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HomeMy WebLinkAboutResolution_PFacilitiesAgmt_City of Cle ElumKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA DATE: ACTION REQUESTED: AGENDA STAFF REPORT February 7, 2023 Request to Approve a Resolution for the 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with City of Cle Elum BACKGROUND: The Board of County Commissioners based on Public Works staff recommendation awarded $591,000 to City of Cle Elum at the January 3, 2023, Agenda session. This Agreement is the final step in the award process. INTERACTION: Public Works; City of Cle Elum RECOMMENDATION: Approve & Sign the Resolution and the 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement. HANDLING: Return one (1) original to Public Works ATTACHMENTS: Resolution; 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement LEAD STAFF: Mark Cook Director of Public Works BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO: 2023 - APPROVING THE 2023 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH CITY OF CLE ELUM WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public Facilities in rural counties; and WHEREAS: These funds may only be used to finance public facilities serving economic development purposes in rural counties and finance personnel in economic development offices in the State of Washington; and WHEREAS: The 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with City of Cle Elum has been executed by said entity with funding available January 1, 2023; and NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners hereby approves the attached 2023 Distressed County Sales and Use Tax Infrastructure Improvement Program Agreement with City of Cle Elum. ADOPTED this 7th day of February 2023. Attest: ❑ Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Brett Wachsmith, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Laura Osiadacz, Commissioner 2023 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT BETWEEN KITTITAS COUNTY AND CITY OF CLE ELUM This Contract dated , 2023 is made and entered into by and between KITTITAS COUNTY ("Count ), a subdivision of the State of Washington, and CITY OF CLE ELUM ("Funding Recipient'). WHEREAS the purpose of this Agreement is to provide for public facility construction and foster economic development opportunities within Kittitas County; NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Funding Recipient mutually agree as follows: Section 1. Scope of Work. a. Funding Recipient shall provide the services and staff described in its Application for Funds submitted to the Council of Governments, as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Funding Recipient under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Funding Recipient Services, the County agrees to pay Funding Recipient the sum of five hundred and ninety-one thousand dollars ($591,000). b. Additional payment terms: The County will make payment to the Funding Recipient only on a reimbursement basis, as receipts for any items including marketing and/or advertising are submitted to the County. c. Requests for reimbursements must be submitted to: Kittitas County Public Works Attn: Joyce White 411 North Ruby, — Suite 1 Ellensburg, WA 98926 ioyce.white(a)co.kittitas.wa.us Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 1 d. Timely and accurate financial reporting is required for fund management by Kittitas County Department of Public Works. Financial reporting requirements for all grant awards are listed below: 1. Using Kittitas County Department of Public Works reporting forms, applicants will submit project status reporting forms within fourteen (14) calendar days from the end of the reporting quarter as specified below: • Quarter 1 ending date: March 31st • Quarter 2 ending date: June 30th • Quarter 3 ending date: September 30th • Quarter 4 ending date: December 31st Recipients may submit reimbursement requests on a monthly basis on Kittitas County Department of Public Works reporting forms. 2. Grant recipients who fail in meeting required reporting requirements are subject to having funding withheld on the fifteenth (15th) day following the end of the reportina quarter. Failure in submitting the required project status reports (two consecutive reporting cycles) may result in award cancellation upon COG review. 3. Financial reporting forms shall be signed by the identified grant official or designee. Section 3. Performance by Funding Recipient a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Funding Recipient shall at all times be an independent Funding Recipient and not an agent or representative of the County with regard to performing the Services. Funding Recipient shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Funding Recipient be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Funding Recipient and the Funding Recipient's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Funding Recipient shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Funding Recipient shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Funding Recipient agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 2 The County and the Funding Recipient agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Funding Recipient of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Funding Recipient shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. This contract is subject to review by any Federal or State auditor. Funding Recipient shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Funding Recipient shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Funding Recipient shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Funding Recipient's books, documents, papers and records related to the Services or this Agreement. Funding Recipient understands and acknowledges that Funding Recipient is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Funding Recipient's performance of this Agreement. All compensation received by the Funding Recipient will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. h. The grantee shall obligate funding towards construction of the project no later than six months from the time of grant execution (providing the grantee has not submitted the project as being "banked" — COG Policy 2018-05). Obligation is expected to take two forms: consultant contracting or contractor award. Presuming the COG recommends a design only phase of a proposed Public Facility grant, obligation requirements are met on the date of grantee signature on consultant design contract(s). COG recommended construction awards will complete obligation requirements on the date of grantee signature on construction contracts. Failure in obligating grant awards within the prescribed timeframe results in the grant award being remanded back to COG for recommended re -purposing by the Board of County Commissioners. L The grantee is obligated to follow Public Facility Fund COG policies in effect at the time of grant award as reflected in the Resolution signature date authorizing recipient contracting. COG policies may be obtained from the Department of Public Works (509) 962-7523. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 3 Section 4. Release, Indemnity, and Hold Harmless. The County assumes no liability for the Funding Recipient's actions under this Agreement. Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Funding Recipient in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Funding Recipient, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Funding Recipient. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Funding Recipient pursuant to Washington's public records act, chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction. c. The County specifically shall not be liable to Funding Recipient for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Funding Recipient's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the parties to this Agreement. Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 4 Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Funding Recipient provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. Such liability insurance shall be such as will protect Funding Recipient, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Funding Recipient or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Funding Recipient agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Funding Recipient shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Funding Recipient shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Funding Recipient, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Funding Recipient is in breach or default. Upon receiving such notice of termination, Funding Recipient shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Funding Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of the date of the notice of termination. Section 9. Miscellaneous. a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Funding Recipient, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 5 unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Funding Recipient shall be given to the Funding Recipient's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Funding Recipient warrants to the County that the individual signing on Funding Recipient's behalf has the requisite power and authority to enter into and to perform Funding Recipient's obligations under this Agreement. Funding Recipient further warrants to the County that Funding Recipient has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Funding Recipient's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. Distressed County Sales and Use Tan Infrastructure Improvement Program Funding Agreement Page 6 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner Dated: Attest: ❑ Clerk of the Board- Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz APPROVED AS TO FORM: Deputy Prosecuting Attorney CITY OF CLE ELUM J71 /n 4 01A R esentative 60q -1074- � Telephone Dated: 2 Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement Page 7 q4F 119 West First Street Cie Elum, WA 98922 October 7, 2022 Kittitas County Department of Public Works Distressed County Sales and Use Tax Grant Fund 411 North Ruby Street, Suite 1 Ellensburg, WA 98926 Telephone: (509) 674-2262 Fax: (509) 674-4097 www.citvofcleelum.com Re: City of Cie Elum 2023 Kittitas County Distressed County Sales and Use Tax Grant Application Phase 3C — First Street Downtown Revitalization Dear Council of Governments Review Committee: We at the City of Cie Elum are most appreciative of the tremendous support that Kittitas County has demonstrated toward our Downtown Revitalization project, including the most recent award towards construction of the expanded Phase 3A project. Attached for your consideration is the City of Cie Elum's Phase 3C south block improvements between Pennsylvania Avenue and Harris Avenue, including the southeast corner of the First Street and Harris Avenue intersection. This project will create critical public and private utility system connections necessary to construct all proposed improvements between the previous Phase 3A and Phase 3B project limits, as well as complete the City's revitalization vision, previously expressed only in pen -and -ink concept drawings, along another block of our downtown. Our total funding request for the First Street Revitalization Phase 3C — Pennsylvania Avenue to Harris Avenue project is $756,684, with a City match of $85,000. The application and attachments convey our pride in the strides we have made so far to make our revitalized downtown a reality, as well as our desire to continue construction for all of Phase 3. We have greatly benefitted from Kittitas County grant programs in the past and look forward to the potential of continuing our partnership on the Downtown Revitalization. Let's keep the momentum going! Thank you again for this opportunity. Should you have any questions, please feel free to contact me at (509) 674-2262. Sincerely, c Jay Mc owan Mayor Kittitas County Department of Public Works 2023 Application Round DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION The Distressed County Sales and Use Tax Infrastructure Improvement Program supports improvements to infrastructure systems that foster economic development in Kittitas County. The goal is to create economic opportunity through Infrastructure investment. APPLICANT INFORMATION Applicant: Contact Name: Address: City: Telephone: E-mail Address: Office Location: Project Name: Jurisdiction: Funds Request: City of Cie Elum Rob Omans 119 West First Street Cie Elum 509-674-2262 WA zip: 98922 FAX: romans@cleelum.gov 119 West First Street, Cie Elum, WA 98922 First Street Revitalization Phase 3C City of Cie Elum $756,684 APPLICATION THRESHOLDS Applicant Requirement: Check -off: ■ 1. The project is improvement to an infrastructure system(s) linked to economic development. ■ 2. A detailed 8'/: X 11" vicinity map that clearly shows the project is included in the application package. ■ 3. Distressed County funds are not being substituted for other funds that are already secured. ■ 4. The project involves traditional improvements, instead of "non-traditional' improvements eligible for "Enhancement" funding ■ 5. Applicant has submitted only one application this round. 0 6. The local/regional economic development organization has been informed of the project. ( �ƒ 752 � £§§ ] \ _ f \d 4 2 & | \§ \© 2( ° \ \ G - - - - - - - ( e «. t 0] I� k� J $\ (.S z Gn _ z _ - 2) #a ) | Cc §5a )\ } \ \ \ a a \ a a ( ) )\ \ ( to � k\ I L \\ - w« t z i\ [ © � k t ] t /% Q § 7 22 � Q PROJECT NARRATIVE 1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief comparison of existing and proposed conditions. The City of Cle Elum is proposing a construction project for improvements to the south block of First Street between Pennsylvania Avenue and Harris Avenue, including the southwestern bulbout at the First Street and Harris Avenue intersection. This project would complete all revitalization efforts in approximately 40% of the Downtown Revitalization corridor and establish critical utility system connections between the limits of the current Phase 3A and Phase 3B projects. Background In 2017, the City of Cle Elum initiated a Downtown Revitalization effort to enhance the appearance of First Street, increase economic growth and vitality, and create a safe walkable streetscape consistent with their Complete Streets Ordinance. Stakeholders including business and property owners, residents, the general public, Cle Elum's Planning Commission, and City Council provided valuable input throughout the planning process. In June 2017, the City Council unanimously adopted the Preferred Alternative as shown in the conceptual plan by resolution. The resolution established the City's commitment to implement the concepts for street and parking configuration, streetscape amenities, and landscape improvements for First Street. The Downtown Revitalization Preferred Alternative brochure is attached for reference. To implement the Plan, the First Street corridor defines Billings Avenue as the west termini and Peoh Avenue as the east termini. To seek funding for all of the improvements identified in the concept plan, the corridor was separated into three succinct phases: 1. Phase 1 — Peoh Avenue and SR 903 (First Street) Intersection Improvements; 2. Phase 2 — First Street Stormwater Improvements and Billings Avenue to Oakes Avenue Improvements; and 3. Phase 3 — Downtown Revitalization including First Street pedestrian and street improvements. Since adopting the Preferred Alternative in 2017, over $5.8 million in funding has been secured from 21 sources, including local, state, and federal programs. The Downtown Revitalization Funding Summary is attached for reference. Phase 1, completed in December 2018, constructed all stormwater, sidewalk, and roadway improvements at the First Street and Peoh Avenue Intersection. Phase 2, completed in the fall of 2020, constructed: • all remaining stormwater improvements for the six -block project corridor, • sidewalk and roadway improvements at the First Street and Billings Avenue intersection, and • the north block between Billings Avenue and Oakes Avenue. Phase 3 includes: • streetscape improvements on the south block between Billings Avenue and Oakes Avenue, • intersection improvements along First Street at Oakes Avenue, Pennsylvania Avenue, Harris Avenue, Wright Avenue, and Bullitt Avenue, and • the north and south blocks between the intersections of Oakes Avenue and Peoh Avenue. 3 Funding was secured for Phase 3 design and the City completed "shovel -ready" plans and specifications in November 2020. Due to funding limitations, the construction of Phase 3 is underway in several subphases. Phase 3A, including various improvements from Billings Avenue to Pennsylvania Avenue, and Phase 313, including improvements to the north block of First Street from Pennsylvania Avenue to Harris Avenue, will be completed this fall. The updated Downtown Revitalization Project Summary brochure is attached for reference. Scope of Work Successful award of this application will complete the third subphase, Phase 3C, consisting of improvements on the south side of First Street from Pennsylvania Avenue to Harris Avenue, including the southwest bulbout at the intersection of First Street and Harris Avenue. This project will complete nearly all proposed improvements between Pennsylvania Avenue and Harris Avenue, bringing the City's vision to reality along another block and maintaining momentum towards completion of the entire Downtown Revitalization project. The City anticipates development and private investment will be spurred along the improved blocks (see related discussion in Question 4). The City has prepared the following summary comparing existing conditions (before the project) with proposed conditions (following project completion). Existing Conditions Sidewalk Sidewalk is deteriorating on both sides of First Street throughout the project corridor. There are currently two large driveway entrances to a single business on the south side of First Street between Pennsylvania Avenue and Harris Avenue. The corner of the Harris Avenue intersection includes deteriorating pedestrian ramps. Mismatched street lights, inconsistent site amenities, and minimal landscaping exist in the sidewalk. Street First Street is an auto -centric thoroughfare. Since First Street was the original state highway through Cle Elum prior to construction of Interstate 90 (I-90), travel lanes along the project corridor were constructed 17 -ft wide. The roadway also includes a 12 -ft two-way turn lane and 18 -ft paved and striped parking strips on both sides of the street. First Street from Oakes Avenue to Peoh Avenue, including the Phase 3C project area, remains State Route 903 to this day. Proposed Conditions Sidewalk Phase 3C will construct sidewalk improvements along the south side of First Street between Pennsylvania Avenue and Harris Avenue (excluding the south bulbout at First Street and Pennsylvania Avenue), nearly completing another block of the six -block revitalization corridor. These improvements include patterned sidewalks, planters with columnar street trees and GFCI receptacles, irrigation, pedestrian and street illumination, site amenities, overhead banner pole and foundation, mid -block bulbout, and the southeast bulbout at the intersection of First Street and Harris Avenue. The overhead banner pole and foundation and the two bulbouts will constructed opposite their northern counterparts constructed in Phase 3B, completing each pair. Construction of all subphases under Phase 3 will complete a continuous and unencumbered sidewalk system on both sides of First Street accommodating pedestrians of all abilities. The wide sidewalks allow for amenities such as seating, shade, bicycle racks, planter boxes, public art, and trash receptacles without 4 impacting pedestrian mobility. The bulbouts are specifically designed to shorten pedestrian crossings at each intersection of the corridor, while heightening driver awareness throughout Cle Elum's pedestrian - interactive downtown setting. Street The now auto -centric thoroughfare of First Street will be placed on a road diet. Driving lane widths will be reduced to 11 feet to promote speed calming through the corridor. Both driveway entrances on the southern block will be removed and allow for more diagonal parking at 30 -degree desirable angles without adding more impervious surfacing. Street lighting will be a blend of pedestrian -level and street lighting. Electrical GFCI receptacles, incorporated into the light poles, will increase access to City planned downtown events such as holiday lighting. Designing and constructing the street for a right -sized downtown feel and dimension allows the City to better maintain the roadway and integrated infrastructure systems. 2. Explain how the infrastructure project will help meet the economic development goals of your community and/or region. If this project is not done, will the anticipated private development still take place? Although Phase 3 has required project division due to the overall cost being greater than available funding opportunities, construction of Phase 3C completes both sides of First Street between Pennsylvania Avenue and Harris Avenue, completing approximately 40% of all improvements as planned for in the Downtown Revitalization Plan. With completion of streetscape improvements, the City's residents and businesses will witness implementation of the expressed downtown vision of stakeholders on another half block prepared for immediate economic development opportunities. By planning the proposed streetscape improvements in the subphase manner, necessary interruptions to local transportation, commerce, and day-to-day operations on each block of First Street will be limited to one occasion, placing Cle Elum in a positive light with existing and prospective businesses not only on that block, but throughout the corridor. Separately, project elements in Phase 1, Phase 2, and Phase 3 addressed infrastructure issues that are linked to economic development. When considered together, the Phase 3C streetscape improvements project is undeniably well aligned with the purpose of the Distressed County Sales and Use Tax Infrastructure Improvement Program. Though all Phase 3 streetscape improvements have been completed at the easternmost and westernmost intersections and along various blocks throughout the corridor, the City is already experiencing redevelopment and reinvestment along First Street. In 2019 and 2020, the City saw seventeen new businesses, seventeen building sales, one infill project, one redevelopment, and four aesthetic improvement projects for local businesses. Several businesses have experienced record sales each month since the start of the pandemic, but even prior to COVID-19, the entire Upper Kittitas County was experiencing record tourism Thursdays through Mondays, primarily from the Seattle metropolitan area. As a result of the tourist -generated transportation gridlock, the County has initiated a coalition to work with WSDOT and other stakeholders to accelerate the 6-laning of I-90 from Snoqualmie Pass all the way to Cle Elum. This Downtown Revitalization, with an emphasis on a safe and walkable streetscape will bolster Cle Elum's already thriving tourist economy, enticing many of the 30,000 vehicles that pass Cle Elum every day to stop and spend money at local businesses. However, it is not just tourists or Cle Elum's population of 2,000 that will benefit. A flourishing downtown will also positively reach all of Upper Kittitas County's 5,000 residents as Cle Elum's "downtown" is considered the Upper Kittitas County downtown. With very limited commerce opportunities in the neighboring communities of South Cle Elum, Roslyn, Ronald, and Suncadia, Cle Elum's regionally significant Downtown Revitalization can meet all of Upper Kittitas County's day-to-day needs including retail, dining, service, medical, grocery, fuel, amongst many other industries. Completing Phase 3C 5 continues to implement the vision of community stakeholders and the City's formulated actions to provide for infill opportunities and encourage commerce expansion. Streetscape Improvements Cie Elum enjoys year-round outdoor tourism. Ample amounts of snow provide wintertime outdoor activities and considerable spring and fall rain provides lush and attractive forests encouraging outdoor recreation for much of the year. Though the natural environment attracts people to Cie Elum, the built environment has not been welcoming for commerce oriented toward or promoting a walkable downtown. On unimproved intersections in the downtown area, pedestrians are required to traverse close to 80 feet of paved State Route highway to cross First Street. Oakes Avenue acts as the busy connector, south of First Street, for traffic exiting Interstate 90 and entering Cie Elum's downtown. The intersection at Oakes Avenue is also a short but important portion of SR 903, by which SR 903 transitions from west -east travel on Second Street to continue west -east travel on First Street towards the east edge of downtown. Differentiating the streetscape to the extent proposed will enhance drivers' sense of place and increase traffic calming. Both of these principles are included in Cie Elum's Downtown Revitalization economic development goals. Creating a safer and inclusive environment for both motorized and non -motorized transportation is also promoted in the City's Complete Streets Ordinance No. 1455. In such an environment, many types of businesses can be co -located and thrive amongst the diversity. Consistency in design and ensuring infrastructure was brought up to a state of good repair throughout the First Street corridor was expressed by stakeholders as important for economic development. Currently, the sidewalks along First Street are not continuous, have ADA compliance deficiencies, and are in an overall state of disrepair. Bulb -out design and size, parking orientation, and amenities in Phase 3 C are designed to provide perceived comfort, shade, illumination, and safety for people whether moving by automobile or using the sidewalk system. The design of incorporating ADA opportunity at each intersection, moving poles, hydrants and other obstacles out of the travel way of the sidewalk, and widening sidewalks to allow for businesses to create entryways, increases walkability and offers downtown businesses unique opportunities to interact harmoniously with those seeking their goods and services. Walkability and unique commerce interaction in the downtown corridor are also goals of Cie Elum's Downtown Revitalization. Roadway Infrastructure First Street is an unusually wide street in a small City. The width is a legacy of the street acting as the highway before Interstate 90 was constructed. The proposed road diet consisting of narrowing the roadway, increasing parking in a safer orientation, increasing sidewalk and pedestrian amenities, together should slow traffic in the downtown area and may reduce the frequency and severity of auto -related collisions. The extensiveness of economic development opportunity will not be achieved without Phase 3C construction. 3. Indicate if the project is consistent with the following applicable state, regional and local plans and prioritization processes: Overall Economic Development Plan — Officially Adopted Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan (201 S) • Strategy Goals: relates to — Goal one, Goal two, Goal three, Goal four, Goal five, and Goal six. • Listed as #4 of the 17 Comprehensive Economic Development Strategy (CEDS) projects identified in Kittitas and Yakima Counties combined emphasizing its "importance for: job creation, funding leverage, readiness to proceed, likelihood of success, and overall need for the project" (pg 6). ❑ Comprehensive Land Use Plan —Officially Adopted: June 2019 Kittitas County Comprehensive Plan (06/2019)- ; Cle Elum Land Use Plan (06/2019) • Project consistent with multiple goals in Chapter 2, Chapter 3, Chapter 4, Chapter 5, Chapter 6, and Chapter 10. ❑ Capital Facility Plan — Officially Adopted: Auril 2019 Cle Elum Capital Facilities Plan • Project consist with multiple Kittitas County Countywide Planning Policies as listed in Appendix A and Cle Elum goals in multiple infrastructure sections in the Cle Elum Capital Facilities Plan — Transportation Systems, Domestic Water System, Stormwater System, Sanitary Sewer System, Parks and Recreation sections. ❑ Community Action Plan (or other community-based plan) — Officially Adopted: June 2017 Cle Elum Downtown Planning — Focus on I" street Design Concepts • City Council Planning Commission Study Session and Public Forum (2017) AKA "Preferred Alternative." ❑ Six -Year Transportation Improvement Plan — Officially Adopted Cle Elum 2023-2028 Transportation Improvement Proms • This project is included in Cle Elum's 2023-2028 Transportation Improvement Program as the City's Number 1 project. ❑ Site-specific development plans; e.g., Community Master Plan — Officially Adopted: 2015 & 2018 Downtown Association Main Street Study (2015); Downtown Association Master Plan (2018) ❑ Other 4. Public Benefit: Please describe the public benefit derived from project completion. Conceptual plans and studies have been prepared for Cle Elum's downtown corridor over the past 20 years to improve traffic flow, optimize parking, and build a pedestrian -friendly environment. The latter has always been a focal point to enhance Cle Elum's tourism experience. The plans also addressed the need for improvements to stormwater facilities throughout the City. Past plans and studies continually lost momentum as the City's limited budget restricted possibilities for advancing forward without financial assistance. With procurement of grants/loans totaling $5.8 million in 6.5 years, Cle Elum residents and business owners have acknowledged the reality of the downtown revitalization coming to fruition. The rigorous planning process discussed in Question 5 included feasibility analysis of design alternatives, followed by adoption of the preferred alternative by City Council. Though the planning process did not include a market study and potential economic outcomes following completion of the revitalization, comparisons were made to many of the eastern Washington neighboring communities implementing main street revitalizations, with overwhelming positive results. Eastern Washington examples of economic revitalization resulting from revitalized Main Streets/downtowns include Grandview, Sunnyside, and Yakima, Washington. The consultant team contracted by the City (HLA and HBB) led these three efforts, including the award-winning Grandview "Alive" Downtown Revitalization, where over twenty store fronts were vacant prior to the project, and today, there are no downtown vacancies in the thriving community. As discussed in Question 2, this economic revitalization has already begun in Cle Elum's downtown. Public benefits from the project completion are improved transportation flow and decrease in multi -modal conflict. For the motoring public, reduced travel lanes and increased streetscape defines the space of the walkable downtown and prepares the driver for slower and mixed mobility activity. The majority of improvements are for people using the sidewalk system in the downtown core. Wide, unobstructed sidewalks, a mix of street and pedestrian level lighting, bulb -outs designed to reduce the crossing distance at every intersection in the corridor, and shade and amenities to provide comfort are all elements included in the design with public benefit as the focus. 5. Define the total number of project partners demonstrating project support. The City retained the services of HLA Engineering and Land Surveying, Inc. (HLA), together with HBB Landscape Architecture (HBB), to facilitate the downtown planning process to arrive at a concept titled the "Preferred Alternative" as shown on the attached pamphlet titled "Downtown Revitalization Planning 1st Street Concept." The planning process was initiated in April 2017 with a Walk and Talk downtown tour, which included City staff and the Mayor, primarily to discuss existing themes, deficiencies, and opportunities. Next, four focus group sessions were administered with assistance from Central Washington University land -use planning students, including business owners, longtime residents, students, and Suncadia Resort members. From the focus groups, HLA and HBB created two geometric layouts of a typical block and three amenity grouping concepts. These layouts and concepts were presented at a community stakeholder workshop with 28 participants, and public preferences were noted. Based on workshop findings, a preferred concept was born and presented at a combined City Council and Planning Commission study session, see attached titled "Cle Elum Downtown Planning — Focus on 1 st Street Design Concepts." Following the study session, the concept was presented at a public forum with 32 participants, continuing to gain traction. After detailing the preferred concept to address public desires, the Planning Commission prepared an official recommendation to the City Council on June 26, 2017, to adopt the Preferred Alternative, see attached. On June 27, 2017, the City Council adopted by Resolution 2017-011 (attached) the Preferred Alternative with an overwhelming amount of support from the community, 45 participants and standing room only in the Council Chambers. All remaining street improvements will take place within existing Washington State Department of Transportation (WSDOT) right of way, while the City has control of access points. As a result, the City has been required to and will continue to receive WSDOT approval on plans and specifications prior to construction (see Question 6). Since the initial outreach in 2017, and as the City completed Phases 1, 2,3A, and 313, the City has continued partnering with funding providers such as: Kittitas County Conference of Governments, USDA, FHWA, Department of Ecology, Department of Commerce, QUADCO, Public Works Board, Washington State Legislators, and TIB. The remainder of Phase 3, including Phase 3C, will require an estimated $10,444,000 to complete. 8 The City is continuing to aggressively seek funding for the Phase 3 subphases. Kittitas County Conference of Governments generously contributed towards the 2022 Phase 3A improvements from Billings Avenue to Pennsylvania Avenue. As evidenced by the Phase 3A construction, funding for Phase 3C can be used to leverage assurance to stakeholders and partners and continue crucial momentum towards completion of the entire Downtown Revitalization project. 6. Explain how construction ready this infrastructure project is relative to design completeness and the permitting process. Design funding for Phase 3 was previously secured through a Public Works Board loan, and "shovel - ready" plans and specifications were completed for the project in November 2020. Due to funding limitations, the construction of Phase 3 will be completed in subphases. Phase 3A and 3B will be completed this fall with the remaining construction work (including the Phase 3C project described in Question 1 of this funding request) from Oakes Avenue to Peoh Avenue is estimated at $10,444,000. The City recognizes the importance of continued momentum towards construction of the entire corridor and continues to aggressively pursue funding opportunities for future subphases. As First Street from Oakes Avenue to Peoh Avenue also serves as SR 903, WSDOT approval is required for all future subphases. WSDOT has reviewed and approved the Phase 3 design plans, and coordination with affected public and private agencies, such as WSDOT, Puget Sound Energy, Lumen, and Inland Networks has been underway since 2018. As the Phase 2 and Phase 3 project footprints are the same, many of the approvals and permits for the extensive environmental processes completed during Phase 2 also apply to the upcoming Phase 3 subphases. This includes: • Consultation with affected tribes. Tribal consultation was completed on March 26, 2019. No comments were received from tribes. • Consultation with Department of Archaeology and Historic Preservation (DAHP). An extensive cultural resources survey was completed for Phase 2 at DAHP's request. The survey examined 53 potential historic properties along the corridor. Per DAHP's concurrence letter dated April 26, 2019, a monitoring plan was established and enacted during Phase 2 construction from March to August 2020. There were no artifacts or features noted during monitoring. • Coordination with Department of Ecology (DOE). The SEPA checklist was prepared for and transmitted to DOE for the Phase 2 project in December 2018. The Final Determination of Nonsignificance was issued on December 20, 2018. No comments were received and the Notice of Action Taken was issued on January 29, 2019. • The NEPA re-evaluation was approved on March 23, 2022, and extends the NEPA approval to March 23, 2025. 7. Indicate the Estimated Number of Short Term and/or Permanent Jobs Created/Retained by the Project. In the shorter term, the City anticipates between 32 and 38 people will be employed during the four months of this construction project: One general contractor with 7-8 employees and additional subcontractors: • Roadway subcontractor (paving, bulb -outs): 8-10 employees • Sidewalk/Curbing/Planting subcontractor: 8-10 employees • Lighting subcontractor: 4-5 employees • Traffic control subcontractor: 4-5 employees • Construction administration services: 5 employees Indirectly, and in the longer term, the completion of Phase 3C improvements will retain existing jobs in the corridor (estimated at eight jobs per business within the project limits; 600 total) and spur job creation as infill is experienced in vacant store fronts and restaurants expand business hours to serve additional customers. NOTE: Supplemental materials, including transmittal letter, are limited to a maximum of twenty (20) pages single sided or ten (10) pages doubled sided including all graphics. Submittals shall be 12 -point font. COG reserves the right to decline review of submittals that exceed the stipulated length or fail to provide sufficient font size. Submit the original application to: Kittitas County Department of Public Works 411 N. Ruby, Suite #1 Ellensburg, WA 98926 And to: ca nd ie.lead a r@co. kittitas.wa. us 10 Applicant Certification Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I certify that appl;lag hresholds are met at the time of application. 0:�L. 2022 Sig ure of Official Representative Date Sponsoring Agency (If Applicable) Signature of Agency Representative Typed or Printed Name Date Date Associate Economic Development Organization Notification The organization listed below has received notification of this project as demonstrated by the signature of the organization's representative. C0: C40bW 0f Coram 3a e of Organization i tature 4t R presentative I%/aflaa Date 11 List of Attachments Vicinity Map Cost Estimate Downtown Revitalization Funding Summary Downtown Revitalization Project Brochure — Phase 3C Pennsylvania Avenue to Harris Avenue Downtown Revitalization —15` Street Concept (Preferred Alternative) The following documents can be made available upon request: Complete Streets Policy — Ordinance 1455 Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan (2015) Cle Elum Capital Facilities Plan (2019) Cle Elum Downtown Planning — Focus on 1st Street — City Council/Planning/Commission/Study Session Cle Elum Transportation Improvement Program (2023-2028) 12 40 H03d z SIHHVH 777 t sa NN3d e IN 2 W Q d O w M M cr N d (n m U M a a W d a LL H . d _ d = d � a> > 0 y a � E CD m > o « cs Q N t0 0 02 ad cCL =o o e � O •O ,'s d C Ly d L >d � mV EE M �y li c ii 3 � p e o p O Q i N d 3.Dd.. y C 4)yf yby to > N o d yN L•N L c ac � _� ey v aN CD ac CITY OF CLE ELUM First Street Revitalization Phase 3C Pennsylvania Avenue to Harris Avenue Engineer's Opinion of Construction Cost HLA Project No 22010G 7/20/2022 Item Description No. Payment Specification Unit Unit Cost Overall Quantity Overall Cost I Minor Chane 1-04.4(l) FA $10,000.00 1 $10,000,00 2 SPCC Plan 1-0715(l) LS $1,000.00 1 31 000.00 3 Archaeological and Historical Salva 1-07.16(4) FA $10000. 1 $100 00 4 Mobilization 1-09.7 LS 343.000.00 1 S,13.01)0 00 5 Project Temporary Traffic Control 1-10.5 LS $15,00000 1 $15,00000 6 Clearing and Grubbing 2-01.5 LS $4.00000 1 $4,000 00 7 Removal of Structures and Obstructions 2-02.5 LS $15.000.00 1 $15.000.00 8 Unclassified Excavation Incl. Haul 2-03.5 CY 3100.00 320 $32 000 00 9 Crushed Surfacing Base Course 4-04.5 TON $75.00 80 $6,000.00 10 Crushed Surfacing Top Course 4-04.5 TON $100.00 24 $2.40000 11 HMA Cl. 1/2-Inch PG 641-1-28 5-04.5 TON $325.00 32 $1075U-00 12 Stonn Sewer Pipe 5 In. Diem 7-045 LF 395,00 13 $1,23500 13 Adjust Catch Basin 7-05.5 EA S60000 4 $2,400 DO 14 D,I. Pipe for Water Main B In. Diam 7-09.5 LF $33000 6 $1.8813.00 15 Relocate Water Meter 7-15.5 EA S1.40000 1 $1,40000 18 Inlet Protection 8-01.5 EA $125.00 3 $375.00 17 Plant Selection - Red irate Maple 2-1/2" Caliper) 8-02.5 EA $82500 3 $2,47500 18 Plant Selection - Metro Gold Ma 2-112" Caliper)8.02.5 EA $825 00 1 5 $4,125.00 19 Plant Selection - Kelsey! Dogwood 2 Gallon 8-02.5 EA $70.00 54 $3.780.00 20 Plant Selection - Dwarf Mugo Pine 2 Gallon 8-02.5 EA 580.00 10 5800.00 21 Plant Selection -Woods Compact Kinnikinnick 2 Gallon)8-02.5 EA S6000 203 $12,18000 22 Plant Selection - Golden Nugget Ba 2 Gallon 8-02.5 EA $70,00 34 $2,380 00 23 Plant Selection - Flower Carpet Pink Rose 2 Gallon 8-02.5 EA $7000 23 $1,610.00 24 Plant Selection - Sun Rose Burgundy Dazzler1Gallon) 8-025 FA $60.00 81 $3.66000 25 Plant Selection - Moonbeam Cored is 1 Gallon 8-02.5 EA 560.00 75 $4,500.00 26 Cement Conc. Traffic Curb and Gutter B-045 LF $75,00 31D $23,250.00 27 Bench 8-05,5 EA $4250.00 2 $8,500,00 28 Trash Receptacle B-D5 5 FA $3,ODO.00 1 $3.000.00 29 Bike Rack 8-05.5 EA $2,500.00 2E$50.DOO.00 ,000.00 30 Banner Pole and Foundation 8-05.5 LS $15.000.00 1.000.00 31 Cement Cone Sidewalk e-Inch Thick 8-14.5 SY $115.00 21,150.00 32 Cement Conc. Sidewalk 4-Inch Thick Patterned 8-14,5 BY $180.00 70.000.00 33 Cement Conc Curb Ram 8-14.5 EA $3,500.00 3,500.00 34 Tree Lighting System, Complete &20,5 LS $50.000.00 1 35 Spam Conduit 1 In. Diam. (Speaker Wire 8-20.5 LF $6.00 48,680,00 36 Conduit Installation PSE Illumination 8-20,5 LF $24.00 39,360.00 37 Permanent Signing 8-21,5 LS 35,000.00 1,000,00 38 Pavement Markings 0-22,5 LS $10,000,OD 1,000.00 Assumptions: 1. South side of Pennsylvania Ave to Hams Ave. not including bulbout at Pennsylvania Ave 2 Phase 3C taken from Phase 3 "shovel ready" PS&E Design Engineering costs are to pull Phase 3C from full Phase 3 PS&E 3 3' wide asphalt tie in (0.42' HMA, 0.17' CSTC, 0.75' CSBC). 4 16' wide sidewalks include amenity zone for pedestrian lighting, planters, benches, trash receptacles, etc. 5. Street lights and pedestrian illumination are consistent with Council- adopted preferred concept 6, Unit costs taken from 2022 First Street Phase 3A 3B bid summary, May 2022. 7 Illumination system based on the costs in the 2022 illumination agreement with PSE. .�� (f,, 9 /OZL Bialatirgh A. Armen, PE Date HLA Engineedng and Land Surveying, Inc Subtotal Contingency 1D% Illumination System (PSE) Total Estimated Construction Cost WSDOT CN Fees Design Engineering Construction Engineering 15% Total Estimated Project Cost $474,440.00 $47,444.00 $110,000 00 $631,884.00 $15,00000 $15,000.00 $94.60000 $756,684.00 GA-RO3ECTS1202022010G1TIB1Firsl Street Ph. 3C (S. Hams to Pennsylvania)Timt Street Revitalization Phase 3C - Pennsylvania Avenue to liamis Avenue Cost Estimate 2018 Distressed County Sales Tax Grant onstruction 2018 Surface Transportation Block Grant (STBG) unded 12018 Cie Elum Downtown Association Complete Streets Grant County Small -Scale Municipality Grant (Site Amenities) Secured Funding 19 Surface Transportation Block Grant (STBG) 2018 CDBG Economic Opportunity Grant onstruction 2017 Distressed County Sales Tax Grant unded 2017 USDA PPG Grant 2019 Distressed County Sales Tax Grant 2019 TIB Complete Streets City of Cie Elum General Fund 2020 Distressed County Sales Tax Grant 2019: Phase 3 - Billings Avenue to Peoh Avenue Si sign Secured Funding unded 2019 Surface Transportation Block Grant (STBG) 12018 PWB Pre -construction Loan - Billings Avenue to Oakes :scape (North Side) - CONS' Secured Funding 2021 Distressed County Sales Tax Grant onstruction 2022 Surface Transportation Block Grant (STBG) unded 2022 Distressed County Sales Tax Grant 2022 TIB Complete Streets 2022 Surface Transportation Block Grant (STBG) Supplement 12022 Capital Budget Appropriation instruction ding Remaining Need , & 3E - Billin Planned Funding COMPLETE NOVEMBER 2018 Total Secured COMPLETE OCTOBER 2020 Total Secured Funding COMP S 2020 HOVEL READY Total Secured CON,5TRUCT)ON TO BE COMP) FALL 2022 Total Secured n Total Planned Total Secured Funding: $5,814,054 Total Unsecured Funding: $10,444,000 � � f NN3d S3Atl0 it W I -- LL LL d a gil C�� u U�w a�w ox 'a3g "C' 0 .40. 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