HomeMy WebLinkAboutLT-2022-014-Valley TheatreLT -2022-OT4-VA LL EY TH EATR E
2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE LAUGHING HORSE ARTS FOUNDATION d.b.a.
VALLEY MUSICAL THEATRE
This Contract, effective January L, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the LAUGHING HORSE
ARTS FOUNDATION D.B.A. VALLEY MUSIC THEATRE ("Contractot"l, for the 2022 Mama Mia!
Performance ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of one thousand eight hundred and seventy five dollars
(51,875.00) (Kittitas co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of one thousand eight
hundred and seventy five dollars (Si.,875.00) (Kittitas co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 'J.5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
2022 County Lodging Tax Funding Agreement Page 7
LT -2O22-OL4-VALLEY TH EATR E
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5'h Ave - Suite 105
Ellensburg, WA 98926
aud itorSaccounting@co.kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
o Advertising and Promotion
r Graphic Design
o Health Essentials, Cleaning Supplies and Disposable PPE
o Facility Rental Fees
r Production rentals (set pieces, props, costumes, lights, etc.)
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bV Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
a
2022 County Lodging Tox Funding Agreement Poge 2
LT -2O22-O1.4.VA LLEY TH EATR E
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. ln nitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnifli, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
a
a
a
2022 County Lodging Tax Funding Agreement Page 3
LT -2O22-O14-VA LLEY TH EATR E
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5- Comnliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6- lndustri al lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
a
c
2022 County Lodging Tox Funding Agreement Poge 4
LT -2O22-01.4-VA LLEY TH EAT R E
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 1"08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f . Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
e
a
2022 County Lodging Tax Funding Agreement Page 5
t.
LT -2O22-OL4-VALLEY TH EATR E
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within L0 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF UNTY COMMISSIONERS
Lau Chair
Brett Wa , Commissioner
CONTRACTOR
IPrint Name]
?o Aa* lSE.e
LT -2O22-OT4-VALLEY TH EATR E
.^ 3dh
[Address]
[Telephone]offi4ffa;n^ lg,nTTr-/U
73)1K-,ATTEST:
APPROVED AS TO FORM:
Clerk of the Board
Deputy Prosecuting Attorney
Vice C
2022 County Lodging Tax Funding Agreement Page 7
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Did you attend the Grant Application Workshop - 2021 hosted by the Kiliitas Coutrly Chamber of Comnterce?
i.,) Yes
:.) No
g; Yes,
I have read and undersland Submiital lnslructions and General lntornalion for the 202'1 Lodging Tax Grani Funding
Process
You are strongly encouraged lo compose your responses to the questions ofthis form with a desktop text editor
and save your work, then cgpy and paste the infornation into the form. You may atso save a drat by selecting the button
at the botlom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to
landing page containing a link to log baek into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in aa email. For your convenience we have provided a word document version ol the questions. Download it
here.
Organization lnformation
Name of Organization * Laughing Horse Ar"ts Foundation dba Valley Musical Theatre
Organization Address* street Address
PO Box 1551
Address Line 2
Cily
Ellensburg
Posial I Zip Code
98926
Upload Proof of
Organization Status*
Project Contaci I nformation
Organization is a:*i) Business
r;,. Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slaie r'ProY111gs 7 gstl.tt
WA
Country
Uniled States
3.65M8LHAF_50 1 c3_bizLicense. pdf
Acceplable file fornrals include: JPG. PDF or TIFF.
First Name*
Last Name*
Phone Number*
- ..*tsmail valleymusicaltheatre@gma il. com
Project or Event lnformation
Jessica Solberg
Black
509-972-6633
ProjecVEvent Name* 2022 Summer Mainstage Musical: Mamtna Mial
Service Categories
Event Dates
Start Dates*
71712022
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Check all calegories that apply !o lhis applicaiign
r Tourism promotionlmarketing
ti Operation of a special event designed to attract tourists
I Operation of a tourisnr related faciliiy
I Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
End Dates
7116t2022
Morgan Pedorrning Arts Center, 401 E 1st
Ave., Ellensburg. WA 98926
*, Ongoing Project/Event (More than four years in existence)
' New Pro.ject/Event (Four or fewer years in existence)
$ 2500.00
lf you selected "Ongoing Project/Event" above this amount may not exceed 1 0% of the total expense budget of this
project.
Funding Request Max
Tourism Seasons*F.onr lhe |jst belo!.r, lvhat seasor will your prolect enhance toLfism? Selecl any which apply
' ' Year-round (January - December)
' Off Season (November - February)
, Shoulder Season (October or March - May)
,r High Season (June - September)
Application Questions. Part I
Please answer each question completely, in the order listed. Please include any suppoding data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
ProjecUEvent
Description *
Valley Musical Theatre (VMT), established in 1999, is at the very heart of live
performance in Ellensburg and the Kittitas Valley. We produce four shows per year
which involve the talents of all age groups - offstage and onstage - for a corrrnunity
experience like no other in our valley. Our Summer mainstage production is our
largest play in terms of cast and budget, and we focus on bringing in some of the
most dynamic and popular Broadway musicals. that will draw audiences not only
from Ellensburg and Kittitas County, but from the entire Central Washington region.
ln July 2022, VMT is producing "Manrma Mial lt features ABBA's timeless songs and
remains one of the rnost popular shows to ever hit Broadway. VMT is excited to
bring this production to Fllensburg, with its large cast, non-stop laughs and explosive
dance numbers. lt is a show with wide appeal across generations. This has the
potentjal to be one ofthe most successful productions we have had in 20+ years.
This event is designed to increase tourism and exposure to performing arts and
build connections in our community between businesses and audience members.
Part of our mission statement is to further the goals of the Laughing Horse Arts
Foundation and the Chamber of Commerce in developing Ellensburg as a tourist
destination.
These funds will be used wisely to achieve a successful marketing and advertising
campaign, and assist with a portion of facility rental fees for the rehearsals and
performances. health essentials/PPE. and production rentals from other regional
organizations including set pieces, props, costumes, and lighting - without which we
could nof hold the event.
Our target audiences are those who are interested in live theater and the performing
ads, not only in Ellensburg, but in the greater Central Washington region. VMT has
cultivated relationships with Central Washington University and several other
cornmunity theaters, including Wenatchee, Moses Lake. Yakima and Leavenwofth
for eross-promotion of events.
Our intention is to execute this plan through social media marketing such as online
Facebook ads, online banner ads on local conrmunity and regional websites. print
ads, posters and yard signs, video and radio advertisements, and at other VMT and
community activities throughout the year.
2500 char:tdef lirnil
Video Link Please llcvid€r US link lo a btief video sunlflary oi yoli orge,rizalion's eventjproJetl. /ou l.r1US-i be pferenl ai lhe
Q&A trrijelitrg jlt No'rernber io q!ialily for fundin0.
https:l/youtu.be/NwfHil ioNFs
List of lntended Use of Funds*
Advertising and Promotion
Graphic Design
Health Essentials, Cleaning Supplies and Disposable
PPE
Facility Rental Fees
Production rentals (set pieces, props, costumes,
lights, etc.)
2l Supporting Kittitas County as a tourism destination.
1. Away from their place of residence or br-rsiness and staying overnight in paid accomnroc{ations:
2. To a place fifty tniles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *Wry would tourists travel to Kittitas County to attend your event/activjty/facility?
The Summer mainstage production is a two to three-hour event starting at 7:00 PM
and is held over two weekends in the summer when families are more likely to travel
- each of these factors encourages people traveling from over 50 miles to stay
locally for the night either at hotels or with family and friends. Although difficult to
quantify, attendees of our summer production that stay overnight in hotelslmotels
also purchase meals, gas. and shop in local stores while here.
We are actively working with Hotel Windrow, Best Western, Red Lion and other local
hotels to create ''stay and see a play" packages for these two weekends in July, that
the hotels wili be able to advertise in advance.
Tourists will attend because of the show itself. The popularity of Mamma Mia - both
as a Broadway show and as a musical, and featuring hit songs of '1970's group
ABBA, has engendered a wide fan base. Mamrna Mia! is set on a colorful Greek
island, and the plot tells the story of Sophie Sheridan, a 20-year-old who lives with
her mother, Donna. in her mother's inn on the island. She is about to be married and
wishes for only one thing: that her father walk her down the aisle and give her away.
The only problem is that she doesn't know who her father is, and her molher won't
discuss it with her. After she finds her mom's diary from the year she was born, she
invites three men who could possibly be thai man. All three show up and mayhem
ENSUES.
Additionally, the larger the cast/crew of a production, the more family and friends
come to visit to see the production. The casi and crew of Mamrra Mia is expecled to
be between 30-50 people and is expected to draw on college student talent as well
as locals. li is not unreasonable to assume ihat these personal invitations (especially
from college students who are not local), will generate 100+ tickets. These
attendees may come for just dinner and the show, or stay with friends while in town,
but generate revenue at our grocery stores. gas stations, etc.
Out of state visilors are most likely to be friends and family personally invited to
attend the production, as well as business/pleasure travelers in town for other
events and looking for ente(ainment options.
2500 character lirrit
Response 2.2 *
Application Questions'. P arl 2
Describe lhe prior success of yos. eveItlactivityfaciliiy in atlraclicli touists.
Past summer productions typically average 160-250 attendees per perfonnance,
and 1200 for the full production run of 6-7 performances.
As of the fall of 2020, all of our tickets sales are online which allows us to have
contact info and much more accurate data after the event as to where patrons
attend from. Our prior years' data collection was not focused on identifying tourists
so is more limited, but it does allow us to nrake conservative estimates.
While we did produce a small show in July 2021 (Greater Tuna), this was not
performed in our typical mainstage venue which seats 700+ people and did not have
our typical attendance numbers for a mainstage summer show. Due to Covid-19
restrictions, we focused our promotions locally this year as well. whereas for
Mamma Mia our intent is to adveftise much more widely. Even without any focused
tourism promotion this year. 8.5o/. of our attendees came from more than 50 miles
away to see the production.
Because 2021 was a unique year, we are using data from 2019, which was the most
comparable production to what we expect for 2022. See data below (see
supplemental attachment for detailed ticket locations):
Location breakdown 2019 Online Ticket Sales for Music Man - (204 out of 1206 total
tickets were sold online):
Kittitas County = 57.8%
Central/Eastern Washington = 1 8.6%
Western Washington = 18.6%
Out of staie = 4.9%
We've averaged 1200 attendees in 2019 and 2018 and expect that next year will
increase. While we did not conduct a survey of ticket holders who purchased at the
door or the local bookstore, we do know that 29.9% of online ticket purchases to our
201 9 show came from over 50 miles away. We can also tell thal34o/o of visitors to
our website during the month preceding the event come from 50+ miles away.
Considering that many locals purchase tickets for out-oftown familylfriends, we
estimated conservatively that 20% of overall tickets sold were sold to people who
traveled
50+ miles (approx. 240 individuals).
lf 30% of these stay in hotels/moiels that would be approximately 72 overnight siays
as a result of this event.
Using the calculation method described in response 2.1 we would estimate of the
240 visitors traveling rnore than 50 miles, 35% would visit for the day only. and 35%
would stay overnight or for the weekend in a private home wiih friends and family.
As seen above in response 2.1 .43% of online tickets sold at 2019 eveni were from
out of state. This seems likely to remain the same.
2500 ch6racter linlit
3l lmpact
Response 3:
Measuring Results*
Describe holv you lvill prornole your evenUactivityrfacilily to altraci lourisls.
Target Facebook and social media ads to the greater Central Washirrgton region
Work collaboratively with other comnrunity / semiprofessional theaters in the region
to promote the event
Advertise the event regionally (with a focus on Chelan, Yakima. Grant and King
Counties) at appropriate venues (which may include online community boards, radio
ads, displays at events or venues, or othelnarketing opportunities as appropriate).
Link to the County Tourism Website
Link to the Chamber of Commerce & purchase an ad banner on the chamber
website
Add event to the local 2022 visitors guide
Use branding logo. fonts and credit the suppod received on our website, Facebook
page, etc.
Link to couniy accommodatrons
Develop "packages" with local businesses - i.e- restaurants. hotels for "dinner and a
play" or a "weekend stay and play" to encourage more overnight guesis.
2500 cnar.rLrte. limii
Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*We work collaboratively within the Laughing Horse Arts Foundation with other
entities such as Central Washington University, local school districts, and other
con]munity and semiprofessional theaters in the area to promote the goal of
producing musical theater events. For instance. in past productions we have
borrowed set and costume pieces frorn other community theaters in Wenatchee and
Leavenworth, and jn turn have rented our props/sets/costumes out io other theaters.
We work with and continue to develop our relatronship with CWU's Music, Theater
and Film departments, and the Ellensburg School District: many faculty members
have donated their trtne and efforts behind the scenes and performed in our shows.
Laughing Horse Ads Foundation has several sub-organizations, in Ellensburg and
Cle Elum, and we cross-promote activities and events, and even collaborate for
resources if needed for a production- All of our actors/performers volunteer their time
to rehearse and perform lhe shows. as well as backstage crew. set builders,
cosiumers. and hair/makeup helpers who volunteer their time to make sure the show
looks and runs smoothly.
One of the results with the pandemic is that we had to find alternative theairical
venues in our comnrunity. The two main theatres available in Ellensburg are located
in public buildings. which were closed for the majority of the last year and a half.
One of our proud successes is that we created new partnerships with local
businesses and local organizations including ihe Clymer Museum and Foundation.
and Hotel Windrow to utilize non-traditional spaces and ballrooms for theatrical
performances. We look forurard to continuing these partnerships.
25{.l0 rharacter linlil
4.2 Promoting Local
Business*
Describe ilolv you \aill promole lodging esiahlishnrents restaur ants. and brsiness locateri ir Kittitas County
As indicated above, we are actively working with hotels itr Ellensburg to create "stay
and see a play" packages for the two July weekends of the production. We are also
exploring Pre-Fixe menus with a few local restaurants that might offer either a deal
for dinner during the performance run, or a special Greek themed meal to theatre
patrons who show their ticket.
ln the past two years, we revanrped our business sponsorship offerings and are
actively pursuing show sponsorship and advertising opportunities for local
businesses. We have several lined up for this production already. These
opportunities give local businesses ad access and acknowledgement in our show
programs, e-newsletter, and promotional materials.
2500 char acter lirrl
4.3 Host Hotel*ls lhere .r hosl lrolel lor ycur eveDl or g.ani projecl? !l yes. ltsi the hotel
a. No
Yes.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*As a non-profit arts organization. we are primarily funded by individual donations
and by production revenue. ln the past two years. we have seen steady increases in
our fundraising efforts which helped us to weather the pandemic. We expect this
trend to continue as we return to more normal productions in the next year.
We plan to more heavily promote the event and ticket sales through social media,
website and local advertising.
As a community theater, one of our goals is to keep the ticket price low enough to
make attending more accessible to the broader community including seniors and
students: but raising ticket prices down the line is not out of the question - especially
if theatrical royalties and facility rental costs continue to nse.
As an organization. we have made some strategic technology purchases {lights,
speakers. drapes) that would allow us to perform more easily in alternative venues.
This in turn allows us to be a more mobile community theatre and helps us to lower
our rental/technology costs for future productions.
And, as indicated above, by actively pursuing more business advertising and
sponsorships, we hope to build a better base of repeat business customers, and
more reliable streams of income for our productions in general.
2500 charaite. litnil
Application Questions'. Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnfofmatiOn li you had a planrled evenl rr 2020 or 2021. lvhether lhey v.rere able to take place or no{. please describe any
successes and challenges you exp--.ienced.
The pandemic upended all our production plans last year, and even through the
beginning of 2021 . We had already invested close to $3400 in royalties to secure the
rights to produce this extremely popular Broadway show. Mamma Mia, so our focus
has always been on finding a way to reschedule this production versus canceling ii
outright. With a cast and crew of 30+, live band of 10 musicians, and extensive sets
and costume needs, this show requires our biggest mainstage to do it justice, and
the opportunity for the largest audience to recoup the costs of putting on the show.
Audience and per-formance related restrictions necessitated the rescheduling of the
original event from July 2020 la July 2021 . But in early January. with updates at the
local and state level, it was clear that many of the restrictions would be in place until
June or July of 2021. That would hamper our audition and 6-week rehearsal
schedule and limit our audience size to the point where it wasn't financially feasible
to break even. We made the decision to move our two-person winter play (Grealer
Tuna) to the summer slot so that we could accommodate smaller cast and audience
sizes. The company that owns the royalties almost didn't let us reschedule the show
for 2022, because a National Tour of the show will be starting, and we faced the
prospect of cancelling this beloved show completely. Only to turn around and have
the rights be restored two weeks laler. 2022 is our last chance to produce Mamma
Mia for the foreseeable future. and we are determined to make it happen.
Our Board of Directors has had to make tough decisions and it reviewed, revised,
and drafted VMT policies for auditions and rehearsals. cleaning procedures,
mitigating health risks for audiences. and cancellation policies based on the CDC,
Staie and local guidelines. VMT got creative with our fundraising as well, moving our
auction online. We also explored new technologies ihat would allow us to stream
performances and successfully held three viriual events in 2020. the "No Show",
"Songs of Hope - Cabaret", and "Noel: An Elegant Evenrng of Music and Poetry."
ln 2021 . we are proud that we were able to produce our Rising Star production for
youth (The Phantom Tollbooth) this spring, our two-man comedy of Greater Tuna
this summer; and this November will be our first dinner theatre/cabaret style event,
Cabernet Cabaret. We've been able to successfully adapt these productions this
year to meet the changing health guidelines.
2500 character limit
Additional lnformaiion As much as the vidual events helped our small non-profit organization to survive -
when many other theatres shuttered completely, it is not the same as being able to
hold a live theatncal event. There is sorneihing vital that happens when a group of
diverse people come together to work on a creative pro;ect. There is an almost
cathartic release for audience patrons experiencing live theatre. lt helps us to look at
our world in new ways. laugh, ponder our lives, process emotions, and join together
as a community. And the theatre patrons give their energy back to the actors. lt is a
symbiotic relationship that transports the actor and audience menrber to another
world for a brief period of time. I was struck by how eager our audiences were this
spring and summer to enjoy the full experience of ilve theatre. We had several sell-
out performances, and every per{ormance there were huge cheers just for the
opportunity to meet back in person. lt reminds us of how vital the ads are, especially
in times of crisis to heip us all survive.
As Ellensburg's primary comnrunity theater company, we aspire to provide positive
experiences for Ellensburg families - from our "Rising Stars" productions that provide
a creative outlet specifically for middle school students and teens, to our Summer
Mainstage show that provides opportunities for both adults and children (often being
parents and their kids), and are ever finding ways of expanding or theatrical choices,
including non-musical productions, and even dinner theatre. Our youth develop a
passion for live performances that comes with the opportunity to feel the warmth of
the stage lights on their faces and the camaraderie of an ensemble of players. Our
adults gel to have an outlet for their creativity that they cannot typically find in their
usual daily lives and work together with others in the community whom otherwise
they might never cross paths.
2500 charact-.r lintit
SUppOfting DOCUmentS You nay up'oad ary supporlinq .loclinrerlls s.iclr as graphs itraqes diegrarts otatkeli|e rn?ile.ials. eic.
VMT-WebsiteScreenshot202O.jpg 52.68K8
You a,e allov/ed lo s0blrit rp to l] single page iU3 I elleri docurreris jn .JPal. PDfi or I IFF litimat
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendnace
Past Actual *
1,206
Past Actual*
240
Number of people travelling more than 50 miles for your event?
Hils your evert recerve(l l."ed!inq fax iilnds in pleviolis years?
: No, this event/project has not previously leceived Lodging Tax Funding
.' Yes, 1 year previous
er Yes, 2 years previous
Yes. 3 or more years previous
Projected *
1.500
Projected *
300
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
12 15
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
72 90
Number of paid lodging room nights resulting from you event/activitylfacility?
PastActual* Projected*
46 58
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
ln additaon to lleld above you rray upload lhe evideDce lo sripport lhe prior years'toomllight inforntatlgr.
201 9-TheMusicMan-TicketSales.pdf 428.38K8
Yori nay upload up lo lhree sifigle pages (US Letter,. of in{o.mation. It you a singie mullipage docunrenl. only the
lirst three pages vJill be co|rsidered. lhe following forurats. vrill be acceptedr JPG. PDF or TIFF
!ryhat nrelhodology did you use !o calculale lhe 2019 actual numbers?
, Direct Count (preferred)
, -r lndirect Count
, : Representative Survey
, ; lnformal Survey (prefened)
:rl Structured Estimate
' I Other
VVhat melhodology srill yoo lse to calcillate lhe upcoming nunbers?
r'.r Direct Count (preferred)
, .i lndirect Count
' .r Representative Survey
1,, lnformal Survey (preferred)
.7, Structured Estimate
, Other
Methodology
Narrative *
Application Questions: Part 5
Please explajn.
Prior Year Paid Overnight Stay Data
Overnight siays for the 2019 production of Music Man, were calculated based upon
20% of total event attendees (240 individuals) traveling over 50 miles (response
2.2), and by using spending and accommodation tables and 2017 data from Dean
Runyan Report:
Day visitors (35%): 84 x $45lperson = $3,780
Overnight (30%) (Hotel/Motel): 72 x $187/person = $13,464
Overnight (35%) (Private Home). 84 x $S7lperson per trip = $4,788
Of those staying in hotel/motel accommodations. the average party size is 2.5
people. and they stay an average of 1.6 nights. 72 people / 2.5 = 28.8 x 1.6 nights =
46 paid lodging room nights
FUTURE METHODOLOGY
We utilize a new trcketing plalform for all of our productions that includes reporting of
tickets purchased by zipcode. While we recognize that some local attendees will
purchase tickels on behalf of oulof-town family and friends, this report allows us to
get a much more accurate idea of the number of attendees coming from cities that
are 50+ miles away.
We will supplement this information with an audience survey form inserted into each
playbill and collected at performances. This survey will ask questions to help us
better track where attendees are from and whether or not they stayed in a motel or
with friends/family.
Offering a contesVprizes for returned surveys
Ticket information
Google and website Analytics and Tracking
Social Media Campaigns and Ads
Coordinate with local restaurants, shops or hotels to set up specials
2500 character l[ni!
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project. including any volunteer and in-kihd sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding*Does youl org.lnizalio[ havc. or have you applied for f|nding from other sources?
g, Yes '. No
Funding for which you have applied but noi yet secured
Funding Source
Business Sponsorship - Costumes
Business Sponsorship - Performance Night
Business Sponsorship - Premier sponsor
Amount
$ 1,000.00
$ 2,000.00
$ 5,000.00
Funding Shortfalls*
Matching Funds
Percentage
Verificaiion of ln-kind
Contributions
Budget Year
Edit if necessary 2017
Past Actual 3
LTAC Grant Funding $ 0.00
V'*rat chatrges will be aade if tunding lar your reqUest is not available or feco(r$elded i
The best answer to the question above is partly. Valley Musical Theater also holds a
fall fundraiser every year, the proceeds ofwhich help support the costs offuture
productions, rncluding the Summer Mainstage Productron. This production and
fundraiser will be held November 13,2021
There will also be a donation drive in December/January.
We are also pursuing individual performance and production sponsors in the
business community. Those production sponsorships range from $1000 - $5000
each; we cannot list businesses we are pursuing these sponsorships with uniil
contracts are signed. Lastly, whi'e we have received oiher grants in 2021 , they are
earmarked for other expenses and productions.
lf we have a funding shortfall, we might have to cut back on the number of
performances offered, or significantly raise the general admission rate. ln pasl years.
our advertising budget has been small and we have been dependent upon word of
mouth and volunteers to help promote the event. We are planning broader
advertising with the goal of atiractirrg out of town visitors to the event: many of these
ideas are outside our normal budget and we would have to re-evaluate if the project
was not funded, and likely scale back on these promotions.
2500 tharacter lirnil.
1231 .60
This lield vr,ll aillu lill wiih the correcl !re.celri;rqe based on youf ilpr* lo buili]el secliol below.
9l Project Budget Overview
Please complete budget for this projectlproposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must subrnit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below^
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the projecVproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to raarketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kind coniributions in the form of advertising match, a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
tior any clainte.i in-kind contrlllu{ions valued al 5500 or n}ore .lnd aeialed 10 narketirgladverlisirg. y.lu rltist rilbrnil
verilyiIg di]currert:rt,on phich assures ihFl c{IttribLllton lvili bil ilrovideri.
2018 2019 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
Projected
$ 2,500.00
$ 0.00 $ 0.00 $ 0.00
ln-Kind Contributions (except volunteerism)
Account Name PastActual 3 PastActual 2 PastActual 1
Costuming $0.00 $250.00 $300.00
Props/Sets $0.00 $500.00 $600.00
Other (Dry Cleaning, $ 0.00 $ 250.00 $ 250.00
etc.)
All Other Revenues
Account Name
Ticket Sales
Donations (at door)
Ad Sales
Concessions
Cast T-shirts/Kits
Business Show
Sponsorships
LTAC Grant Funding
2020
Past Actual 3
$ 6028.00
$ 0.00
$ 0.00
$ 1410.00
$ 0.00
$ 0.00
Past Actual 3
$ 2391.00
Past Actual 2
$ 14815.00
$ 700.00
$ 0.00
$ 1345.00
$ 0.00
$ 0.00
PastActual 1
$ 18090.00
$ 814.00
$ 370.00
$ 1342.00
$ 1115.00
$ 0.00
Projected
$ 22575.00
$ 200.00
$ 500.00
$ 1300.00
$ 1115.00
$ 2000.00
$ 2100.00
Projected
$ 350.00
$ 400.00
$ 250.00
Projected
3,070
Projected
$ 136903.00
Projected
$ 4600.00
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours 897 2JOO
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 7438.00
Please upload a single file which offers evidence in suppoil ol the proiecled vofunteer hours.
VMT Volunteer Hours Documentation.pdf 412.72KF
$ 103,613.00
Past Actual 2
$ 17860.00
Past Actual 1
2,262
PastActual 1
$ 22881 .00
Expenses
Account Name
Royalties/Scripts/Sc
ores
Contract Labor
(Producer, Director,
and Design leads)
Past Actual 2
$ 3460.00
Past Actual 1
$ 4155.00
$ 2800.00 $ 4400.00 $ 3905.00 $ 4200.00
Contract Labor
(Music Director,
Conductor,
Musicians)
Production
Expenses
(PropslSets/Costum
es/Hair & Makeup
etc.)
Facility Rental $ 793.00
$ 179.00Lighting/SoundA/ide
o Rental
Printing $ 572.00
$ 16.00Advertising (such as
print ads, social
media, radio, etc.)
Credit Card/Ticket
fees
$ 49.00
Sales Tax $ 0.00
$ 0.00
$ 0.00
T-shirts/Makeup Kits
Health
Essentials/PPE
Concessions/Cast
Refreshments
$ 204.00
Past Actual 3
Expense Totals $ 9430.00
Profit & Loss
Past Actual 3
$ -1992.00
$ 126.00 $ 189.00
$ 1500.00 $ 3000.00 $ 4700.00 $ 2100.00
$ 926.00 $ 2654.00 $ 2435.00 $ 3500.00
$ 2321.00
$ 119.00
$ 498.00
$ 736.00
$ 0.00
$ 0.00
$ 0.00
$ 285.00
Past Actual 2
$ 17599.00
Past Actual 2
$ 261.00
$ 5152.00
$ 234.00
$ 400.00
$ 998.00
$ 0.00
$ 1115.00
$ 0.00
$ 109.00
PastActual 1
$ 23392.00
PastActual 1
$ -511 .00
$ 5200.00
$ 21s0.00
$ 500.00
$ 1000.00
$ 100.00
$ 1000.00
$ 1115.00
$ 200.00
$ 300.00
Projected
$ 25965.00
Projected
$ '110938.00
Application Certification
The applicani here certifies and affirms: 1. That it does not now, nor will it during the pedormance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer. or other
person who nright benefii from said contract, by reason of age, race, color, ethnicity, sex, religion, military status. sexual
orientation, creed, place of birth, or disability; 2.Thalil will abide by all relevant local, state and federal laws and
regufations and; 3. That it has read the information contained in the lnstructions on pages I and2 and understands and
will comply with all provisions thereof.
Certifled by:
ekar*r*t*.tg8M
Name*Jessica Solberg Black
Executive DirectorApplicant's Title*
lntemal F{evenue Service
Date; April 12, 2003
Laughing Horse Arts Faundation
P.O. Box 214
Fllensbu rg, \{\{ A 9a926 -021 4
Dear Sir:
Department of the Treasury
F. O" Box 2508
Cincinylati, 0!'l 4SgS'?
Person tn Contaet:
Ronnie Clemons
Customer Service Representative
Toll Free Telephone Nurnber:
8:08 a,rn to 6:30 prn" EST
877-829-5500
Fax Nurnber:
513263-3756
Federal ldentification Nurnber:
e1-1211173
T.his is. in response !o youf Certificate Of Amendment, filed July 6, 1ggg, in the State of Washington,changing the organization's name frorn Ellensburg $ummerttiea'ter rounouiion to the above as listed.
Our records indicate that a determination letter issued in July 1984, granted your organizatisn exemptionfrom federal income tax under section 501(c)(3) of the lntemal Reveirue cocie. That letter is stili in effect
Based on information subsequently submitted, we classtfted your organization as one that is not a privatefoundation within the meaning of section 5o9(a) of the Coce becausl I ie an organization described insections 509(a){1} and 17o(b}{lXAXvi}. -.- -" --s
This classirication was based on the assumption that your organization's operations would csntinue as stdtedin &e application. lf your organieation's sources of srippo*, or its character; rnsthsd of operarions, orpurposes have changed" please let us know so we can cansiderthe effect of the change on the exernptstatus and foundation status of your organization-
Your organization is required to file Form ggo, Retunl of organization E*emptfrorn lncome Tax, only if itsgross receipts eadr -veqr are normally more than $2s,000- ii a rettrm is required, it must be filed by ihe 15thday of the ftftti monfr after tfre end oi tha_o_rganization s annuat accounting period. The taw irnposes apenalq of $2O a day, up to a rnaximum af $10,000, when a ietum is filed tate, unless there is reasonablecause for the delay.
All exempt organizations iunless specifically exclueled) are liabte tor taxes under the Federal lnsuranceContributions Act {social sgcurf$ tixes} on rernuneralion of g10O or more paid to each ernployee during acalendar year- Your organization is noi liable for the tax imposed under the Fedenal unemployrnent Tax Act(FUTA). '--r.
organizaiions that are not private foundations are not subiect to the excise taxes under chapter 42 of theeode' Ftowever, these organizations are not automatically exempt from etherfederal excise taxes.
Donsrs may deduct conkibr-ltions to your organiration as provided in section 170 sf the code. Bequests,legacies' devise$, transfers, or gifts to your organizafion or for its use are deductible forfederal estate andgift tax purposes if they meet the applicable pfuvisions of sections 2055, 2106, and 2522 of the code,
-z-
Laughing Horse Arts Foundation
91-12'11173
your organization is not required to file federal incorne tax retums unless it is subject to the tax on unrelated
busine* income under"section 511 of the Code. lf your organization is subject to this tax, it must file an
income tax retum on the Form 990*T, Exempt0rganization Business lncsme Tax Retum. ln this letter, we
are not determining whether any of youl organization's present ar proposed activities are unrelated trade or
business as defined in section 513 of the Code-
The larar requires yqu to make yourorganization's annual retum available forpublic inspection without charge
for three years after the due date of the retum, lf your organization had a copy of its application for
recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of
the Jxemption appliiation, any supporting dornrments and the exemption letbrtc any individualwho requests
such documents in person or in writing. You can ciarge only a reasonable fee for reproduction and actual
psstage costs for the-copied materials- The laur does not require you to provide copies of publis inspection
doanments that are widely available, such as by posting them on the lntemet {World ltllide Web}. You may
be liable for a penalty sf $2O a day for each day you do not make these docunnenls available for public
-inspe6tiot+{up{e*+naX@hscase of an ansual+eturn}.
-__-Because this letter could help resolve any questions about yourorganizatlon's exempt status and foundation
stsh,rs, you should keep it with fire organization's permanent lecortl$.
lf you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter afftrms your organization's exempt status
Sincerely,
{0
1-
John E" Ricketts, Director, TFJGE
Cugtomer Account $ervices
BUSINESS LICENSE
STATE OT
WASHINCTON
Donestic Nonprofit Corporation
LAUGHING HORSE ARTS FOUNTIATION
106 tl gTH AVE
ELLENSBURG t'IA 98926
REGISTERED TRADE NAMESI
BOTILET PRODUCTIONS
CENTRAL I.IASTIINGTON DANCE ENSEHBLE
CLASSICS IN ELLENSBURG
ELLENSBURG COMHUI{ITY RADIO
ELLENSBURG FILM FEST.IVAL
JAZZ IN THE VALLEY
KAITOS CHA',IEER MUSIC FESTIVAL
LAUGHII.IG HORSE SUHMER THEATRE
LAUGHING HORSE YOUTH ORCHESTRA FESTIVAL
VALLEY HUSICAL THEATER
VISTA CHAMBER ENSEMBLE PLAYERS
rhis eloclrrnent lists lhe reg.istrations,endorse,rnents, anel licenses aulhorieed for lhe husiness
Unified Business
Business
: 680 656 787:lID*IO*
-l)irector, Departmht ili Rcleftjc
tL'zc
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Brown Paper Tickets- Ticket Holders Demographic Data
Valley Musical Theatre's: THE MUSIC MAN
Row labels
CA
Burbank
MT
Count of City
3 %
57.8%
18.6%
L8.6%
4.9%
LOO.O%
3
L
1
t94
4
2
2
204
7/s/2079 7/6l2}ts 7/7/20L9 7/7 7/20!9 7lt2/2}19 7/73/20!9 TOTATS
Dillon
WA
Kittitas County:
Central/Eastern WA:
Western WA:
Out of State:
Tota l:
#
118
38
38
10
204Bellevue
Bonney Lake
Bothell
Cle Elum
coupeville
Edmonds
Ellensburg
Ellensburg
Ephrata
Everett
Kennewick
Kittitas
Lynnwood
Malaga
Moses Lake
Mt Vernon
North Bend
Port Townsend
Richland
Roslyn
Seattle
Selah
Sumner
Tacoma
Vantage
Wapato
Wenatchee
West Richland
Yakima
Yakima
WI
2
4
4
7
2
2
95
8
2
4
7
3
t
2
2
2
7
3
1
4
4
1
1
2
t
2
2
L
1
3
4
2
Hartland
(blank)
Grand Total
Tickets Sold
Jerrol's Bookstore
At the Door
BPT - Online
42
101
58
46
113
20
53
91
48
40 90
116
2L
to7
13
55
t48
44
326
676
204
179 20r 192 160 227 247 1206
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VMT - SUMMER MAINSTAGE PRODUCTION
VOLUNTEER HOUR BREAKDOWN
ueofprojectedvolunteertime 53o.46lhr s27,323 3t.72/tu $ 66,612 74,69r
(Actorsestimate:3hrsrehearsalx4daysperweekforSweeks=T2hourseach+3hrsperperformancexTperformances=2lhours.Total=93)
Calculated Value of projected volunteer time (WA 2020 Volunteer Time value S33.75/hr
httosr//indeoendentsector.ore/wp-contentlurloads/2018/O4lValue-of-Volunteef-Time-bv-State-2001-2020.pdf
103,613
20!7 2018 2079 PROJECTED
# ool fhours Total I I *ppl flhours Total I I #ppl #hours Total I I fppl #hours Total
Actors 4 93 372ll1s 93 1395 I I 18 93 L674 I I 2s 93 2325
Set builders 10 6 60 ll 10 6 60 ll 13 5 781110 10 100
Set Lead builders/artists 3 15 4s ll 3 15 4s ll 3 15 4s ll 3 15 45
Costumers 6 15 s0 ll e 30 27olle 15 13s ll 9 30 270
Hair/Makeuo 5 10 s0 ll s 10 s0 ll s 10 s0 il s 10 50
Backstage Crew 8 20 160 ll 8 20 160 ll 8 20 160 ll 8 20 160
Front of House crew 6 20 !20116 20 L20 ll 6 20 r20 ll 6 20 L20
TOTALVOLUNTEER HOURS 8e7 ll 2100 I I 2262 I I 3070
Brown Paper Tickets- Ticket Holders Demographic Data
Valley Musical Theatre's: THE MUSIC MAN
Row Labels Count City
CA 3
Bu rbank
MT
3
1
Dillon
WA
1
L94
Kittitas County:
Central/Eastern WA
Western WA:
Out of State:
Total:
#
118
38
38
10
204
o/
57.8%
18.6%
78.6%
4.9%
L00.o%Bellevue
Bonney Lake
Bothell
Cle Elum
coupeville
Edmonds
Ellensburg
Ellensburg
Ephrata
Everett
Kennewick
Kittitas
Lynnwood
Malaga
Moses Lake
Mt Vernon
North Bend
Port Townsend
Richland
Roslyn
Seattle
Selah
Sumner
Tacoma
Vantage
Wapato
Wenatchee
West Richland
Yakima
Yakima
WI
2
4
4
7
2
2
95
8
2
4
1
3
t
2
2
2
7
3
L
4
4
1
L
2
1
2
2
t
2L
3
4
Hartland
(blank)
4
2
Tickets Sold 7ls/20r9 7/61207 s 7/7/2}ts 7/7u2ots 7/L2/2O!s 7/t31201e TOTATS
Tokyo 2
204Grand Total
Jerrol's Bookstore
At the Door
BPT - Online
46
113
20
42
101
58
53
91
48
40
107
13
90
116
2t
326
676
204
55
L48
44
!79 20!L92 150 227 247 1206
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print rtisine:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOOo/o of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising
l-. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisins:
L Online advertising and promotion may be reimbursed at L00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
t. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at IOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
L Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at IOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atLoo% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 30%of
the total cost, including any production costs.
G. Operation Reimbursement:
L Operation costs may be reimbursedL}O%of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
atLOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over $S,0OO.
c. Licenses, permits, insurance, or credit card fees