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Home My WebLink About2023-02-07-minutes-commissioners-agenda 02/07/2023 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. FERBUARY 7, 2023 Board members present: Chairman Cory Wright; Vice-Chairman Brett Wachsmith; and Commissioner Laura Osiadacz. Others: Julie Kjorsvik, Clerk of the Board; Arden Thomas, Water Resources Program Director; Joshua Fredrickson, Engineer; Mark Cook, Public Works Director; Patti Stacey, Solid Waste Director/Interim Maintenance Director/Project Manager; Mike Hougardy, Assessor; Darren Higashiyama, Chief Deputy; Neil Caulkins, Chief Civil Deputy Prosecutor; Ed Buntin, Corrections Lieutenant; Emily Smith, Administrative Assistant; Eileen Murphy, Director of Department of Public Defense; Dan Carlson, CDS Director; Audelia Martinez, Health Promotions Supervisor; Jennifer Golladay, Tax Collection Deputy; Lisa Murray, Administrative Supervisor; Brian Carlson, Budget & Finance Director; and 2 members of the public. CALL TO ORDER Chairman Wright called the meeting to order. PLEDGE OF ALLEGIENCE Chairman Wright led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES Eileen Murphy, Director of Department of Public Defense and Tasha Potter, Chief Administrator, were introduced as new County employees. PROCLAMATIONS – NONE AWARDS & RECOGNITIONS - NONE APPROVAL OF AGENDA Vice-Chairman Wachsmith moved to approve the Agenda, as presented. Commissioner Osiadacz seconded. Motion carried 3-0. 02/07/2023 MINUTES 2 CONSENT AGENDA At the conclusion of reviewing each item Vice-Chairman Wachsmith moved to approve the Consent Agenda, as amended, modifying the minutes from January 9, 2023, CDS Study Session. Commissioner Osiadacz seconded. Motion carried 3-0. MINUTES DATE MINUTES 01/09/23 CDS Project Work Session 01/09/23 CDS Study Session 01/10/23 HR Study Session 01/10/23 Legislative Update (Bill Clarke) 01/12/23 Chamber CEO ADO Update 01/12/23 Executive Session 01/17/23 2:00pm Public Hearing 01/17/23 BOCC Office Admin 01/17/23 CDS Project Work Session 01/17/23 Commissioner’s Agenda 01/23/23 BOCC Office Admin 01/23/23 Public Works Study Session 01/24/23 HR Study Session 01/25/23 PH Study Session 01/30/23 BOCC Office Admin 01/30/23 Executive Session AGREEMENT CHAMBER OF COMMERCE COMMISSIONERS Approve a Professional Services Agreement between Kittitas County and the Kittitas County Chamber of Commerce, in the amount of $254,000.00 for tourism services in 2023. RESOLUTION 2023-015 LEVIES FOR 2023 TAX COLLECTION ASSESSOR Approve Resolution No. 2023-015, Kittitas County Levies for 2023 Tax Collection. RESOLUTION 2023-016 WATERSHED COMPANY CDS Approve Resolution No. 2023-016, Selecting the Watershed Company as Community Development Services On-Call Task Order Consultants for a Two- Year Period of Service and Authorizing the Community Development Services Director to Sign the Contract. 02/07/2023 MINUTES 3 AGREEMENT ELLENSBURG SCHOOL DISTRICT PUBLIC HEALTH Approve Amendment No. 1 to the Professional Services Agreement between the Ellensburg School District and Kittitas County, increasing the amount from $21,085.00 to $25,000.00 for the COVID-19 Health Equity Coalition Mini-Grant Program. AGREEMENT ARCA RECYCLING SOLID WASTE Approve a Professional Services Agreement between Kittitas County and ARCA Recycling, to remove refrigerant containing items from Ellensburg and Cle Elum Transfer Stations for proper disposal and recycling, from March 1, 2023, through March 24, 2024. RESOLUTION 2023-017 HOPESOURCE AUDITOR Approve Resolution No. 2023-017, Authorizing a Subrecipient Agreement with HopeSource Related to Coronavirus (CDBG-CV-1 and CDBG CV2) Program Contract #20-6221C-115, amending the end date of the agreement to June 30, 2023, and the budget allocations between Childcare Services and Subsistence categories. RESOLUTION 2023-018 CHAMBER OF COMMERCE AUDITOR Approve Resolution No. 2023-018, Authorizing an Amendment of the Subrecipient Agreement with the Kittitas County Chamber of Commerce, Related to Coronavirus (CDBG-CV-1 and CDBG CV2) Program Contract #20- 6221C-155, amending the end date of the agreement to June 30, 2023. RESOLUTION 2023-019 CANCEL TAXES – PERSONAL PROPERTY TREASURER Approve Resolution No. 2023-019, to Cancel Taxes Assessed Upon Personal Property Pursuant to RCW 84.56.240, in the total amount of $17,859.81. RESOLUTION 2023-020 CANCEL TAXES – MOBILE HOMES TREASURER Approve Resolution No. 2023-020, to Cancel Taxes Assessed Upon Mobile Home Taxes Pursuant to RCW 84.56.240, in the total amount of $3,756.40. AGREEMENT EQUITABLE SHARING AGREEMENT & CERTIFICATION SHERIFF Acknowledge the Equitable Sharing Agreement and Certification for the Kittitas County Sheriff’s Office, for the FY 2022 end date of December 31, 2022. 02/07/2023 MINUTES 4 AGREEMENT ELLENSBURG FAMILY MEDICINE – COMPASS DIRECT SHERIFF Acknowledge the Ellensburg Family Medicine DBA Compass Direct Healthcare updated list of services for pre-employment screening for the Kittitas County Sheriff’s Office. ACKNOWLEDGE CENTRAL STORAGE SHERIFF Acknowledge an Additional Rental Agreement between Kittitas County Sheriff’s Office and Central Storage, for Unit 7407. AGREEMENT ELLENSBURG FAMILY MEDICINE – COMPASS DIRECT SHERIFF Approve the Second Modification to the Professional Services Agreement between Kittitas County and Ellensburg Family Medicine d/b/a Compass Direct Healthcare, to include responsibility for Suboxone distribution and to allow a nurse to provide services to the jail on the weekends. RESOLUTION 2023-021 INTERLOCAL AGREEMENT – KVFR SHERIFF Approve Resolution No. 2023-021, Authorizing an Interlocal Agreement between the Kittitas County Fire Protection District No. 2 (AKA Kittitas County Fire & Rescue or KVFR) and Kittitas County for Fire Investigation Services. CALL FOR BIDS MAINTENANCE ROCK MATERIALS PUBLIC WORKS Approve a Notice of Call for Sealed Bids to furnish Maintenance Rock Materials for Calendar Year 2023, due by February 23, 2023, at 2:00 p.m. to be accepted and opened at the Kittitas County Public Works Department, 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. CALL FOR BIDS LIQUID ASPHALT MATERIALS PUBLIC WORKS Approve a Notice of Call for Sealed Bids to furnish Liquid Asphalt Materials for Calendar Year 2023, due by February 23, 2023, at 2:00 p.m. to be accepted and opened at the Kittitas County Public Works Department, 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. CALL FOR BIDS CRACK SEALANT MATERIALS PUBLIC WORKS Approve a Notice of Call for Sealed Bids to furnish Crack Sealant Materials for Calendar Year 2023, due by February 23, 2023, at 2:00 p.m. to be accepted and opened at the Kittitas County Public Works Department, 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. 02/07/2023 MINUTES 5 CALL FOR BIDS ASPHALT MATERIALS PUBLIC WORKS Approve a Notice of Call for Sealed Bids to furnish Asphalt Materials for Calendar Year 2023, due by February 23, 2023, at 2:00 p.m. to be accepted and opened at the Kittitas County Public Works Department, 411 North Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to publish said notice. RESOLUTION 2023-022 SNOQUALMIE PASS UTILITY DISTRICT PUBLIC WORKS Approve Resolution No. 2023-022, Approving the 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with Snoqualmie Pass Utility District. RESOLUTION 2023-023 CHAMBER OF COMMERCE PUBLIC WORKS Approve Resolution No. 2023-023, Approving the 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the Kittitas County Chamber of Commerce. RESOLUTION 2023-024 CITY OF CLE ELUM PUBLIC WORKS Approve Resolution No. 2023-024, Approving the 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with the City of Cle Elum. RESOLUTION 2023-025 SCRIVENER ERROR RES. 2023-006 PUBLIC WORKS Approve Resolution 2023-025, Correcting a Scrivener’s Error on Resolution No. 2023-006, a Resolution for On-System Road Establishment for Roads within the Northern Portion of the Black Horse at Whiskey Creek Planned Unit Development. RESOLUTION 2023-026 LEVY CERTIFICATION TO CRAB PUBLIC WORKS Approve Resolution No. 2023-026, Authorizing the Chair to sign the Digital Submittal of Levy Certification to the County Road Administration Board. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS - NONE BOARD DISCUSSION/DECISION ITEMS - NONE MISCELLANEOUS - NONE 02/07/2023 MINUTES 6 EXECUTIVE SESSION At 10:20 a.m. Chairman Wright announced the Board would recess into Executive Session for 15 minutes with Patti Stacey, Solid Waste Director/Interim Maintenance Director/Project Manager; Neil Caulkins, Chief Civil Deputy Prosecutor; under RCW 42.30.110(b) to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. Action was anticipated following the Executive Session. At 10:35 a.m. the Board reconvened out of Executive Session. Staff was directed to continue negotiations on the first option and to bring back a Lease Agreement at a future Board meeting. At 10:36 a.m. Chairman Wright announced the Board would recess back into an Executive Session for 20 minutes with Arden Thomas, Water Resources Program Manager; Mark Cook, Public Works Director; and Neil Caulkins, Chief Civil Deputy Prosecutor; to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Action was anticipated following the Executive Session. At 10:56 a.m. the Board reconvened out of Executive Session. Direction was given to Staff to look into alternative sites. At 10:58 a.m. Chairman Wright announced the Board would recess back into Executive Session for 20 minutes with Arden Thomas, Water Resources Program Manager; Mark Cook, Public Works Director; and Neil Caulkins, Chief Civil Deputy Prosecutor; to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Action was anticipated. Action was anticipated following the Executive Session. At 11:18 a.m. the Board reconvened out of Executive Session. Direction to Staff was given to prepare enabling documents for land use standard response to bridge issues and continue to prepare Code amendments for compliant engineering standards. 02/07/2023 MINUTES 7 At 11:19 a.m. Chairman Wright announced the Board would recess into Executive Session for 20 minutes with Mark Cook, Public Works Director and Neil Caulkins, Chief Civil Deputy Prosecutor, under RCW 42.30.110(b) to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. Action was anticipated following the Executive Session. At 11:39 a.m. the Board reconvened out of Executive Session. Staff was directed to not move forward with a transaction and continue to develop parking spaces on County land. ADJOURNMENT The meeting was concluded at 11:39 a.m. KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Cory Wright, Chairman