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Home My WebLink AboutSH23-009 FFY22 EMPG (E23-184) - partially executedWashingtonStateMilitaryDepartmentEMERGENCYMANAGEMEhTPERFORMANCEGRANTAGREEMENTFACESHEET1SubrecipientNameandAddress:2.GrantAgreementAmount:3.GrantAgreementNumber:Kittitas,Countyof$31,866E23-184Sheriff'sOffice307WUmptanumRoadEIIensburg,WA98926-67204.SubrecipientContact,phonelemail:5.GrantAgreementStartDate;6.G'antAgreementEndDate:DarrenHIgashlyama,509-933-8206June1,2022September30,2023darren.higashlyama@co.kittitas.wa.us7.DepadmentContact,phonelemail:8.UniqueEntityIdentifier(UEI):9.UBI#(staterevenue):DeborahHenderson,253-512-7470WQ23XPBSAU44192-002·673deborah.henderson@mil.wa.gov10.FundingAuthority:WashingtonStateMilltaryDepartment(the"DEPARTMENT")andtheU.S.DepartmentofHomelandSecurity(DHS)11.FederalAwardID#(FAIN)12.FederalAwardDate:13.AssistanceListings#&Title:EMS-2022-EP-00006-SO108/23/2022|97.042(22EMPG)14.TotalFederalAmount:15.ProgramIndex#&OBJ/SUB-OBJ:16.EIN:$8,625,483723PTNZ91-6001394917.ServiceDistricts:18.ServiceAreabyCounty(ies):19.Women/Minority-Owned,State(BYLEGISLATIVEDISTRICT):13KittitasCertified:N/AONO(BYCONGRESSIONALDISTRICT):8OYES,OMWBE#20.AgreementClassification:21.ContractType(checkallthatapply)OPersonalservicesOClientServicesPublic/LocalGov'tOContractGrantAgreementOResearch/DevelopmentOA/EOother_OIntergovernmental(RCW39.34)OInteragency22.SubrecipientSelectionProcess:23.SubrecipientType(checkallthatapply);"Toallwhoapply&qualify"OCompetitiveBiddingOPrivateOrganization/IndividualOFor-ProfitOsolesourceOA/ERCWON/AEPublicOrganization/JurisdictionONon-ProfitOFiledw/OFM?OAdvertised?OYESONoOCONTRACTORESUBRECIPIENTOOTHER24.PURPOSE&DESCRIPTION:ThepurposeoftheFiscalYear(FY)2022EmergencyManagementPerformanceGrant(22EMPG)programistoprovideU.S.DepadmentofHomelandSecurity(DHS)/FederalEmergencyManagementAgency(FEMA)Federalawardfundstostatestoassiststate,local,territorial,andtribalgovernmentsinpreparingforallhazardsthroughsustainmentandenhancementofthoseprogramsasdescribedintheWorkPlan.TheDepartmentistheRecipientandPass-throughEntityofthe22EMPGDHSAwardLetterforGrantNo.EMS-2022-EP-00006-SO1("Grant"),whichisincorporatedinandattachedheretoasAttachmentCandhasmadeasubawardofFederalawardfundstotheSubrecipientpursuanttothisAgreement.TheSubrecipientisaccountabletotheDepartmentforuseofFederalawardfundsprovidedunderthisAgreementandtheassociatedmatchingfunds.INWITNESSWHEREOF,theDepartmentandSubrecipientacknowledgeandacceptthetermsofthisAgreement,includingallreferencedAttachmentswhichareherebyincorporatedmandmadeaparthereof,andhaveexecutedthisAgreementasofthedatebelow.ThisAgreementFaceSheet;SpecialTerms&Conditions(AttachmentA);GeneralTermsandConditions(AttachmentB),22EMPGAwardLetterEMS-2022-EP-00006-SO1(AttachmentC):WorkPlan(AttachmentD).Timeline(AttachmentE);Budget(AttachmentF);andallotherdocumentsexpresslyreferencedandincorporatedhereincontainallthetermsandconditionsagreeduponbythepartiesandgovemtherightsandobligationsofthepartiestothisAgreement.Nootherunderstandings,oralorotherwise,regardingthesubjectmatterofthisAgreementshallbedeemedtoexistortobindanyofthepartieshereto.IntheeventofaninconsistencyinthisAgreement,unlessotherwiseprovidedherein.theinconsistencyshallberesolvedbygivingprecedenceinthefollowingorder:1.ApplicableFederalandStateStatutesandRegulations4.SpecialTermsandConditions2.DHS/FEMAAwardandprogramdocuments5.GeneralTermsandConditions,and,3.WorkPlan,Timellne,andBudget6.OtherprovisionsoftheAgreementIncorporatedbyreferenceWHEREAS,thepartiesheretohaveexecutedthisAgreementonthedayandyearlastspecifiedbelow.FORTHEDEPARTMENT:FORTHESUBRECIPIENT;SignatureDateSignatufeDateReganAnneHesse,ChiefFinancialOfficerClayMyers,SheriffWashingtonStateMilitaryDepartmentKittitasCountySheriffsOfficeBOILERPLATEAPPROVEDASTOFORM:.APPRCLEDASTOFORM(ifapplicable):DierkMeierbachtolAugust1,2022/AssistantAttorneyGeneralSignatureDateDHS-FEMA-EMPG-FY22Page1of39KittitasCounty,E23-184 AttachmentASPECIALTERMSANDCONDITIONSARTICLEI.KEYPERSONNELTheindividualslistedbelowshallbeconsideredkeypersonnelforpointofcontactunderthisAgreement.Anysubstitutionofkeypersonnelbyeitherpartyshallbemadebywrittennotificationtothecurrentkeypersonnel.SUBRECIPIENTDEPARTMENTNameDarrenHigashiyamaNameDeborahHendersonTitleChiefDeputyTitleProgramCoordinatorEmaildarren.higashiyama@co.kittitas.wa.usEmaildeborah.henderson@mil.wa.govPhone509-933-8206Phone253-512-7470NameClayMyersNameCourtneyBemusTitleSheriffTitleProgramAssistantEmailclay.myers@co.kittitas.wa.usEmailcourtney.bemus@mil.wa.govPhone509-962-7615Phone253-512-7145NameSharrieMcPhersonNameSierraWarde11TitleChiefFinancialManagerTitleFinancialOperationsSectionManagerEmailsharrie.mcpherson@co.kittitas.wa.usEmailsierra.wardell@mil.wa.govPhone509-962-7056Phone253-512-7121ARTICLEII.ADMINISTRATIVEANDIORFINANCIALREQUIREMENTSTheSubrecipientshallcomplywithallapplicablestateandfederallaws,rules,regulations,requirementsandprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentspublishedbyDHS/FEMAapplicabletothe22EMPGProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsofTheDepartmentofHomelandSecurity(DHS)NoticeofFundingOppodunity(NOFO)FiscalYear(FY)2022EmergencyManagementPerformanceGrant(EMPG)document,theFEMAPreparednessGrantsManualdocument,Version3,May2022(theManual),theDHSAwardLetterfortheGrant,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants,allofwhichareincorporatedhereinbyreference.TheDHSAwardLetterisincorporatedinthisAgreementasAttachmentC.TheSubrecipientacknowledgesthatsincethisAgreementinvolvesfederalawardfunding,theperformanceperiodmaybeginpriortotheavailabilityofappropriatedfederalfunds.TheSubrecipientagreesthatitwillnotholdtheDepartment,thestateofWashington,ortheUnitedStatesliableforanydamages,claimforreimbursement,oranytypeofpaymentwhatsoeverforservicesperformedunderthisAgreementpriortodistributionofappropriatedfederalfunds,oriffederalfundsarenotappropriatedorinapalticularamount.A.STATEANDFEDERALREQUIREMENTSFORDHS/FEMAPREPAREDNESSGRANTS:ThefollowingrequirementsapplytoallDHS/FEMAPreparednessGrantsadministeredbytheDepartment.1.SUBAWARDS&CONTRACTSBYSUBRECIPIENTa.TheSubrecipientmustmakeacase-by-casedeterminationwhethereachagreementitmakesforthedisbursementof22EMPGfundsreceivedunderthisAgreementcaststhepartyreceivingthefundsintheroleofasubrecipientorcontractorinaccordancewith2CFR200.331.b.IftheSubrecipientbecomesapass-throughentitybymakingasubawardtoanon-federalentityasitssubrecipient:i.TheSubrecipientmustcomplywithallfederallawsandregulationsapplicabletopass-throughentitiesof22EMPGfunds,including,butnotlimitedto,thosecontainedin2CFR200.ii.TheSubrecipientshallrequireitssubrecipient(s)tocomplywithallapplicablestateandfederallaws,rules,regulations,requirements,andprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentspublishedbyDHS/FEMAapplicabletothe22EMPGProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsofTheDepartmentofDHS-FEMA-EMPG-FY22Page2of39KittitasCounty.E23-184 HomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2022EmergencyManagementPerformanceGrant(EMPG)document,theManual,theDHSAwardLetterfortheGrantinAttachmentC,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants.iii.TheSubrecipientshallberesponsibletotheDepartmentforensuringthatall22EMPGfederalawardfundsprovidedtoitssubrecipients,andassociatedmatchingfunds,areusedinaccordancewithapplicablefederalandstatestatutesandregulations,andthetermsandconditionsofthefederalawardsetforthinAttachmentCofthisAgreement.2.BUDGET,REIMBURSEMENT,ANDTIMELINEa.WithinthetotalGrantAgreementAmount,travel,subcontracts,salaries,benefits,printing,equipment,andothergoodsandservicesorotherbudgetcategorieswillbereimbursedonanactualcostbasisuponcompletionunlessotherwiseprovidedinthisAgreement.b.ThemaximumamountofallreimbursementrequestspermittedtobesubmittedunderthisAgreement,includingthefinalreimbursementrequest,islimitedtoandshallnotexceedthetotalGrantAgreementAmount.c.IftheSubrecipientchoosestoincludeindirectcostswithintheBudget(AttachmentF),additionaldocumentationisrequiredbasedontheapplicablesituation.Asdescribedin2CFR200.414andAppendixVilto2CFR200:i.IftheSubrecipientreceivesdirectfundingfromanyFederalagency(ies),documentationoftheratemustbesubmittedtotheDepadmentKeyPersonnelperthefollowing:A.Morethan$35million,theapprovedindirectcostrateagreementnegotiatedwithitsfederalcognizantagency.B.Lessthan$35million,theindirectcostproposaldevelopedinaccordancewithAppendixVllof2CFR200requirements.ii.IftheSubrecipientdoesnotreceivedirectfederalfunds(i.e.,onlyreceivesfundsasasubrecipient),theSubrecipientmusteitherelecttochargeademinimisrateoftenpercent(10%)or10%ofmodifiedtotaldirectcostsorchoosetonegotiateahigherratewiththeDepartment.Ifthelatterispreferred,theSubrecipientmustcontactDepartmentKeyPersonnelforapprovalsteps.d.Fortravelcosts,theSubrecipientshallcomplywith2CFR200.475andshouldconsulttheirinternalpolicies,stateratessetpursuanttoRCW43.03.050andRCW43.03.060asnowexistingoramended,andfederalmaximumratessetforthathttps://www.qsa.qov,andfollowthemostrestrictive.Iftravelcostsexceedsetstateorfederallimits,travelcostsshallnotbereimbursedwithoutwrittenapprovalbyDepartmentKeyPersonnel.e.ReimbursementrequestswillincludeaproperlycompletedStateA-19InvoiceFormandReimbursementSpreadsheet(intheformatprovidedbytheDepartment)detailingtheexpendituresforwhichreimbursementissought.ReimbursementrequestsmustbesubmittedtoReimbursements@mil.wa.govnolaterthantheduedateslistedwithintheTimeline(AttachmentE).ReimbursementrequesttotalsshouldbecommensuratetothetimespentprocessingbytheSubrecipientandtheDepartment.f.Receiptsand/orbackupdocumentationforanyapproveditemsthatareauthorizedunderthisAgreementmustbemaintainedbytheSubrecipientconsistentwithrecordretentionrequirementsofthisAgreementandbemadeavailableuponrequestbytheDepartmentandauditors.g.TheSubrecipientmustrequestpwrittenapprovalfromDepartmentKeyPersonnettowaiveorextendaduedateintheTimeline(AttachmentE).Forwaivedorextendedreimbursementduedates,allallowablecostsshouldbesubmittedonthenextscheduledDHS-FEMA-EMPG-FY22Page3of39KittitesCounty,E23-184 reimbursementduedatecontainedintheTimeline.Waivingormissingdeadlinesservesasanindicatorforassessinganagency'slevelofriskofnoncompliancewiththeregulations.requirements,andthetermsandconditionsoftheAgreementandmayincreaserequiredmonitoringactivities.AnyrequestforawaiverorextensionofaduedateintheTimelinewillbetreatedasarequestforAmendmentoftheAgreement.ThisrequestmustbesubmittedtotheDepadmentKeyPersonnelsufficientlyinadvanceoftheduedatetoprovideadequatetimeforDepadmentreviewandconsiderationandmaybegrantedordeniedwithintheDepadment'ssolediscretion.h.AllworkunderthisAgreementmustendonorbeforetheGrantAgreementEndDate,andthefinalreimbursementrequestmustbesubmittedtotheDepadmentwithinforty-five(45)daysaftertheGrantAgreementEndDate,exceptasotherwiseauthorizedbyeither(1)writtenamendmentofthisAgreementor(2)writtennotificationfromtheDepartmenttotheSubrecipienttoprovideadditionaltimeforcompletionoftheSubrecipient'sproject(s)i.Nocostsforpurchasesofequipment/supplieswillbereimburseduntiltherelatedequipment/supplieshavebeenreceivedbytheSubrecipient,itscontractor,oranynon-federalentitytowhichtheSubrecipientmakesasubawardandisinvoicedbythevendor.j.Failuretosubmittimely,accurate,andcompleterepodsandreimbursementrequestsasrequiredbythisAgreement(including,butnotlimitedto,thosereportsintheTimeline)willprohibittheSubrecipientfrombeingreimburseduntilsuchreportsandreimbursementrequestsaresubmittedandtheDepartmenthashadreasonabletimetoconductitsreview.k.FinalreimbursementrequestswillnotbeapprovedforpaymentuntiltheSubrecipientiscurrentwithallrepodingrequirementscontainedinthisAgreement.I.AwrittenamendmentwillberequirediftheSubrecipientexpectscumulativetransferstoapproved,directbudgetcategories,asidentifiedintheBudget(AttachmentF),toexceedtenpercent(10%)oftheGrantAgreementAmountAnychangestobudgetcategorytotalsnotincompliancewiththisparagraphwillnotbereimbursedwithoutapprovalfromtheDepartment,m.SubrecipientsshallonlyusefederalawardfundsunderthisAgreementtosupplementexistingfundsandwillnotusethemtoreplace(supplant)non-federalfundsthathavebeenbudgetedforthesamepurpose.TheSubrecipientmayberequiredtodemonstrateanddocumentthatareductioninnon-federalresourcesoccurredforreasonsotherthanthereceiptorexpectedreceiptoffederalfunds.3.REPORTINGa.Witheachreimbursementrequest,theSubrecipientshallreporthowtheexpenditures,forwhichreimbursementissought,relatetotheWorkPlan(AttachmentD)activitiesintheformatprovidedbytheDepartment.b.Withthefinalreimbursementrequest,theSubrecipientshallsubmittotheDepartmentKeyPersonnelafinalrepoddescribingallcompletedactivitiesunderthisAgreement.c.TheSubrecipientshallcomplywiththeFederalFundingAccountabilityandTransparencyAct(FFATA)andrelatedOMBGuidanceconsistentwithPubilcLaw109-282asamendedbysection6202(a)ofPublicLaw110-252(see31U.S.C.6101note)andcompleteandreturntotheDepartmentanAuditCertification/FFATAForm.Thisformisrequiredtobecompletedoncepercalendaryear,perSubrecipient,andnotperagreement.TheDepartment'sContractsOfficewillrequesttheSubrecipientsubmitanupdatedformatthebeginningofeachcalendaryearinwhichtheSubrecipienthasanactiveagreement.4.EQUIPMENTANDSUPPLYMANAGEMENTa.TheSubrecipientandanynon-federaientitytowhichtheSubrecipientmakesasubawardshallcomplywith2CFR200.317through200.327,andallWashingtonStateprocurementstatutes,whenprocuringanyequipmentorsuppliesunderthisAgreement,2CFR200.313formanagementofequipment,and2CFR200.314formanagementofsupplies,toinclude,butnotlimitedto:DHS-FEMA-EMPG-FY22Page4of39KittitasCounty,E23484 i.UponsuccessfulcompletionofthetermsofthisAgreement,allequipmentandsuppliespurchasedthroughthisAgreementwillbeownedbytheSubrecipient,orarecognizednon-federalentitytowhichtheSubrecipienthasmadeasubaward,forwhichacontract,Subrecipientgrantagreement,orothermeansoflegaltransferofownershipisinplace.ii.Allequipment,andsuppliesasapplicable,purchasedunderthisAgreementwillberecordedandmaintainedintheSubrecipient'sinventorysystem.iii.inventorysystemrecordsshallinclude:A.DescriptionofthepropertyB.Manufacturer'sserialnumber,orotheridentificationnumberC.Fundingsourcefortheproperty,includingtheFederalAwardidentificationNumber(FAIN)(FaceSheet,Box11)D.AssistanceListingsNumber(formerlyCFDANumber)(FaceSheet,Box13)E.WhoholdsthetitleF.AcquisitiondateG.CostofthepropedyandthepercentageoffederalparticipationinthecostH.Location,use,andconditionofthepropertyatthedatetheinformationwasrepodedI,Dispositiondataincludingthedateofdisposalandsalepriceofthepropedy.iv.TheSubrecipientshalltakeaphysicalinventoryoftheequipment,andsuppliesasapplicable,andreconciletheresultswiththepropertyrecordsatleastonceeverytwoyears.AnydifferencesbetweenquantitiesdeterminedbythephysicalinspectionandthoseshownintherecordsshallbeinvestigatedbytheSubrecipienttodeterminethecauseofthedifference.TheSubrecipientshall,inconnectionwiththeinventory,verifytheexistence,currentutilization,andcontinuedneedfortheequipment.v.TheSubrecipientshallberesponsibleforanyandalloperationalandmaintenanceexpensesandforthesafeoperationoftheequipmentandsuppliesincludingallquestionsofliability.TheSubrecipientshalldevelopappropriatemaintenanceschedulesandprocedurestoensuretheequipment,andsuppliesasapplicable,arewellmaintainedandkeptingoodoperatingcondition.vi.TheSubrecipientshalldevelopacontrolsystemtoensureadequatesafeguardstopreventloss,damage,andtheftoftheproperty.Anyloss,damage,ortheftshallbeinvestigated,andareportgeneratedandsenttotheDepartment'sKeyPersonnel.vii.TheSubrecipientmustobtainandmaintainallnecessarycertificationsandlicensesfortheequipment.viii.IftheSubrecipientisauthorizedorrequiredtoselltheproperty,propersalesproceduresmustbeestablishedandfollowedtoensurethehighestpossiblereturn.Fordisposition,ifuponterminationorattheGrantAgreementEndDate,whenoriginalorreplacementsuppliesorequipmentacquiredunderafederalawardarenolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyafederalawardingagency,theSubrecipientmustcomplywiththefollowingprocedures:A.ForSupplies:Ifthereisaresidualinventoryofunusedsuppliesexceeding$5,000intotalaggregatevalueuponterminationorcompletionoftheDHS-FEMA-EMPG-FY22Page5of39KittitasCounty,E23-184 projectorprogramandthesuppliesarenotneededforanyotherfederalaward,theSubrecipientmustretainthesuppliesforuseonotheractivitiesorsellthem,butmust,ineithercase,compensatethefederalgovernmentforitsshare.Theamountofcompensationmustbecomputedinthesamemannerasforequipment.B.ForEquipment:1)Itemswithacurrentper-unitfair-marketvalueof$5,000orlessmayberetained,sold,transferred,orotherwisedisposedofwithnofudherobligationtothefederalawardingagency.2)Itemswithacurrentper-unitfair-marketvalueinexcessof$5,000mayberetainedorsold.TheSubrecipientshallcompensatethefederalawardingagencyinaccordancewiththerequirementsof2CFR200.313(e)(2).ix.RecordsforequipmentshallberetainedbytheSubrecipientforaperiodofsixyearsfromthedateofthedisposition,replacement,ortransfer,Ifanylitigation,claim,orauditisstadedbeforetheexpirationofthesix-yearperiod,therecordsshallberetainedbytheSubrecipientuntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.b.TheSubrecipientshallcomplywiththeDepadment'sPurchaseReviewProcess,whichisincorporatedbyreferenceandmadepadofthisAgreement.Noreimbursementwillbeprovidedunlesstheappropriateapprovalhasbeenreceived.c.AllowableequipmentcategoriesforthegrantprogramarelistedontheAuthorizedEquipmentList(AEL)locatedontheFEMAwebsiteathttps:llwww.fema.gov/qrants/quidance-toolslauthorized-equipment-list.ItisimpodantthattheSubrecipientandanynon-federalentitytowhichtheSubrecipientmakesasubawardregardtheAELasanauthorizedpurchasinglistidentifyingitemsallowedunderthespecificgrantprogram;theAELincludesitemsthatmaynotbecategorizedasequipmentaccordingtothefederal,state,local,andtribaldefinitionsofequipment.TheSubrecipientissolelyresponsibleforensuringanddocumentingpurchaseditemsunderthisAgreementareauthorizedasalloweditemsbytheAELattimeofpurchase.IftheitemisnotidentifiedontheAELasallowableunderthegrantprogram,theSubrecipientmustcontacttheDepartmentKeyPersonnelforassistanceinseekingFEMAapprovaltoacquisition.d.Unlessexpresslyprovidedothenvise,allequipmentmustmeetallmandatoryregulatoryand/orDHS/FEMAadoptedstandardstobeeligibleforpurchaseusingfederalawardfunds.e.Iffundingisallocatedtoemergencycommunications,theSubrecipientmustensurethatallprojectscomplywithSAFECOMGuidanœonEmergencyCommunicationsGrants,locatedathttps://www.cisa.gov/safecom/funding,ensuringtheinvestmentsarecompatible,interoperable,resilient,andsupportnationalgoalsandobjectivesforimprovingemergencycommunications.f.EffectiveAugust13,2020,FEMArecipientsandsubrecipients,aswellastheircontractorsandsubcontractors,maynotobligateorexpendanyFEMAawardfundsto:i.Procureorobtainanyequipment,system,orservicethatusescoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyofanysystem;ii.Enterinto,extend,orrenewacontracttoprocureorobtainanyequipment,system,orservicethatusescoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyofanysystem;orDHS-FEMA-EMPG-FY22Page6of39KittitasCounty,E23-184 iii.Enterinto,extend,orrenewcontractswithentitiesthatusecoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyaspartofanysystem.Thisprohibitionregardingcertaintelecommunicationsandvideosurveillanceservicesorequipmentismandatedbysection889oftheJohnS.McCaínNationalDefenseAuthorizationActforFiscalYear2019(FY2019NDAA),Pub.L.No.11&232(2018).RecipientsandsubrecipientsmayuseDHS/FEMAgrantfundingtoprocurereplacementequipmentandservicesimpactedbythisprohibition,providedthecostsareotherwiseconsistentwiththerequirementsoftheManualandapplicableNOFO.Persubsections889(f)(2)-(3)oftheFY2019NDAA,and2CFR200.216,coveredtelecommunicationsequipmentorservicesmeans:iv.TelecommunicationsequipmentproducedbyHuaweiTechnologiesCompanyorZTECorporation(oranysubsidiaryoraffiliateofsuchentities);v.Forthepurposeofpublicsafety,securityofgovernmentfacilities,physicalsecuritysurveillanceofcriticalinfrastructure,andothernationalsecuritypurposes,videosurveillanceandtelecommunicationsequipmentproducedbyHyteraCommunicationsCorporation,HangzhouHikvisionDigitalTechnologyCompany,orDahuaTechnologyCompany(oranysubsidiaryoraffiliateofsuchentities),vi.Telecommunicationsorvideosurveillanceservicesprovidedbysuchentitiesorusingsuchequipment;orvii.TelecommunicationsorvideosurveillanceequipmentorservicesproducedorprovidedbyanentitythattheSecretaryofDefense,inconsultationwiththeDirectorofNationalIntelligenceortheDirectoroftheFederalBureauofInvestigation,reasonablybelievestobeanentityownedorcontrolledby,orotherwiseconnectedto,thegovernmentofacoveredforeigncountry.g.TheSubrecipientmustpassthroughequipmentandsupplymanagementrequirementsthatmeetorexceedtherequirementsoutlinedabovetoanynon-federalentitytowhichtheSubrecipientmakesasubawardunderthisAgreement.5.ENVlRONMENTALANDHISTORICALPRESERVATIONa.TheSubrecipientshallensurefullcompliancewiththeDHS/FEMAEnvironmentalPlanningandHistoricPreservation(EHP)program.EHPprograminformationcanbefoundathttps://www.fema.gov/qrants/guidance-toolslenvironmental-historicallofwhichareincorporatedinandmadeapartofthisAgreement.b.Projectsthathavehistoricalimpactsorthepotentialtoimpacttheenvironment,including,butnotlimitedto,constructionofcommunicationtowers;modificationorrenovationofexistingbuildings,structuresandfacilities;ornewconstructionincludingreplacementoffacilities,mustparticipateintheDHS/FEMAEHPreviewprocesspriortoinitiation.Modificationofexistingbuildings,includingminimallyinvasiveimprovementssuchasattachingmonitorstointeriorwalls,andtrainingorexercisesoccurringoutsideinareasnotconsideredpreviouslydisturbed,alsorequireaDHS/FEMAEHPreviewbeforeprojectinitiation.c.TheEHPreviewprocessinvolvesthesubmissionofadetailedprojectdescriptionthatincludestheentirescopeofwork,includinganyalternativesthatmaybeunderconsideration,alongwithsupportingdocumentationsoFEMAmaydeterminewhethertheproposedprojecthasthepotentialtoimpactenvironmentalresourcesand/orhistoricpropedies.d.TheSubrecipientagreesthattoreceiveanyfederalpreparednessfunding,allEHPcompliancerequirementsoutlinedinapplicableguidancemustbemet.TheEHPreviewprocessmustbecompletedandFEMAapprovalreceivedbytheSubrecipientbeforeanyworkisstartedforwhichreimbursementwillbelaterrequested.ExpendituresforDHS-FEMA-EMPG-FY22Page7of39KittitasCounty,E23-184 projectsstartedbeforecompletionoftheEHPreviewprocessandreceiptofapprovalbytheSubrecipientwillnotbereimbursed.6.PROCUREMENTa.TheSubrecipientshallcomplywithallprocurementrequirementsof2CFRPart200.317through200.327andasspecifiedintheGeneralTermsandConditions(AttachmentB,A.10).b.Forallsolesourcecontractsexpectedtoexceed$250,000,theSubrecipientmustsubmittotheDepartmentforpre-procurementreviewandapprovaltheprocurementdocuments,suchasrequestsforproposals,invitationsforbidsandindependentcostestimates.Thisrequirementmustbepassedontoanynon-federalentitytowhichtheSubrecipientmakesasubaward,atwhichpointtheSubrecipientwillberesponsibleforreviewingandapprovingsolesourcejustificationsofanynon-federalentitytowhichtheSubrecipientmakesasubaward.7.SUBRECIPIENTMONITORINGa.TheDepalimentwillmonitortheactivitiesoftheSubrecipientfromawardtocloseout.ThegoaloftheDepartment'smonitoringactivitieswillbetoensurethatagenciesreceivingfederalpass-throughfundsareincompliancewiththisAgreement,federalandstateauditrequirements,federalgrantguidance,andapplicablefederalandstatefinancialregulations,aswellas2CFRPart200SubpartF.b.Todocumentcompliancewith2CFRPart200SubpartFrequirements,theSubrecipientshallcompleteandreturntotheDepartmentanAuditCertification/FFATAform.Thisformisrequiredtobecompletedoncepercalendaryear,perSubrecipient,andnotperagreement.TheDepartment'sContractsOfficewillrequesttheSubrecipientsubmitanupdatedformatthebeginningofeachcalendaryearinwhichtheSubrecipienthasanactiveagreement.c.Monitoringactivitiesmayinclude,butarenotlimitedto:viii.Reviewoffinancialandperformancerepodsix.MonitoringanddocumentingthecompletionofAgreementdeliverablesx.Documentationofphonecalls,meetings(e.g.agendas,sign-insheets,meetingminutes),e-mailsandcorrespondencexi.ReviewofreimbursementrequestsandsupportingdocumentationtoensureallowabilityandconsistencywithAgreementworkplan,budget,andfederalrequirementsxii.ObsentationanddocumentationofAgreementrelatedactivities,suchasexercises,training,events,andequipmentdemonstrationsxiii.On-sitevisitstoreviewequipmentrecordsandinventories,toverifysourcedocumentationforreimbursementrequestsandperformancereports,andtoverifycompletionofdeliverables.d.TheSubrecipientisrequiredtomeetorexceedthemonitoringactivities,asoutlinedabove,foranynon-federalentitytowhichtheSubrecipientmakesasubawardasapass-throughentityunderthisAgreement.e.Compliancewillbemonitoredthroughouttheperformanceperiodtoassessrisk.ConcernswillbeaddressedthroughaCorrectiveActionPlan.8.LIMITEDENGLISHPROFICIENCY(CIVILRIGHTSACTOF1964TITLEVI)a.TheSubrecipientmustcomplywiththeTitleVIoftheCivilRightsActof1964(TitleVI)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatsubrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.ProvidingmeaningfulaccessforpersonswithLEPmayentailprovidinglanguageassistanceservices,includingoralinterpretationandwrittentranslation.ExecutiveOrderDHS-FEMA-EMPG-FY22Page8of39KittitasCounty,E23-184 13166,ImprovingAccesstoServicesforPersonswithLimitedEnglishProficiency(August11,2000),requiresfederalagenciestoissueguidancetorecipients,assistingsuchorganizationsandentitiesinunderstandingtheirlanguageaccessobligations.DHSpublishedtherequiredrecipientguidanceinApril2011,DHSGuidancetoFederalFinancialAssistanceRecipientsRegardingTitleVIProhibitionAgainstNationalOriginDiscriminationAffectingLimitedEnglishProficientPersons,76Fed.Reg.21755-21768,(April18,2011).TheGuidanceprovideshelpfulinformationsuchashowarecipientcandeterminetheextentofitsobligationtoprovidelanguageservices,selectinglanguageservices,andelementsofaneffectiveplanonlanguageassistanceforLEPpersons.Foradditionalassistanceandinformationregardinglanguageaccessobligations,pleaserefertotheDHSRecipientGuidanceathttps://www.dhs.gov/quidance-published-help-department-supported-organizations-provide-meaningful-access-people-limitedandadditionalresourcesonhttps://www.lep.gov.9.NIMSCOMPLIANCEa.TheNationalIncidentManagementSystem(NIMS)identifiesconceptsandprinciplesthatanswerhowtomanageemergenciesfrompreparednesstorecoveryregardlessoftheircause,size,location,orcornplexity.NIMSprovidesaconsistent,nationwideapproachandvocabularyformultipleagenciesorjurisdictionstoworktogethertobuild,sustain,anddeliverthecorecapabilitiesneededtoachieveasecureandresilientnation.b.ConsistentimplementationofNIMSprovidesasolidfoundationacrossjurisdictionsanddisciplinestoensureeffectiveandintegratedpreparedness,planning,andresponse.NIMSempowersthecomponentsoftheNationalPreparednessSystem,arequirementofPresidentialPolicyDirective8,toguideactivitieswithinthepublicandprivatesectoranddescribestheplanning,organizationalactivities,equipping,training,andexercisingneededtobuildandsustainthecorecapabilitiesinsupportoftheNationalPreparednessGoal.c.InordertoreceivefederalpreparednessfundingfromtheDepartment,theSubrecipientmustachieve,orbeactivelyworkingtoachieve,alloftheNIMSImplementationObjectiveslocatedathttps://www.fema.qov/emergency-managers/nimslimplementation-training.B.EMPGPROGRAMSPECIFICREQUIREMENTSTheDepartmentreceivesEMPGfundingfromDHS/FEMA,toassiststate,local,andtribalgovernmentstoenhanceandsustainall-hazardsemergencymanagementcapabilitiesasauthorizedbyRobertT.StaffordDisasterReliefandEmergencyAssistanceAct,asamended(42U.S.C.§§5121etseq.)andSection662ofthePostKatrinaEmergencyManagementAct(6U.S.C.§762).ApodionofthegrantprogramispassedthroughtolocaljurisdictionsandtribeswithemergencymanagementprogramstosupplementtheirlocalltribaloperatingbudgetstohelpsustainandenhanceemergencymanagementcapabilitiespursuanttoWashingtonAdministrativeCode(WAC)118-09.a.TheSubrecipientshallusetheEMPGfundsauthorizedunderthisAgreementonlytoperformtasksasdescribedintheWorkPlanoftheSubrecipient'sapplicationforfunding,asapprovedbytheDepartmentandincorporatedintothisAgreement.b.Fundingmaynotbeusedtoreplaceorsupplantexistinglocalortribalgovernmentfundingofemergencymanagementprograms.c.TheSubrecipientshallprovideafiftypercentcashmatchofnon-federalorigin.TheFederalshareappliedtowardtheEMPGbudgetshallnotexceedfiftypercentofthetotalbudgetassubmittedandapprovedintheapplicationanddocumentedintheBudget(AttachmentF).Tomeetmatchingrequirements,theSubrecipient'scashmatchingcontributionsmustbeverifiable,reasonable,allowable,allocable,andnecessaryunderthegrantprogramandmustcomplywithallFederalrequirementsandregulations,including,butnotlimitedto,2CFRPad200.Anappropriatemechanismmustbeinplacetocapture,track,anddocumentmatchingfunds.Inthefinalreport,theSubrecipientshallidentifyhowthematchwasmetanddocumented.DHS-FEMA-EMPG-FY22Page9of39KittitasCounty,E23-184 d.TheSubrecipientshallparticipateintheState'sannualStakeholderPreparednessReview(SPR),ThreatandHazardIdentificationandRiskAssessment(THIRA),corecapabilitiesassessments,anddatacalls.Non-participationmayresultinwithholdingoffundingunderfuturegrantyears.e.SubrecipientsshallparticipateintheState'sannualIntegratedPreparednessPlanningWorkshop(IPPW).Non-participationmayresultinwithholdingoffundingunderfuturegrantyears.f.Iffundingisallocatedtonon-DHSFEMAtraining,theSubrecipientmustrequestgrj.«writtenapprovalfromtheDepadmentKeyPersonnelbeforeattendingthetraining.TheDepartmentwillcoordinateapprovalwiththeStateTrainingPointofContact.PursuanttoDHS/FEMAGrantProgramsDirectorateInformationBulletinNo.432,ReviewandApprovalRequirementsforTrainingCoursesFundedThroughPreparednessGrants,https://www.fema.qov/sites/default/files/2020-04/TrainingCourseReviewandApprovalIBFinal71918.pdf,thetrainingmustfallwithintheFEMAmissionscopeandbeinalignmentwiththeSubrecipient'sEmergencyOperationsPlan.Thisrequirementonlyappliestotrainingcoursesanddoesnotincludeattendanceatconferences.Furthermore,additionalfederalapprovalsarerequiredforcoursesthatrelatetoCounteringViolentExtremismpriortoattendance.g.AllpersonnelfundedinanypartthroughfederalawardormatchingfundsunderthisAgreementshallcompleteandrecordproofofcompletionof:i.NIMStrainingrequirementsoutlinedintheNIMSTrainingProgramlocatedathttps://www.fema.govlemergency-managers/nimslimplementation-training(toincludeICS-100,ICS-200,IS-700,andIS-800formostpersonnel)andii.Either(1)theFEMAProfessionalDevelopmentSeriesIS-120,IS-230,IS-235,IS-240,IS-241,IS-242,andIS-244,or(2)theNationalEmergencyManagementBasicAcademy.TheSubrecipientwillreporttrainingcoursecompletionbyindividualpersonnelalongwiththefinalreport.h.Inconjunctionwiththefinalreport,theSubrecipientshallsubmitaseparatereportdetailinghowtheEMPGTrainingrequirementsweremetforallpersonnelfundedbyfederalormatchingfundsunderthisAgreement.C.DHSTERMSANDCONDITIONSAsaSubrecipientof22EMPGfunding,theSubrecipientshallcomplywithallapplicableDHStermsandconditionsofthe22EMPGAwardLetteranditsincorporateddocumentsfortheGrant,whichareincorporatedandmadeapadofthisAgreementasAttachmentC.DHS-FEMA-EMPG-FY22Page10of39KittitasCounty,E23-184 AttachmentBWashingtonStateMilitaryDepartmentGENERALTERMSANDCONDITIONSDepartmentofHomelandSecurity(DHS)lFederalEmergencyManagementAgency(FEMA)GrantsA.1DEFINITIONSAsusedthroughoutthisAgreement,thetermswillhavethesamemeaningasdefinedin2CFR200SubpartA(whichisincorporatedhereinbyreference),exceptasotherwisesetfodhbelow:a."Agreement"meansthisGrantAgreement.b."Department"meanstheWashingtonStateMilitaryDepartment,asastateagency,anydivision,section,office,unitorotherentityoftheDepadment,oranyoftheofficersorotherofficialslawfullyrepresentingthatDepadment.TheDepartmentisarecipientofafederalawarddirectlyfromafederalawardingagencyandisthepass-throughentitymakingasubawardtoaSubrecipientunderthisAgreement.c."Investment"meansthegrantapplicationsubmittedbytheSubrecipientdescribingtheproject(s)forwhichfederalfundingissoughtandprovidedunderthisthisAgreement.SuchgrantapplicationisherebyincorporatedintothisAgreementbyreference.d."MonitoringActivities"meansalladministrative,financial,orotherreviewactivitiesthatareconductedtoensurecompliancewithallstateandfederallaws,rules,regulations,authorities,andpolicies.e."StakeholdersPreparednessReport(SPR)"TheSPRisanannualthree-stepself-assessmentofacommunity'scapabilitylevelsbasedonthecapabilitytargetsidentifiedintheTHIRA.f."Subrecipient"whencapitalizedisprimarilyusedthroughoutthisAgreementinreferencetothenon-federalentityidentifiedontheFaceSheetofthisAgreementthathasreceivedasubawardfromtheDepartment.However,thedefinitionof"Subrecipient"isthesameasin2CFR200.1forallotherpurposes.g."ThreatandHazardIdentificationandRiskAssessment(THIRA)"TheTHIRAisathree-stepriskassessment.TheTHIRAhelpscommunitiesunderstandtheirrisksanddeterminethelevelofcapabilitytheyneedinordertoaddressthoserisks.Theoutputsfromthisprocesslaythefoundationfordeterminingacommunity'scapabilitygapsduringtheSPRprocess.A.2ADVANCEPAYMENTSPROHIBITEDTheDepartmentshallmakenopaymentsinadvanceorinanticipationofgoodsorsenticestobeprovidedunderthisAgreement.SubrecipientshallnotinvoicetheDepartmentinadvanceofdeliveryandinvoicingofsuchgoodsorservices.A.3AMENDMENTSANDMODIFICATIONSTheSubrecipientortheDepartmentmayrequest,inwriting,anamendmentormodificationofthisAgreement.However,suchamendmentormodificationshallnotbebinding,takeeffectorbeincorporatedhereinuntilmadeinwritingandsignedbytheauthorizedrepresentativesoftheDepartmentandtheSubrecipient.Nootherunderstandingsoragreements,writtenororal,shallbebindingontheparties.TheAgreementperformanceperiodshallonlybeextendedby(1)writtennotificationofDHS/FEMAapprovaloftheAwardperformanceperiod,followedupwithamutuallyagreedwrittenamendment,or(2)writtennotificationfromtheDepartmenttotheSubrecipienttoprovideadditionaltimeforcompletionoftheSubrecipient'sproject(s).A.4AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,42U.S.C.12101ETSEQ.ANDITSIMPLEMENTINGREGULATIONSALSOREFERREDTOASTHE"ADA"28CFRPartTheSubrecipientmustcomplywiththeADA,whichprovidescomprehensivecivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,publicaccommodations,stateandlocalgovernmentservices,andtelecommunication.DHS-FEMA-EMPG-FY22Page11of39KittitasCounty,E23-184 A.5ASSURANCESTheDepanmentandSubrecipientagreethatallactivitypursuanttothisAgreementwillbeinaccordancewithalltheapplicablecurrentfederal,stateandlocallaws,rulesandregulations.A.6CERTIFICATIONREGARDINGDEBARMENT.SUSPENSION,ORINELIGIBILITYAsfederalfundsareabasisforthisAgreement,theSubrecipientcertifiesthattheSubrecipientisnotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromparticipatinginthisAgreementbyanyfederaldepadmentoragency.TheSubrecipientshallcomplete,sign,andretumaCertificationRegardingDebarrnent,Suspension,Inelígibílíty,andVoluntaryExclusionformlocatedathttps://mil.wa.gov/requiredqrantforms.AnysuchformcompletedbytheSubrecipientforthisAgreementshallbeincorporatedintothisAgreementbyreference.Further,theSubrecipientagreestocomplywithallapplicablefederalregulationsconcerningthefederaldebarmentandsuspensionsystem,including2CFRPart180.TheSubrecipientcedifiesthatitwillensurethatpotentialcontractorsorsubrecipientsoranyoftheirprincipalsarenotdebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfrompadicipationin"coveredtransactions"byanyfederaldepartmentoragency."Coveredtransactions"includeprocurementcontractsforgoodsorservicesawardedunderanon-procurementtransaction(e.g.grantorcooperativeagreement)thatareexpectedtoequalorexceed$25,000,andsubawardstoSubrecipientsforanyamount.Withrespecttocoveredtransactions,theSubrecipientmaycomplywiththisprovisionbyobtainingacertificationstatementfromthepotentialcontractororsubrecipientorbycheckingtheSystemforAwardManagement(https://sam.qov/SAM/)maintainedbythefederalgovernment.TheSubrecipientalsoagreesnottoenterintoanyarrangementsorcontractswithanypartyontheWashingtonStateDepartmentofLaborandIndustries'"DebarredContractorList"(https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx}.TheSubrecipientalsoagreesnottoenterintoanyagreementsorcontractsforthepurchaseofgoodsandsenliceswithanypartyontheDepadmentofEnterpriseServices'DebarredVendorList(https://www.des.wa.qov/services/contracting-purchasing/doing-business4tatelvender-debarmentìA.7CERTIFICATIONREGARDINGRESTRICTIONSONLOBBYlNGAsrequiredby44CFRPart18,theSubrecipientherebycertifiesthattothebestofitsknowledgeandbelief:(1)nofederallyappropriatedfundshavebeenpaidorwillbepaidbyoronbehalfoftheSubrecipienttoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theenteringintoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,orcooperativeagreement;(2)thatifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisAgreement,grant,loan,orcooperativeagreement,theSubrecipientwillcompleteandsubmitStandardForm-LLL,"DisclosureForrntoReportLobbying,"inaccordancewithitsinstructions;(3)andthat,asapplicable,theSubrecipientwillrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers(includingsubcontracts,subgrants,andcontractsundergrants,loans,andcooperativeagreements)andthatallSubrecipientsshallcertifyanddiscloseaccordingly.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredintoandisaprerequisiteformakingorenteringintothistransactionimposedby31U.S.C.1352.A.8COMPLIANCEWITHAPPLICABLESTATUTES,RULESANDDEPARTMENTPOLICIESTheSubrecipientandallitscontractorsandsubrecipientsshallcomplywith,andtheDepartmentisnotresponsiblefordeterminingcompliancewith,anyandallapplicablefederal,state,andlocallaws,regulations,executiveorders,OMBCirculars,and/orpolicies.Thisobligationincludes,butisnotlimitedto:nondiscriminationlawsand/orpolicies,EnergyPolicyandConservationAct(PL94-163,asamended),theAmericanswithDisabilitiesAct(ADA),AgeDiscriminationActof1975,TitleVIoftheCivilRightsActof1964,CivilRightsActof1968,theRobertT.StaffordDisasterReliefandEmergencyAssistanceAct,(PL93-288,asamended),EthicsinPublicService(RCW42.52),CovenantAgainstContingentFees(48CFRSection52.203-5),PublicRecordsAct(RCW42.56),PrevailingWagesonPublicWorks(RCW39.12),StateEnvironmentalPolicyAct(RCW43.21C),ShorelineManagementActof1971(RCW90.58),DHS-FEMA-EMPG-FY22Page12of39KittitasCounty,E23-184 StateBuildingCode(RCW19.27),EnergyRelatedBuildingStandards(RCW19.27A),ProvisionsinBuildingsforAgedandHandicappedPersons(RCW70.92),andsafetyandhealthregulations.Intheeventofnoncomplianceorrefusaltocomplywithanyapplicablelaw,regulation,executiveorder,OMBCircularorpolicybytheSubrecipient,itscontractorsorsubrecipients,theDepadmentmayrescind,cancel,orterminatetheAgreementinwholeorinpartinitssolediscretion.TheSubrecipientisresponsibleforallcostsorliabilityarisingfromitsfailure,andthatofitscontractorsandsubrecipients,tocomplywithapplicablelaws,regulations,executiveorders,OMBCircularsorpolicies.A.9CONFLICTOFINTERESTNoofficeroremployeeoftheDepartment;nomember,officer,oremployeeoftheSubrecipientoritsdesigneesoragents;nomemberofthegoverningbodyofthejurisdictioninwhichtheprojectisundertakenorlocated;andnootherofficialoftheSubrecipientwhoexercisesanyfunctionsorresponsibilitieswithrespecttotheprojectduringhisorhertenure,shallhaveanypersonalorpecuniarygainorinterest,directorindirect,inanycontract,subcontract,ortheproceedsthereof,forworktobepedormedinconnectionwiththeprojectassistedunderthisAgreement.TheSubrecipientshallincorporate,orcausetoincorporate,inallsuchcontractsorsubawards,aprovisionprohibitingsuchinterestpursuanttothisprovision.A.10CONTRACTING&PROCUREMENTa,TheSubrecipientshalluseacompetitiveprocurementprocessintheprocurementandawardofanycontractswithcontractorsorsubcontractorsthatareenteredintoundertheoriginalagreementaward.Theprocurementprocessfollowedshallbeinaccordancewith2CFRPad200.318,Generalprocurementstandards,through200.327,Contractprovisions.AsrequiredbyAppendixIlto2CFRPart200,allcontractsenteredintobytheSubrecipientunderthisAgreementmustincludethefollowingprovisions,asapplicable:1)Contractsformorethanthesimplifiedacquisitionthresholdcurrentlysetat$250,000,whichistheinflationadjustedamountdeterminedbytheCivilianAgencyAcquisitionCouncilandtheDefenseAcquisitionRegulationsCouncil(Councils)asauthorizedby41U.S.C.1908,mustaddressadministrative,contractual,orlegalremediesininstanceswherecontractorsviolateorbreachcontractterms,andprovideforsuchsanctionsandpenaltiesasappropriate.2)Allcontractsine×cessof$10,000mustaddressterminationforcauseandforconveniencebythenon-federalentityincludingthemannerbywhichitwillbeeffectedandthebasisforsettlement.3)EqualEmploymentOpportunity.Exceptasotherwiseprovidedunder41CFRPad60,allcontractsthatmeetthedefinitionof"federallyassistedconstructioncontract"in41CFRPad60-1.3mustincludetheequalopportunityclauseprovidedunder41CFR60-1.4(b),inaccordancewithExecutiveOrder11246,"EqualEmploymentOppodunity"(30FR12319,12935,3CFRPart,1964-1965Comp.,p.339),asamendedbyExecutiveOrder11375,"AmendingE×ecutiveOrder11246RelatingtoEqualEmploymentOpportunity,"andimplementingregulationsat41CFRpart60,"OfficeofFederalContractComplíancePrograms,EqualEmploymentOppodunity,DepartmentofLabor."4)Davis-BaconAct,asamended(40U.S.C.3141-3148).WhenrequiredbyFederalprogramlegislation,allprimeconstructioncontractsinexcessof$2,000awardedbynon-federalentitiesmustincludeaprovisionforcompliancewiththeDavis-BaconAct(40U.S.C.3141-3144,and3146-3148)assupplementedbyDepadmentofLaborregulations(29CFRPart5,"LaborStandardsProvisionsApplicabletoContractsCoveringFederallyFinancedandAssistedConstruction").Inaccordancewiththestatute,contractorsmustberequiredtopaywagestolaborersandmechanicsataratenotlessthantheprevailingwagesspecifiedinawagedeterminationmadebytheSecretaryofLabor.Inaddition,contractorsmustberequiredtopaywagesnotlessthanonceaweek.Thenon-federalentitymustplaceacopyofthecurrentprevailingwagedeterminationissuedbytheDepartmentofLaborineachsolicitation,Thedecisiontoawardacontractorsubcontractmustbeconditionedupontheacceptanceofthewagedetermination.Thenon-federalentitymustreportallsuspectedorreportedviolationstothefederalawardingagency.ThecontractsmustalsoincludeaprovisionforcompliancewiththeCopeland"Anti-Kickback"Act(40U.S.C.3145),assupplementedbyDepartmentofLaborregulations(29CFRPart3,"ContractorsandDHS-FEMA-EMPG-FY22Page13of39KittitasCounty,E23-184 SubcontractorsonPublicBuildingorPublicWorkFinancedinWholeorinPartbyLoansorGrantsfromtheUnitedStates").TheActprovidesthateachcontractororSubrecipientmustbeprohibitedfrominducing,byanymeans,anypersonemployedintheconstruction,completion,orrepairofpublicwork,togiveupanypadofthecompensationtowhichheorsheisotherwiseentitled.Thenon-federalentitymustreportallsuspectedorreportedviolationstothefederalawardingagency.5)ContractWorkHoursandSafetyStandardsAct(40U.S.C.3701-3708).Whereapplicable,allcontractsawardedbythenon-federalentityinexcessof$100,000thatinvolvetheemploymentofmechanicsorlaborersmustincludeaprovisionforcompliancewith40U.S.C.3702and3704,assupplementedbyDepartmentofLaborregulations(29CFRPad5).Under40U.S.C.3702oftheAct,eachcontractormustberequiredtocomputethewagesofeverymechanicandlaboreronthebasisofastandardworkweekof40hours.Workinexcessofthestandardworkweekispermissibleprovidedthattheworkeriscompensatedatarateofnotlessthanoneandahalftimesthebasicrateofpayforallhoursworkedinexcessof40hoursintheworkweek.Therequirementsof40U.S.C.3704areapplicabletoconstructionworkandprovidethatnolaborerormechanicmustberequiredtoworkinsurroundingsorunderworkingconditionswhichareunsanitary,hazardousordangerous.Theserequirementsdonotapplytothepurchasesofsuppliesormaterialsorarticlesordinarilyavailableontheopenmarket,orcontractsfortransportationortransmissionofintelligence.6)RightstoInventionsMadeUnderaContractorAgreement.Ifthefederalawardmeetsthedefinitionof"fundingagreement"under37CFR§401.2(a)andtherecipientorSubrecipientwishestoenterintoacontractwithasmallbusinessfirmornonprofitorganizationregardingthesubstitutionofparties,assignmentorpedormanceofexperimental,developmental,orresearchworkunderthat"fundingagreement,"therecipientorSubrecipientmustcomplywiththerequirementsof37CFRPart401,"RightstoInventionsMadebyNonprofitOrganizationsandSrnallBusinessFirmsUnderGovernmentGrants,ContractsandCooperativeAgreernents,"andanyimplementingregulationsissuedbytheawardingagency.7)CleanAirAct(42U.S.C.7401-7671q.)andtheFederalWaterPollutionControlAct(33U.S.C.1251-1387),asamended-Contractsandsubgrantsofamountsinexcessof$150,000mustcontainaprovisionthatrequiresthenon-federalawardtoagreetocomplywithallapplicablestandards,ordersorregulationsissuedpursuanttotheCleanAirAct(42U.S.C.7401-7671q)andtheFederalWaterPollutionControlActasamended(33U.S.C.1251-1387).ViolationsmustberepodedtothefederalawardingagencyandtheRegionalOfficeoftheEnvironmentalProtectionAgency(EPA).8)DebarmentandSuspension(ExecutiveOrders12549and12689)-Acontractaward(see2CFR180.220)mustnotbemadetopartieslistedonthegovernment-wideexclusionsintheSystemforAwardManagement(SAM),inaccordancewiththeOMBguidelinesat2CFR180thatimplementExecutiveOrders12549(3CFRpad1986Comp.,p.189)and12689(3CFRpart1989Comp.,p.235),"DebarmentandSuspension."SAMExclusionscontainsthenamesofpartiesdebarred,suspended,orotherwiseexcludedbyagencies,aswellaspartiesdeclaredineligibleunderstatutoryorregulatoryauthorityotherthanExecutiveOrder12549.9)ByrdAnti-LobbyingAmendment(31U.S.C.1352)-Contractorsthatapplyorbidforanawardexceeding$100,000mustfiletherequiredcertification.Eachtierceltifiestothetierabovethatitwillnotandhasnotusedfederalappropriatedfundstopayanypersonororganizationforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployeeofCongress,oranemployeeofamemberofCongressinconnectionwithobtaininganyfederalcontract,grantoranyotherawardcoveredby31U.S.C.1352.Eachtiermustalsodiscloseanylobbyingwithnon-federalfundsthattakesplaceinconnectionwithobtaininganyfederalaward.Suchdisclosuresareforwardedfromtiertotieruptothenon-federalaward.10)Procurementofrecoveredmaterials--Asrequiredby2CFR200.323,anon-federalentitythatisastateagencyoragencyofapoliticalsubdivisionofastateanditscontractorsmustcomplywithsection6002oftheSolidWasteDisposalAct,asamendedbytheResourceConservationandRecoven;Act.TherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalProtectionAgency(EPA)at40CFRpartDHS-FEMA-EMPG-FY22Page14of39KittitasCounty,E23-184 247thatcontainthehighestpercentageofrecoveredmaterialspracticable,consistentwithmaintainingasatisfactorylevelofcompetition,wherethepurchasepriceoftheitemexceeds$10,000orthevalueofthequantityacquiredduringtheprecedingfiscalyearexceeded$10,000;procuringsolidwastemanagementsenticesinamannerthatmaximizesenergyandresourcerecovery,andestablishinganaffirmativeprocurementprogramforprocurementofrecoveredmaterialsidentifiedintheEPAguidelines.11)Noticeoffederalawardingagencyrequirementsandregulationspedainingtoreporting.12)Federalawardingagencyrequirementsandregulationspertainingtocopyrightsandrightsindata.13)AccessbytheDepartment,theSubrecipient,thefederalawardingagency,theComptrollerGeneraloftheUnitedStates,oranyoftheirdulyauthorizedrepresentativestoanybooks,documents,papers,andrecordsofthecontractorwhicharedirectlypertinenttothatspecificcontractforthepurposeofmakingaudit,examination,excerpts,andtranscriptions.14)Retentionofallrequiredrecordsforsix(6)yearsaftertheSubrecipienthasmadefinalpaymentsandallotherpendingmattersareclosed.15)MandatorystandardsandpoliciesrelatingtoenergyefficiencywhicharecontainedinthestateenergyconservationplanissuedincompliancewiththeEnergyPolicyandConservationAct(Pub.L.94-163,89Stat.871).16)PursuanttoExecutiveOrder13858"StrengtheningBuy-AmericanPreferencesforInfrastructureProjects,"andasappropriateandtotheextentconsistentwithlaw,thenon-Federalentityshould,tothegreatestextentpracticableunderaFederalaward,provideapreferenceforthepurchase,acquisition,oruseofgoods,products,ormaterialsproducedintheUnitedStates,asrequiredin2CFRPad200.322,ineverycontract,subcontract,purchaseorder,orsub-awardthatischargeableagainstfederalfinancialassistanceawards.17)Per2C.F.R.§200.216,prohibitionsregardingcertaintelecommunicationsandvideosurveillanceservicesorequipmentismandatedbysection889oftheJohnS.McCainNationalDefenseAuthorizationActforFiscalYear2019(FY2019NDAA),Pub.L.No.115-232(2018).b.TheDepartmentreservestherighttoreviewtheSubrecipient'sprocurementplansanddocumentsandrequiretheSubrecipienttomakechangestobringitsplansanddocumentsintocompliancewiththerequirementsof2CFRPad200.317through200.327.TheSubrecipientmustensurethatitsprocurementprocessrequirescontractorsandsubcontractorstoprovideadequatedocumentationwithsufficientdetailtosupponthecostsoftheprojectandtoallowboththeSubrecipientandDepartmenttomakeadeterminationoneligibilityofprojectcosts.c.AllcontractingagreementsenteredintopursuanttothisAgreementshallincorporatethisAgreementbyreference.A.11DISCLOSURETheuseordisclosurebyanypartyofanyinformationconcerningtheDepartmentforanypurposenotdirectlyconnectedwiththeadministrationoftheDepartment'sortheSubrecipient'sresponsibilitieswithrespecttosenticesprovidedunderthisAgreementisprohibitedexceptbypriorwrittenconsentoftheDepartmentorasrequiredtocomplywiththestatePublicRecordsAct,otherlaworcoudorder.A.12DISPUTESExceptasotherwiseprovidedinthisAgreement,whenabonafidedisputearisesbetweenthepadiesanditcannotberesolvedthroughdiscussionandnegotiation,eitherpartymayrequestadisputeresolutionboardtoresolvethedispute.Arequestforadisputeresolutionboardshallbeinwriting,statethedisputedissues,statetherelativepositionsoftheparties,andbesenttoallparties.TheboardshallconsistofarepresentativeappointedbytheDepanment,arepresentativeappointedbytheSubrecipientandathirdpartymutuallyagreeduponbybothparties.Thedeterminationofthedisputeresolutionboardshallbefinalandbindingonthepartieshereto.Eachpanyshallbearthecostforitsmemberofthedisputeresolutionboardanditsattorneyfeesandcostsandshareequallythecostofthethirdboardmember.DHS-FEMA-EMPG-FY22Page15of39KittitesCounty,E23-184 A.13LEGALRELATIONSitisunderstoodandagreedthatthisAgreementissolelyforthebenefitofthepartiestotheAgreementandgivesnorighttoanyotherpany.NojointventureorpannershipisformedasaresultofthisAgreement.Totheextentallowedbylaw,theSubrecipient,itssuccessorsorassigns,willprotect,saveandholdharmlesstheDepadment,thestateofWashington,andtheUnitedStatesGovernmentandtheirauthorizedagentsandemployees,fromallclaims,actions,costs,damagesorexpensesofanynaturewhatsoeverbyreasonoftheactsoromissionsoftheSubrecipient,itssubcontractors,subrecipients,assigns,agents,contractors,consultants,licensees,invitees,employeesoranypersonwhomsoeverarisingoutoforinconnectionwithanyactsoractivitiesauthorizedbythisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestodefendtheDepartmentandthestateofWashingtonandtheirauthorizedagentsandemployeesinanylitigation;includingpaymentofanycostsorattorneys'feesforanyclaimsoractioncommencedthereonarisingoutoforinconnectionwithactsoractivitiesauthorizedbythisAgreement.Thisobligationshallnotincludesuchclaims,costs,damagesorexpenseswhichmaybecausedbythesolenegligenceoftheDepaliment;provided,thatiftheclaimsordamagesarecausedbyorresultfromtheconcurrentnegligenceof(1)theDepartment,and(2)theSubrecipient,itsagents,oremployees,thisindemnityprovisionshallbevalidandenforceableonlytotheextentofthenegligenceoftheSubrecipient,ortheSubrecipient'sagentsoremployees,Insofarasthefundingsource,FEMAisanagencyoftheFederalgovernment,thefollowingshallapply:44CFR206.9Non-liability.TheFederalgovernmentshallnotbeliableforanyclaimbasedupontheexerciseorperformanceof,orthefailuretoexerciseorperformadiscretionaryfunctionordutyonthepartofafederalagencyoranemployeeoftheFederalgovernmentincarryingouttheprovisionsoftheStaffordAct.A.14LIMITATIONOFAUTHORITY-AUTHORIZEDSIGNATUREThesignatoriestothisAgreementrepresentthattheyhavetheauthoritytobindtheirrespectiveorganizationstothisAgreement.OnlytheDepartment'sAuthorizedSignaturerepresentativeandtheAuthorizedSignaturerepresentativeoftheSubrecipientorAlternatefortheSubrecipient,formallydesignatedinwriting,shallhavetheexpress,implied,orapparentauthoritytoalter,amend,modify,orwaiveanyclauseorconditionofthisAgreement.Anyalteration,amendment,modification,orwaiverofanyclauseorconditionofthisAgreementisnoteffectiveorbindingunlessmadeinwritingandsignedbybothparties'AuthorizedSignaturerepresentatives,exceptasprovidedfortimeextensionsinArticleA.3.Further,onlytheAuthorizedSignaturerepresentativeorAlternatefortheSubrecipientshallhavesignatureauthoritytosignreimbursementrequests,timeextensionrequests,amendmentandmodificationrequests,requestsforchangestoprojectsorworkplans,andotherrequests,certificationsanddocumentsauthorizedbyorrequiredunderthisAgreement.A.15LOSSORREDUCTIONOFFUNDINGIntheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisAgreementandpriortonormalcompletionorenddate,theDepartmentmayunilaterallyreducetheworkplanandbudgetorunilaterallyterminateallorpartoftheAgreementasa"TerminationforCause"withoutprovidingtheSubrecipientanopportunitytocure.Alternatively,thepartiesmayrenegotiatethetermsofthisAgreementunder"AmendmentsandModifications"tocomplywithnewfundinglimitationsandconditions,althoughtheDepartmenthasnoobligationtodoso.A.16NONASSIGNABILITYNeitherthisAgreement,noranyclaimarisingunderthisAgreement,shallbetransferredorassignedbytheSubrecipient.A.17NONDISCRIMINATIONDuringthepedormanceofthisagreement,theSubrecipientshallcomplywithallfederalandstatenondiscriminationstatutesandregulations.Theserequirementsinclude,butarenotlimitedto:a.NondiscriminationinEmployment:TheContractorshallnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,color,sex,sexualorientation,religion,nationalorigin,creed,maritalstatus,age,Vietnameraordisabledveteransstatus,orthepresenceofanysensory,DHS-FEMA-EMPG-FY22Page16of39KittitasCounty,E23-184 mental,orphysicalhandicap.Thisrequirementdoesnotapply,however,toareligiouscorporation,association,educationalinstitutionorsocietywithrespecttotheemploymentofindividualsofapadicularreligiontopelformworkconnectedwiththecarryingonbysuchcorporation,association,educationalinstitutionorsocietyofitsactivities.b.TheSubrecipientshalltakeactiontoensurethatemployeesareemployedandtreatedduringemploymentwithoutdiscriminationbecauseoftheirrace,color,sex,sexualorientationreligion,nationalorigin,creed,maritalstatus,age,Vietnameraordisabledveteransstatus,orthepresenceofanysensory,mental,orphysicalhandicap.Suchactionshallinclude,butnotbelimitedto,thefollowing:Employment,upgrading,demotion,ortransfer,recruitmentorrecruitmentselectionfortraining,includingapprenticeshipsandvolunteers.A.18NOTICESTheSubrecipientshallcomplywithallpublicnoticesornoticestoindividualsrequiredbyapplicablelocal,stateandfederallawsandregulationsandshallmaintainarecordofthiscompliance.A.19OCCUPATIONALSAFETYlHEALTHACTandWASHINGTONINDUSTRIALSAFETYlHEALTHACT(OSHA/WISHA)TheSubrecipientrepresentsandwarrantsthatitsworkplacedoesnoworwillmeetallapplicablefederalandstatesafetyandhealthregulationsthatareineffectduringtheSubrecipient'sperformanceunderthisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestoindemnifyandholdharmlesstheDepadmentanditsemployeesandagentsfromallliability,damagesandcostsofanynature,including,butnotlimitedto,costsofsuitsandattorneys'feesassessedagainsttheDepartment,asaresultofthefailureoftheSubrecipienttosocomply.A.20OWNERSHIPOFPROJECT/CAPlTALFACILITlESTheDepartmentmakesnoclaimtoanycapitalfacilitiesorrealpropertyimprovedorconstructedwithfundsunderthisAgreement,andbythissubawardoffundsdoesnotandwillnotacquireanyownershipinterestortitletosuchpropertyoftheSubrecipient.TheSubrecipientshallassumeallliabilitiesandresponsibilitiesarisingfromtheownershipandoperationoftheprojectandagreestoindemnifyandholdtheDepartment,thestateofWashington,andtheUnitedStatesgovemmentharmlessfromanyandallcausesofactionarisingfromtheownershipandoperationoftheproject.A.21POLITICALACTIVITYNoportionofthefundsprovidedhereinshallbeusedforanypadisanpoliticalactivityortofurthertheelectionordefeatofanycandidateforpublicofficeorinfluencetheapprovalordefeatofanyballotissue.A.22PROHIBITIONAGAINSTPAYMENTOFBONUSORCOMMISSIONTheassistanceprovidedunderthisAgreementshallnotbeusedinpaymentofanybonusorcommissionforthepurposeofobtainingapprovaloftheapplicationforsuchassistanceoranyotherapprovalorconcurrenceunderthisAgreementprovided,however,thatreasonablefeesorbonafidetechnicalconsultant,managerial,orothersuchservices,otherthanactualsolicitation,arenotherebyprohibitedifotherwiseeligibleasprojectcosts.A.23PUBLICITYTheSubrecipientagreestosubmittotheDepadmentpriortoissuancealladvertisingandpublicitymattersrelatingtothisAgreementwhereintheDepartment'snameismentioned,orlanguageusedfromwhichtheconnectionoftheDepartment'snamemay,intheDepartment'sjudgment,beinferredorimplied.TheSubrecipientagreesnottopublishorusesuchadvertisingandpublicitymatterswithoutthepriorwrittenconsentoftheDepartment.TheSubrecipientmaycopyrightoriginalworkitdevelopsinthecourseoforunderthisAgreement,however,pursuantto2CFRPart200.315,FEMAreservesaroyalty-free,nonexclusive,andirrevocablelicensetoreproduce,publishorotherwiseuse,andtoauthorizeotherstousetheworkforgovemmentpurposes.PublicationresultingfromworkperformedunderthisAgreementshallincludeanacknowledgementofFEMA'sfinancialsupport,bytheAssistanceListingsNumber(formerlyCFDANumber),andastatementthatthepublicationdoesnotconstituteanendorsementbyFEMAorreflectFEMA'sviews.A.24RECAPTUREPROVISIONIntheeventtheSubrecipientfailstoexpendfundsunderthisAgreementinaccordancewithapplicablefederal,state,andlocallaws,regulations,and/ortheprovisionsoftheAgreement,theDepartmentreservestherighttorecapturefundsinanamountequivalenttotheextentofnoncompliance.SuchrightDHS-FEMA-EMPG-FY22Page17of39KittitasCounty,E23-184 ofrecaptureshallexistforthelifeoftheprojectfollowingAgreementtermination.RepaymentbytheSubrecipientoffundsunderthisrecaptureprovisionshalloccurwithin30daysofdemand.IntheeventtheDepartmentisrequiredtoinstitutelegalproceedingstoenforcetherecaptureprovision,theDepadmentshallbeentitledtoitscostsandexpensesthereof,includingattorneyfeesfromtheSubrecipient.A.25RECORDSa.TheSubrecipientagreestomaintainallbooks,records,documents,receipts,invoicesandallotherelectronicorwrittenrecordsnecessarytosufficientlyandproperlyreflecttheSubrecipient'scontracts,subawards,grantadministration,andpayments,includingalldirectandindirectcharges,andexpendituresinthepedormanceofthisAgreement(the"records").b.TheSubrecipient'srecordsrelatedtothisAgreementandtheprojectsfundedmaybeinspectedandauditedbytheDepartmentoritsdesignee,bytheOfficeoftheStateAuditor,DHS,FEMAortheirdesignees,bytheComptrollerGeneraloftheUnitedStatesoritsdesignees,orbyotherstateorfederalofficialsauthorizedbylaw,forthepurposesofdeterminingcompliancebytheSubrecipientwiththetermsofthisAgreementandtodeterminetheappropriateleveloffundingtobepaidundertheAgreement.c.TherecordsshallbemadeavailablebytheSubrecipientforsuchinspectionandaudit,togetherwithsuitablespaceforsuchpurpose,atanyandalltimesduringtheSubrecipient'snormalworkingday.d.TheSubrecipientshallretainandallowaccesstoallrecordsrelatedtothisAgreementandthefundedproject(s)foraperiodofatleastsix(6)yearsfollowingfinalpaymentandclosureofthegrantunderthisAgreement.Despitetheminimumfederalretentionrequirementofthree(3)years,themorestringentStaterequirementofsix(6)yearsmustbefollowed.A.26RESPONSIBILITYFORPROJECT/STATEMENTOFWORKlWORKPLANWhiletheDepadmentundertakestoassisttheSubrecipientwiththeproject/statementofwork/workplan(project)byprovidingfederalawardfundspursuanttothisAgreement,theprojectitselfremainsthesoleresponsibilityoftheSubrecipient.TheDepartmentundertakesnoresponsibilitytotheSubrecipient,ortoanythirdparty,otherthanasisexpresslysetoutinthisAgreement.Theresponsibilityforthedesign,development,construction,implementation,operationandmaintenanceoftheproject,asthesephrasesareapplicabletothisproject,issolelythatoftheSubrecipient,asisresponsibilityforanyclaimorsuitofanynaturebyanythirdpartyrelatedinanywaytotheproject.Priortothestartofanyconstructionactivity,theSubrecipientshallensurethatallapplicablefederal,state,andlocalpermitsandclearancesareobtained,including,butnotlimitedto,FEMAcompliancewiththeNationalEnvironmentalPolicyAct,theNationalHistoricPreservationAct,theEndangeredSpeciesAct,andallotherenvironmentallaws,regulations,andexecutiveorders.TheSubrecipientshalldefend,atitsowncost,anyandallclaimsorsuitsatlaworinequity,whichmaybebroughtagainsttheSubrecipientinconnectionwiththeproject.TheSubrecipientshallnotlooktotheDepadment,ortoanystateorfederalagency,ortoanyoftheiremployeesoragents,foranypedormance,assistance,oranypaymentorindemnity,including,butnotlimitedto,costofdefenseand/orattorneys'fees,inconnectionwithanyclaimorlawsuitbroughtbyanythirdpanyrelatedtoanydesign,development,construction,implementation,operationand/ormaintenanceofaproject.A.27SEVERABILITYIfanycoudofrightfuljurisdictionholdsanyprovisionorconditionunderthisAgreementoritsapplicationtoanypersonorcircumstancesinvalid,thisinvaliditydoesnotaffectotherprovisions,termsorconditionsoftheAgreement,whichcanbegiveneffectwithouttheinvalidprovision.Tothisend,thetermsandconditionsofthisAgreementaredeclaredseverable.A.28SINGLEAUDITACTREQUIREMENTS(includinqallAMENDMENTS)TheSubrecipientshallcomplywithandincludethefollowingauditrequirementsinanysubawards.Non-federalentities,asSubrecipientsofafederalaward,thatexpend$750,000ormoreinonefiscalyearoffederalfundsfromallsources,directandindirect,arerequiredtohaveasingleoraprogram-specificauditconductedinaccordancewith2CFRPad200SubpartF.Non-federalentitiesthatspendlessthan$750,000ayearinfederalawardsareexemptfromfederalauditrequirementsforthatyear,exceptasnotedin2CFRPart200SubpartF.Asdefinedin2CFRPart200,theterm"non-federalentity"DHS-FEMA-EMPG-FY22Page18of39KittitasCounty.E23-184 meansastate,localgovernment,Indiantribe,institutionofhighereducation,ornonprofitorganizationthatcarriesoutafederalawardasarecipientorsubrecipient.SubrecipientsthatarerequiredtohaveanauditmustensuretheauditisperformedinaccordancewithGenerallyAcceptedGovernmentAuditingStandards(GAGAS)asfoundintheGovernmentAuditingStandards(theRevisedYellowBook)developedbytheUnitedStatesComptrollerGeneralandtheOMBComplianceSupplement.TheSubrecipienthastheresponsibilityofnotifyingitsauditorandrequestinganauditincompliancewith2CFRPart200SubpartF,toincludetheWashingtonStateAuditor'sOffice,afederalauditor,orapublicaccountantperformingworkusingGAGAS,asappropriate.Costsoftheauditmaybeanallowablegrantexpenditureasauthorizedby2CFRPart200.425.TheSubrecipientshallmaintainauditablerecordsandaccountssoastofacilitatetheauditrequirementandshallensurethatanysubcontractorsalsomaintainauditablerecords.TheSubrecipientisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofitssubcontractors.Responsestoanyunresolvedmanagementfindingsanddisallowedorquestionedcostsshallbeincludedwiththeauditreport.TheSubrecipientmustrespondtoDepartmentrequestsforinformationorcorrectiveactionconcerningauditissuesorfindingswithin30daysofthedateofrequest.TheDepartmentreservestherighttorecoverfromtheSubrecipientalldisallowedcostsresultingfromtheaudit.Afterthesingleaudithasbeencompleted,andifitincludesanyauditfindings,theSubrecipientmustsendafullcopyoftheauditanditsCorrectiveActionPlantotheDepartmentatthefollowingaddressnolaterthannine(9)monthsaftertheendoftheSubrecipient'sfiscalyear(s):ContractsOfficeWashingtonMilitaryDepartmentFinanceDivision,Building#1TA-20CampMurray,WA98430-5032ORContracts.Office@mil.wa.govTheDepartmentretainsthesolediscretiontodeterminewhetheravalidclaimforanexemptionfromtheauditrequirementsofthisprovisionhasbeenestablished.Conductingasingleorprogram-specificauditincompliancewith2CFRPad200SubpartFisamaterialrequirementofthisAgreement.Intheabsenceofavalidclaimofexemptionfromtheauditrequirementsof2CFRPart200SubpartF,theSubrecipient'sfailuretocomplywithsaidauditrequirementsmayresultinoneormoreofthefollowingactionsintheDepartment'ssolediscretion:apercentageoffederalawardsbeingwithhelduntiltheauditiscompletedinaccordancewith2CFRPart200SubpartF;thewithholdingordisallowingofoverheadcosts,thesuspensionoffederalawardsuntiltheauditisconductedandsubmitted,orterminationofthefederalaward.A.29SUBRECIPIENTNOTEMPLOYEETheSubrecipient,and/oremployeesoragentsperformingunderthisAgreement,arenotemployeesoragentsoftheDepartmentinanymannerwhatsoever.TheSubrecipientwillnotbepresentedasnorclaimtobeanofficeroremployeeoftheDepartmentoroftheStateofWashingtonbyreasonhereof,norwilltheSubrecipientmakeanyclaim,demand,orapplicationtoorforanyright,privilegeorbenefitapplicabletoanofficeroremployeeoftheDepartmentoroftheStateofWashington,including,butnotlimitedto,Workers'Compensationcoverage,unemploymentinsurancebenefits,socialsecuritybenefits,retirementmembershiporcredit,orprivilegeorbenefitwhichwouldaccruetoacivilserviœemployeeunderChapter41.06RCW;OFMReg.4.3.1.1.8.ItisunderstoodthatiftheSubrecipientisanotherstatedepartment,stateagency,stateuniversity,statecollege,statecommunitycollege,stateboard,orstatecommission,thattheoftlcersandemployeesareemployedbytheStateofWashingtonintheirownright.IftheSubrecipientisanindividualcurrentlyemployedbyaWashingtonStateagency,theDepartmentshallobtainproperapprovalfromtheemployingagencyorinstitutionbeforeenteringintothiscontract.Astatementof"noconflictofinterest"shallbesubmittedtotheDepadment.A.30TAXES,FEESANDLICENSESUnlessotherwiseprovidedinthisAgreement,theSubrecipientshallberesponsiblefor,payandmaintainincurrentstatusalltaxes,unemploymentcontributions,fees,licenses,assessments,permitchargesandDHS-FEMA-EMPG-FY22Page19of39KittitasCounty,E23-184 expensesofanyotherkindfortheSubrecipientoritsstaffrequiredbystatuteorregulationthatareapplicabletoAgreementperformance.A.31TERMINATIONFORCONVENIENCENotwithstandinganyprovisionsofthisAgreement,theSubrecipientmayterminatethisAgreementbyprovidingwrittennoticeofsuchterminationtotheDepartmentKeyPersonnelidentifiedintheAgreement,specifyingtheeffectivedatethereof,atleastthirty(30)dayspriortosuchdate.ExceptasotherwiseprovidedinthisAgreement,theDepartment,initssolediscretionandinthebestinterestsofthestateofWashington,mayterminatethisAgreementinwholeorinpadten(10)businessdaysafteremailingnotice.Uponnoticeofterminationforconvenience,theDepartmentreservestherighttosuspendallorpartoftheAgreement,withholdfudherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffunds.Intheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw.TherightsandremediesoftheDepartmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.A.32TERMINATIONORSUSPENSIONFORLOSSOFFUNDINGTheDepartmentmayunilaterallyterminateorsuspendallorpartofthisGrantAgreement,ormayreduceitsscopeofworkandbudget,ifthereisareductioninfundsbythesourceofthosefunds,andifsuchfundsarethebasisforthisGrantAgreement.TheDepartmentwillemailtheSubrecipientten(10)businessdayspriortotermination.A.33TERMINATIONORSUSPENSIONFORCAUSEIntheeventtheDepartment,initssolediscretion,determinestheSubrecipienthasfailedtofulfillinatimelyandpropermanneritsobligationsunderthisAgreement,isinanunsoundfinancialconditionsoastoendangerpedormancehereunder,isinviolationofanylawsorregulationsthatrendertheSubrecipientunabletoperformanyaspectoftheAgreement,orhasviolatedanyofthecovenants,agreementsorstipulationsofthisAgreement,theDepartmenthastherighttoimmediatelysuspendorterminatethisAgreementinwholeorinpart.TheDepartmentmaynotifytheSubrecipientinwritingoftheneedtotakecorrectiveactionandprovideaperiodoftimeinwhichtocure.TheDepartmentisnotrequiredtoallowtheSubrecipientanopportunitytocureifitisnotfeasibleasdeterminedsolelywithintheDepartment'sdiscretion.AnytimeallowedforcureshallnotdiminishoreliminatetheSubrecipient'sliabilityfordamagesorotherwiseaffectanyotherremediesavailabletotheDepartment.IftheDepartmentallowstheSubrecipientanoppodunitytocure,theDepadmentshallnotifytheSubrecipientinwritingoftheneedtotakecorrectiveaction.Ifthecorrectiveactionisnottakenwithinten(10)calendardaysorasotherwisespecifiedbytheDepartment,orifsuchcorrectiveactionisdeemedbytheDepartmenttobeinsufficient,theAgreementmaybeterminatedinwholeorinpad.TheDepartmentreservestherighttosuspendallorpadoftheAgreement,withholdfurtherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffundsduringinvestigationoftheallegedcompliancebreach,pendingcorrectiveactionbytheSubrecipient,ifallowed,orpendingadecisionbytheDepartmenttoterminatetheAgreementinwholeorinpaltIntheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw,including,butnotlimitedto,anycostdifferencebetweentheoriginalAgreementandthereplacementorcoverAgreementandalladministrativecostsdirectlyrelatedtothereplacementAgreement,e.g.,costofadministeringthecompetitivesolicitationprocess,mailing,advedisingandotherassociatedstafftime.TherightsandremediesoftheDepaltmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.IfitisdeterminedthattheSubrecipient:(1)wasnotindefaultormaterialbreach,or(2)failuretoperformwasoutsideoftheSubrecipient'scontrol,faultornegligence,theterminationshallbedeemedtobeaterminationforconvenience.A.34TERMINATIONPROCEDURESInadditiontotheproceduressetfodhbelow,iftheDepartmentterminatesthisAgreement,theSubrecipientshallfollowanyproceduresspecifiedintheterminationnotice.UponterminationofthisAgreementandinadditiontoanyotherrightsprovidedinthisAgreement,theDepartmentmayrequiretheSubrecipienttodelivertotheDepartmentanypropertyspecificallyproducedoracquiredfortheperformanceofsuchpartofthisAgreementashasbeenterminated.DHS-FEMA-EMPG-FY22Page20of39KittitasCounty,E23-184 iftheterminationisforconvenience,theDepartmentshallpaytotheSubrecipientasanagreeduponprice,ifseparatelystated,forproperlyauthorizedandcompletedworkandservicesrenderedorgoodsdeliveredtoandacceptedbytheDepartmentpriortotheeffectivedateofAgreementtermination,theamountagreeduponbytheSubrecipientandtheDepartmentfor(i)completedworkandservicesand/orequipmentorsuppliesprovidedforwhichnoseparatepriceisstated,(ii)partiallycompletedworkandservicesand/orequipmentorsuppliesprovidedwhichareacceptedbytheDepartment,(iii)otherwork,servicesand/orequipmentorsupplieswhichareacceptedbytheDepartment,and(iv)theprotectionandpreservationofproperty.Failuretoagreewithsuchamountsshallbeadisputewithinthemeaningofthe"Disputes"clauseofthisAgreement,iftheterminationisforcause,theDepartmentshalldeterminetheextentoftheliabilityoftheDepadment.TheDepadmentshallhavenootherobligationtotheSubrecipientfortermination.TheDepartmentmaywithholdfromanyamountsduetheSubrecipientsuchsumastheDepadmentdeterminestobenecessarytoprotecttheDepartmentagainstpotentiallossorliability.TherightsandremediesoftheDepartmentprovidedinthisAgreementshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.Afterreceiptofanoticeoftermination,andexceptasotherwisedirectedbytheDepadmentinwriting,theSubrecipientshall:a.StopworkundertheAgreementonthedate,andtotheextentspecified,inthenotice,b.Placenofurtherordersorcontractsformaterials,services,supplies,equipmentand/orfacilitiesinrelationtothisAgreementexceptasmaybenecessaryforcompletionofsuchportionoftheworkundertheAgreementasisnotterminated;c.AssigntotheDepartment,inthemanner,atthetimes,andtotheextentdirectedbytheDepadment,alloftherights,title,andinterestoftheSubrecipientundertheordersandcontractssoterminated,inwhichcasetheDepadmenthastheright,atitsdiscretion,tosettleorpayanyorallclaimsarisingoutoftheterminationofsuchordersandcontracts;d.Settlealloutstandingliabilitiesandallclaimsarisingoutofsuchterminationofordersandcontracts,withtheapprovalorratificationoftheDepadmenttotheextenttheDepartmentmayrequire,whichapprovalorratificationshallbefinalforallthepurposesofthisclause;e.TransfertitletotheDepartmentanddeliverinthemanner,atthetimes,andtotheextentdirectedbytheDepartmentanypropertywhich,iftheAgreementhadbeencompleted,wouldhavebeenrequiredtobefurnishedtotheDepartment;f.CompleteperformanceofsuchpadoftheworkasshallnothavebeenterminatedbytheDepartmentincompliancewithallcontractualrequirements;andg.Takesuchactionasmaybenecessary,orastheDepartmentmayrequire,fortheprotectionandpreservationofthepropedyrelatedtothisAgreementwhichisinthepossessionoftheSubrecipientandinwhichtheDepartmenthasormayacquireaninterest.A.35MINORITYANDWOMEN-OWNEDBUSINESSENTERPRISESInaccordancewiththelegislativefindingsandpoliciessetforthinChapter39.19RCW,theStateofWashingtonencouragesparticipationinallitscontractsbyMWBEfirmscertifiedbytheOfficeofMinorityandWomen'sBusinessEnterprises(OMWBE).Totheextentpossible,theSubrecipientwillsolicitandencourageminority-ownedandwomen-ownedbusinessenterpriseswhoarecertifiedbytheOMWBEunderthestateofWashingtoncertificationprogramtoapplyandcompeteforworkunderthiscontract.VoluntarynumericalMWBEparticipationgoalshavebeenestablished,andareindicatedherein:MinorityBusinessEnterprises:(MBE's):10%andWoman'sBusinessEnterprises(WBE's):6%.A.36VENUEThisAgreementshallbeconstruedandenforcedinaccordancewith,andthevalidityandperformanceshallbegovernedby,thelawsofthestateofWashington.VenueofanysuitbetweenthepadiesarisingoutofthisAgreementshallbetheSuperiorCourtofThurstonCounty,Washington.TheSubrecipient,byexecutionofthisAgreement,acknowledgesthejurisdictionofthecoudsofthestateofWashington.DHS-FEMA-EMPG-FY22Page21of39Kitt.tasCounty,E23-184 A.37WAIVERSNoconditionsorprovisionsofthisAgreementcanbewaivedunlessapprovedinadvancebytheDepaitmentinwriting.TheDepartment'sfailuretoinsistuponstrictpedormanceofanyprovisionoftheAgreementortoexerciseanyrightbaseduponabreachthereof,ortheacceptanceofanyperformanceduringsuchbreach,shallnotconstituteawaiverofanyrightunderthisAgreement.DHS-FEMA-EMPG-FY22Page22of39KittitasCounty.E23-184 AttachmentC22EMPGAwardLetterEMS-2022-EP-00006-SO1AwardLetterU.S.DepartmentofHomelandSecurityWashington,D.C.20472BretDaughertyWashingtonMilitaryDepartmentBuilding20CampMurray,WA98430-5122Re:GrantNo.EMS-2022-EP-00006DearBretDaughertyCongratulations,onbehalfoftheDepartmentofHomelandSecurity,yourapplicationforfinancialassistancesubmittedundertheFiscaiYear(FY)2022EmergencyManagementPerformanceGrantshasbeenapprovedintheamountof$8,625,483.00.Asaconditionofthisaward,youarerequiredtocontributeacostmatchintheamountofSBß25AB3.00ofnon-Federalfunds,or50percentofthetotalapprovedprojectcostsof$17,260,966.00.BeforeyourequestandreceiveanyoftheFederalfundsawardedtoyou,youmustestablishacceptanceoftheaward.Byacceptingthisaward,youacknowledgethatthetermsofthefollowingdocumentsareincorporatedintothetermsofyouraward:•AgreementArticles(attachedtothisAwardLetter)·ObligatingDocument(attachedtothisAwardLetter)·FY2022EmergencyManagementPerformanceGrantsNoticeofFundingOpportunity.·FEMAPreparednessGrantsManualPleasemakesureyouread,understand,andmaintainacopyofthesedocumentsinyourofficialfileforthisaward,Inordertoestablishacceptanceoftheawardanditsterms,pleasefollowtheseinstructions:Step1:PleaselogintotheNDGrantssystemathttps://portalfema.gov.Step2:Afterloggingm,youwillseetheHomepagewithaPendingTasksmenu.ClickonthePendingTasksmenu,selecttheApplicationsub-menu,andthenclickthelinkforAwardOfferReview"tasks.ThislinkwillnavigateyoutoAwardPackagesthatarependingreview.Step3:ClicktheReviewAwardPackageicon(wrench)toreviewtheAwardPackageandacceptordeclinetheaward.PleasesaveorprinttheAwardPackageforyourrecords.SystemforAwardManagement(SAM):GrantrecipientsaretokeepalloftheirinformationuptodateinSAM,inparticular,yourorganization'sname.address,UniqueEntdyIdentifier(UEP)number,EINandbankinginformation.PleaseensurethattheUElnumberusedinSAMisthesameoneusedtoapplyforaflFEMAawards.FuturepaymentswillbecontingentontheinformationprovidedintheSAM,therefore,itisimperativethattheinformationiscorrect.TheSystemforAwardManagementislocatedathttp:/Avww,9am.qov.IfyouhaveanyquestionsorhaveupdatedyourinformationinSAM,pleaseletyourGrantsManagementSpecialist(GMS)knowassoonaspossible.Thiswillhelpustomakethenecessaryupdatesandavoidanyinterruptionsinthepaymentprocess.DHS-FEMA-EMPG-FY22Page23of39KittitasCounty,E23-184 PATRICKGERARDMARCHAMDHS-FEMA-EMPG-FY22Page24of39KittitasCounty,E23-184 AgreementArticksFriOct0100:00:00GMT20i1U.S.DepartmentofHomelandSecurityWashington,D.C.20472AGREEMENTARTICLESEmergencyManagementPerformanceGrantsGRANTEE:WashingtonMilitaryDepartmentPROGRAM:EmergencyManagementPerformanceGrantsAGREEMENTNUMBER:EMS-2022-EP-00006-SO1TABLEOFCONTENTSArticleIDHSStandardTermsandConditionsGenerallyArticleIIAssurances,AdministrativeRequrements,CostPrinciples,RepresentationsandCertificationsArticleIllGeneralAcknowledgementsandAssurancesMieleIVAcknowledgementofFederalFundingfromDHSArticleVActivitiesConductedAbroadArticleVIAgeDiscriminationActof1975ArticleVllAmericanswithDisabilitiesActoí1990ArticleVillBestPracticesforCollectionandUseofPersonallyIdentifiableInformationArtideIXCivilRightsActof1964-TitleVIMieleXCivilRightsActof1968ArticleXICopyrightArticleXIIDebarmentandSuspensionArticleXillDrug-FreeWorkplaceRegulationsDHS-FEMA-EMPG-FY22Page25of39KittitasCounty,E23-184 MicleXIVDuplicationofBenefitsArticleXVEducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXArticleXVIEnergyPolicyandConservationActArticleXVIIFalseClaimsActandProgramFraudCivilRemediesArticleXVillFederalDebtStatusArticleXIXFederalLeadershiponReducingTe×tMessagingwhileDrivingArticleXXFlyAmericaActof1974ArticleXXIHotelandMotelFireSafetyActof1990ArticleXXIJJohnS.McCainNationalDefenseAuthorizationActofFiscalYear2019ArticleXXIllLimitedEnglishProficiency(CivilRightsActof1964-TitleVI)ArticleXXIVLobbyingProhibtionsArticleXXVNationalEnvironmentalPolicyActArticleXXVINondiscriminationinMattersPertainingtoFaith-BasedOrganizationsArticleXXVIINon-SupplantingRequirementAlticleXXVillNoticeofFundingOpportunityRequirementsArticleXXIXPatentsandIntellectualPropertyRightsArticleXXXProcurementofRecoveredMaterialsArticleXXXIRehabilitationActof1973ArticleXXXIlReportingofMattersRelatedtoRecipientIntegrityandPerformanceArticleXXXIllReportingSubawardsandExecutiveCompensationArticleXXXIVRequiredUseofAmericanIron,Steel,ManufacturedProducts,andConstructionMaterialsArticleXXXVSAFECOMDHS-FEMA-EMPG-FY22Page26of39KittitasCounty.E23-184 ArticleXXXVITerroristFinancingArticleXXXVllTraffickingVictimsProtectionActof2000(TVPA)ArticleXXXVlllUniversalIdentifierandSystemofAwardManagernentArticleXXXIXUSAPATRIOTActof2001ArticleXLUseofDHSSeal,LogoandFlagsArticleXLIWhistleblowerProtectionActArticleXLkEnvironmentalPlanningandHistoricPreservation(EHP)ReviewAtticleXLIllApplicabilityofDHSStandardTermsandConditionstoTribesArticleXLIVAcceptanceofPostAwardChangesArticleXLVDispositionofEquipmentAcquiredUndertheFederalAwardArticleXLVIPriorApprovalforModificationofApprovedBudgetArticleXLVilIndirectCostRateArticleI-DHSStandardTermsandConditionsGenerallyTheFiscalYear(FY)2022DHSStandardTermsandConditionsapplytoallnewfederalfinancialassistanceawardsfundedinFY2022.Thesetermsandconditionsflowdowntosubrecipientsunlessanawardtermorconditionspecificallyind.catesotherwise.TheUnitedStateshastherighttoseekjudicialenforcementoftheseobligations.Alllegislationanddigitalresourcesarereferencedwithnodgitallinks.TheFY2022DHSStandardTermsandConditionswillbehousedondhs.govatwww.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.ArticleII-Assurances,AdministrativeRequirements,CostPrinciples,RepresentationsandCettlflcationsI.DHSfinancialassistancerecipientsmustcompleteeithertheOfficeofManagementandBudget(OMB)StandardForm424BAssurances-Non-ConstructionPrograms,orOMBStandardForm424DAssurances-ConstructionPrograms,asapplicable.Certainassurancesinthesedocumentsmaynotbeapplicabletoyourprogram,andtheDHSfinancialassistanceoffice(OHSFAO)mayrequireapplicantstocertifyadditionalassurances.Applicantsarerequiredtofillouttheassurancesasinstructedbytheawardingagency,ll.DHSfinancialassistancerecipientsarerequiredtofollowtheapplicableprovisionsoftheUniformAdministrativeRequirements,CostPrinciples,andAuditRequirementsforFederalAwardslocatedatTitle2,CodeofFederalRegulations(C.F.R.)Part200andadoptedbyDHSat2C.F.R.Part3002.Ill.Byaccept·ngthisagreement,recipients,andtheirexecutives,asdefinedin2C.F.R.section170.315,certifythattheirpoliciesareinaccordancewithOMB'sguidancelocatedat2C.F.R.Part200,allapplicablefederallaws,andrelevantExecutiveguidance.AiticleIII-GeneralAcknowledgementsandAssurancesAllrecipients,subrecipients,successors,transferees,andassigneesmustacknowledgeandagreetocomplywithapplicableprovisionsgoverningDHSaccesstorecords,accounts,documents,information.facilities,andstaff.DHS-FEMA-EMPG-FY22Page27of39KittitasCounty,E23-184 I.RecipientsmustcooperatewithanyDHScompliancereviewsorcomplianceinvestgationsconductedbyDHS.II.RecipientsmustgiveDHSaccesstoe×amineandcopyrecords.accounts,andotherdocumentsandsourcesofinformationrelatedtothefederalfinancialassistanceawardandpermitaccesstofacilitiesorpersonnel.IllRecipientsmustsubmittimehj.complete,andaccuratereportstotheappropriateDHSofficialsandmaintainappropriatebackupdocumentationtosupportthereports.IV.Recipientsmustcomplywitha.Iotherspecialreporting,datacollection,andevaluationrequirementsasprescribedbylaw,ordetailedinprogramguidanceV.Recipients(asdefinedin2C.F.R.Part200andincludingrecipientsactingaspass-throughentities)offederalfinancialassistancefromDHSoroneofitsawardingcomponentagenciesmustcompletetheDHSCivilRightsEvaluationToolwithinthirty(30)daysofreceiptoftheNoticeofAwardforthefirstawardunderwhichthistermapplies.RecipientsofmultipleawardsofDHSfinancialassistanceshouldonlysubmitonecompletedtoolfortheirorganization,notperaward.Aftertheinitialsubmission,recipientsarerequiredtocompletethetoolonceeverytwo(2)yearsiftheyhaveanactiveaward,noteverytimeanawardismadeRecipientsshouldsubmitthecompletedtool,includingsupportingmaterials,toCivilRightsEvaluation@hq.dhs.gov.ThistoolclarifiesthecivilrightsobligationsandrelatedreportingrequirementscontainedintheDHSStandardTermsandConditions.SubrecipientsarenotrequiredtocompleteandsubmitthistooltoDHSTheevaluationtoolcanbefoundathttps://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool.TheDHSOfficeforCivilRightsandCivilLibertieswillconsider,initsdiscretion,grantinganextensioniftherecipientidentifiesstepsandatimelineforcompletingthetool.RecipientsshouldrequestextensionsbyemailingtherequesttoCivilRightsEvaluation@hqdhs.govpriortoexpirationofthe30-daydeadline.ArticleIV-AcknowledgementofFederalFundingfromDHSRecipientsmustacknowledgetheiruseoffederalfundingwhenissuingstatements,pressreleases,requestsforproposal,bidinvitations,andotherdocumentsdescribingprojectsorprogramsfundedinwholeorinpartwithfederalfunds.ArticleV-ActivitiesConductedAbroadRecipientsmustensurethatprojectactivitiesperformedoutsidetheUnitedStatesarecoordinatedasnecessarywithappropriategovernmentauthoritiesandthatappropriatelicenses,permits,orapprovalsareobtained.ArticleVI-AgeDiscriminatlonActof1975RecipientsmustcomplywiththerequirementsoftheAgeDiscrim.nationActof1975,PublicLaw94-135(1975)(codifiedasamendedatTitle42,U.SCode,section6101etseq.),whichprohibitsdiscriminationonthebasisofageinanyprogramoractivityreceivingfederalfinancialassistance.ArticleVII-AmericanswithDisabilitiesActof1990RecipientsmustcomplywiththerequirementsofTitlesI,!!,andllloftheAmericanswithDisabilitiesAct,Pub.L101-336(1990)(codifiedasamendedat42US.C.sections12101-12213),whichprohibitsrecipientsfromdiscriminatingonthebasisofdisabilityintheoperationofpublicentities,publicandprivatetransportationsystems,placesofpublicaccommodation,andcertaintestingentities.ArticleVIII-BestPracticesforCollectionandUseofPersonallyidentiflableInformationRecipientswhocollectpersonallyidentifiableinformation(Pll)arerequiredtohaveapubliclyavailableprivacypolicythatdescribesstandardsontheusageandmaintenanceofthePlltheycollect.DHSdefinesPIIasanyinformationthatpermitstheidentityofanindividualtobedirectlyorindirectlyinferred,includinganyinformationthatislinkedorlinkabletothatindividual.RecipientsmayalsofindtheDHSPrivacyImpactAssessments:PrivacyGuidanceandPrivacyTemplateasusefulresourcesrespectively.ArticleIX-CivilRightsActof1984-TitleVIRecipientsmustcomplywiththerequirementsofTitleVioftheCivilRightsActof1964(codifiedasamendedat42U.S.C.section2000detseq.),whichprovidesthatnopersonintheUnitedStateswill,onthegroundsofrace,color,ornationalorigin,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityDHS-FEMA-EMPG-FY22Page28of39KittitasCounty,E23-184 receivingfederalfinancialassistance.DHSimplementingregulationsfortheActarefoundat6CF.RPart21and44CF.R.Part7.ArticleX-CivilRightsActof1968RecipientsmustcomplywithTitleVilloftheCivilRightsActof1968,Pub.L90-284,asamendedthroughPubL.113-4,whichprohibitsrecipientsfromdiscriminatinginthesale,rental.financing,andadveltisingofdwellings,orintheprovisionofservicesinconnectiontherewith,onthebasisofrace,color,nationalorigin,religion,disability,familialstatus,andsex(see42U.S.C.section3601etseq.),asimplementedbytheU.SDepartmentofHousingandUrbanDevelopmentat24C.F.R.Part100.Theprohibitionond.sabilitydiscriminationincludestherequrementthatnewmultifamilyhousmgwithfourormoredwellingunits-ie,thepublicandcommonuseareasandindividualapartmentunits(allunitsinbuildingswithelevatorsandground-floorunitsinbuildingswithoutelevators)-bedesignedandconstructedwithcertainaccessiblefeatures(See24C.F.R.Part100,SubpartD)ArticleXI-CopyrightRecipientsmustaffixtheapplicablecopyrightnoticesof17U.SC.sections401or402andanacknowledgementofU.S.Governmentsponsorship(includingtheawardnumber)toanyworkfirstproducedunderfederalfinancialassistanceawards.ArticleXII-DebarmentandSuspensionRecipientsaresubjecttothenon-procurementdebarmentandsuspensionregulationsimplementingExecutiveOrders(E.O.)12549and12689,whichareat2C.FR.Part180asadoptedbyDHSat2C.F.R.Part3002.Theseregulationsrestrictfederalfinancialassistanceawards,subawards,andcontractswithcertainpartiesthataredebarred,suspended,orotherwiseexcludedfromorineligibleforparticipationinfederalassistanceprogramsoractivities.ArticleXIll-Drug-FreeWorkplaceRegulationsRecipientsmustcornplywithdrug-freeworkplacerequirementsinSubpartB(orSubpartC,iftherecipientisanindividual)of2C.F.R.Part3001,whichadoptstheGovemment-wideimplementation(2C.FR.Part182)ofSec.5152-5158oftheDrug-FreeWorkplaceActof1988(41U.S.C.sections8101-8106).ArticleXIV-DuplicationofBenefitsAnycostallocabletoaparticularfederalfinancialassistanceawardprovidedforin2C.F.R.Part200,SubpartEmaynotbechargedtootherfederalfinancialassistanceawardstoovercomefunddeficiencies;toavoidrestrictionsimposedbyfederalstatutes,regulations,orfederalfinancialassistanceawardtermsandconditions;orforotherreasons.However,theseprohibitionswouldnotprecluderecipientsfromshiftingcoststhatareallowableundertwoormoreawardsinaccordancewithexistingfederalstatutes,regulations,orthefederalfinancialassistanceawardtermsandconditions.ArticleXV-EducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXRecipientsmustcomplywiththerequirementsofTitleIXoftheEducationAmendmentsof1972,Pub.L.92-318(1972)(codifiedasamendedat20U.S.C.section1681etseq),whichprovidethatnopersonintheUnitedStateswill,onthebasisofsex,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationalprogramoractivityreceivingfederalfinancialassistance.DHSimplementingregulationsarecodifiedat6C.F.R.Part17and44C.F.R.Part19.ArticleXVI-EnergyPolicyandConservationActRecipientsmustcomplywiththerequirementsoftheEnergyPolicyandConservationAct,Pub.L.94-163(1975)(coddiedasamendedat42U.S.C.section6201etseq.),whichcontainpoliciesrelatingtoenergyefficiencythataredefinedinthestateenergyconservationplanissuedincompliancewiththisAct.ArticleXVII-FalseClaimsActandProgramFraudCIvllRemediesRecipientsmustcomplywiththerequirementsoftheFalseClaimsAct,31U.S.C.sections3729-3733,whichprohitWtthesubmissionoffalseorfraudulentclaimsforpaymenttotheFederalGovemment(See31U.S.C.sections3801-3812,whichdetailstheadministrativeremediesforfalseclaimsandstatementsmade.)ArticleXVIII·FederalDebtStatusDHS-FEMA-EMPG-FY22Page29of39KittitasCounty,E23-184 Allrecipientsarerequiredtobenon-delinquentintheirrepaymentofanyfederaldebt.Examplesofrelevantdebtincludedelinquentpayrollandothertaxes,auditdisallowances,andbenefitoverpayments(SeeOMBCircularA-129)ArticleXIX-FederalLeadershiponReducingTextMessagingwhileDrivingRecipientsareencouragedtoadoptandenforcepoliciesthatbantextmessagingwhiledrivingasdescribedinEO.13513,includingconductinginitiativesdescribedinSection3(a)oftheOrderwhenonofficialgovernmentbusinessorwhenperforminganyworkfororonbehalfoftheFederalGovernment.ArticleXX-FlyAmericaActof1974RecipientsmustcomplywithPreferenceforU.S.FlagAirCarriers(aircarriersholdingcertificatesunder49U.S.C.)forinternationalairtransportationofpeopleandpropertytotheextentthatsuchserviceisavailable,inaccordancewiththeInternationalAirTransportationFairCompetitivePracticesActof1974,49U.S.C.section40118,andtheinterpretativeguidelinesissuedbytheComptrollerGeneraloftheUnitedStatesintheMarch31,1981,arnendmenttoComptrollerGeneralDecisionB-138942.ArticleXXI-HotelandMotelFireSafetyActof1990Recipientsmustensurethatallconference,meeting,convention,ortrainingspacefundedinwholeorinpartwithfedera'fundscomplieswiththefirepreventionandcontrolguidelinesofSection6oftheHotelandMotelFireSafetyActof1990,15U.S.C.section2225a,ArticleXXII-JohnS.McCainNationalDefenseAuthorizationActofFiscalYear2019Recipients,subrecipients,andtheircontractorsandsubcontractorsaresubjecttotheprohibitionsdescribedinsection889oftheJohnS.McCainNationalDefenseAuthorizationActforFiscalYear2019,Pub.LNo.115-232(2018)and2C.F.R.sections200.216,200.327,200.471,andAppendixIlto2C.F.R.Part200,BeginningAugust13.2020,thestatute-asitappliestoDHSrecipients,subrecipients,andtheircontractorsandsubcontractors-prohibitsobligatingorexpendingfederalawardfundsoncertaintelecommunicationsandvideosurveillanceproductsandcontractingwithcertainentitiesfornationalsecurityreasons.ArticleXXIII-LimitedEnglishProficiency(CivilRightsActof1964-TitleVI)RecipientsmustcomplywithTitleVIoftheCivilRightsActof1964,(42U.S.C.section2000detseq.)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.Foradditionalassistanceandinformationregard.nglanguageaccessobligations,pleaserefertotheDHSRecipientGuidance:https://www.dhs.gov/guidance-published-help-department-suppoded-organizations-provide-meaningful-access-people-limitedandadditionalresourcesonhttp//wwwdep.gov.ArticleXXIV-LobbylngProhibitionsRecipientsmustcomplywith31U.S.C.section1352,whichprovidesthatnoneofthefundsprovidedunderafederalfinancialassistanceawardmaybeexpendedbytherecipienttopayanypersontoinfluence,orattempttoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithanyfederalactionrelatedtoafederalawardorcontract,includinganyextension,continuation,renewal,amendment,ormodification.ArticleXXV-NationalEnvironmentalPolicyActRecipientsmustcomplywiththerequirementsoftheNationalEnvironmentalPolicyActof1969,(NEPA)PubL.91-190(1970)(codifiedasamendedat42U.S.C.section4321etseq.)andtheCounc:IonEnvironmentalQuality(CEQ)RegulationsforImplementingtheProceduralProvisionsofNEPA,whichrequirerecipientstouseallpracticablemeanswithintheirauthority.andconsistentwithotheressentialconsiderationsofnationalpolicy,tocreateandmaintainconditionsunderwhichpeopleandnaturecanexistinproductiveharmonyandfulfillthesocial,economic.andotherneedsofpresentandfuturegenerationsofAmericans.ArticleXXVI-NondiscriminationinMattersPertalningtoFalth-BasedOrganizationsItisDHSpolicytoensuretheequaltreatmentoffaith-basedorganizationsinsocialserviceprogramsadministeredorsupportedbyDHSoritscomponentagencies,enablingthoseorganizationstoparticipateinprovidingimpottantsocialDHS-FEMA-EMPG-FY22Page30of39KittitasCounty,E23-184 servicestobeneficiaries.Recipientsmustcomplywiththeequaltreatmentpoliciesandrequirementscontainedin6C.F.R.Part19andotherapplicablestatues,regulations,andguidancegoverningtheparticipationsoffaith-basedorganizationsinindividualDHSprograms.ArticleXXVil-Non-SupplantingRequirementRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprohibitsupplantingbylawmustensurethatfederalfundsdonotreplace(supplant)fundsthathavebeenbudgetedforthesamepurposethroughnon-federalsources.ArticleXXVIII-NoticeofFundingOpportunityRequirementsAlltheinstructions,guidanœ,limitations,andotherconditionssetforthintheNoticeofFundingOpportunity(NOFO)forthisprogramareincorporatedherebyreferenceintheawardterrnsandconditions.AllrecipientsmustcomplywithanysuchrequirementssetforthintheprogramNOFO.ArticleXXIX-PatentsandIntellectualPropertyRightsRecipientsaresubjecttotheBayh-DoleAct,35U.S.C.section200etseq,unlessotherwiseprovidedbylaw.Recipientsaresubjecttothespecificrequirementsgoverningthedevelopment,reporting,anddispositionofrightstoinventionsandpatentsresultingfromfederalfinancialassistanceawardslocatedat37C.F.R.Part401andthestandardpatentrightsclauselocatedat37C.FR.section401.14.ArticleXXX-ProcurementofRecoveredMaterialsStates,politicalsubdivisionsofstates,andtheircontractorsmustcomplywithSection6002oftheSolidWasteDisposalAct,Pub.L.89-272(1965),(codifiedasamendedbytheResourceConservationandRecoveryAct,42U.S.C.section6962.)TherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalProtectionAgency(EPA)at40C.F.R.Part247thatcontainthehighestpercentageofrecoveredmaterialspracticable.consistentwithmaintainingasatisfactorylevelofcompetition.ArticleXXXI-RehabilitationActof1973RecipientsmustcomplywiththerequirementsofSection504oftheRehabilitationActof1973,Pub.L93-112(1973)(codifiedasarnendedat29U.S.C.section794),whichprovidesthatnootherwisequalifiedhandicappedindividualsintheUnitedStateswill,solelybyreasonofthehandicapbee×cludedfromparticipatonin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityreceivingfederalfinancialassistance.ArticleXXXII-ReportingofMattersRelatedtoReciplentIntegrityandPerformanceGeneralRepodingRequirements:Ifthetotalvalueofanycurrentlyactivegrants,cooperativeagreements,andprocurementcontractsfromallfederalawardingagenciesexceeds$10,000,000foranyperiodoftimeduringtheperiodofperformanceofthisfederalaward,thentherecipientsmustcomplywiththerequirementssetforthinthegovemment-wideAwardTermandConditionforRecipientIntegrityandPedormanceMatterslocatedat2C.F.R.Part200.AppendixXII,thefulltextofwhichisincorporatedherebyreferenceintheawardtermsandconditions.ArticleXXXIII-ReportingSubawardsandExecutiveCompensationReportingoffirsttiersubawards:Recipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-wideawardtermonReportingSubawardsandExecutiveCompensationlocatedat2C.F.R.Part170,AppendixA,thefulltextofwhichisincorporatedherebyreferenceintheawardtermsandconditions.ArticleXXXIV-RequiredUseofAmericanIron,Steel,ManufacturedProducts,andConstructionMaterialsRecipientsandsubrecipientsmustcomplywiththeBuildAmerica,BuyAmericaAct(BABAA),whichwasenactedaspartoftheInfrastructureInvestmentandJobsActSections70901-70927,Pub.L.No.117-58(2021);andExecutiveOrder14005,EnsuringtheFutureisMadeinAllofAmericabyAllofAmerica'sWorkers.SeealsoOfficeofManagementandBudget(OMB).MemorandumM-22-11,InitialImplementationGuidanceonApplicationofBuyAmericaPreferenceinFederalFinancialAssistanceProgramsforInfrastructure.DHS-FEMA-EMPG-FY22Page31of39KittitasCounty.E23-184 Recipientsandsubrecipientsoffederalfinancialassistanceprogramsforinfrastructureareherebynotifiedthatnoneofthefundsprovidedunderthisawardmaybeusedforaprojectforinfrastructureunless:(1)allironandsteetusedintheprojectareproducedintheUnitedStates--thismeansallmanufacturingprocesses,fromtheinitialmeltingstagethroughtheapplicationofcoatings,occurredintheUnitedStates;(2)allmanufacturedproductsusedintheprojectareproducedintheUnitedStates--thismeansthemanufacturedproductwasmanufacturedintheUnitedStates;andthecostofthecomponentsofthemanufacturedproductthatarem.ned,produced.ormanufacturedintheUnitedStatesisgreaterthan55percentofthetotalcostofallcomponentsofthemanufacturedproduct,unlessanotherstandardfordeterminingtheminimumamountofdomesticcontentofthemanufacturedproducthasbeenestablishedunderapplicablelaworregulation;and(3)allconstructionmaterialsaremanufacturedintheUnitedStates--thismeansthatallmanufacturingprocessesfortheconstructionmaterialoccurredintheUnitedStates.TheBuyAmericapreferenceonlyappliestoarticles,materials,andsuppliesthatareconsumedin,incorporatedinto,oraffi×edtoaninfrastructureproiect.Assuch,itdoesnotapplytotools.equipment,andsupplies,suchastemporaryscaffold.ng,broughttotheconstructionsiteandremovedatorbeforethecompletionoftheinfrastructureprojectNordoesaBuyAmericapreferenceapplytoequipmentandfurnishings.suchasmovablechairs,desks,andportablecomputerequipment,thatareusedatorwithinthefinishedinfrastructureproject.butarenotanintegralpartofthestructureorpermanentlyaffixedtotheinfrastructureprojectkVaiversWhennecessary,recipientsmayapplyfor,andtheagencymaygrant,awaiverfromtheserequirements.(a)Whenthefederalagencyhasmadeadeterminationthatoneofthefollowingexceptionsapplies.theawardingofficialmaywaivetheapplicationofthedomesticcontentprocurementpreferenceinanycaseinwhichtheagencydeterminesthat(1)applyingthedomesticcontentprocurementpreferencewouldbeinconsistentwiththepublicinterest;(2)thetypesofiron,steel,manufacturedproducts,orconstructionmaterialsarenotproducedintheUnitedStatesinsufficientandreasonablyavailablequantitiesorofasatisfactoryquality;or(3)theinclusionofiron,steel,manufacturedproducts,orconstructionmaterialsproducedintheUnitedStateswillincreasethecostoftheoverallprojectbymorethan25percent.Arequesttowaivetheapplicationofthedomesticcontentprocurementpreferencemustbeinwriting.TheagencywiIprovideinstructionsontheformat,contents,andsupportingmaterialsrequiredforanywaiverrequest.Waiverrequestsaresubjecttopubliccommentperiodsofnolessthan15daysandmustbereviewedbytheOMBMadeinAmericaOfficeTheremaybeinstanceswhereanawardqualifies,inwholeorinpart,foranexistingwaiverdescribed.ForawardsbytheFederalEmergencyManagementAgency(FEMA),existingwaiversareavailableandthewaiverprocessisdescribedatwerenceinFRAFitiancialAssistanceProcramsforinfrastructure|FEMA.gov.ForawardsbyotherDHScomponents,pleasecontacttheapplicableDHSFAO.ToseewhetheraparticularDHSfederalfinancialassistanceprogramisconsideredaninfrastructureprogramandthusrequiredtoincludeaBuyAmericapreference,pleaseeithercontacttheapplicableOHSFAO,orforFEMAawards,pleaseseeProgramsandDefinitions.BuildAmerceBayAmericaAct|FEMA.gov.ArticleXXXV-SAFECOMRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprovideemergencycommunicationequipmentanditsrelatedactivitiesmustcomplywiththeSAFECOMGuidanceforEmergencyCommunicationGrantsincludingprovisionsontechnicalstandardsthatensureandenhanceinteroperablecommunications.ArticleXXXVI-TerroristFinancingRecipientsmustcomplywithE.O.13224andU.S.lawsthatprohibittransactionswith,andtheprovisionsofresourcesandsupportto,individualsandorganizationsassociatedwithterrorismRecipientsarelegallyresponsibletoensurecompliancewiththeOrderandlaws.ArticleXXXVII-TraffickingVictimsProtectionActof2000(TVPA)TraffickinginPersonsDHS-FEMA-EMPG-FY22Page32of39KittitasCounty,E23-184 Recipientsmustcomplywiththerequirementsofthegovernment-widefinancialassistanceawardtermwhichimplementsSection106(g)oftheTraffickingVictimsProtectionActof2000(TVPA),codifiedasamendedat22U.S.C.section7104.Theawardtermislocatedat2C.FR.section175.15,thefulltextofwhichisincorporatedherebyreference.ArticleXXXVIII-UniversalIdentifierandSystemofAwardManagementRequirementsforSystemforAwardManagementandUniqueEntityIdentifierRecipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-widefinancialassistanceawardtermregardingtheSystemforAwardManagementandUniversalIdentifierRequirementslocatedat2C.F.R.Part25,AppendixA,thefu!Itextofwhichisincorporatedherebyreference.ArticleXXXIX-USAPATRIOTActof2001RecipientsmustcomplywithrequirementsofSection81/oftheUnitingandStrengtheningAmericabyProvidingAppropriateToolsRequiredtoInterceptandObstructTerrorismActof2001(USAPATRIOTAct),whichamends18U.S.C.sections175-1750.ArticleXL-UseofDHSSeal,LogoandFlagsRecipientsmustobtainpermissionfromtheirDHSFAOpriortousingtheDHSseal(s),logos,crestsorreproductionsofflagsorlikenessesofDHSagencyofficials,includinguseoftheUnitedStatesCoastGuardseal,logo,crestsorreproductionsofflagsorlikenessesofCoastGuardofficials.ArticleXLI-WhistleblowerProtectionActRecipientsmustcomplywiththestatutoryrequirementsforwhistleblowerprotections(ifapplicable)at10U.S.Csection2409,41U.S.C.section4712,and10US.C.section2324,41U.S.C.sections4304and4310.ArticleXLII-EnvironmentalPlanningandHistoricPreservation(EHP)ReviewDHS/FEMAfundedactivitiesthatmayrequireanEnvironmentalPlanningandHistoricPreservation(EHP)reviewaresubjecttotheFEMAEHPreviewprocess.Thisreviewdoesnotaddressallfederal,state,andlocalrequirements.Acceptanceoffederalfundingrequirestherecipienttocomplywithallfederal,state,andlocallaws.DHS/FEMAisrequiredtoconsiderthepotentialimpactstonaturalandculturalresourcesofallprojectsfundedbyDHS/FEMAgrantfunds,throughitsEHPreviewprocess,asmandatedby:theNationalEnvironmentalPolicyAct;NationalHistoricPreservationActof1966,asamended;NationalFloodInsuranceProgramregulations;andanyotherapplicablelawsandexecutiveorders.ToaccesstheFEMAEHPscreeningformandinstructions.gototheDHSIFEMAwebsite.InordertoinitiateEHPreviewofyourproject(s),youmustcompleteallrelevantsectionsofthisformandsubmitittotheGrantProgramsDirectorate(GPD)alongwithallotherpertinentprojectinformation.TheEHPreviewprocessmustbecompletedbeforefundsarereleasedtocarryouttheproposedproject;otherwise,DHS/FEMAmaynotbeabletofundtheprojectduetononcompliancewithEHPlaws,executiveorders,regulations,andpolicies.Ifgrounddisturbingactivitiesoccurduringconstruction,applicantwillmonitorgrounddisturbance,andifanypotentialarcheologicalresourcesarediscoveredtheapplicantwillimmediatelyceaseworkinthatareaandnotifythepass-throughentity,ifapplicable,andDHS/FEMAArticleXLIII-ApplicabIlltyofDHSStandardTermsandConditionstoTribesTheDHSStandardTermsandConditionsarearestatementofgeneralrequirementsimposeduponrecipientsandflowdowntosubrecipientsasamatteroflaw.regulation,orexecutiveorder.IftherequirementdoesnotapplytoIndiantribesorthereisafederallaworregulationexemptingitsapplicationtoIndiantribes,thentheacceptancebyTribesof,oracquiescenceto,DHSStandardTermsandConditionsdoesnotchangeoralteritsinapplicabilitytoanIndiantribe.Theexecutionofgrantdocumentsisnotintendedtochange,alter,arnend,orimposeadditionalliabilityorresponsibilityupontheTribewhereitdoesnotalreadyexistArticleXLIV-AcceptanceofPostAwardChangesIntheeventFEMAdeterminesthatchangesarenecessarytotheawarddocumentafteranawardhasbeenmade,includingchangestoperiodofperformanceortermsandconditions,recipientswillbenotifiedofthechangesinwriting.Oncenotificationhasbeenmade,anysubsequentrequestforfundswillindicaterecipientacceptanceofthechangestotheDHS-FEMA-EMPG-FY22Page33of39KittitasCounty,E23-184 award.Pleaseca'ltheFEMA/GMDCallCenterat(866)927-5646orviae-mailtoASK-GMD@femadhs.govifyouhaveanyquestions.ArticleXLV-DispositionofEquipmentAcquiredUndertheFederalAwardForpurposesoforiginalorreplacementequipmentacquiredunderthisawardt>¡anon-staterecipientornon-statesubrecipients,whenthatequipmentisnolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyafederalawardingagency,youmustrequestinstructionsfromFEMAtomakeproperdispositionoftheequipmentpursuantto2C.F.R.section200.313.Staterecipientsandstatesubrecipientsmustfolowthedispositionrequirementsinaccordancewithstatelawsandprocedures.ArticleXLVI-PriorApprovalforModificationofApprovedBudgetBeforemakinganychangetotheFEMAapprovedbudgetforthisaward,youmustrequestpriorwrittenapprovalfromFEMAwhererequiredby2C.F.R.section200.308.Forpurposesofnon-constructionprojects,FEMAisutilizingitsdiscretiontoimposeanadditionalrestrictionunder2C.F.R.section200.308(f)regardingthetransferoffundsamongdirectcostcategories,programs,functions.oractivities.Therefore,forawardswithanapprovedbudgetwherethefederalshareisgreaterthanthesimplifiedacquisitionthreshold(currently$250.000),youmaynottransferfundsamongdirectcostcategories,programs,functions,oractivitieswithoutpriorwattenapprovalfromFEMAwherethecumulativeamountofsuchtransfersexceedsorisexpectedtoexceedtenpercent(10%)ofthetotalbudgetFEMAlastapproved.Forpurposesofawardsthatsupportbothconstructionandnon-constructionwork,FEMAisutilizingitsdiscretionunder2CF.Rsection200.308(h)(5)torequiretherecipienttoobtainpriorwrittenapprovalfromFEMAbeforemakinganyfundorbudgettransfersbetweenthetwotypesofworkYoumustreportanydeviationsfromyourFEMAapprovedbudgetinthefirstFederalFinancialReport(SF-425)yousubmitfollowinganybudgetdeviation,regardlessofwhetherthebudgetdeviationrequirespriorwrittenapprovalArticleXLVII-IndirectCostRate2C.F.R.section200.211(b)(15)requiresthetermsoftheawardtoincludetheindirectcostrateforthefederalaward.Ifapplicable,theindirectcostrateforthisawardisstatedinthebudgetdocumentsorothermaterialsapprovedbyFEMAandincludedintheawardfile.BUDGETCOSTCATEGORIESPersonnel$4,529,534.00FringeBenefits$1,604,921.00Travel$0,00Equipment$10,000.00Supplies$94,353.00Contractual$10,598,626.00Construction$0.00IndirectCharges$405,086.00Other$8,446.00DHS-FEMA-EMPG-FY22Page34of39KittitasCounty,E23-184 ObligatingDocumentforAward/Amendmentla.AGREEMENTNO2.AMENDMENTNO3.4.TYPEOFACTION5.CONTROLNO.EMS-2022-EP-00006-S01***RECIPIENTAWARDSX00503N2022T,NO.SX00503N2022TNTA6.RECIPIENTNAMEAND7.ISSUINGFEMAOFFICEAND8.PAYMENTOFFICEANDADDRESSADDRESSADDRESSFEMAFinanceCenterWashingtonMihtaryFEMA-GPD430MarketStreetDepartment400CStreet,SW,3rdfloorWinchester,VA22603Building20Washington,DC20472-3645CampMurray,WA,98430-POC:866-927-564651229.NAMEOFRECIPIENTPHONENO.10.NAMEOFFEMAPROJECTCOORDINATORPROJECTOFFICER2535127456CentralSchedulingandInformationDeskTirzahKincheloePhone.800-368-6498Email.Askosid@dhs.govll.EFFECTIVEDATEOF12.13.ASSISTANCEARRANGEMENT14.PERFORMANCEPERIODTHISACTIONMETHODCostReimbursementFrom:To:08/23/2022OF10/01/202109/30/2024PAYMENTBudgetPeriodPARS10/01/202109/30/202415.DESCRIPTIONOFACTIONa.(Indacatefundingdataforawardsorfmancialchanges)PROGRAMCFDANOACCOUNTINGDATAPRIORAMOUNTCURRENTCUMULATIVENON-NAME(ACCSCODE)TOTALAWARDEDTOTALFEDERALCOMMITMENTACRONYMXXXX-XXX-XXXXXX-AWARDTHISAWARDXXXXX-XXXX-XXXX-XACTION+OR(-)Emergency97.0422022-FA-GA01-Rio7-4120-D5000$7,560,609.0057,560.609.00SeeTotalsManagementPerformanceGrantsEmergency97.0422022-FE-GA01,R107--4l20-D10.00SLO64.8740051,064,874.00SecTotalsManagementPerformanceGrants50.00$8,625,483.00$8,625,483.00$8,625,483.00b.Todescribechangesotherthanfundingdataorfinancialchanges,attachscheduleandcheckhere.N/A16a.FORNON-DISASTERPROGRAMS:RECIPIENTISREQUIREDTOSIGNANDRETURNTHREE(3)COPIESOFTHISDOCUMENTTOFEMA(SeeBlock7foraddress)EmergencyManagementPerformanceGrantsrecipientsarenotrequiredtosignandretumcopiesofthisdocument.However,recipientsshouldprintandkeepacopyofthisdocumentfortheirrecords.16b.FORDISASTERPROGRAMS:RECIPIENTISNOTREQUIREDTOSIGNThisassistanceissubjecttotermsandconditionsattachedtothisawardnoticeorbyincorporatedreferenceinprogramlegislationcitedabove.17.RECIPIENTSIGNATORYOFFICIAL(NameandTitle)DATESierreWardell,PreparednessGrantsSectionSectionSupervisorFriAug2621:02:34GMT202218.FEMASIGNATORYOFFICIAL(NameandTitle)DATETueAug2316:59:20GMT2022PATRICKGERARDMARCHAM,DHS-FEMA-EMPG-FY22Page35of39KittitasCounty.E23-184 AttachmentDWORKPLANFY2022EmergencyManagementPerformanceGrantEmergencyManagementOrganization:KittitasCountySheriff'sOfficeThepurposeofEMPGistoassistwiththeenhancement,sustainmentandimprovementofstate,local,andtribalemergencymanagementprograms,ActivitiesconductedusingEMPGfundingshouldrelatedirectlytothefiveelementsofemergencymanagement:prevention,protection,response,recovery,andmitigation.WashingtonStatedoesnotrequireaspecificnumberofactivitiestoreceiveEMPGfunding.However,therearerequiredcapabilitiesthatmustbesustainedinordertoremaineligibleforEMPGfunding,includingbutnotlimitedtotheabilitytocommunicateandwarn,educatethepublic,plan,train,exercise,andbeNIMScompliant,TheWorkPlandelineatestheEmergencyManagementOrganization'semergencymanagementprogramplanningandpriorityfocusforthisgrantcycle(toincludeEMPGgrantandlocalfunds).4.9TrainingPrimaryCoreCapabilityOperationalCoordinationSecondaryCoreCapabilityCybersecurityBuildorSustainSustaining/MaintainingWORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTTrainingfornewandexistingAllHazardtrainingisrequiredtoNewandexistingEOCmemberswillmembersoftheIncidentoperateaneffectiveEOC.EOCmembersbetrainedinall-hazardsdisasterManagementTeamandEOCstaff.continuetotrain,exercise,andimproveresponseandsupporttheirpositions(COVIDResponseAAR,functions.ThiswillleadtoamoreThetrainingwillincludepositionAARCowCanyonFire)effectiveandefficientresponsetospecifictraining(Logistics,disasters.Operations,PIO,Planning,IC,etc.)andattendanceatconferencessuchasWSEMAorPartnersinEmergencyPreparedness.CybersecuritytrainingforITmembersCybersecurityisathreatinallCountyITprofessionalswillattendTHlRA/SPRdocumentsthroughouttheNAcoCybersecuritytrainingtohelpState.KittitasCountyisnodifferent,developstrategiesandmethodsforCountyITisindireneedoftrainingsecuringcountynetworksagainstcyber-attacks.4.8FacilitiesPrimaryCoreCapabilityOperationalCommunicationsSecondaryCoreCapabilityMassCareServicesBuildorSustainBuildingWORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTNewEOCset-up/Video/KittitascountyhasreceivedTheintentistomakethenewEOCteleconferencingequipment(06CP-supplementaryfundingtobuildanewbuildingusablebytheendofthe05-VCNB)EOCintheCleElumarea.TheEOCEMPGgrantperiod.constructionwillbeginin2022andtheRadioequipmentfornewEOC(06CP-firstfaceofcompletionwillbefinished01-BASE)in2023.Thefundingisfortheshellofthebuildingandfortheequipmentforthenewfacility.ThisbuildingwillbetheprimaryEOCforKittitasCountyandbeabletohandleaType3IMT.TheEMPGfundswillbeusedtostarttheprocessofturningtheshellofabuildingDHS-FEMA-EMPG-FY22Page36of39KittitasCounty,E23-184 intoafunctionalEOCandback-up911'center.PurchaseEOCsuppliestoincludeThecurrentEmergencyManagementTheEMPGfundswillbeusedtostoragecontainersandpotablewaterBayhousessuppIlestobeabletopurchasetotes,tubesforstorageofforemergencydistribution.(21GN-respondtoall-hazards.Thereisasuppliesforemergencyuse.00-OCECl)(01ZP-OO-GBAG)(19FD-01-currentneedforstoragecontainerstoPurchasepotablewaterforWATR)properlystoreemergencyresponseemergencyuse.supplies.DHS-FEMA-EMPG-FY22Page37of39KittitasCounty,E23-184 AttachmentETIMELINEFY2022EmergencyManagementPerformanceGrantDATETASKJune1,2022GrantAgreementStartDateApril30,2023SubmitreimbursementrequestSeptember30,2023GrantAgreementEndDateNovember15,2023Submitfinalreimbursementrequest,finalreport,trainingrequirementreport,and/orotherdeliverables.TheSubrecipientmustrequestp_rjgwrittenapprovalfromDepadmentKeyPersonneltowaiveorextendaduedateintheaboveTimeline.Forwaivedorextendedreimbursementduedates,allallowablecostsshouldbesubmittedonthenextscheduledreimbursementduedatecontainedintheaboveTimeline.DHS-FEMA-EMPG-FY22Page38of39KittitasCounty,E23-184 AttachmentFBUDGETFY2022EmergencyManagementPerformanceGrant22EMPGAWARD$31,866.00SOLUTIONAREABUDGETCATEGORYEMPGAMOUNTMATCHAMOUNTPersonnel&FringeBenefits$-$32,000Travel/PerDiem$-$2Suppiies$-$-Consultants/Contracts$-$-aOther$-$-Subtotal$-$32,000zPersonnel&FringeBenefits$-$pTravel/PerDiem$-$-Supplies$2,366$Consultants/Contracts$-$Other$-$-Subtotat$2,366$-Personnel&FringeBenefits$-$wTravel/PerDiem$-$Supplies$-$·wConsultants/Contracts$-$Other$-$Subtotal$-$Personnel&FringeBenefits$-$-Travel/PerDiem$14,500$-Supplies$-$-Consultants/Contracts$-$Other$-$-SubtotaI$14,500$-Equipment$15,000$Subtotal$15,000$Personnel&FringeBenefits$-$-Travel/PerDiem$-$-Supplies$-$2Consultants/Contracts$-$Other$-$-Subtotal$-$-Indirect$-$-.Indirect_Cospoteonfle0.00%(orTimePeriodof:N/ATOTALGrantAgreementAMOUNT:$31,866$32,000TheSubrecipientwillprovideamatchof$31,866ofnon-federalorigin,50%ofthetotalprojectcost(localbudgetplusEMPGaward).Cumulativetransferstobudgetcategoriesinexcessoftenpercent(10%)oftheGrantAgreementAmountwillnotbereimbursedwithoutp_!jwwrittenapprovalfromtheDepartment.FundingSource:U.S.DepartmentofHomelandSecurity-Pl#723PT--EMPGDHS-FEMA-EMPG-FY22Page39of39KittitasCounty,E23-184