HomeMy WebLinkAboutLT-2023-016-JunktiquenLT-2023-016J U N KTIQU EN
2023 LODGING TAX SERVICES AGREEMENT
BETWEEN K|TTITAS COUNTY AND JUNK-T|qUEN tN THE BURG
This Contract, effective January L,2023 is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipalcorporation ("City"), a subdivision of the State of Washington, and IUNK-TIQUEN lN THE
BURG("Contractor") for the JUNK-TIQUEN lN THE BURG ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of five thousand fifty-two dollars (55,052.00) (City of
Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of five thousand fifty two
dollars (55,052.00) (City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 70,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
County Lodging Tax Funding Agreement Page 7
LT -2023 -OL6-J U N KTI QU E N
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a ud itorsaccou nting@ co. kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
r Print Advertising
. Online Advertising
. TV Advertising
. Direct Mail
. Facility Rental
. Website
. Radio Advertising
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding forthe following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowi ng address : http ://www.co. kittitas.wa. us/a ud itor/defa u lt. aspx
Section 3.nce bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at alltimes be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
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authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
e. The Services shall at all times be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with orwithout notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnitv. and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
a
a
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LT-2023-016-J U N KTI QU EN
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Comoliance Public Records [aw.
a ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 5. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
c
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d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
a. The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor,2OS W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
c
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e
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The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
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LT -2O23-OT6-J U N KTI QU E N
Chair IPrint Name]
Vice Chair
Commissioner
ATTEST:
lAddressl
[Telephone]
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuti ng Attorney
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CLTAC: Clerk Application Review
Current Year Grant
Application
Workshop*
Organization
Address*
Upload Proof of
Organization Status*
Street Address
2830 S. Thorp Hwy
Address Line 2
City
Ellensburg
Postal / Zip Code
98926
Proof of Organization Status 2022.pdf
Acceptable file formats include: JPG, PDF or TIFF
Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of
Commerce?
Yes
No
Clerk Verification *Please confirm whether the applicant attended the workshop or not.
Yes
No
Organization I nformation
Name of Junktiquen in the Burg
Organization *
Organization is a:*Business
Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
State / Province / Region
WA
Country
USA
45.1 KB
Project Contact I nformation
First Name*Becky
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Last Name*Sherley
Phone Number*509-899-2547
.,*Email junk{iquenintheburg@hotmail.com
Project or Event lnformation
ProjecUEvent Name* Junktiquen in the Burg
Service Categories Check all categories that apply to this application
Tou rism promotion/marketin g
Operation of a special event designed to attract tourists
Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
4t15t2023
10t21t2023
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max 5,052
End Dates
4t15t2023
10t21t2023
Ellensburg
Ongoing ProjecVEvent (More than four years in existence)
New ProjecUEvent (Four or fewer years in existence)
$ 5052.00
lfyou selected "Ongoing ProjecVEvent" above this amount may nol exceed 10% ofthe total expense budget of
this project.
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Tourism Seasons*From the list below, what season will your project enhance tourism? Select any which apply.
Year-round (January - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 I ProjecUEvent Description
Please provide a description of your projecUevent.
Response 1:
ProjecUEvent
Description *
Video Link
List of lntended Use of Funds*
Radio Advertising
What starts as an empty building is transformed with vendors amazing talents and
products. For one exciting day the building springs to life with Junktiquen in the
Burg's vintage market. Junktiquen invites crowds to peruse and shop up-cycled
and re-purposed decor, furniture, and accessories. Vendors roll into town from all
corners of the Pacific Northwest, from the southernmost tip of Oregon to small
towns in ldaho, towns on Washington's West coast and everything in between.
The vendors take their load full of items and transform them into their own small
store front for shoppers to enjoy. Vintage markets are extremely popular across
America and have a very large following. Shoppers will travel miles and miles to
catch the next great show!
Ellensburg's centralized location in Washington encourages visitors to travel from
all over. Every year, hundreds of new Junktiquer's travel to Ellensburg, and many
people plan girls'weekends and family vacations around the event. The audience
I am targeting is ages 1B to B0 and everything in between. The structure of the
show reaches various ages with the different types of items offered. Some
shoppers may like the true antiques while other shoppers may prefer more of the
re-purposed items such as jewelry made from vintage spoons, plants planted in a
vintage tin or up-cycled furniture. There are lots of amazing one of a kind finds to
see and shop.
2500 character Iimit
Please provide us link to a brief video summary of you organization's evenUproject. You MUST be present at the
Q&A meeting to qualify for funding.
https : l/www. youtu be. co m/watch ?
v=fKHlDn03Ht8
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Print Advertising
Online Advertising
W Advertising
Direct Mail
Facility Rental
Website
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
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Response 2.1 *
LTAC Clerk Review
Why would tourists travel to Kittitas County to attend your evenUactivity/facility?
As mentioned, vintage markets are extremely popular across the nation and
shoppers willtravel miles and miles to catch the next show. Ellensburg's
centralized location in Washington encourages visitors to travel from all corners of
the state. We hear often of how shoppers meet up in Ellensburg to come to the
show and make a weekend of it. The love for shopping vintage and upcycled
along with all the that our County has to offer makes it the perfect place to hold the
show. The show dates are in the fall and in the spring, which are both a beautiful
time to travel to our valley. Shoppers are encouraged to come enjoy the show,
enjoy the beauty, and take in all the other wonderful things in our County.
2.1 and 2.2 Projection:
I estimate that 55% of my attendees will be tourists coming from more than 50
miles away and that 15% of them will stay in overnight paid accommodations.
Having the funds to advertise my show has helped draw those that are 50 miles or
further from Ellensburg. lf I receive funding this year, I anticipate a 3-5o/o increase
to my attendees that live the 50 miles or further. Based on the options of my
market I have connected with many online groups and like events that I will be
using the funds to further those relations and other advertising focused in those
areas.
2.1 and 2.2 Evidence:
Based on my survey from the recent show, 53% of shoppers were from 50 miles
or more and 15% of those stayed in paid accommodations and 39% stayed in
other accommodations. The vendors had 35% from over 50 miles away.
The attendees range from age 20 and under to 60 plus with the majority being
female. A lot of them heard of the show through Facebook and advertising in their
areas through other media such as. newspaper and magazine ads. Based on
survey results, most heard about the show by the advertising which I was able to
expand through this application process and funding.
2.3 Projection:
Based on past surveys, 1% is projected from out of State or Country
2.3 Evidence:
At this time, I have no evidence of this particular area as my survey shows a result
of less than 1o/o of my attendees that provided such information. I will adjust my
marketing areas trying to improve this percentagefor 2023.
2500 character limit
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Response 2.2*
Application Questions: Part 2
3l lmpact
LTAC Clerk Review
Describe the prior success of your evenUactivity/facility in attraction tourists.
The show has been fortunate to have shoppers and vendors from not only all over
Washington State, but out of state as well. Surveys are collected to help track
where the shoppers and vendors are coming from and over 53% of my attendees
are tourists coming from more than 50 miles away.
. Just over 15% of them stayed in overnight paid accommodations
. 39% Stayed in other accommodations.
Survey results reflected, my attendees range from age 20 and under to 60 plus
with the majority being female. A lot of them heard of the show through Facebook
and advertising in their areas through other media like newspaper, and magazine
ads. Marketing is focused on areas over 50 miles away and the surveys help track
to see if marketing is working. lt has been very helpful reviewing the results of the
surveys.
An area I would like to continue to grow is the less than 1% coming from out of
State or Country. Although I haven't been able to attract more than 1%,1 am
continuing to grow my event by the funding received. I am hoping with the digital
presence and new partnerships we will see an increase this attendee.
2500 character limit
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Response 3:
Measuring Results*
LTAC Clerk Review
Describe how you will promote your evenUactivity/facility to attract tourists.
Promotion of the show will come in various formats. The surveys conducted help
measure the impact of tourism and where we can expand. Each show has
conducted surveys capturing information such as: where shoppers come from, is
this their first time to Ellensburg, did they stay the night and what are they doing
while in town. Moving foruuard in 2023, we will be looking at moving to a ticketing
process that will allow for zip code findings and will continue the survey process.
This in turn will help with determining the place in which the show drew shoppers
from.
Target marketing will assure the show is attracting tourists from at least 50 miles
away. Marketing advertising money will be used in the Seattle/Portland market,
coeur de 'Lane market as well as central washington area including wenatchee,
Moses Lake and rri-cities to name a few. we will look at using specific URL's in
the advertising to be able to track location effectiveness.
Not only do shoppers come from all over, but vendors do as well, with places like
Sandpoint lD., Hermiston, OR., Waterville, Moses Lake, Puyallup, Edmonds,
Spokane and more. These vendors all have their own following of fans which will
travel to catch them at their next show. I will be working with vendors to get out
fliers at the other shows they participate in as well as advertising to their fan base
2500 character limit
Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *collaboration is the key strategy to promoting the entire county. I plan to work with
and cross promote by partnering with fellow businesses and events such as the
following:
Kittitas County Chamber of Commerce - member related promotions such as
weekly bulletin, networking activities, etc.
The Patch - cross promotion of events and promotion of her event on social
media.
Thorp Fruit & Antique Mall - fliers and cross promotions
Sure Stay Hotel by Best Western- block rooms and cross promote
Huntsman's Tavern - Discount promotions and cross advertising
Gard Vintner's - Discount promotions and cross advertising
2500 character limit
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4.2 Promoting Local
Business*
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
Junktiquen's website and social media will like and share the tourism campaigns
of Ellensburg, Cle Elum and the rest of the County events and activities. There are
links to accommodation locations, dining, and events county-wide on the Junk-
tiquen website. Cross promotions are visible on the Junktiquen website, reflecting
added value spent in the communities throughout the entire Kittitas County.
Example: accommodations listing, dining options, links to downtown associations,
etc.
2500 character limit
4.3 Host Hotel*ls there a host hotel for your event or grant project? lf yes, list the hotel
No
Yes. Sure Stay by Best
Western
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*The plans to allow this event to become self-sustaining are investing profits back
into future shows, evaluating vendor and gate fees and adjusting where needed to
offset expenses and continued collaboration with other events and activities for
cross promoting. With both shows now being over five years, I am looking ahead
and evaluating ways to become self-sustaining. I am also evaluating ways of cost
recovery for future, in the event current facilities become out of budget with the
continued rate increases or decline in facility upkeep prevents the usage.
2500 character limit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
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Additional lnformation COVID did unfortunately influence the show. There are some vendors that got out
of the business and some shoppers that just haven't been ready to get out. With
COVID hitting, this does set the event momentum back some. The grant would
allow the show to continue to advertise and work on regaining that moment back.
Junktiquen is gaining a large following of both shoppers and vendors.
ln 2018, National magazine, Flea Market Gardens, named the show as one of
readers' top choice vintage shows to attend. ln 2017, Junk{iquen in the Burg was
named one of the 12 top vintage markets in the United States as a must attend
show by National magazine, Flea Market Decor'.
Receiving this grant will allow the show to regain the moment it had going prior to
COVID. lt would allow the expansion of advertising to areas over 50 miles away
and outside of the Country and State. This would continue increasing the
likelihood of overnight stays and ancillary spending in the County as well as
enhance the quality of the show for our county residence.
2500 character limit
You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc.
Flea Market Decor award.pdf 738.88K8
Event photos and comments.pdf 1.1M8
Budget explanation.pdf B5.16KB
You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format
7l Previous Lodging Tax Grant lnformation
Supporting
Documents
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendance
Past Actual*
4,022
Has your event received Lodging Tax funds in previous years?
No, this evenUproject has not previously received Lodging Tax Funding
Yes, 1 year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
3,016
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
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1,890 1,418
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
39 29
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
Past Actual* Projected *
432 324
Number of paid lodging room nights resulting from you event/activitylfacility?
Past Actual*
276
Prior Year Paid
Overnight Stay Data
Past Methodology *
Projected *
207
ln addition to field above, you may upload the evidence to support lhe prior years' room/night information.
Notes on Prior Show Actuals and Overnight Stays... 9B.BKB
You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only
the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF
What methodology did you use to calculate the 2019 actual numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
lnformal Survey (preferred)
. Structured Estimate
Other
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Projected
Methodology*
Methodology
Narrative *
LTAC Clerk Review
What methodology will you use to calculate the upcoming numbers?
Direct Count (preferred)
lndirect Count
Representative Survey
, lnformal Survey (preferred)
Structured Estimate
Other
Please explain.
We track using direct count for attendees and vendors. Various informal surveys
are taken which allows me to track what percentage of attendees and vendors are
from over 50 miles away and are staying the night. The percentage is then applied
to the direct count to provide me with the structured estimate of how many
attendees and vendors stayed the night.
2500 character limit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding *Does your organizaiion have, or have you applied for funding from other sources?
Yes No
Explanation *lf not, why not?
Junktiquen in the Burg has not applied for any grant funding from other sources.
Many volunteer hours will go into the shows, resulting in an estimate total hours of
1,092 hours @ $23.56 per hour as referenced by the application. Because I am
not a registered nonprofit, I do not qualify for many grants available.
2500 character limil
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Funding Shortfalls *
Matching Funds
Percentage
Verification of ln-kind
Contributions
Past Actual 3
LTAC Grant Funding $ 2,000.00
LTAC Clerk Review
What changes will be made if funding for your request is not available or recommended?
lf funding is cut due to preference, I will need to evaluate location, size of event
and marketing costs. The grant tremendously helps to continue the consistent
marketing, drawing more people from out of the area to the show and our county.
With COVID having an effect on events and the moment we had, we are going to
have to work hard and market to get that moment back. lf funding were to be
reduced, I will then evaluate the options on what can still be afforded.
2500 character limit.
645.29
This field will auto fill with the correct percentage based on your input to budget section below.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifoing documentation which assures the contribution will be provided.
9l Project Budget Overview
Please complete budget for this projecVproposat. lf your agency operates independently of this pro1ect application it
may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which
are ongoing for more than one ('1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projecVproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not allfields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Budget Year
Edit if necessary 2020 2021 2022 2023
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 4,152.00
Past Actual 1
$ 1,094.25
Projected
$ 5,052.00
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All Other Revenues
Account Name
Vendor and Gate
Souvenirs
Past Actual 3
$ 0.00
$ 0.00
Past Actual 3
$ 0.00
Past Actual 2
$ 17995.00
$ 747.00
Past Actual 2
$ 475.00
Past Actual 2
625
Past Actual 2
$ 23369.00
Past Actual 2
$ 1083.00
$ 4540.00
$ 2347.00
$ 400.00
$ 950.00
$ 450.00
LTAC Clerk Review
Past Actual 1
$ 23345 00
$ 795.00
Past Actual 1
$ 475.00
Past Actual 1
547
Past Actual 1
$ 25709.25
Past Actual 1
$ 2166.00
$ 4150.00
$ 2650.00
$ 400.00
$ 2500.00
$ 495.00
Projected
$ 30000.00
$ 1600.00
Projected
$ 1000.00
Projected
1,092
Projected
$ 63379.52
Projected
$ 7462.00
$ 16500.00
$ 5500 00
$ 1000.00
$ 3000.00
$ 1200.00
Account Name
Equipment
Expenses
Rentals
Advertising
Supplies
Entertainment
Vendor
Hauling
ln-Kind Contributions (except volunteerism)
Contributions of Volunteer Time
Number of Hours
Past Actual 3
140
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Revenue Totals
Past Actual 3
$ 2000.00
Please upload a single file which offers evidence in support of the projected volunteer hours.
ln Kind hours 2023 application.pdf 91/1K8
$ 25,727.52
Past Actual 3
$000
$ 1750.00
$ 1420.00
$ 0.00
$ 0.00
$000
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Website
Travel
Accounting
Postage
Storage
Staffing
Souvenirs
Security
lnsurance
Expense Totals
Profit & Loss
$ 180.00
$ 1375.00
$ 300.00
$ 215.00
$ 1260.00
$ 0.00
$000
$ 000
$ 0.00
Past Actual 3
$ 6500.00
Past Actual 3
$ -4500.00
$ 200.00
$ 995.00
$ 375.00
$ 247.00
$ 1260.00
$000
$ 0.00
$ 200.00
$ 180.00
Past Actual 2
$ 13227.00
Past Actual 2
$ 10142.00
LTAC Clerk Review
$ 225.00
$ 3165.00
$ 375.00
$ 275.00
$ 1035.00
$ 500.00
$ 1590.00
$ 300.00
$ 1380.00
Past Actual 1
$ 2't206.00
Past Actual 1
$ 4503.25
$ 2280.00
$ 5000.00
$ 600.00
$ 400.00
$ 1380 00
$ 1700.00
$ 2500.00
$ 600 00
$ 1400.00
Projected
$ 50522.00
Projected
$ 12857.52
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
or other person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal
laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and
understands and will comply with all provisions thereof.
Certified by
Name*
Sign
Becky Sherley
Applicant's Title* Curator
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u\r-p
Required me to upload proof of organizational status to submit, however I am an indlvidual. UBI # was
applied for but was told it's not needed by the State.
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture forfull
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller lhan%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 70O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A,l2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisins:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed atTOO% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed al LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
t. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
L Direct mail advertising may be reimbursed at LOO% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at 7OO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed al LOO% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed aI70O% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atlO0% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement;
t. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees