HomeMy WebLinkAboutLT-2023-019-RoslynDowntownLT-2023-019-ROSLYN DOWNTOWN
2023 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND ROSLYN DOWNTOWN ASSOCIATION
This Contract, effective January I,2023 is made and entered into by and between KITTITAS
COUNW ("County"), a subdivision of the State of Washington, and the ROSLYN DOWNTOWN
ACCOCIATION("Contractor"l,for the ROSLYN DOWNTOWN ASSOCTATTON MARKETTNG / TUOURTSM
RELATED PROJECTS ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of eighteen thousand two hundred fifty dollars
(518,250.00) (5L7,237.79 Kittitas Co. lodging tax funding and 51,018.21 Roslyn lodging tax
funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of eighteen thousand two
hundred fifty dollars (518,250.00) (577,23I.79 Kittitas Co. lodging tax funding and 51,018.21
Roslyn lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January !O,2023 after this date funds lapse.
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LT-2023-019-ROSLYN DOWNTOWN
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West sth Ave - Suite 105
Ellensburg, WA 98926
a ud ito rsaccou nting@co. kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
. Marketing
. Design
. DigitalAdvertising
. Facility Rental
. Event Activities
. Talent Fees
r Print Marketing
. Web Design and Hosting
. Tourism- Related Content
. Equipment Hire
. Entertainment
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a):
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following address: http://www.co.kittitas.w a.us/ auditor /default.aspx
Section 3- Perfo bv Contractor.
a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
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LT-2023-019-ROSLYN DOWNTOWN
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
a Any fault, negligence, strict liability or product liability of Contractor in connection with the
2023 County Lodging Tax Funding Agreement Page 3
LT-2023-019-ROSLYN DOWNTOWN
Services for this Agreement;
a Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
a
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LT.2023-019-ROSLYN DOWNTOWN
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested bythe County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e
c
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LT -2023 -OI9- ROS LY N D OW NTOW N
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2023 County Lodging Tax Funding Agreement Poge 6
LT-2023-019-ROSLYN DOWNTOWN
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Vice Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
lAddressl
2O23 County Lodging Tox Funding Agreement Page 7
t
9t29122,12:18 PM LTAC Clerk Review E*hibi+A
CLTAC: Clerk Application Review
Current Year Grant
Application
Workshop*
Name of
Organization *
Organization
Address*
Upload Proof of
Organization Status*
Street Address
101 E Pennsylvania Ave PO Box 546
Address Line 2
City
Roslyn
Postal / Zip Code
98941
RDA IRS Ruling 001 (1) (2)jpg
RDA IRS ruling pg 2 001 (2).jpg
Acceptable file formats include: JPG, PDF or TIFF
Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of
Commerce?
Roslyn Downtown Association
Yes
No
Clerk Verification *Please confirm whether the applicant attended the workshop or not.
Yes
No
Organ ization I nformation
State / Province / Region
WA
Country
USA
Organization is a:*Business
Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
294.21K8
121.3K8
Project Contact I nformation
First Name*Cheri
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Last Name*Marusa
Phone Number* 509-260-0091
Email*cheri@roslyndowntown. org
Project or Event lnformation
ProjecVEvent Name* Roslyn Downtown Association Marketing / Tourism Related Projects
Service Categories Check all categories that apply to this application
Tourism promotion/marketin g
Operation of a special event designed to attract tourists
Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1t1t2023
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max 20,355
End Dates
1t31t2023
Roslyn, WA
Ongoing ProjecUEvent (More than four years in existence)
New ProjecUEvent (Four or fewer years in existence)
$ 18250.00
lf you selected "Ongoing Project/Event" above this amount may not exceed 1 0% of the total expense budget of
this project.
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Tourism Seasons*From the list below, what season will your project enhance tourism? Select any which apply.
. Year-round (January - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your projecVevent.
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Response 1:
ProjecUEvent
Description *
LTAC Clerk Review
This application is for our overall tourism marketing for multiple events and
projects, with a focus on each method to draw attendance from outside of the
area, specifically from 50 miles outside the county. These funds will be used to
continue in achieving successful marketing and advertising geared towards
tourism and the overall mission of the RDA.
Thousands of people visit Roslyn downtown annually because of its authentic
history and historical buildings, unique restaurants, shopping, biking, hiking, and
events. The RDA has been a catalyst for Roslyn for 1 7 years. Each year, the RDA
works to expand its outreach to build partnerships and market downtown Roslyn.
This application for Lodging Tax funding will assist the RDA in working with other
entities to promote downtown through several event projects and the partnership
events surrounding them. ln addition, the application will assist with funding a
strong year-round marketing campaign for visiting downtown Roslyn and
highlighting the work of the Roslyn Downtown Association.
Promoting downtown Roslyn as a destination has been a longterm goal, which,
through a partnership with the chamber's tourism office and improvements to the
downtown, is being accomplished. The marketing to visit and enjoy downtown on
a year-round basis will create value-added advantages for events that occur in the
downtown core and business support of local stores and the business owners
within it.
ln the last year, our marketing has made incredible growth, educating over 20,000
users about how to support and travel to Roslyn responsibly, doubling the impact
of the year before. We highlight events in upper county, feature business owners,
and give guidance on how to be a responsible traveler to this community and
surrounding recreational areas. Our print material is distributed in the regional
upper county tourism market, and is seen by travelers from across Washington
and outside of the state.
A few additional, specific projects will include
98941 Tourism Brochure
Footprint of Yakama Nation in Roslyn Brochure
Roslyn's Women-Owned Businesses Brochure
A video production of historic Roslyn- "Coalwas King", the Yakama Nation, 4
Distinct Seasons of Recreation and Tourism
2500 character limit
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Video Link Please provide us link to a brief video summary of you organization's evenuproject. You MUST be present at the
Q&A meeting to qualifo for funding.
https: //d rive. g oog I e. com I file I d I 1 I g sobmzW8
M_RcU F1 BxnNC0KiQ2cq3d0S/view?
usp=sharing
List of lntended Use of Funds*
Marketing
Design
Digital Advertising
Facility Rental
Event Activities
Talent Fees
Print Marketing
Web Design and Hosting
Tourism- Related Content
Equipment Hire
Entertainment
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
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Response 2.1 *
Response 2.2*
LTAC Clerk Review
Why would tourists travel lo Kittitas County to attend your evenUactivity/facility?
Roslyn draws visitation from the history buff to the recreationalist, as an eclectic,
welcoming, and a family-friendly, fun experience for all ages. We will be utilizing
the recommendations from the Arnett Muldrow market analysis and downtown
master plan to continue our strategic messaging to travelers that are considering
visiting Roslyn.
If the RDA uses a conservative average annual number of visitors at215 per week
(more during peak season, less during slow season) to accommodate for an
average throughout the year and calculates at25o/o staying overnight (30% of
travelers are leisure travelers per the tourism office): 215 travelers x 23Vo
(increase statistic from Arnett Muldrow study) x 52 weeks = 2,571 with 25%
staying overnight = 643 annual hotel stays. 643 annual hotel stays x $121 .74 (avg
daily rate, STAR Report for the county accommodations) = $78,105 in hotel
spending.
2500 character limit
Describe the prior success of your evenVactivity/facility in attraction tourists.
According to 2022 event results, more than half were visiting from 50 miles away
or more, and we foresee this statistic to continue into 2023 and beyond. We
conducted our first ever Roslyn Art Festival in 2022, which featured multiple
talented local artists, supportive venues, and live performers in downtown Roslyn
This small, soft opening brought approximately 200 additional guests to Roslyn,
which provided a positive response to continue to invest and expand the Art
Festival.
The Kittitas County Chamber continues to do an outstanding job by being
available in supporting the RDAs efforts, and sharing county-wide tourism data
The RDA will continue to monitor and review results from our marketing efforts
and related events.
We have everyday successes throughout the year that influence and inspire
travelers to revisit. Our success is the success of each business owner downtown,
and economic development in the county as a whole.
Roslyn Downtown Association is a Washington State Main Street designated
community, and we embrace the full tourist potential and experience nationally.
RDA hosted events provide additional support to other local events for numerous
community groups and business owners over the years, and it is our mission to
continue this work, while keeping up with the growth of our fas[developing region.
Through accurate promotion and destination marketing efforts, we can continue to
tell a compelling story and stay consistent with our year over year growth in
attracting travelers.
2500 character limit
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Application Questions: P art 2
3l lmpact
Response 3:
Measuring Results*
Describe how you will promote your evenUactivity/facility to attract tourists.
The RDA provides the Chamber's Central Washington Visitors Guide, the
Tribune's Explore the Kittitas County guide, the local Visitors Map, and the Roslyn
Past-Port at the RDA Visitor Center. We also direct visitors to the
centralwashingtonoutdoor.com county tourism website and Chamber of
Commerce website to learn more about traveling in our country as a whole. We
also link to the county tourism website, as well as the Chamber of Commerce
website on the footer of our own website throughout the year.
The RDA and its marketing team reviews social media insights and website
performance that quantifies the measurement of the online marketing channels.
Currently, many of our social media followers are travelers that primarily reside in
out-of-county cities, including Seattle, Yakima, Kirkland, Bonney Lake, and
Puyallup.
To attract an audience from outside of the county as opposed to only local
attendance, we direct efforts to demographics outsrde of Kittitas County.
2500 character limit
Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*The Roslyn Downtown Association works with the Chamber of Commerce and
Central Washington Outdoor County tourism to promote events to a wide-ranging
audience. We have distribution points throughout the downtown core to have
information about the local area and expand county-wide information, including
the Visitor's Guide, the Kittitas County maps, Tribune visitor's guide, etc. We utilize
the Chamber's channels to promote the efforts of RDA on their website, calendar,
emails to members, and have RDA materials at the visitor centers.
RDA connects with downtown business owners, City and County personnel,
Rotary, School District, Forterra, the Yakama Nation, and other community
organizations. These relationships shine a light on all of our collective endeavors.
2500 character limit
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4.2 Promoting Local
*tJUStness
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
We use our website, print collateral, and social media outlets to highlight our local
businesses and lodging in Roslyn, which all punctuate the true tourism destination
that Roslyn is.
We advocate for businesses in Roslyn on a state level by using the 4 corners of
the Washington Main Street Program include outreach, promotion, economic
vitality, and design.
2500 character limit
4.3 Host Hotel*ls there a host hotel for your event or grant project? lf yes, list the hotel.
No
Yes. lf an event, Hotel Roslyn
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*We foresee continuing to support other events and happenings around Roslyn to
keep their marketing and event costs reasonable. We want to enhance our
current, and outstanding events to continue to broaden and build attendance from
outside of the area, which contributes to the business community's financial
stability. Today and in the future, successful events and meaningful things we do
mean more engagement from numerous resources that provide economic
stimulation in Roslyn.
2500 character limit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
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Additional lnformation A few highlights to date from2022:
Brought back Vintage Trailer Rally
lntroduced Roslyn Art Festival
Building a Public Gazebo at the trailheads of Roslyn
Established partnership with the Yakima Nation - Cultural Resource Program
Created first ever Historic "Past-Port" publication - stories of Roslyn's buildings
and how they have served our community in the past
These efforts display the adaptation, hard work, and leadership that the RDA
provides for our small community. We are thankful and can depend on trusted
resources from the Kittitas County Chamber and tourism office that directly benefit
the businesses and tourism of Roslyn. We appreciate the Lodging Tax funding that
we have received to date, and consideration of support for this application.
2500 character limit
You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc.
City of Roslyn (2).pdf 5716K8
You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format
7l Previous Lodging Tax Grant lnformation
Supporting
Documents
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendance
Past Actual *
9,890
Has your event received Lodging Tax funds in previous years?
No, this evenUproject has not previously received Lodging Tax Funding
Yes, 1 year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
11,373
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
5,750 6,612
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Number of people traveling from outside WA State for your event?
Past Actual* Projected *
1,'150 1,322
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
Past Actual* Projected *
739 849
Number of paid lodging room nights resulting from you event/activitylfacility?
Past Actual* Projected *
295 339
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Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology *
LTAC Clerk Review
ln addition to field above, you may upload the evidence to support the prior years' room/night information.
You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only
the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF
What methodology did you use to calculate the 2019 actual numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
I nformal Survey (preferred)
Structured Estimate
Other
What methodology will you use to calculate the upcoming numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
lnformal Survey (preferred)
Structured Estimate
Other
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Methodology
Narrative *
LTAC Clerk Review
Please explain.
Although we may not get 100% response with an informal survey, we still prefer
this method due to the relationship of the consumer and our volunteers. By doing
an informal survey we keep the feeling of old fashion simple small town flavor and
are not abrasive in getting the information, but still are able to get a measurable
look into the data on our attendees.
2500 character limit
Amount
$ 213,333 33
What changes will be made if funding for your request is not available or recommended?
This funding is primarily for our ongoing marketing efforts to promote Roslyn as a
holistic tourism market, including the promotion of our gatherings and events. Due
diligence in planning and evaluating each event that we support on whether we
need to make budget amendments is ongoing. lf this event was unable to be
funded we would work with our stakeholders and board to determine if the event
can go forth, be scaled-down, or if it is necessary to cancel depending on
available funding. Each event has a different draw, and provides various
experiences to the guests. We certainly make every effort to scale back the event
rather than cancel in those situations.
2500 character limit.
0.00
This field will auto fill with the correct percentage based on your input to budget section below.
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding *Does your organization have, or have you applied for funding from other sources?
Yes No
Funding for which you have applied but not yet secured
Funding Source
B&O
Funding Shortfalls*
Matching Funds
Percentage
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Verification of ln-kind
Contributions
Past Actual 3
LTAC Grant Funding $ 10,000.00
All Other Revenues
LTAC Clerk Review
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided.
9l Project Budget Overview
Please complete budget for this projecUproposal. lf your agency operates independently of this project application it
may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projecUproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Budget Year
Edit if necessary 2020 2021 2022 2023
Revenues From Consolidated Lodging Tax Grant
Account Name
webbconstructioninc
@gmail.com
Past Actual 3
$ 0.00
Past Actual 2
$ 10,930.00
Past Actual 2
$ 000
Past Actual 1
$ 16,932 50
Past Actual 1
$ 0.00
Projected
$ 18,250 00
Projected
$ 0.00
ln-Kind Contributions (except volunteerism)
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9129122, 12:18 PM
Account Name Past Actual 3
$ 0.00
Contributions of Volunteer Time
Number of Hours
Past Actual 3
1,415
Evidence of Volunteer
Contributions*
Calculated Value of $ 69,502.00
Projected Volunteer
Time
Revenue Totals
Past Actual 3
$ 10000.00
Please upload a single file which offers evidence in support of the projected volunteer hours
RDA Volunteer Hours _2022 (1).pdf 7B.76KB
Expenses
Events
Website
Storefront Studio
Adv/Mktg
Print
Venue Branding
Legal Fees
Payroll
Office Expenses
CPA Services
Utilities
Travel Expenses
lnsurance
Past Actual 3
$ 35000.00
$ 1200 00
$ 5000.00
$ 7488.00
$ 7487.82
$ 4000.00
$ 500.00
$ 7051.00
$ 3841 00
$ 1490.00
$ 6200 00
$ 1719 69
$ 8500.00
Past Actual 2
$000
Past Actual 2
1,550
Past Actual 2
$ 10930.00
Past Actual 2
$ 40000.00
$ 5500.00
$ 5000.00
$ 25058.00
$ 10000 00
$ 6000.00
$ 500 00
$ 12250 00
$ 3433 00
$ 4560 00
$ 5700.00
$ 1600.00
$ 3750 00
LTAC Clerk Review
PastActual 1
$ 0.00
Past Actual 1
2,614
Past Actual 1
$ 16932.50
Past Actual 1
$ 55000 00
$ 5500.00
$ 6500 00
$ 30000.00
$ 20000.00
$ 8000.00
$ 500.00
$ 30000.00
$ 5000.00
$ 6000.00
$ 6500.00
$ 3000.00
$ 3750 00
Projected
$000
Projected
2,950
Projected
$ 87752.00
Projected
$ 60000.00
$ 5500.00
$ 7000 00
$ 40000.00
$ 20000.00
$ 10000.00
$ 500.00
$ 35000 00
$ 5000 00
$ 6000 00
$ 7000.00
$ 3000 00
$ 3750.00
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Memberships $ 500.00
Expense Totals
Profit & Loss
Certified by:
Name*
Past Actual 3
$ 89977.51
Past Actual 3
$ -79977.51
CheriMarusa
$ 600.00
Past Actual 2
$ 123951.00
Past Actual 2
$ -113021.00
LTAC Clerk Review
$ 700 00
Past Actual 1
$ 180450.00
Past Actual 1
$ -163517.50
$ 800.00
Projected
$ 203550.00
Projected
$ -115798.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal
laws and regulations and; 3. That it has read the information contained in the lnstructions on pages I and2 and
understands and will comply with all provisions thereof.
Applicant's Title* President
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CINCINNATI. OH 452JI
DEPARTME}fT OF ?HE TREASURY
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Acccunlrng Period Errdr.ng
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Adv*nce Rui lng Sndir:e Dale;
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Date
ROSLTN REVTTALIZATION
CIO .'EAN KRISLE
PO BOX 242 4Lt W ttTAH
ROgLrN, WA 989{1 -0242
APR 2 s 2006
Dear Apni rcan'. :
we .]:'e cieanecl Lo iirf or.I'i v::u f.hat upcru ravi.s fl{: vou: ;{pp1i:alror f ct tax
cxempi Slaeus ,re hitvr: Ceiermi|led t hai you are exeslpf. f rJn tsl3derAi rnL'i)ne taX
r)nder sect. ro;'i 501 (:l i3I )f rhe I-nternal. Rever.ue Co{re. Ccritribution:i to yJu .tr(r
deductibie undt:r aecti.an l"?0 cf the Code. Yoil are iilsc t1.ri-r1:f. red :o rsceiYe
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as etIher publrc cha):i.ti,es or priv.rte fcundac:.clig. Dut]ng your advance rulinq
pcric.,d, yuu will be greaceci as a p'.Lblic-: charrCy. Yoil; a{iva:ice::u-ing perj.od
begrnc:,rirh':he effeclrve date qf your exemplrcn and fnrl6 e/ith advanl-e rullng
end:ng rtate shown in t):e heading of Lhe let:er.
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then nc:ify you, in wr!Ling, aboil[ yorr public chari:y si,a;us
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Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture forfull
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisine
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al L)O% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed al L)O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising
t. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at lOO% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at tOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L Direct mail advertising may be reimbursed at !OA% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
L Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at IOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio rtisins:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed al LOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed alTOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2lal above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
I. Operation costs may be reimbursed 7OO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
atLOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,0O0.
c. Licenses, permits, insurance, or credit card fees