HomeMy WebLinkAboutStaff Report Yakima River MarathonKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: March 7, 2023
ACTION REQUESTED: Consider a Special Event Application request to hold the
Yakima River Canyon Marathon.
BACKGROUND: The Commissioner’s office received a Special Event
application to hold the annual Yakima River Canyon
Marathon on Saturday April 1, 2023.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance/endorsements and believes that it should be
adequate coverage, since their event has proven to have no
effect on the roads in the past.
The applicant does not need a waiver to the following:
The applicant has not requested a waiver to Kittitas
County Code Chapter 5.20.160 – Closing Hours but
since their event is scheduled to begin at 8:00 a.m. and
according to the County Code, events shall not be open to
the public before the hour of 7:00 a.m. they will not need a
waiver. To be noted they will be using a small bull horn as
the event is being set up etc.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments:
Sheriff, Public Health, Public Works, Solid Waste,
Treasurer & Prosecutor the County Fire Marshal.
Public Works has requested the following:
1) Local advertisement in the Daily
Record/Radio/physical posting two weeks in advance
to inform the traveling public of upcoming event in
order to give them the choice to plan a different route
during this time period.
2) There will be no closures of County Roads and there
will be sufficient signage and traffic control at all
intersections.
3) There will be no road closures for the following: Berry,
Wood House Loop and the County portion of Canyon
Road for the duration of the race, noting there needs to
be sufficient traffic control at all of those intersections.
Sheriff’s Office has requested the following:
State DoT and WSP Approval for legs of the race occurring
on State Highways and to allow Local residents and
recreationalists access to the Canyon. Also noting to use
KittCom for emergency situations.
Treasurer’s Office has recommended approval. Stating
they have an excellent history of proving non-profit status
and will not need to remit admissions tax.
Fire Marshal has stated the following:
1) EMS providers will utilize the 911 system to request
ambulances if needed for transport.
2) Selah Fire Department in Yakima County will provide
the EMS coverage indicated on the event application.
3) Fire & Life Safety Inspection Required.
4) Permits for: Tents and/or Membrane Structures; Special
event Structures.
5) Extinguishers shall be placed at the start, each aid
station and the finish line.
RECOMMENDATION: Approve the Special Event Application to hold the annual
Yakima River Canyon Marathon on Saturday April 1,
2023.
HANDLING: BOCC Staff to send notice to applicant and notify County
Departments & Kittcom. Noting a waiver to the Penal
Bond and complying with recommendations from: Public
Works, Sheriff, and Fire Marshal
ATTACHMENTS: Special Event Application
Certificate of Liability Insurance/Endorsement
Memos from County Departments with recommendations
Treasurer’s Receipt for Event Permit Fee
LEAD STAFF: Mandy Buchholz, Office Administrator