events, and artists along with local businesses at our lnduction Banquet. We often provide visible signage by means of posters, banners, brochures, and flyers. The evolution of saddles in the world of rodeos is expected to have a large impact on local tourism as this event will be bringing people to this event from near and far. We plan to promote our downtown museum and this major community event during Labor Day Weekend. We also plan to have an appearance in the Pioneer's Day Parade, the Ellensburg Rodeo Parade, and other events in the northwest. 2500 character limit 4.3 Host Hotel*ls there a host hotel for your event or grant project? lfyes, list the hotel. No Yes. Along with the Ellenlburg Rodeo we will host our overnight guests at three locations. Econolodge, Holiday lnn Express and Red Lion hotels. 5l Future Plans Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales, event sponsors, and other cost-recovery models. Future Plans*This is a onetime event (100th Anniversary of the Ellensburg Rodeo) we will be holding various activities throughout 2023 to celebrate the occasion, ending Labor Day Weekend. We plan to gather sponsors, hold fundraising events, charge admission to our lnduction Ceremony and Whiskey Tasting Night to subsidize our costs. We are also teaming up with the Ellensburg Rodeo to write a follow up book on the original John Ludtka book of The Tradition Lives: the first 7Syear history of the Ellensburg Rodeo. We have applied for additional grants in Washington State. We will also be utilizing money held in reserves for these upcoming events. 2500 character limit Application Questions: Part 4 lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 8t14 9129122, 11:11AM LTAC Clerk Review 6l Additional lnformation Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. Additional lnformation Ellensburg is unique in that for its size it offers much to do. Tourist come to visit Ellensburg throughout the year as a result. The Ellensburg Rodeo Hall of Fame Museum is frequently visited by out of towners. when speaking with these guests we find that they are not always staying for the day. They plan on overnighting in our town and visiting multiple museums and galleries, wine shops, and pubs, and want information on local eateries. We are always happy to provide these visitors with tailored information to make their stay in Ellensburg truly unique. For the past ten years we have proudly involved local artisans and sponsors for our fundraising events. This is a great way to provide exposure for both artists and sponsors to local community and beyond. 2500 character limit You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc. You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format 7l Previous Lodging Tax Grant lnformation Supporting Documents Previous Years Awarded Lodging Tax Grants * Overall Attendance Past Actual* 3,200 Has your event received Lodging Tax funds in previous years? No, this evenUproject has not previously received Lodging Tax Funding Yes, 1 year previous Yes, 2 years previous Yes, 3 or more years previous Projected * 6,400 Number of people travelling more than 50 miles for your event? Past Actual* Projected * 982 1,000 Number of people traveling from outside wA State for your event? lf-app-16-03.co.kiftitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true gt14 The number of overnight guests who stay in paid accommodations in Kittitas County for your event Past Actual* Projected * 54 250 Number of paid lodging room nights resulting from you evenVactivity/facility? Past Actual* Projected * 35 200 9t29122,11:11 AM Past Actual* 179 Prior Year Paid Overnight Stay Data Past Methodology* Projected Methodology* LTAC Clerk Review Projected * 250 ln addition to field above, you may upload the evidence to support the prior years' room/night information. You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF What methodology did you use to calculate the 2019 actual numbers? Direct Count (preferred) lndirect Count Representative Survey lnformal Survey (prefened) Structured Estimate Other What methodology will you use to calculate the upcoming numbers? . Direct Count (preferred) ' ' lndirect Count Representative Survey . lnformal Survey (preferred) Structured Estimate Other i lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 10t14 9129122,11:11AM Methodology Narrative * Matching Funds Percentage LTAC Clerk Review Please explain. Our guestbook is located at the ERHOF museum. lt records daily attendance along with other date i.e., email, location. First Friday and other events utilize direct count. We utilize EventBrite for our ticket sales which gives us personal information on every attendee. During our Meet and Greets our ERHOF Members mingle with attendees who willingly provide them with stats. We add to our database every year during our annual membership drive. We use Boomerang; which is a database program that tracks usage and personal information. 2500 character limit 100.00 This field will auto fill with the correct percentage based on your input to budget section below. Application Questions: Part 5 8l Funding Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list the funding you have for the project, including any volunteer and in-kind sources in Question gl Project Budget Overview. Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below Finally, what changes would occur if the project couldn't be funded? Other Funding *Does your organization have, or have you applied for funding from other sources? Yes No Funding for which you have applied but not yet secured Funding Source Amount Washington Events and Heritage Association $ 6,000.00 Funding Shortfalls*What changes will be made if funding for your request is not available or recommended? We will have to cutback on the marketing and advertising for this project. We believe that the 100th year celebration of the Ellensburg Rodeo is a monumental tourism draw to our county and with adequate funds for marketing and advertising we can reach those potential tourist from out of region to come to our area and spent time and money experiencing the culture we have to offer with the Ellensburg Rodeo and the Kittitas Valley Agricultural Heritage. While here they will also exposed to CWU's presence and our historic downtown which is rich in art, wine shops, pubs, coffeehouses, and other local businesses. 2500 character limit. lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 11 t14 9129122, 11:11 AM Verification of ln-kind Contributions Past Actual 3 LTAC Grant Funding $ 0.00 All Other Revenues LTAC Clerk Review For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit veriflTing documentatipn which assures the contribution will be provided. 9l Project Budget Overview Please complete budget for this projecUproposal. lf your agency operates independently of this project application it may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the projecUevent for which you are requesting funding and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not be consecutive) for the projecVproposal if applicable. For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so will potentially jeopardize your application's chance for review. Budget Year Edit if necessary 2020 2021 2022 2023 Revenues From Consolidated Lodging Tax Grant Account Name Fundraising lncome Past Actual 3 $ 0.00 Past Actual 2 $ 0.00 Past Actual2 $ 0.00 Past Actual '1 $000 Past Actual 1 $ 0.00 Projected $ 30,000.00 Projected $ 20000.00 In-Kind Contributions (except volunteerism) Account Name Past Actual 3 Past Actual 2 Past Actual 1 Projected lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 12t't4 9129122. 11:11 AM Janneman Pienaar $ 0.00 Expenses Advertising Video Production Website Updates for event Speaker Travel Fees Displays Talent Fees Venue/Sound/Produc tion Past Actual 3 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Past Actual 2 $ 0.00 Past Actual 2 $ 0.00 $ 0.00 $ 0.00 $000 $ 0.00 $ 0.00 $ 0.00 Past Actual 2 $ 0.00 LTAC Clerk Review $ 0.00 Past Actual 1 $ 0.00 Past Actual 1 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Past Actual 1 $ 0.00 $ 10000.00 Projected $ 79790.40 Projected $ 18500 00 $ 10000 00 $ 500.00 $ 1200.00 $ 600.00 $ 7500.00 $ 6500.00 Projected $ 44800.00 Contributions of Volunteer Time Number of Hours Evidence of Volunteer Contributions* Calculated Value of Projected Volunteer Time Revenue Totals Past Actual 3 $ 0.00 Past Actual 3 Past Actual 2 Past Actual 1 Projected 840 Please upload a single file which offers evidence in support of the projected volunteer hours. Volunteer Worksheet.jpg 2.4M8 $ 19,790.40 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Past Actual 3 $ 0.00Expense Totals Profit & Loss Past Actual 3 Past Actual 2 Past Actual 1 Projected lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 13t14 9129122, 11:11 AM LTAC Clerk Review $ 0.00 $ 0.00 $ 0.00 $ 34990.40 Appl ication Certification The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, orother person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and will comply with all provisions thereof. Certified by: Name*Marie Smith Sign Applicant's Title* Board Member lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77595/85649?hideHeader=true 14t14 wL^ | Form w-g (Rev. Octobar 201 8) Oepadrnonl ol lhe Treasury lnlE(nsl Fl6venup Seruice Request for Taxpayer ldentification Number and Gertification ) Go to www.irc.govlFormWg tor instructions and the latest information. Give Form to the requester. Do not send to the lRS. 4 Exemptioos (codes apply only 10 cerlain entities, not individuals: s6e instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code {if any) (Applie' lo accounts maiotatred oilside ke U.S i {as shown on your tax is r€quired on this line; do not Rodeo Hall of Fame name,from abovs 7 account numbsr(s) here Here Signature of U,S. person )Oate > I E di oo)(!oco aco (, e os .9 ooaoooa c;o o tr o- Requester's name 1' The number shown on this iorm is my correct taxpayer identification number (or I am waiting fot a number to be issued to me); and2' I am,not subject lo backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal RevenueService (lRS) that I am subject to backup withholding as a resuit of a failure to report all inieresi or dividends, or (ci ine IRS has notified me that I amno longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined betow); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA repoding is correct. Certification inslructions. You must cross out item 2 above if you have been notilied by the IRS that you are currently subject to backup withholding becauseyou have failed to report all interest and dividends on your tax return. For real estate transactions, itern2 does not apply. For mortgage interest paid,acquisition or abandonment of secured propeny, cancellation oi debt, contributions to an individual reiirement anangement 1|n4,inO generally, faymentsothor than interest and dividends, you are not required to sign the certification, bui you must provide your correct TlN. See the instructions for part ll, Iater. General lnstructions Section re{erences are to the lnternal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructlons, such as legislation enacted after they were published, go to www.irs.govlFormriVg. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number [lN) which may be your social security number (SSN), individual taxpayer identi{ication number (lTlN), adopiion taxpayer identification number (ATIN), or employer identilication number {ElN), to report on an information return the amount paid to you, or other amount reportable on an informalion return. Examples of information returns include, but are not limited to, the following. . Form 1 099-lNT (interest earned or paid) . Form 1099-DlV (dividends, including those from stocks or mutual funds) . Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) . Form 1099-8 (stock or mutual fund sales and cerlain other transactions by brokers) r Form 1099-S (proceeds from real estate transactions) r Form 1099-K (merchant card and third party network transactions) . Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) r Form 1 099-C (canceled debt) . Form 1 099-4 (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TlN. lf you do not return Form W-g to the requester with a TlN, you might be subject to backup withholding. See What is backup withholding, later. for federal lax classiliGation of the person whose name is entered on line 1, check only one of the n lndiviouallsole proprieto, or Z c corporation I s Corporation I partnersrrip I TrusVestate single-membar LLG Other 3 Check appropriate box following seven boxes. Limitedn Enter laxtheliabililycompany.classification (c=c corporation,corporation,p=pannership) Note:Check the tnbox linetheappropriate forabove taxthe ofclassiiication the Doowner.checknotsingle-memberifLLCLLCtheclassifiedaasLLCtsthatsingl6-member from ownerthe theunless ofownerdisregarded LLCthe isanotherLLCthatnotthefromdisregardedforownerfederalU.S.tax LLUpurposes.Otheroise,single-member ts thefromdisreqarded shouldowner thecheck box lhelot classiticationtax itsotappropriate ownet- 110 West 5th Avenue PMB #374 , 5 Addlsss , stre6t, and api. or suile state, and ZIP , wA 98926E Cat. No, 10?31X Form W-g (Rev. 10-2ois) Form W-9 (Rev. 10-2018) Page 2 By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you ar6 not subject to backup wilhholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. lf applicabie, you are also certifyjng that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign padners, share oI etfectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What E FATCA repofting, later, for further information. Note: lf you are a U.S. person and a tequester gives you a form olher than Foam W-9, to request your TlN, you must use the requester's form ii it is substantially similar to this Form W-9. Delinition ol a U,S. porson. For federal tax purposes, you are considered a U.S. person if you are: . An individual who is a U.S. citizen or U.S. resideni alien; . A padnership, corporation, company, or association crealed or organized in the Unjted States or under the laws oj the United States; . An estate (other than a foreign estate); or . A domestic trust (as delined in Regutations section 301.7701 -7). Special rules lor partnerships. partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners'share of effectively connected taxable income flom such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you aie a U.S. person that is a partner in a partnership conducting a lrade or business in the United Stat€s, provide Form W-g to the partnership to establish your U.S. status and avoid section J446 wiihholding on your share of partnership income. ln the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of nei income from the partnership conducting a trade or buslness in the United States. . Jn lhe case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity; . ln ths case of a grantot trust with a U,S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantor trust and not the trust; and . ln the case oJ a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beheliciaries of the trust. Foreign person. lf you are a ioreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person, do not use Form W-9. lnstead, use lhe appropriate Form W-g or Form 9233 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreiqn Entities). Nonresident alien who becomes a resident alien. Generally, only a nonrosident alien individual may uss the terms of a tax treaty io reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a ,,saving clause.,' Exceptions specified in the saving clause may permit an eiemption lrom tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. lf you are a U.S. residen! allen who is relylnq on an exceplloncontained in the saving clause ol a tax treaiy io claim an oismpirontrom U.S. tax on certain types of lncorne, you musl attach a sretgmentlo l-ornr W-g ihat specifies lhe foltowing five items. ,1. The troaty counky. Generally, this must be the same treaty under whrch you claamed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The adicle number (or location) in the tax treaty that contains the savtng clause and its exc€ption3, _ 4. The type and amount of income that qualifies for the exemption from tax. 5. Sullrci€nt facts to justify the exemption from tax under the terms ofthe treaty arlicle, Example. Article 20 of the U.S.-China income tax treaty allows an ex€mption from tax for scholarship income received by a'Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or h€r stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1S-O4i allows the provisions of Article 20 to continue to apply even after the dhinese student becomes a resident alien of the United States. A Chinese student who qualiiies for this exception (under paragraph 2 of the lirst proiocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to supporl that exemption. lf you are a nonresidenl alien or a foreign entity, give the requester the appropriate completed Form W-B or Form 8233. Backup Withholding What is backup withholding? Persons making cortain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called "backup withholding." payments that may be subject to backup withholding include interest, tax-exempt interesi, dividends, broker and bader exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment tard and third party network transactions, and certain payments from lishing boat operators, Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TlN, make the proper certitications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subiect to backup withholding il: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Pad ll for details), 3. The IRS tells the requester that you furnished an incorrect TlN, 4. The IBS tells you that you are subject to backup withholding because you did not repod all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividond accounts opened after 1983 only). ^ Ceilain payees and payments are exempt from backup withholding. Sae Exempt payee code, later, and the separate lnstructions for the Requester of Form W-9 lor more information. Also see Special rules for paftnerchips, eaiier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a particjpating {oreign financial instiiution to repod all United States accounl holders that are specified United States persons. Certain payees are exempt from FATCA reporting. See Exempilon from FATCA rcporiing code, later, and the lnsttuctions for the Requester of Form W-9 for more in{ormation, Updating Your lnformation You must provide updated information to any person to whom you claimed to be an exempt payee il you are no longor an exempt payee and anticipate receiving reportable payments in the future fromihis person. For example, you may need to provido updated information if you arc a C corporation that elects to be an S corporation, or if you no longer are tax exempt. ln addition, you must furnjsh a new Form W-9 if the name or TIN changes for the account; for example, il the grantor of agrantor trust dies. Penalties Failure to turnish TlN. lf you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Givil penalty for false information with respect to wiihholding. lf you make a false statement with no reasonable basis that resulis in no - backup withholding, you are subject to a $500 penalty. Fo.m W-9 (Rev. 10-2018)Page 3 Criminal penalty for falsilying information, Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines andlor imprisonment. Misuse ol TlNs. lf the requester discloses or uses TlNs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific lnstructions Line 1 You rnust enter one ol the following on this line; do not leave this line blank. The name should match the name on your tax return. lf this Form W-9 is for a joint account (other than an account maintained by a foreign financial institutjon (FFl)), list {irst, and then circle, the name of th€ person or entity whose number you entered in Pad I of Form W-9. It you are providing Form W-g to an FFI to document a joinl account, each holder of the account that is a U.S. person must provide a Form W-9. a. lndividual, Generally, enter the narne shown on your tax return. lf you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the lail name as shown on your social security card, and your new last name. Note: lTlN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you eniered on the Form 1O40/1O4ON1O40EZ you filed with your application. b. Sole proprietor or single-member LLC. Enter your individual name as shown on your 1 040/1 040 N|j OEZ on line 1 . you may enteryour business, trade, or "doing business as,'{DBA) name on line 2. c. Partnership, LLG that is not a single-member LLC, C corporation, or S corporation. Enter the entity,s name as shown on the entity's tax return on line 1 and any business, tiade, or DBA name on line 2. d. Otherentities. Enteryour name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entiiy. you may enter any business, trads, or DBA name on line 2. e. Disregarded entity. For U.S. lederal tax purposes, an entity that is drsregarded as an entity separate from its owner is treated as a 'disregarded entity." See Regutations section 301 .7701-2(cX2Xiii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required lo be provided on line 1. lf the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." lf the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-g inslead of a Form W-9. This is the case even if the foreign person has a U.S. TlN. Line 2 lf you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box on line 3 for ihe U.S. federal tax classification of the person whose name is entered on line .1. Check only one box on line 3. lF the entity/person on line 1 is a(n). . . THEN check the box for . Corporation Corporation r lndividual . Sole proprietorship, or. Single-member limited liability company (LLC) owned by an individual and disregarded for U.S. federal tax purposes. Individual/sole proprietor or single. member LLC . LLC treated as a partnership for U.S. federal tax purposes, . LLC that has filed Form 8832 or 2553 to be taxed as a corporation, or . LLC that is disregarded as an entiiy separate from its owner but the owner is another LLC that is not disregarded for U.S. federal tax purposes. Limited liability company and enter the appropriate tax classification. (P= Partnership; C= C corporation; or S= S corporation) . Partnership Partnership Trust/estate Trust/estate Line 4, Exemptions lf you are exempt from backup withholding andlor FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. . Generally, individuals (including sole proprietors) are not exempt from backup withholding. . Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. . Corporations are not exempt from backup withholding for payrnents made in settloment of payment card or lhird parly network transactions. . Corporations are not exempt from backup withholding with respect to attorneys'fees or gross proceeds paid 1o attotneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1-An organization exempt from tax under section 501(a), any lRA, or a custodial account under section 403(bX7) lf the account satisfies the requir€ments ot section 401(D(2) 2-The United States or any of its agencies or instrumentalities 3-A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4-A foreign government or any of its political subdivisions, agencies, or instrumentalities 5-A corporation 6-A dealer in securities or commodities required to rogister in the United Siates, the District ol Columbia, or a U.S. commonwealth or possession 7-A futures commission merchanl registered with the Commodity Futures Trading Commission 8-A real estate investment trust 9-An entity registered at all times during the tax year under the lnvestment Company Act of '1940 10-A common trust fund operated by a bank under section 584(a) 1 1 -A financial institution 12*A middleman known in the investment community as a nominee or custodian 13-A trust exempt from tax under section 664 or described in section 4947 Form W-9 (Rev. 10-2018)Page 4 lnterest and dividend payments All exempt payees except lor 7 Broker transactions lF the payment is lor. Barter exchange transactions and patronage dividends Payments over $600 required to be reported and direct sales over $5,ooo' THEN the paym€nt is exemptfor.., Exempt payees 1 through 4 and 6 through 11 and all C corporaiions. S corporations must not enter an exempt payee code because they are exempt only for sales o{ noncovered securities acquired prior to 2012. Exempt payees 1 through 4 Generally, exempt payees 1 through 52 The following chart shows typss of payments that may be exempt ,rom backup withholding. The chart applies to the exempl payeesiisted above, 1 through 13. M-A lax exempt trust under a section 403(b) plan or section 457(9) plan Note: You may wish to consult with the linancial institution requesting this form to determin€ whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartm€nt or suite number). This is where the requester of this Form W-9 will mail your information returns. lf this address ditfers lrom the one the requester already has on file, write NEW ai ihe top. lf a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Entor your city, state, and ZIP code. Part l. Taxpayer ldentification Number (TlN) Enter your TIN in the appropriate box. lf you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (lTlN). Enter it in the social security number box. lf you do not have an lTlN, see How to get a TtN below. ll you are a sole proprietor and you have an ElN, you may enter either your SSN or ElN. lf you are a single-member LLC that is disregarded as an entity separate from its owner, enter lhe owner's SSN (or ElN, if the owner has one). Do not enter th6 disregarded entity's ElN. lf the LLC is classified as a corporation or pannership, enter the entity's ElN. Note: See What Name and Number To Give the Requestet,later, for further clarification of name and TIN combinations. How to get a TlN. lf you do not have a TlN, apply for one immediately. To apply lor an $SN, get Form SS-5, Application for a Social Security Card, from your local SSA oftice or get this form online at www.SSA.gov. You may also get this form by calling 1-900-Tt2-1215. Use Form W-7, Application for IRS lndividual Taxpayer ldentification Number, to apply for an lTlN, or Form SS-4, Application for Employer ldentification Number, to apply for an ElN. You can apply for an EIN online by accessing the IRS website atwww.ks.gov/B{.,srnesses and clicking on Employer ldentification Number (ElN) under Starting a Business. Go to www.lrs.govlForms lo view, download, or prinl Form W-7 andlor Form SS-4. Or, you can go Io www.its.gov/OrderForms to place an order and have Form W-7 and/or SS-4 mailed to you within 10 business days. lf you are asked to complete Form W-9 but do not have a TlN, apply fora TIN and write "Applied For" in the space for the TlN, sign and date the form, and give it to the requester. For interest and dividend paymenls, and certain payments made with respect io readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be sub.iect to backup withholding on all such payments until you provide your TIN to the .equester. N.ote: Entering "Applied Fol" means lhat you have alroady applied for a TIN or that you intend to apply for one soon. Cautioni A disregarded U.S. entity that has a foreign owner must use the appropriato Form W-8. Part ll. Certification To establish to the withholding agent that you are a U.S. p€rson, or resident alien, sign Form W-9. You may be requested to sign bythe withholding agent ev€n if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in part I should sign (when required). ln the case of a disregarded entity, the person identitied on line 1 must sign. Exempt payees, see Exempt payee codg earlier, Signature requirements, Complete the certification as indicated initemsl throughSbelow. Payments made in settlement of Exempt payees 1 through 4 payment card or third party transaclions I See Form 1099-MlSC, Miscellaneous lncome, and its instructions. ' Howuvur, the following payments made to a corootation andreportable on Form 1 099-MISC are not exempt fiom backup withholding: medical and health care payments, attorneys, fees, gross proceeds paid to an attorney reportable under section 6045{f), and payments for services paid by a federal executive agency. Exemplion from FATCA reporting code. The following codes identify payees that are exempt from repoding under FATCA_ These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial instttutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to thes€ requiremenls. A requester may indicate that a code is not requ,ired by providing you with a Form W-9 with '.Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A-Ancrganization exsmpt from tax under section 501(a) or any individual retiremeni plan as defined in section 7701(a\(J7l B-The United States or any of its agencies or instrumentalities C-A state, the District of Columbia, a U.S. commonwealth or possession, or any ol lheir political subdivjsions or instrumentalities D-A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1 472-1 (c)(1 )(i) E-A corporation that is a member of the same expanded affiliatedgroup as a corporation described in Regulations section 1 ..,l 472-1 (cX1)(i) F-A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, lutures, forwards, and options) that is registered as such under the laws of the United States or any state G-A real estate investment trust H-A regulated investment company as defined in section g5.1 or an entity registered at all times during the tax year under ihe lnvestmsnt Company Act ol 1 940 l-A common trust fund as defined in section 584(a) J-A bank as defined in section 581 K*A broker L-A trust exempt flom tax under section 664 or described in section 4947(a\(1) Form W-9 (Rev. 10-20'18)Page 5 L lnterest, dividend, and barler exchange accounts opened before 1984 and broker accounts consider€d active during i9g3. You must give your correct TlN, but you do not have to sign the cedification. 2. lnterest, dividend, broker, and barter exchange accounts opened afteill9&3 and btoker accounts considerod inactive during 1983. You must sign the certification or backup withhotding will apply. lf you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. you may cross out item 2 of the certification. 4. Other payments. You must give your correct TlN, but you do not have to sign the certification unless you have been notified thal you have previously given an incorrect TlN. ,,Other payments" include payments made in the course of the requester,s trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment cad and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments 10 corporations). 5. Mortgage interest paid by you, ecquisition or abandonment of aecured property, cancellation of debt, qualified luition program paymenls (under section 529), ABLE accounts (under section 529A), lRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TlN, but you do not have io sign the certificaiion. What Name and Number To Give the Requester Fot th;s of account:Give name and EIN of: 14.the Department The public Agriculturo in the name oJ a public entity (such as a slate or local gov€rnment, school districr, or prison) thal receives agricultural program payments 1 5. Grantor trust filing under tha Form 1041 Filing ivlethod or the Optional Form 1099 Filing Method 2 (see The trust Regulations section I List first and circle the name of the person whose number you furnish. lf only one person on a joint account has an SSN, that pers6n's number must be furnished. '?Circle the minor's name and furnish the minor's SSN. 3 You must show your individual name and you may also enter your business or DBA name on the "Business nameldisiegarded entity" name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless ihe legal entity itself is not designated in the account title.) Also see Specla/ rules for patinersh,ps, earlier. *Note: The grantor also must provide a Form W-9 to trustee of trust. Nole: lf no name is drcled when more lhan one name is listed, th€ number will be considered to be that of the first name listed. Secure Your Tax Records From ldentity Theft ldentity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thiei may use your SSN to get a job or may lile a tax return using your SSN to receive a re{und. To reduce your risk: . Protect your SSN, . Ensure your employer is protecting your SSN, and . Be careful when choosing a tax preparer. lf your tax records are affected by identity theft and you receive a notice from the lRS, respond right away to the name and phone number printed on the lFlS notice or letter. lf your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS ldentity Theft Hotline at 1 -800-908-4490 or submit Form 1 4039. For more information, see Pub. 5027, ldentity Theft lnformation for Taxpayers. Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service flAS) assistance. You can reach TAS by calling the TAS toll-lree case intake line at 1-877 -777-4778 or tTVtfDO 1-800-829-4059. Proteet yourself lrom suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimjc legitimate business emails and websitas. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. For this ol accounl: 1. lodividual 2. Two or more individuals 0oint account) other than an account maintained by an FFI 3. Two or more U.S. persons 0oint account maintained by an FFI) 4. Custodial account of a minor (Uniform Gilt to Minors Act) 5. a. -lho usual revocable savinOs trust (grantor is also irustee) b. So-called trust account that is not a legal or valid trust under state law 6, Sole proprietorship or disregarded entity owned by an individual 7. Grantor trust filing under Optional Form 1099 Filing Method 1 {see Regulations section 1.671 -4(bX2Xi) For this lype of accounl; 8 Disregarded entily not owned by an individual L A valid trust, esiate, or pension trust 1 0. Corporatjon or LLC electing corporate status on Form 8832 or Form 2553 I 1. Association, club, religious, charitable, educational, or othor tax- exempl organization '12, Partnership or multi-member LLC 13. A broker or registered nominee Give name and SSN of: The indivldual The actual owner of the account or, if colnbined lunds, the first individual on ihe accountl Each holder of the account Ine mtnor The granlor-trusleel The actual ownerl The owne13 The grantor' Give name and EIN ol: The owner Legal entitya The corporation The organizalion The partnershrp The broker or nominee Form W-9 (Rev. 10-2018)eage 6 The IRS does not initiat€ contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email oi ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. lf you receive an unsolicited email claiming to be from the lFS, fo-nrvard this message to ph,bhrng@rs.gorr. you may also report misuse of the IRS namo, logo, or other IRS pr6perty to the Treasury lnspector General for Tax Administration OtcTA) at 1:900-366-4484. you can forward susplclous emails to the Federal Trade Commission at spam@uce.gov or report them at www.ftc.gov/comptaint. you can c-ontact th€ FTC at www.ftc.govlidthslt or g77{.DfHEfi (SZZ-4AB-4C3S). lf you have ?een ihe victim ol ldenlity thgft, see www.ldentllyThafl.gov' and Pub.5027, Visit www.irs.gov/ldentityTheft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the lnternal Revenue Code requires you to provide your correct TIN to persons {including Iederal agencies) who are required-to file intormation r€turns with the IRS to report inter€st, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an lRA, Archer MSA, or HSA. The person collecting this form uses the information on the lorm to file information returns with the lRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in admjnistering their laws. The information also may be disclosed to other countri€s under a treaty, to federal and state agencies to enforce civil and criminal laws, or to lederal law enforcement and intelligence agencies to combat terrorism. You must provlde your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Exhibit "B" Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo or URL with an operational link to the site(s). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be displayed on the contractor's home page, it must be sized no smaller than% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Display Advertising of all types (including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, social media etc.) must include the County's and appropriate City's tourism website logo (or URL with a one-click away operational hyperlink). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print rtisins: t. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day ofthe event and up to 10 days prior to the event may be reimbursed al tOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 A, (2Xa) above, advertising reimbursement requests must include a statement from the media provider specifliing the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertising: 7. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at tOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in section 28,Z(al above, advertising may be reimbursed at the rate of 7o%of the total cost, including any production costs. C. Online Advertising: 1. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at LOO% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other required documentation. E. Flvers/Posters: 1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed at LOO% of the cost, including any production costs. ln order to receive reimbursement, the banner cannot list a specified date or location. Request can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed al IOO% of the cost, including any production costs. ln order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) F. Radio Advertising 7. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at tOO% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at IOO% of the cost, including any production cost. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2F,2(a) above, advertising may be reimbursed atthe rate of 3O%of the total cost, including any production costs. G. Operation Reimbursement: 1. Operation costs may be reimburse d IOO% of the paid invoice cost. ln order to receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. lnvoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement subject to IRS mileage reimbursement rates which may change annually. 3. ltems not eligible for reimbursement: a. Salaries of employees b. Capitol purchases- any item with 3+ years life and over SS,000. c. Licenses, permits, insurance, or credit card fees