HomeMy WebLinkAboutLT-2023-014-GalleryOneLT -2O23-074-GA LLE RY O N E
2023 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GATLERY ONE
This Contract, effective January 1,2023 is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"), a subdivision of the State of Washington, and GALLERY ONE
("Contractor") for the ANNUAL MARKETING PLAN IMPROVED ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein bythis reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of fifteen thousand dollars (S15,000.00) (City of Ellensburg
lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of fifteen thousand dollars
(S15,000.00)(City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January tO,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
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205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditorsa ccou nting@ co. kittitas.wa. us
e Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:o Marketing support to advise on marketing messaging.
o Marketing with other cultural organizations and publications around the state to
capture self-id
o Radio advertising to capture the cultural tourist.r Talent fees for artists.
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
ofthe event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following address: http://www.co.kittitas.wa.us/auditor/default.aspx
Section 3. Performance by Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
a
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required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shall at all times be subject to inspection by and approval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv, and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
e
a
a
a
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rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 5- lnd lnsurance Waiver
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreementextendtoanyclaim broughtbyoron behalf of anyemployeeof theContractor.Thiswaiver
is mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from allclaims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
a
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d. Copies of the Cou nty's written req uest a nd the insu ra nce documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in fullforce and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
a. The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor,2O5 W 5th Ave.
Ellensburg, WA 98925. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
e
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The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
i. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS CONTRACTOR
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Chair IPrint Namel
Vice Chair
Commissioner
ATTEST:
lAddressl
[Telephone]
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
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CLTAC: Clerk Application Review
Clerk Verification *Please confirm whether the applicant attended the workshop or not.
Yes
No
Organizatio n I nformation
Current Year Grant
Application
Workshop*
Name of
Organization *
Organization
Address*
Upload Proof of
Organization Status*
Street Address
408 N Pearl St
Address Line 2
City
Ellensburg
Postal / Zip Code
98926
GalleryOnelRS.pdf
Acceptable file formats include: JPG, PDF or TIFF
Did you attend the Grant Application Workshop for the current year hosted by the Kittitas County Chamber of
Commerce?
Yes
No
Gallery One
Organization is a:*Business
Non-Profit
(Note. Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
State / Province / Region
WA
Country
USA
1.06MB
Project Contact I nformation
First Name*Monica
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Last Name*Miller
Phone Number* 509-925-2670
Email*director@gallery-one.org
Project or Event lnformation
Prolect/Event Name* Annual Marketing Plan lmproved
Service Categories Check all categories that apply to this application
Tourism promotion/marketing
Operation of a special event designed to attract tourists
Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1t1t2023
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max 58,825
End Dates
12t31t2023
Gallery One
' Ongoing ProjecVEvent (More than four years in existence)
New ProjecVEvent (Four or fewer years in existence)
$ 15000.00
lf you selected "Ongoing ProjecUEvent" above this amount may not exceed 1 0% of the total expense budget of
this project.
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Tourism Seasons*From the list below, what season will your project enhance tourism? Select any which apply
Year-round (January - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 I ProjecUEvent Description
Please provide a description of your projecVevent.
Response 1:
ProjecVEvent
Description *
Video Link
Gallery One requests funds to improve our marketing messaging to support
annual marketing efforts of our events, exhibits, classes, and gift shop to self-
identified arts lovers, the cultural tourist, and those who seek value added
experiences to their time in Kittitas County. ln addition to paid marketing
opportunities and speaker and talent fees for artists, Gallery One would like to hire
a consultant to assist with messaging. Given the breadth of our offerings, we find it
difficult to deliver a single message.
2500 character limit
Please provide us link to a brief video summary of you organization's evenUproject. You MUST be present at the
Q&A meeting to qualify for funding.
https://youtu. be/mmaR PfcLBGY
List of lntended Use of Funds*
Marketing support to advise on marketing
messaging.
Marketing with other cultural organizations and
publications around the state to capture self-id
Radio advertising to capture the cultural tourist.
Talent fees for artists.
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
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2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *Why would tourists travel to Kittitas County to attend your evenVactivity/facility?
Gallery One is one of very few organizations in the state to offer the combination
of arts experiences that we do. Our exhibits feature nationally acclaimed artists
alongside emerging and regional artists. Our events are centered around art and
engagement and are fun ways to meet people and experience art. These events
range from artist receptions and talks, studio tours, to classes for all skill levels.
Additionally, our exhibits and regionally focused gift shop is available 6 days a
week, including Sundays for visitors to enjoy.
New studies are emerging too that identify the creative economy as the fastest
growing sector in the US. ln Washington alone, the creative economy brought in
$70 Billion dollars in industry earnings (artist income, technology, writers, etc) and
grew 17o/o year of year. While nonprofits suffered greatly as result of the nonprofit,
these industries, who we intend to market to, are growing.
2500 character Iimit
Response 2.2*Describe the prior success of your event/activity/facility in attraction tourists.
Prior to the pandemic (March 2020- now), our annual attendance had been
growing on average 10% a year. While individual events may have smaller
audiences (Pecha Kucha 130, average class size is 12, etc) collectively over the
course of a year, they add up. Ourstrength is in ourdiversity of offerings, our
consistent messaging and in our unique content. Our attendance increased 30%
from last year to this year and we are hopeful that we will continue this trend and
move back toward prepandemic levels. Below are the numbers that we have
collected through counting attendance daily.
2023 projecled 2022 projected 2021 2020 2019 2018 2017 2016 2015 2014 2013
1 B03B- 30% increase 1 3,876 9838 9466 25732 24955 29302 25480 22157 20635
16767
2500 character limit
Application Questions: Part 2
3l lmpact
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Response 3:
Measuring Results*
LTAC Clerk Review
Describe how you will promote your evenVactivity/facility to attract tourists.
1. Our target audience is self- identified arts lovers, cultural tourists, those with a
proven propensity to attend art exhibits and events but are not aware of Gallery
One. The culturaltourist according to the 2018 Dean Runyan report averages
$200/day in spending.
2. Our secondary audience is age specific, millennials and those who are part of
the creative economy. The creative economy includes those in technology but also
graphic designers, writers and other creatives and makers. 73 percent of
Millennials "want to engage a destination's arts and cultural assets"-the highest
rated activity of importance. This generation is tech savvy and will be targeted
through social media and online programming.
3. Our tertiary audience is comprised of those that are not traveling for specific
arts experiences but do see art as a value added experience. "We love to taste
wine and I also heard that there are lots of galleries in Ellensburg." These are
cultural tourists that would likely listen to NWPB, attend an arts event with a friend
or need a secondary activity while their partner is fly-fishing, hiking or floating the
Yakima River.
2500 character limit
Application Questions: Part 3
4l Gollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
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4.1 Collaboration *
LTAC Clerk Review
NATIONAL -North American Reciprocal Museum Membership - Shared admission
for over 1200 museums across the country www.narmassociation.org -Common
Field- A National Membership Organization for Visual Arts Organizations
STATEWIDE - Member of Washington State Arts Alliance, Washington Museum
Association, lnspire WA & Upper Columbia Museum Association - Artist Trust
(Seattle based statewide organization) - Reciprocal membership benefit -
Washington State Arts Commission, Teacher Artist Training Lab - Washington
Clay Arts - Creative Economy Task Force
COUNTY - Cascade Association of Museums and History membership -
Chamber of Commerce - event listings on calendar, member of the Chamber,
provide opportunities for artists from the county to exhibit work in the Kittitas
County Show, host Artist Registry on www.gallery-one.org of Kittitas County artists
, promote businesses and organizations in upper county in auction catalog such
as Suncadia, 509 Bakehouse, and others, work. This yearwe worked with the Fair
to coordinate Artists in Action, we are part of the Kittitas County Historical
Museum Scavenger Hunt.=.
CITY -Ellensburg Downtown Association - Venue for many downtown events
(Girls Night Out), open late for certain events (Cocoa Stroll), participation in ad
efforts and location for the Ellensburg Downtown Association Award - Community
organizations - ln-person and flyer promotional opportunities. - Auction donations -
Contributions to auctions and events (Adult Activity Center, - Thorp Mill, Clymer
Museum and others) - Kittitas County Historical Museum - Help build and promote
walking tour of public art - Ellensburg Arts Commission - First Friday participant -
Jazzin the Valley - Participating venue for performances - Clymer Museum and
Art Gallery - co-produced Wine Tasting Event - CWU Art and Design Dept -
support Award and exhibit of one student - - Hotel Windrow- facilitate art selection
process for hotel artwork - HopeSource- help develop call for art for new bus
CWU Equity center- partner with Dia de los Muertos, host of the downtown sound
system, working EDA, Laughing Horse, Ellensburg Arts Commission, CWU, to
create a 5-10 year Arts Plan for Ellensburg
2500 character limit
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4.2 Promoting Local
Business *
LTAC Clerk Review
Describe how you will promote lodging establishments, restaurants, and business located in Kittitas County
Gallery One provides both paid and free promotional opportunities to lodging
establishments, restaurants, and business located in Kittitas County through the
following ways:
1. Provide a community billboard for businesses and nonprofits to promote
communi$ events
2. Links to many businesses, the Chamber and other resources on
http : /imrul. ga l le ry-o n e. o rglvi sit-u s/
3. Cross promotion on Facebook and lnstagram through following and liking of
posts
3. Paid promotions are also available via exhibit and event sponsorships with logo
placement benefits, newsletter, and web recognition
2500 character limit
4.3 Host Hotel*ls there a host hotel for your event or grant project? lf yes, list the hotel.
No
Yes. HotelWindrow
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*Gallery One produces a balanced operating budget every year. We are fortunate
to have diverse income streams to help balance any specific program or event
shortcoming. ln addition, we have built up a modest reserve as a parachute. We
have done everything we can to not "cancel" events over the pandemic, but
instead re-imagine them through a combination of in person and online offerings.
Our events and activities are covered through a combination of ticket sales,
sponsorships, volunteerism, and donations.
2500 character limit
Application Questions: Part. 4
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6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
Additional lnformation From the Chamber of Commerce (2019)- Nearly 37 percent visited [Kittitas
Countyl for an event with an additional 5 percent visiting for art and history
specifically, and in ranking the vacation-worthy features of Ellensburg,
respondents ranked visiting shops, museums and galleries in historic downtown
were at the top of their list. ln 2021 , 23,513 visitors clicked museums and galleries
on the Chamber Tourism page.
On MyEllensburg.com, they had a 39.96% increase in users on our Museums and
Galleries page in 2020, showing traveler interest in this sector now more than
ever.
Over the years we have learned about the impact of the cultural tourist (as per the
Dean Runyan report's average of $200/ day in spending) and we seek to be a
draw to that market segment. The cultural tourist typically spends more and stays
longer than other type of U.S. traveler. The U.S. cultural traveler spends 60
percent more, approximately $1 ,319 per trip compared with gB20 for domestic
leisure travelers. The cultural traveler also takes more trips than general U.S.
travelers: 3.6 vs. 3.4 trips annually - Americans for the Arts
73 percent of Millennials "want to engage a destination's arts and cultural
assets"- the highest rated activity of importance. Cultural interests also rate high
in importance for Baby Boomers (64.8 percent) and Gen Xers (67.8 percent).
More than two thirds of all Millennials also rated "authenticity" in experiences as
extremely important. Racially diverse and technologically savvy, the Millennial
generation (born 1977-1994) - Americans for the Arts
According to the Travel lndustry Association of America, roughly eighty percent of
the 150,000,000+ adults who travel more than fifty miles from their homes can be
considered "cultural tourists." Thirty percent of adults state that specific arts or a
cultural or heritage event influenced their choice of destination on their last trip.
Cultural tourism and the interest in culture among travelers--particularly affluent,
active, and frequent travelers-- is on the rise.
https://culturaltourism.thegossagency.com/culturaltourism-whitepaper/
2500 character limit
Supporting
Documents
You may upload any supporting documents such as graphs, images, diagrams, marketing materials, etc.
212ZGalleryOne Supplemental Materials.pdf 869.66KB
You are allowed to submit up to 3 single page (US Letter) documents in JPG, PDF or TIFF format
7l Previous Lodging Tax Grant lnformation
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Previous Years
Awarded Lodging Tax
Grants*
Overall Attendance
Past Actual*
13,876
Past Actual*
5,134
Number of people travelling more than 50 miles for your event?
LTAC Clerk Review
Has your event received Lodging Tax funds in previous years?
No, this evenUproject has not previously received Lodging Tax Funding.
Yes, I year previous
Yes, 2 years previous
Yes, 3 or more years previous
Projected *
18,038
Projected *
5,231
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
1,110 1,623
The number of overnight guests who stay in paid accommodations in Kittitas
County for your event
Past Actual* Projected *
208 228
Number of paid lodging room nights resulting from you evenVactivitylfacility?
Past Actual* Projected *
416 456
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Prior Year Paid
Overnight Stay Data
Past Methodology *
Projected
Methodology *
LTAC Clerk Review
ln addition to field above, you may upload the evidence to support the prior years' room/night information.
Overnight Stay Methodolgy.JPG 193.54K8
You may upload up to three single pages (US Letter), of information. lf you a single multi-page document, only
the first three pages will be considered. The following formats, will be accepted: JPG, PDF or TIFF
What methodology did you use to calculate the 2019 actual numbers?
Direct Count (preferred)
lndirect Count
. Representative Survey
lnformal Survey (preferred)
':' Structured Estimate
Other i
What methodology will you use to calculate the upcoming numbers?
Direct Count (preferred)
lndirect Count
' , Representative Survey
I nformal Su rvey (preferred)
Structured Estimate
Other I
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Methodology
Narrative*
LTAC Clerk Review
Please explain.
1. We add up each visit (taken at the front desk) to the gallery, our events, our
classes. ln 2022 we are projecting a total of 13,876 visits based on attendance
counts for events, walk-ins and classes from January 1- September 1. Projected
2023 attendance is 30% increase to 18,038
2. We review our Facebook demographics and Google analytics to understand
where our visitors are from.
3. We review our membership and mailing list and see where they are from
4. We review a sample survey from the front desk that asks where visitors are
from. This year we conducted this survey from August 20- September 11 .
5. We compare the percentages of those from inside the county, out of the county,
and out of the state. See attachment.
6. We determine an average percentage of those from out of the state and out of
the county and apply that to the overall number of visits.
Out of state average of all numbers is B% plus out of county average is 29o/o
totalling 37o/o out of Kittitas County.
7. We multiply our projection of visits by these numbers. Our projection for 2023 is
18,038 x .08= 1623 Out of state visitors 18038 x .29 = 5231 out of county visitors
totalling 6854 visitors from out of state.
B. We make a modest assumption that I out of 30 of these 6854 visitors from out
of state plus out of county (228) will pay for lodging for two nights. (456 overnight
stays)
We have been using the same methodology since 2014
2500 character limit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
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Other Funding *Does your organization have, or have you applied for funding from other sources?
Yes No
Funding for which you have applied but not yet secured
Funding Source Amount
Ellensburg Arts Commission $ 2,500.00
Robert B McMillen Foundation $ 5,000.00
Funding Shortfalls *
Matching Funds
Percentage
Verification of ln-kind
Contributions
What changes will be made if funding for your request is not available or recommended?
lf our request is not recommended, we will still be able to provide our core
offerings. We will remain open and free to the public, we will continue to offer
classes and events such as Confab, and our exhibition schedule will remain the
same. We will scale back our efforts to bring visiting artists to the community for
workshops and residencies, and will cut print and radio advertising and not
attempt any re-messaging focus.
2500 character limit.
3580.05
This field will auto fill with the correct percentage based on your input to budget section below
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit veriffing documentation which assures the contribution will be provided.
9l Project Budget Overview
Please complete budget for this projecUproposal. lf your agency operates independently of this project application it
may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to
the projecUevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For pro.lects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projecVproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming
in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating
each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
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Budget Year
Edit if necessary 2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
LTAC Grant Funding $ 4,241.00
All Other Revenues
Account Name
Classes
Arts Ed
Donations
Events
Exhibits
Membership
Special Project
Rental
Sales
other
Grant-LTAC
Account Name
in-kind
Past Actual 3
$ 18216.6s
$ 31056.27
$ 38912.44
$ 77792.30
$ 15052.77
$ 47033.82
$ 1000.00
$ 15316.66
$ 135327.45
$ -38.95
$ 50630.54
Past Actual 3
$ 19154.03
Past Actual 2
$ 9,976.00
Past Actual 2
$ 35099.49
$ 39973.75
$ 46455.82
$ 84513.50
$ 13955.91
$ 50253.15
$ 850.00
$ 153053.93
$ 193644.50
$ -7279.00
$ 12986.24
Past Actual 2
$ 14432.38
Past Actual 1
$ 16,800.00
Past Actual I
$ 45800.00
$ 50400.00
$ 25000.00
$ 116900.00
$ 18500 00
$ 52000.00
$ 0.00
$ 16408 00
$ 165000.00
$ 4000.00
$ 197'13.32
Past Actual 1
$ 2565.05
2023
Projected
$ 15,000.00
Projected
$ 45800.00
$ 50400.00
$ 25000.00
$'116900.00
$ 18500.00
$ 52000.00
$000
$ 16408.00
$ 165000 00
$ 4000.00
$ 40000.00
Projected
$ 3000 00
ln-Kind Contributions (except volunteerism)
Contributions of Volunteer Time
lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77511185646?hideHeader=true 13t't5
Number of Hours
Evidence of Volunteer
Contributions*
Calculated Value of $ 55,318.88
Projected Volunteer
Time
9129122, 10:54 AM
Revenue Totals
Past Actual 3
2,348
Past Actual 3
$ 453694.98
Past Actual 3
$ 81845.48
$ 3860 32
$ 1't364.89
$ 10521 .94
$ 9321.74
$ 1763.56
$ 23680.51
$ 12872.35
$ 4325.01
$ 576.68
$ 2736 30
$ 126734.98
$ 1237.29
$ 99.48
$ 10860.07
$ 1063.74
$ 12834.74
Past Actual 2
2,348
Past Actual 2
$ 647915.67
Past Actual 2
$ 122593.45
$ 8239.98
$ 13960.71
$ 19622.82
$ 5063.15
$ 2205 18
$ 21966.97
$ 11970.08
$ 4568.52
$ 257.20
$ 2559.97
$ 156937.05
$ 1509.05
$ 1387.79
$ 11893.41
$ 0.00
$ 7713.03
LTAC Clerk Review
Past Actual 1
2,348
Past Actual 1
$ 533086.37
Past Actual 1
$ 104800.00
$ 4300.00
$ 12700.00
$ 24300.00
$ 5000.00
$ 1530.00
$ 33120.00
$ 10000.00
$ 4500.00
$ 520.00
$ 2600.00
$ 235871.00
$ 1500.00
$ 1250.00
$ 11375.00
$ 7450.00
$ 0.00
Projected
2,348
Projected
$ 607326.88
Projected
$ 104800.00
$ 4300.00
$ 12700.00
$ 24300.00
$ 5000.00
$ 1530.00
$ 33120.00
$ 10000.00
$ 4500.00
$ 520.00
$ 2600.00
$ 235871.00
$ 1500.00
$ 1250.00
$ 11375 00
$ 7450.00
$000
Please upload a single file which offers evidence in support of the projected volunteer hours.
Gallery One volunteer hour projections2022.pdf 406.51K8
Expenses
COGS
Advertising
Bank Fees
Classes
Arts Ed
Dues
Events
Exhibits
lns
License
Membership
Payroll
POstage
Pro Devo
Pro Fees
Special Projects
Maintenance
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Retail
Supplies
Taxes
Tel/ lnternet
Utilities
Web
Volunteer time offset
Grant Exp
Expense Totals
Profit & Loss
$ 2465.04
$ 8742.70
$ 3012.03
$ 5364.98
$ 10076.96
$ 214.89
$ 55318.88
$ 50630.54
Past Actual 3
$ 451525.10
Past Actual 3
$ 2169.88
$ 2953.47
$ 8729.42
$ 3551.37
$ 5169.26
$ 13688.06
$ 389.31
$ 55318.88
$ 12986.24
Past Actual 2
$ 495234.37
Past Actual 2
$ 152681 .30
LTAC Clerk Review
$ 3250.00
$ 6000.00
$ 3620.00
$ 5250 00
$ 13500.00
$ 500.00
$ 55318.88
$ 19713.32
Past Actual 1
$ 567968.20
Past Actual 1
$ -34881 83
$ 3250.00
$ 6000 00
$ 3620 00
$ 5250.00
$ 13500.00
$ 500.00
$ 55318.88
$ 40000.00
Projected
$ 588254.88
Projected
$ 19072.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract
arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer,
orother person who might benefitfrom said contract, by reason of age, race, color, ethnicity, sex, religion, military
status, sexual orientation, creed, place of birth, or disability; 2. fhat it will abide by all relevant local, state and federal
laws and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and
understands and will comply with all provisions thereof.
Certified by:
Name*Monica Miller
Applicant's Title *Executive Director
lf-app-16-03.co.kittitas.wa.us/Forms/form/submission/history/77511185646?hideHeader=true 15t15
u l'-1
Deparlment of the Treasury
P. O. Box 2508
Cincinnati, OH 452C1
Person to Contact:
rVls. Smith #31-4
Cus:omer Service Repiesentative
Toll Free Telephone Number:
8.00 a,m, to 9;30 p.m. ESI
877-829-5500
Fax Number:
r'l <- /h <- i / \^
Federal ldentification Number:
31-0850195
lnternal Reven ue Senrice
Date: ":ce 13 2C00
.-L-',.) .; . :f,,
leai- Sir cr l',rladarl
-l'his ieiier is in i"esponse to youi"talephone requesi on June 19 2000 for a copy of your organizairon's
leiermi.eticn ietter. Tnis leiiei rvili take tne placa ci the ccpy 7ou r-equesied.
Jur reccrds ilc:cate ihar a determiriaiicn iet;er issuec.l in February 1971 granied your organrzation exempiion
iicrn f :cJe:a I ir:ccme tax u;rCer seci jcn :0 t (c)i3) oi ih e lntei"nal Revenu e C ode Thai letter is still in effeci,
3asec cn rnior,narion subseqt eltly s.rilmitied r,ve ciassii!eC ycur oiganrzaiicn as one that is not a cri,iate
:ctln,Jai;crr'"vilhin ihe meaning oi sect:cr:509{a: oi tha Code because it is an organization dascr,beC in
se.:irr.' 3C3ra)12:
T.ris c,:ss,rica;,c,r ,',as casec on ine assunipticn inai !oui organizaticir's operations would coniinue as statec
rn tlre accricaticn. ii yci,r oi'ganizalion's sources cf sucooil. or iis charecter, method oi operaiions, or-
c,-;if,oses,.a'ie:hangei clease ie:.is Ii.\r, sc r/'/e ca. consider'rna eifect cf the change on lhe exenpi
siai,Js 3lc :ci:nCaiiOn si3lus Of yoLti c.'g:nizettcrr
.'.crr'aiEartizaiion is .equrrec, to iiie Farn -c3,*1. Return li Crganizalrcn Exe i-np1 irom lnccme Tar, only ,: its
grcss i-eceipts eacn yearaie nornaily mcre iian S25 00C lf a retur:r is required, it must be iiled by ine 15th
cay ol iil3 iiitq ,lronth aiief tne end ci i.i. ai,Jarlizaltor's annual acccr-iniing pericd The lar.r irtp,rses a
oenalty:i S20 a oa:r up ic a rnaximl;n li S1C COC ,,',,ien a ieiurn is iiled iate uniess there ls reasonabie
;ause ;cr ine dela,,,
Ali exemor organiz:ticns (unless specificaily excluded) are liable for taxes under the Federal lnsurance
'.lcntf:ouiions Act (social security taxes) on remuneration cf S100 or more paid to each employee during a
caienCar yeai Your or-ganizaircn is not iiabie fo{' the iax imposed under the Federal Unemployment Tax Aci
(F,.i-il.;
Organizations that are not private foundaiions are not sublecito the excise taxes under Cnapter 42 of the
Coce Hcwe'ier, these organizations are not automatically exempt frorn other federal excise taxes.
Donoi's may deduct contributions tc yol;r orgenization as prcvided in section 17C of the Code Bequests
iegacies, devtses, iransfers, or gilts to your o:ganrzaiirrr or ior its use are deductible ior federal estate and
g;ii tax purccses ii they meei ihe appllcable prcvisions oi sections 2055,2106, and 2522 af the Code
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as fol lows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture forfull
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller lhan%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
7. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at 7OO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursedatTOO% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at lOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 7O% of
the total cost, including any production costs.
C. Online Advertisins:
t. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at tOO% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statementfrom the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flyers/Posters:
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atTOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed aIIOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 3O% of
the total cost, including any production costs.
G. Operation Reimbursement:
1. Operation costs may be reimbursed LOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
al !0O% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,000.c. Licenses, permits, insurance, or credit card fees