HomeMy WebLinkAboutSH23-012 USFS Modification of Grant or AgreementUSDA Forest Servicedi OMB 0596-0217
�.TT(Tnc CCU, Tv 41JGD FS -1500-19
MODIFICATION OF GRANT OR AGREEMENT
F
PAGE OPAGES
1 11
1. U.S. FOREST SERVICE GRANT.'AGREEMENT NUMBER:
2. RECIPIENT/COOPERATOR GRANT or
3. MODIFICATION NUMBER:
19 -LE -11061700-009 (Cooperative Law
AGREEMENT NUMBER, IF ANY:
005
Enforcement Agreement)
4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANT.;AGREEMENT (unit name, street, city, state, and zip + 4):
PROJECTIACTIVITY (unit name, street, city, state, and zip + 4):
Okanogan -Wenatchee National Forest
Okanogan -Wenatchee National Forest
215 Melody Lane
215 Melody Lane
Wenatchee, WA 98801
Wenatchee, WA 98801
6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip +
7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For HHS
4, county):
payment use only):
Kittitas, County of
N/A
205 W 5th Ave Ste 108
Ellensburg,Washington 98926-2887
8. PURPOSE OF
MODIFICATION
CHECK ALL
This modification is issued pursuant to the modification provision in the grant/agreement
THAT APPLY:
referenced in item no. 1, above.
CHANGE IN PERFORMANCE PERIOD:
®
CHANGE IN FUNDING: Add funds in the amount of $47,960.00 to agreement.
ADMINISTRATIVE CHANGES:
®
OTHER (Specify type of modification): Incorporate 2023 Operating and Financial Plan (Exhibit A).
Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full
force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
This modification adds funds in the amount of $47,960.00 to existing agreement.
Summary of Obligated Dollars:
CY 22 Balance Carryover: $0.00
Modification: $47,960.00
Total: $47,960.00
This modification adds the 2023 Operating and Financial Plan.
10. ATTACHED DOCUMENTATION (Check all that apply):
Revised Scope of Work
Revised Financial Plan
® Other: Exhibit B - Specialized Equipment and Rates, Addendum A: Fire Emergency Language & Billing Protocol
USDA Forest Senice OMB 0596-0217
FS -1500-19
I I.A. KITTITAS COUNTY SIGNATURE
I I.B. DATE
11.C. U.S. FOREST SERVICE SIGNATURE
I I.D. DATE
SIGNED
SIGNED
(Signauffe of Signatory Official
(Signature of Signatory Official
I I.E. NAME:
I I.F. NAME:
CLAY MYERS
KRISTIN M. BAIL
I I.G. TITLE:
1 I.H. TITLE:
Sheriff, Kittitas County
Forest Supervisor, Okanogan -Wenatchee National Forest
I LL U.S. FOREST SERVICE SAC SIGNATURE 1 I.J. DATE
SIGNED
(Signature of Signatory Official)
1 I.K. NAME:
ANDY CORIELL
1 I.L. TITLE:
Special Agent in Charge, U.S. Forest Service,
Pacific Northwest Law Enforcement and Investigations
12. G&A REVIEW
12.A. The authority and format of this modification have been reviewed and approved for signature by:
12.6. DATE
Ben Martini 2 ftafty 23 WASgnod 706273.
Dale, 2023,02.1507.0637
SIGNED
BEN MARTIN (19 -LE -1 1061700-009 MOD005)
U.S. Forest Service Grants & Agreements Specialist
USDA, Forest Service OMB 0596-0217
FS -1500-8A
FS Agreement No. 19 -LE -1 1061700-009
Cooperator Agreement No.
EXHIBIT A
COOPERATIVE LAW ENFORCEMENT OPERATING & FINANCIAL PLAN
Between
KITTITAS, COUNTY OF
And the
USDA, FOREST SERVICE
OKANOGAN-WENATCHEE NATIONAL FOREST
2023 OPERATING AND FINANCIAL PLAN
This Operating and Financial Plan (Operating Plan), is hereby made and entered into by and
between Kittitas, County of (doing business as Kittitas County Sheriff's Office), hereinafter
referred to as "Cooperator," and the USDA, Forest Service, Okanogan -Wenatchee National
Forest, hereinafter referred to as the "U.S. Forest Service," under the provisions of
Cooperative Law Enforcement Agreement #19 -LE -11061700-009. This Operating Plan is
made and agreed to as of the last date signed below and is for the estimated period beginning
January 1, 2023 and ending December 31, 2023, unless modified during the annual review.
Previous Year Carry-over: $0.00
Current 2023 Year Obligation: $47,960.00
Estimated CY 2023 Operating Plan: $47,960.00
I. GENERAL:
A. The following individuals shall be the designated and alternate representative(s) of each
party, so designated to make or receive requests for special enforcement activities.
Principal Cooperator Contacts:
Cooperator Program Contact
Cooperator Administrative Contact
Clay Myers, Sheriff
Kim Dawson, Administrative Assistant
Kittitas County Sheriff's Office
Kittitas County Sheriff's Office
307 W. Umptanum Road
307 W. Umptanum Road
Ellensburg, WA 98926
Ellensburg, WA 98926
Telephone: (509) 962-7525
Telephone: (509) 962-7089
FAX: (509) 962-7599
Email: kim.dawson(dco.kittitas.wa.us
Email: cla -m ers(a-)co.kittitas.wa.us
Page I of 5 (Rev. 12-13)
S USDA, Forest Service OMB0596-0217
FS -1500-8A
Principal U.S. Forest Service Contacts:
U.S. Forest Service Program Manager U.S. Forest Service Administrative
Contact Contact
Laurence Olson, Patrol Captain Shirley Tutino
Okanogan -Wenatchee National Forest Okanogan -Wenatchee National Forest
215 Melody Lane 215 Melody Lane
Wenatchee, WA 98801 Wenatchee, WA 98801
Telephone: (509)664-9236 Telephone: (509 664-9324
Email: laurence.olson(&usda. ov Email: shirle .tutind a)usda. ov
U.S. Forest Service Grants and
Agreements Contact
Kelly Underwood
Okanogan -Wenatchee National Forest
215 Melody Way
Wenatchee, WA 98801
Email: Kelly. underwood{c usda.gov
B. Reimbursement for all types of enforcement activities shall be at the following rates
unless specifically stated otherwise:
Per diem rate is $71.00/day
Wages at the prevailing rate of $107.00/hour plus fringe benefits
Overtime rate as needed for additional support up to $107.00/hour, per prior
approval. Reimbursement will be based on actual expenses.
II. PATROL ACTIVITIES:
A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and
day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be
spent in each area to make residents and visitors aware that law enforcement officers are
in the vicinity.
1. Patrol on following U.S. Forest Service roads:
Any and all U.S. Forest Service roads within Kittitas County in the
Okanogan -Wenatchee National Forest.
2. Patrol in the following campgrounds, developed sites, or dispersed areas:
Patrolling all recreational areas, including all campgrounds, dispersed
sites, boating areas, hiking sites off U.S. Forest Service roads within
Kittitas County. Patrol routes may be varied at the discretion of the
Page 2 of 5 (Rev, 12-13)
USDA, Forest Service OMB 0596-0217
Fs -1500-8A
assigned Deputy to effectively deal with incidents at other locations as
they occur. Patrolling approximately 20 hours per week between January
I" through December 31, 2023. A minimum of 12 patrol hours on
weekends, between noon Friday and midnight Sundays in the afternoon
and evening hours.
Total reimbursement for this category shall not exceed the amount of. $47,960.00.
TRAINING:
See Cooperative Law Enforcement Agreement Provision I V -K for additional information.
Training that supports or adds to the safety or effectiveness of deputies conducting forest
patrols may be reimbursed. Training could encompass any subject area that intersects with
public safety, community engagement, or criminal justice. All training requests must be pre -
approved by the Patrol Captain.
Total reimbursement for this category shall not exceed the amount of. $3,000.00
III. EQUIPMENT:
See Cooperative Law Enforcement Agreement Provisions IV -K, IV -L, and IV-Mfor additional
information.
Equipment necessary for and to support the safety and effectiveness of deputies conducting
forest patrols for CY23 may be reimbursed. All equipment orders must be pre -approved by the
Patrol Captain through email correspondence. Equipment requests could include, but are not
limited to, communication equipment, safety equipment patrol and supportive equipment, or
other equipment related to operating in the forest environment. All costs and liability for
maintenance and use shall be the responsibility of the Kittitas County Sheriff's Office.
Total reimbursement for this category shall not exceed the amount of: $7,000.00
IV. SPECIAL ENFORCEMENT SITUATIONS:
A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug
Enforcement, and certain Group Gatherings.
B. Funds available for special enforcement situations vary greatly from year to year and must
be specifically requested and approved prior to any reimbursement being authorized.
Requests for funds should be made to the U.S. Forest Service designated representative
listed in Item I -A of this Operating Plan. The designated representative will then notify
the Cooperator whether funds will be authorized for reimbursement. If funds are
authorized, the parties will then jointly prepare a revised Operating Plan.
1. Drug Enforcement: This will be handled on a case-by-case basis. The request will
normally come from the patrol Captain; however, it may come from the Special
Page 3 of 5 (Rev. 12-13)
USDA, Forest Service OMB 0596 1217
FS -1500-8A
Agent in Charge or their designated representative. Reimbursement shall be made
at the rates specified in Section 1-13. Deputies assigned to the incident will
coordinate all of their activities with the designated officer in charge of the
incident.
2. Fire Emergency: During emergency fire suppression situations and upon request
by the U.S. Forest Service pursuant to an incident resource order, the Cooperator
agrees to provide special services beyond those provided under Section II -A,
within the Cooperator's resource capabilities, for the enforcement of State and
local laws related to the protection of persons and their property. The Cooperator
will be compensated at the rate specified in Section 1-13; the U.S. Forest Service
will specify times and schedules. Upon concurrence of the local patrol Captain or
their designated representative, an official from the Incident Management Team
managing the incident, Cooperator personnel assigned to an incident where meals
are provided will be entitled to such meals.
3. Group Gatherings: This includes but is not limited to situations which are
normally unanticipated, or which typically include very short notices, large group
gatherings such as rock concerts, demonstrations, and organization rendezvous.
Upon authorization by a U.S. Forest Service representative listed in Section I -A for
requested services of this nature, reimbursement shall be made at the rates
specified in Section I -B. Deputies assigned to this type of incident will normally
coordinate their activities with the designated officer in charge of the incident.
V. BILLING FREQUENCY:
See Cooperative Law Enforcement Agreement Provisions H -H and III -B for additional
information.
A. The Cooperator will submit invoices for reimbursement of services provided under
Sections II and III of this Operating Plan, on a quarterly basis. The statement will be
in sufficient detail to allow the U.S. Forest Service to verify that expenditures are
authorized. Invoices shall be printed on the County's department letterhead and shall
include the following:
1. Agreement number
2. Date of Invoice
3. Actual dates of service (MM/DD/YY to MM/DD/YY)
4. Description of services and corresponding rate
5. Areas patrolled and miles traveled on NFS lands
6. Copies of completed Daily Activity Reports
Page 4 of 5 (Rev. 12-13)
USDA, Forest Service OMB 0596-0217
FS -1500-8A
The invoice shall be sent to ASC for payment to the following address:
USDA Forest Service
Albuquerque Service Center
Payments -Grants and Agreements
101 B Sun Ave NE
Albuquerque, NM 87109
EMAIL: SM.FS.asc gaQusda.jzov
Invoices may also be faxed to:
1-877-687-4894
FAX coversheet should be addressed to:
USDA Forest Service
ASC -Payments -Grants and Agreements
The Invoice & all patrol documentation should be emailed to: shirlev,tutinoQusda.gov and
Cc'd to: Laurence-olsonausda.gov
The following is a breakdown of the total estimated costs associated with this Operating
Plan.
Category
Estimated Costs
Not to Exceed b %
Patrol Activities
$47,960.00
N/A
Training
Up to $3,000.00*
N/A
Equipment
U to $7,000.00*
N/A
Special Enforcement Situations
As Needed
N/A
Total
$47,960. 0
N/A
*Funds not utilized for Training and Equipment may be applied to Patrol Activities
Page 5 of 5 (Rev. 12-13)
2023 Operating Plan (Exhibit B)
19 -LE -11061700-009 Kittitas, County of
Marine Vessel Operating Costs
Specialized Equipment Rates
Marine 1 W/TRLR - 1909
Cost I QuantityRate I Total
2019 CUSTOM WELD COBRA 22'
VIN# WFE04148E919
Base Hourly = $92.75)OT Hourly = $128.75
Base Hourly
Deputies -Reg Time
$71.00 1
Hourly $71.00
Deputies -OT
$107.00 1
Hourly $107.00
Maintenance & Other Costs
$10.00 1
Hourly $10.00
Insurance
$11.75 1
Hourly $11.75
Total $See Above
Hourly
PLUS FUEL COSTS
Marine 2 W/TRLR - 0613
Cost uantity Rate Total
2007 ROGUE SCRAMBLER VIN # URGO 1451 H607
Base Hourly= $83.99/OT Hourly= $119.99
Base Hourly
Deputies -Reg Time
$71.00 1
Hourly $71.00
Deputies -OT
$107.00 1
Hourly $107.00
Maintenance & Other Costs
$10.00 1
Hourly $10.00
Insurance
$2.99 1
Hourly $2.99
Total $See Above
Hourly
PLUS FUEL COSTS
Marine 3 W/TRLR -1009
Cost I QuantityRate I Total
2010 EMERSON JET BOAT
VIN # EBW-PD 18001512010
Base Hourly = $84.84/OT Hourly = $120.84
Base Hourly
Deputies -Reg Time
$71.00 1
Hourly $71.00
Deputies -OT
$107.00 1
Hourly $107.00
Maintenance & Other Costs
$10.00 1
Hourly $10.00
Insurance
1 $3.84 1
Hourly $3.84
Total Hourly $See Above
PLUS FUEL COSTS
SEADOOS W/TRLRS
Cost I
QuantityRate Total
(2) 2014 00023EG00 Personal Watercraft w/trlrs
Base Hourly
= $82.51/OT Hourly = $118.51
Deputies -Reg Time
$71.00
1 Hourly $71.00
Deputies -OT $107.00
1 Hourly $107.00
Maintenance & Other Costs $10.00
1 Hourly $10.00
Insurance 1 $1.51
1 Hourly $1.51
Total Hourly $See Above
PLUS FUEL COSTS
Work Shift Changes
In the event of a bona fide emergency, the Sheriff may alter the
assigned work shifts by giving as prompt as possible notification to
the affected employees. Said employees shall not receive overtime
for working said rescheduled work shift. The Sheriff shall not
reschedule assigned work shifts for purposes of avoiding payment of
overtimes, per compliance with the Collective Bargaining
Agreement. Other components of the hourly rate will be charged on
actual usage. Any portion of an hour used will be rounded up to the
nearest quarter-hour increment.
Addendum A
U.S. Forest Service Fire Emergency language & Billing Protocol
Coop Law Enforcement Agreements / Operating & Financial Plan
Fire Emergencies:
During fire emergencies, the U.S. Forest Service will reimburse the County for actual costs incurred while
the County is providing assistance requested by either the Agency Administrator or Incident Commander.
Reimbursement for personnel wages and services are based upon the information in the resource order
and must identify the number of roadblocks, number of personnel required, hours and time frame required
and must be ordered by the Incident Commander or Agency Administrator. A copy of the resource order
generated for the request for assistance will be provided by the U.S. Forest Service dispatch to the
County. It is critically important that the Incident Management Team, Agency Administrator, and the
Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order
and Incident Action Plans for each day until this resource is no longer required.
Upon request of the Agency Administrator or Incident Commander, a County designated Liaison(s) to the
fire incident(s) may be established. The liaison will be requested via an incident resource order. The
liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and
Incident Command meetings. Eligible costs for reimbursement will include personnel time.
If meals and lodging are required for county officials, authorization must be documented using the
standard fire meals and lodging authorization forms provided by the host fire unit. Cooperator personnel
directly assigned to the incident by a resource order will be entitled to meals that are provided on the
incident.
Administrative support (e.g. posting incident time, delivering meals, bill preparation, etc.) will be
reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual
cost as part of the reimbursement request.
What is not eligible for reimbursement?
1. Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement,
patrols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as
identified in the OP Provision I. B.
Billing Protocol:
Documentation required to be submitted by the County to the FS for payment processing:
• Resource Order. Resource order will state what kind of assistance is ordered, how many people
requested, and the time period for the services as ordered by the IC or Agency Administrator.
• Copy of Cooperative Law Enforcement Agreement and Operating & Financial Plan.
• UEI number.
Active status in System for Award Management (SAM).
Tax ID number.
Breakout of actual costs:
o Salary — Daily Crew Time Reports, Payroll summary by hours per day or timesheets of
personnel.
o Supplies — Copies of receipts with date and description of items purchased and FS
authorization (S# or FS Signature) for purchase.
o Mileage — Summary by day by vehicle and personnel using the vehicle.
o Incident Action Plans — copies of plans that document assignment to that incident.
o Map of roadblock locations.
BILLINGS ARE NOT TO BE SUBMITTED TO THE SM.FS.ASC GAwu USDA.GOV
UNDER THE OBLIGTION ESTABLISHED THROUGH THE COOPERATIVE LAW
ENFORCEMENT AGREEMENT.
Please coordinate remittance of billings to the Albuquerque Service Center, Incident
Finance Branch through the local Fire Incident Business Specialist,
Rhonda Schwehm
Okanogan -Wenatchee & Colville National Forests
Fire Incident Business Manager
215 Melody Lane
Wenatchee, WA 98801
Phone: (509) 907-5514
Email: rhonda-schwehm6t:,usda.gov
Invoices must include the information identified above in the Billing Protocol section
in -order to be processed in a timely manner.
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information
unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this
information collection is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and
where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part
of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require aftemative
means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD).
To file a complaint of discrimination, write USDA, Director, office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free
(866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877.8339 (TDD) or (866) 377.8642 (relay voice). USDA is
an equal opportunity provider and employer.
2