HomeMy WebLinkAboutLaw and Justice Grant 23-03LAW & JUSTICE GRANT AGREEMENT
FOR 2023 GRANT FUNDS
BETWEEN
Kittitas County and HopeSource
Grant #23-03
This Contract, effective January 1,2423, is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and HOPESOURCE (Agency).
WHEREAS, the purpose of thisAgreement isto provide an agreernentforthe award of grantfunds,
which are used for special projects to foster cooperation, sharing of resources and enhancement of the
criminaljustice project within Kittitas County, and
WHEREAS, on November 1 ,2A22, the Board of County Commissioners adopted Resoluiion 2Q22-
201 awarding the funds,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, the County and the Agency mutually agree as follows:
Sgctign 1. Scope qf Wo-fk and Pavment.
a. As full compensation for the Agency's Services, the County agrees to pay Agency the sum of One
Thousand Dollars and No Cents ($1,000.00). The Agency is eligible to claim reimbursement for the
following items and amounts only:
Amount Details
$1.000.00 Youth Scholarship Proqram
b. $ervices/Expenses that are reimbursed must be dated during the current year on or before October
31, 2023, and final date to submit your reimbursements request is November 27,2023, after this
date funds lapse.
c. Requests for reimbursements will need to be completed using the prescribed reimbursement form
and must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditors*$.{r*tsling&c*.kittitas.wa. ug
Seglipn 3. Pg$ormanpe",bv Aqency.
a. Agency shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent of the
County. Any such delegation or subcontracting without the County's prior written consent shall be
voidable at the County's option.
2023 Law & lustice Council Funding Agreement Page 7
b. Agency shall at all times be an independent Agency and not an agent or representative of the County
with regard to performing the Services. Agency shall not represent that it is, or hold itself out as, an
agent or representative of the County. ln no event shall Agency be authorized to enter into any
Agreement or undertaking for or on behalf of the County. lt is understood that the Agency and the
Agency's staff and employees are not employees of the County and are not, therefore, entitled to
any benefits provided employees of the County.
c. Agency shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses,
permits, and other requirements, now or hereafter in effe ct, of any governmental authority (including,
but not limited to, such requirements as may be imposed upon the County and applicable to
Services). Agency shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of
this character are incorporated into this Agreement by this reference. Agency agrees to dbtain all
required licenses and permits, and further agrees to keep them in full force and effect during the
term of this Agreement.
d. The County and the Agency agree that in fulfilling the terms and conditions of this Agreement neither
shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the
presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but ihe
County's making (or failure or delay in making) such inspection or approval shall not relieve Agency
of its responsibility to perform the Services in accord with this Agreement, notwithstanding the
County's knowledge of defective or non-complying performance, or the substantiality or ease of
discovering the same. Agency shall provide the County with sufficient, safe, and proper facilities
and equipment for such inspection and free access io such facilities.
f. This contract is subject to review by any Federal or State auditor. Agency shall promptly furnish the
County or its designee, or such Federal or State auditor with such information related to the Services
as may be requested by the applicable governmental entity. Agency shall preserve and maintain
all financial records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final payment of
compensation due hereunder, Agency shall provide the County access to (and the County shall
have the right to examine, audit and copy, with or without notice) all of Agency's books, documents,
papers and records related to the Services or this Agreement.
g. Agency understands and acknowledges that Agency is solely responsible for its own reporting and
accounting of all state, federal, sccial security, and local taxes, of every nature, arising from Agency's
performance of this Agreement. All compensation received by the Agency will be reported to the
lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations.
$eglio n 4. Be leasg,. lndem n i-ty", a nC. HolC,Ha r|!less.
The County assumes no liability for the Agency's actions under this Agreement. Agency releases and
shall defend, indemnify, and hold harmless the County, its officers and employees, agents,
representatives, attorneys andlor volunteers, from and against all claims, costs, liabilities, damages. and
expenses, {including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged
to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Agency in connection with the $ervices for
this Agreement,
*
2023 Law & lustice Council Funding Agreement Page 2
I Any lien asserted upon any propedy of the County in connection with the Services for this
Agreement.
Any failure of Agency, or of ihe Services, to comply with any applicable law, ordinance, rule,
regulation, order, license, permit and other requirement, now or hereafter in effect, of any
governmental authority; or
Any breach of or default under this Agreement by Agency.
i
a
Section 5. 9.,gmpliance with Public Recsrds Law,
a, ln compliance with Washington's public records law, the County will retain copies of any documents
associated with this Agreement, which may be required by law unless legally exempt from such
retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in relation to this
Agreement, should legal uncertainty arise regarding the disclosability of any documents under
federal or state public records laws, the County shall provide notice to Agency pursuant to
Washington's public records act, chapter 42.56 RCW, to allow Agency to seek a court injunction,
- c. The County specifically shall not be liable to Agency for the County's release under public records
laws of any documents not protected by trademark, copyright or other law.
SFttion $., IndqFtri*l ln*u{qfies W*iver"
Wth respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the
Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Agency's employees and agrees
that the obligations to indemnify, defend and hold harmless provided in this Agreemeni extend to any claim
brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties
to this Agreement.
Qg,clion 7. Insurance and Endor$ements.
a. The County may require through a request in writing that the Agency provide the County with a
certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified
by the County.
b. Such liability insurance shall be such as will protect Agency, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out
of personal injury (including death) or property damage that may result from performance of the
Services or this Agreement, whether such performance is by Agency or any of its employees, agents
or representatives.
c. Should the County require such liability insurance, the Agency agrees to provide proof of insurance
prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Agency shall be
attached to this Agreement and by this reference will be made part hereof.
2023 Law & lustice Council Funding Agreement Page 3
e" Where insurance is requested by the County, all liability insurance policies shall be endorsed to
include the County as an Additional lnsured and shall stipulate that the insurance afforded by the
policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or
risk retention trusts maintained or participated in by the Parties shall be excess and not contributory
to any other insurance maintained by the County, Agency shall furnish the County a certificate of
insurance with Endorsement as evidence that the required policies are in full force and effect.
Sectiq[ 8,..TSrry in atl gn,.
The County may, by written notice thereof to Agency, terminate this Agreement as to all or any potlion of
the $ervices not yet performed, whether or not Agency is in breach or default. Upon receiving such notice
of termination, Agency shall, except as otherwise directed by the County, immediately stop performing the
$ervices to the extent specified in the notice. ln the event the County terminates the Agency's Services,
the Agency is obligated and hereby agrees to refund to the County all monies paid for Services not yet
rendered by the Agency, if any, as of the date of the notice of termination.
$"pption" 9. Misceltpn,pqUS.
a. Agency shall not (by contract, operation of law or otherwise) assign this Agreement or any right or
interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Agency, and supersedes
any and all prior oral or written communications, proposals, conditions, promises, representations, or
understandings regarding the Services. No change, amendment or modification of any provision of
this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by
both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by the
Agency to the Kittitas County Auditor, YoLaw & Justice Council205 W Sth Ave, Ste. 105, Ellensburg,
WA 98926. For all purposes under this Agreement, any notice by the County to the Agency shall be
given to the Agency's address provided on the signature page, Notice may be given by delivery or by
depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only and are
not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such
sections or paragraphs.
e. This Agreemeni may be executed in one or more counterparts and by facsimile, each of which will
be deemed an original, but atl of which together will constitute one and the same instrument.
f. Agency warrants to the County that the individual signing on Agency's behalf has the requisite power
and authority to enter into and to perform Agency's obligations under this Agreement. Agency
further warrants to the County that Agency has made no misrepresentation or misleading statement
in connection with this Agreement, and is not in violation of any applicable law, ordinance, or
regulation the consequence of which will or may materially affect Agency's ability to perform its
obligations under this Agreement.
g lf any term or condition of this Agreement or the application thereof to any person(s) or circumstances
is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be
given effect without the invalid term, condition or application. To this end, the terms and conditions of
this Agreement are declared severable.
2423 Low & lustice Council Funding Agreement Page 4
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in
Kittitas County, State of Washington.
KITTITAS COUNTY
BOARD u MISSIONERS HOPESOURCE
5 YI
[Signaturelr.F.o
ITitle]
C6
$igned ressl
I 6 w3"d
t
ll,l,rt
(l0ity, State, Zip]
501- qZ'- tLtqg
rTal'L [Telephone]
€lerk Board or
Deputy Clerk of the Board
[Date Signed]
Mandy
AS TO FORM:
, Deputy Prosecuting Attorney
2O23 Law & tustice Council Funding Agreement Poge 5