HomeMy WebLinkAboutLT-2022-012-Roslyn Ronald HeritageLT -2022-OT2-ROS LYN RO NALD H E R ITAG E
2022 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE ROSLYN, RONALD, CLE ELUM HERITAGE CLUB
This Contract, effective January 'J,, 2022, is made and entered into by and between -
KITTITAS COUNW ("County"), a subdivision of the State of Washington, and the Roslyn, Ronald, Cle
Elum Heritage Club ("Contractor"l,for the 2022 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit '?"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand three hundred seventy five dollars
(S12,375.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twelve thousand three
hundred seventy five dollars (S12,375.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 75,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas Cou nty Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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LT -2O22-OL2-ROSLYN RONALD H E R ITAG E
a ud itorsaccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
o Print Advertising
o Television/RadioAdvertising
o Digital Marketing/OnlineAdvertising
r Direct Mail
r Print materials (Flyers/Posters/Programs/Brochures)
o Signage
o Talent Fees/Speakers
o Facility Rentals
r Equipment Rentals
o OperationalReimbursement
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing a dd ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3.nce bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c.Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
2022 County Lodging Tax Funding Agreement Poge 2
LT -2022-OT2- ROSLYN RONALD H E R ITAG E
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. I , and Hold Harmless
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/.or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
a
a
a
2022 County Lodging Tax Funding Agreement Poge 3
o
LT -2O22-OT2-ROS LYN RONALD H E R ITAG E
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor.
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial I nsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
c
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LT -2O22-OL2-ROSLYN RONALD H E R ITAG E
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c' Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e' This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which together will constitute one and the same
instrument.
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LT -2022-072-ROS LYN RONALD H E RITAG E
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Chair
Brett Wachsmith, Comm issioner
LT -2022-OT2- ROS LYN RONALD H E R ITAG E
CONTRACTOR
IPrint Name]4.nE
F^o- fuy&te / . ., \
Kost^-^t' , t/i ?ar<t/ /r/,ot-u,)
I Ell Lt&(Rec flc )
IAddress]boo; lSg *SSeg
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I l,/l///[Telephone]T
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Clerk of the Board
ROVED AS TO FORM
Deputy Prosecuting Attorney
2022 County Lodging Tax Funding Agreement Page 7
Evvrint oH'
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Did you alterld the Grant Applicatjon Workshop - 202 1 hosted by the Killilas County Chamber of Comnrerce?
,r: Yes
,) No
,* Yes,
I have read and Lrnderstand Submitlal lnstructions and General lnfornration fo. tbe 2021 Lodging Tax crant Funding
Process
You are strongly encouraged to compose ycur respon$es to the questions of this form wi& a desKop text ediior
and save your work, then copy and paste the info.mation into the form. You may also save a draft by selecting the button
at the bottom of this page. \Nhen you do this you will be logged out and must log back in. to continue. ln order to save a
drafi you will need to provide an email address and a password. Affer completing the seve draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to ygu in an email. For your convenience we have provided a word document version of the questions. Download it
herc.
Organ ization I nformation
Name of Organization * Roslyn Ronald Cle Elum Heritage Club
Organization Address* street A.{dress
PO Box 916
Adoress Lrne 2
CilY
Cle Elum
Postal I Zip Code
98922
Organization is a:*r. ) Business
..1 Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slate / Province / Regiorl
WA
Couniry
United States
64KBUpload Proof of
Organization Status*
IRS Determination Letter.pdf
Acceptable file formats include: JpG, PDF or TIFF
Project Contact I nformation
First Name*
Last Name*
Phone Number*
- .,*Email mon roe_adams@comcast. net
Project or Event lnformation
Maria
Adams
206-755-3525
ProjecVEvent Name* Roslyn Ronald Cle Elum Heritage Club Annual Advertising
Service Categories
Start Dates*
21912022
4t13t2022
5t14t2022
512712022
61812022
7t16t2022
91312022
10t12t2022
ProjecVEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Check all categories thai apply to this application
I Tourism prornotion/marketing
.,; Operation of a special event designed to attract tourists
rr-i Operation of a tourism related facility
: I Other l
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
End Dates
2t9t2022
411312022
5t14t2022
513012022
6t8t2022
7t16t2022
9t5t2022
10t12t2022
Roslyn, Ronald & Cle Elum
; Ongoing Project/Event (More than four years in existence)
., New Project/Event (Four or fewer years in existence)
$ 15000.00
lf you selected "Ongoing ProiecuEvent" above this amouni may not exceed 1 0% of the total expense budget of this
project.
Funding Request Max
Tourism Seasons*FIom tlre lisl below, whal season lvill your prolecl enhaltce lourism? Selecl any which apply.
:Yj Year-round (January - Decembe$
r i Off Season (Novernber - February)
r ,r Shoulder Season (October or March - May)
r 1 High Season {June - September)
Application Questions: Parl 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your projectlevent.
Response 1:
ProjecUEvent
Description *
The Roslyn Ronald Cle Elum Hentage Club's project is to create a yearlong
advertising campaign utilizing the idea of Cultural Tourism or Heritage Tourism io link
together the cultural assets and treasures located in Roslyn, Ronald & Cle Elum.
The National Trust for Historic Preservation defines Heritage Tourism as traveling to
experience the places, artifacts, and activities that authentically represent the stories
and people of the past and present. Cultural Tourism not only brings in revenue it
also raises awareness and celebrates the distinct culture of our community.
Our Mission Statement provides guidance to our project:
"To preserve and maintain the Coal Miners' Memorial and give voice to the proper
and rightful protection and preservation of our historic cemeteries." We oversee and
maintain the Roslyn Cemetery as well as the Coal Miners' Memorial which is
prominently located in downtown Roslyn-
"To preserve, nremorialize and communicate our community's rich ethnic and
cultural history to citizens and visitors." With the influx of visitors and new community
members we have the opportunity to create an experience for them to learn and
pa'ticipate in the unique cultural heritage of our area.
"To employ cultural activities that honor and celebrate our community's heritage." We
host several cultural events throughout the year including guest speakers that share
stories pedaining to ihe history of our area.
A yearlong advertisrng campaign will take advantage of the tourists that already
come to our area as well as expanding our reach outside of Kittitas County to attract
nrore visitors, building upon what assets and events we already have. Our video
provides more background on what we currently do and have done this past year.
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Video Link Please pro'/rde us link to a briet video srinlnary of you organizalion s evelllprojecl. Yo| ItUS I be pres€]ltl al tite
i)&A rreelir(J ir Novenrber lo.lualify lor funding.
https:/ldrive.google.com/fileld/1 VQq lRQlmNR
alrqmUEdGwgvnEMMal 6YYHiview?
USP=51",rt nn
List of lntended Use of Funds*
Print Advertising
Television/Radio Advertising
Digital Marketing/Online Advertising
Direct Mail
Print materials (Flyers/Posters/Programs/Brochu res)
Signage
Talent FeesiSpeakers
Facility Rentals
Equipment Rentals
Operational Reimbursement
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or bustness and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight
3- or from anotl'ler cou ntry or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
ReSpOnSe 2.1 * lrrhy would tourists travel lo Kitlilas Counly l,r attend your evenuactivityifacilily?
Cultural iourism helps preserve and promote the unique cultural aspects of a place.
preventing them from being forgotten or forever losl. lt helps preserve our local
culture while allowing our communities to emphasize the uniqueness and to
differenliate it from other locations. We think this is one of the reasons people are so
aitracted to Roslyn and its'funkiness.
We have the means of attracting visitors through our cultural sites and events. The
Roslyn Cemetery and Coal Miners' Memorial provide the community and visitors an
oppo(unity to rediscover the achievements and hard ships of our ancestors. They
provide a connection to our past. Msiting our areas' unique treasures and
participating in fun. enriching. cultural events create admiration and community
pride. We already possess all these aspects; our goal is to communicate to a
broader audience. LTAC funding will assist with this goal.
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Response 2.2 *Desc.iire the prior surcess oi yoLf --ventjactivilyllacllily x\ altracl,Gn loU.ists.
Even though we scaled back our events in 2021 we were able to still attract visitors
from outsrde Kittitas County. During Memorial Day weekend we held two dedication
ceremonies.
On Saturday morning we held a dedication ceremony for the ltalian Monument that
was erected in the Silvro Pellico Cemetery. ln the afternoon we dedicated the new
Kiosk structure and inieractive digital kiosk computer. Both these events were
supposed to take place in 2A20 but were postponed and scaled back due to Covid.
Despite the restrictions both events were well attended and provided us with
valuable feedback via a visitors log that we had set out on Friday and Saturday.
Capturing information was one of the things we learned about after going through
this application process last year. The data we gathered from our guest book that we
had out during only two of the four days of Memorial Day weekend proved to us
what we already suspected, 57ok were from out of the county and 19% were visitors
that paid for local lodging. The visitors that came the furthest were a family of 8 from
Richfield, Wisconsin. Another very interesting statistlc is that 37% of the visitors that
signed our guest log didn't have family mentbers buried in the Roslyn Cemetery.
The largest cultural celebration we hold is the Croatian Picnic which is held the 3rd
Saturday in July. No need to be Croatian, many people enjoy becoming Croatian for
the day by adding an "itch" to their last name. This is a celebration of the largest
cultural group to immigrate to our area. This is a farnily friendly event that attracts
people from all over the country and even the world. This year we saw record
aitendance with an estimate of 450-500 people (usually we have between 350-400).
At the entry gate we asked people to fill out a survey that we used to draw names
and award door prizes for participation. Even though we were overwhelmed at the
entry gate and didn't capture as many people to fill out the survey as we planned,
we still had 11 9 completed surveys to gather data from.
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Application Questions'. P arl 2
3l lmpact
Response 3:
Measuring Results*
lJescribe llow you will p,omole your {lvestlactivrty/facilily to aliracl iourists.
We prornote our bLrsiness partners by including their logos in our advertising,
programs, signs, posters, flyers, and banners- These items are used prior to the
event. during the event and post event. We make sure to print a "Thank You" ad
afier each of our events to recognize our partners and those businesses that we
have collaborated with. At the Roslyn Cemetery we have a poster displayed year-
round that includes our individual donors as well as our public and corporate
pa(ners and sponsors. We have also encouraged people to utilize those businesses
with prizes and gifts from those businesses (i.e. door prizes as a result of the lodging
surveys). Banners have also been hung up for our local sponsors at our evenis.
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Application Questions: Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*We have partnered and collaborated with over 30 businesses and organizations.
Most of these partnerships and collaborations have happened by meeting in person
with the organizer or business owner. Our group of volunteers have a broad reach
and are deeply involved with our community which allows us to establish long lastrng
relationships.
Networking also has served as a means to collaborate with organizations outside of
our county. lrrvolvement with the Roslyn Cenretery has also provided us with an
opportunity io network, collaborate and partner with several organizations located
outside of Kittitas County. Virtual meetings during Covid have provided us avenues
of meeting people from the Black Heritage Society of Washington, Newcastle
Cemetery & Hisiorical Society, King County Historic Preservation Landmarks
Commission. Museum of History & Industry, and the Association of King County
Htstorical Organizations.
We have also increased and strengthened our partnership with Central Washington
University, utilizing their students and faculty to assist us with Ground Penetrating
Radar, mapping, and online research.
We will explore ideas on how to attract visitors during off peak times by collaborating
with other local treasures such as the Roslyn Museum, Carpenter Museum, and
Telephone Museum. Currently, we are working on expanding our partnerships to
include lodging choices to our members and visitors. So far. the list of these padners
includes Digs Co. vacation rentals, Hotel Roslyn, Huckleberry House. lron Horse lnn
B&8, Spruce Moose lnn, and Suncadia Lodge.
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4.2 Promoting Local
*tJUSlness
Desclibe ho!^r you vrill protlote lod!Jing eslablishnrerrls. .eslaurail!s. and business localed in K,ttilas Coiinty
We promote our business partners by including their logos in our advertising,
programs, signs, posters. flyers, and banners. These items are used prior to the
event, during the event and post event. We make sure to print a 'Thank You" ad
after each of our events to recognize our partners and those businesses that we
have collaborated with.
At the Roslyn Cemetery we have a posler displayed year-round ihat includes our
individual donors as well as our public and corporate partners and sponsors. We
have also encouraged people to utilize those businesses with prizes and gifts from
those businesses (i.e. door prizes as a result ofthe lodging surveys). Banners have
also been hung up for our local sponsors at our events.
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4.3 Host Hotel*ls lhere :r hosl lrclel ior your eveltl or g.anl pro;ecl'? ll yes. lisl the hoiel.
., NO
. Yes. We have partnered with several businesses to provide lodging
choices for our meetings and events throughout 2022, Digs Co.
Vacation Rentals (Roslyn, Cle Elum, Ronald), Hotel Roslyn
.(Roslyn), Huckleberry House {Roslyn), lron Horse lnn B&B (South
Cle Elum), Spruce Moose lnn (Roslyn), and Suncadia Lodge.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*We have been successful in securing funding from businesses willing to suppod our
projects, particularly our large events and capital projects. Through data and
matrices, we will be able to gauge and monitor our success in attracting visitors from
outside of Kittiias County. Using this data we will approach our partners and other
businesses and organizations and ask for their financial supporl in regards to
advertising and outreach.
The Croatian Picnic funds our other free events which are open to the public
including the King Coal Ceremony, events at the Roslyn Cemetery, and guest
speakers. Our events that include dinner, dancing and music are self-sustairring and
contribute to our free events. Funds from our events also help to support our role of
maintaining the Roslyn Cemetery and Coal Miners' Memorial.
2504) chara.ter linrit
Application Questions. Part 4
6l Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformation lf you itad :] platDed evenl in 2020 or 202 l. lvheiher lhey Here able to take place ot rol. please describe any
successes and ch,rllenges you expetienced.
All our events planned in 2020 were canceled. ln 2021 we scaled back our events
and focused on those that are held outdoors. The two dedication ceremonies that
were held Memorial Day weekend in the Roslyn Cemetery were able io be held
because they were outside. We had planned a weekend fllled with other events
including a large indoor gathering to include dinner. music and dancing but scaled
back due to Covid. The same held true for our events typicatly held as part of
Roslyn's Coal Miner's Festival during Labor Day weekend. Only the outdoor King
Coal Ceremony was held. forgoing the dinner. music, and dancing event that
typically occurs that weekend.
We were also able to safely hold our Croatian Picnic event this year since it is held
outdoors. For that event we increased the boundaries so people could have more
room to spread out. The Liquor Control Board held our application until about 2
weeks before the event as their employees were working virtually. The process was
also held up since they would only check their mail a couple times a week. We
applied for the Liquor Control Board's Outdoor All Ages event permit to increase the
physical boundaries to allow for social disiancing. Since the LCB employees were
working virtually from their homes this held up the permitting process. Because it
was a state agency, ilrey were holding all applications and not reviewing or
processing them until the beginning of July. That was very frustrating and stressful.
2500 char:cter lirvril
Additional lnformation We received $1,366.87 in LTAC funding in 2021 lot our Dedication Ceremony in the
Roslyn Cemetery held during Memorial Day weekend. Creating a yearlong
campaign and outreach program is a new project. We are using our cultural assels
and events as a foundation to build upon and create a larger outreach.
Using data from our two largest events in 2021 we are able to provide realistic
numbers and projections. We have combined the data for both the Memorial Day
Dedication Ceremonies at the Roslyn Cemetery and the Croatian Picnic. These are
the only two events that we collecled data for. ln the future we will do a better job of
capturing pertineni information for all our meetings and events.
2500 characle. linrit
SUppOfting DOCUmentS You may upload any supporting docunrents such as graphs images. diagranrs, marketilg materials. etc.
LTAC Event Aitendance Projections.pdf 40.29K8
You a.e allovied lo s{brril up lo 3 single page iUS Letleri documents in JPG. PDF or llFF formal
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual *
0
0
Has your evert received Lodoing Tax iunds in previous years?
r, No, this eventlprojeci has not previously received Lodging Tax Funding
; Yes, 1 year previous
' -, Yes, 2 years previous
Yes, 3 or more years previous
Projected *
1,340
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
0 383
Number of people traveling from outside WA State for your event?
Past Actual*Projected *
50
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
o 252
Number of paid lodging room nights resulting from you event/activityifacility?
Past Actual* Projected *
0 !81
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology *
Methodology
Narrative *
ln addilion to lield above. you may upload ihe evidence to support ihe prior years' roonr/nighl irformation.
You may uploari up to lhree single pages (US Letter), of iuiormatior. lf yoLr a single rrultipage docunlent. only the
lirst three pages will be csnsidered. -fhe follolving forntats. will be accepted: JPG. PDF or TIFF
\ "&al nrethodology did you use to calculate the 2019 actual numbe.s?
{i Direct Count (preferred)
rt-l lndirect Count
r.) Representative Survey
'r.l lnformal Suruey (preferred)
/l Structured Estimate
r Other
\i,/hal ,nelhodology will you use to calcl'late the upcoming numbers?
rr'r Direct Count (preferred)
. I lndirect Count
i Representative Survey
J; lnformal Survey (preferred)
I ; Structured Estimale
, Other
Please explain.
The numbers above are based on compiling our data from our activities during 2021
(so far). They are combining data that we have and also using estimates. A chart
has been provided to illustrate our projections.
The Roslyn Cemetery is our largest draw throughout the year. We are adding both a
digital guest book on our digital kiosk as well as a physical guest book for people to
fill out when visiting the cemetery. These will assist us in capturing a more accurate
account of the number of visitors and where they kavel from. We will also ask if they
are staying in local paid lodging.
At our events such as the Croatian Picnic we will continue to offer surveys using
door prizes 1o entice people io fill them out. We will also improve our data by coming
up with a beiter way to do a direct count of attendees.
We have sign in sheeis to track visitors at our meetings where guest speakers are
presenting.
2500 character lirnit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounis which have not yet been secured will be listed separately, in the field(s) directly below.
Finally. what changes would occur if the project couldn't be funded?
Does your organization have. or have you applied for funding troll other sources?
: -: Yes ia; No
Other Funding*
Explanation *
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
lf not. why not?
We have not applied for grant funding for this project. ln the past we have received
funding for advertising from the Roslyn Downtown Association, NKC Tribune
Matching Ad Sponsorship Program, and local businesses. We will corrtinue to
request support from these funding sources and explore additional sources.
We are fortunate to have broad support from various groups in the conrmunity. Our
volunteer hours shown only include hours for our events in 2021. They do not
include the thousands ofvolunteer hours spent in the Roslyn Cemetery each year
matntaining and rmproving the grounds as well as working on the various projects
throughout the 27 differeni cemeieries. The hours spent maintaining the Coal
Miners' Memorial are also not included.
2500 char acter lintit
!,/1lol changes wll i)e iltade il lunding lor yolr r€.lUest is Ioi avarlable cr recoqinended'l
lf we don't receive LTAC funding for our yearlong advertislng project we will scale
back our plans. Adveriising of our large-scale events will continue, as will advertising
our guest speakers but expanding our reach outside the County will be limited.
2l)00 Lha.ai:ter lirn,l
66.67
I his neld viill aulo iill wllh llrFr corrcri pe.celtlaqe llased on your iltpul 10 budgel sect;or| belolv
9l Project Budget Overview
Please complete budget for ihis projectlproposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongoing for nrore than one (1) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the projecilproposai if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
ktnd conttibutions in the form of advertising match. a binding contract itemizing the nratching value and obligating each
party must be provided"
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
Fot any daimed in-kinC conlribulions valued ,rl S500 or ftrore and related to narkelingtadvettising. you ntLlst sltbmil
verifyinq docul]lertalian whiclr assures llre cotrtrillLilion urill be providerl.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 0.00
PastActual 1
$ 0.00
Projected
$ 15,000.00
Past Actual 2 Past Actual 1 Projected
Croatian Picnic
Profits
$ 0.00 $ 0.00
Memorial Day
Weekend Event
Profits
$ 0.00 $ 0.00
Labor Day Weekend $ 0.00
event profits
$ 0.00
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 0.00
Past Actual 1
$ 0.00
$ 0.00
$ 0.00
$ 3000.00
$ 500.00
$ 500.00
Projected
$ 2000.00
$ 2000.00
$ 2000.00
Projected
1,021
Projected
$ 49054.76
Projected
$ 5000.00
$ 1000.00
$ 1000.00
$ 1500.00
$ 2000.00
$ 2000.00
$ 4000.00
, NKC Tribune
Matching Funds
Roslyn Downtown
Association
Matching Funds
$ 0.00 $ 0.00
Other $0.00 $0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
PastActual 1
$ 0.00
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 0.00
Please upload a single lile lvlrich ofters evidelCe in supporl of ihe projecled volunleer hours-
Volunteer Hours Estimated.pdf 42.94K8
$ 24.054.76
Expenses
Account Name
Print Advertising
Television/Radio
Advertising
Digital
Marketing/Online
Advertising
Direct Mail
Printed materials
Signage
Talent
Fees/Speakers
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
Facility Rentals $ 0.00
Equipment Rentals $ 0.00
Operational $ 0.00
expenses
Past Actual 3
Expense Totals $ 0.00
Profit & Loss
Past Actual 3
$ 0.00
Application Certification
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
PastActual 1
$ 0.00
PastActual 1
$ 0.00
$ 2000.00
$ 2000.00
$ 1s00.00
Projected
$ 22000.00
Projected
$ 27054.76
3
The applicant here certifies and affirms: 1. That it does not now, nor will it during the per-formance of any contraci arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefitfrom said conlract, by reason of age, race, colol ethnicity, sex, religion, military status, sexual
orientaiion, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That i! has read the information contained in ihe lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Maria Adams
Applicant's Title* President
Dbpartment of the Treasury
lnternal Revenue Servlce
Tax Exempt and Government Entities
PO Box 2508
Cinoiirnati. OH 45201
ROSLYN RONALD CLE ELUM HERITAGE CLUB
P O BOX e16
CLE ELUM WA9S922
AtJ014 2018Datre!
Employer lD number:
9l-1694087
Pecon to contact / lD number:
Benjamin L Davls
lD# 0203018
Oont ct telepttone numben
Form 9g',9t 0-EZl990+{ rcqulrcd:
Yes
Dear Applioant:
In your letter dated April 5, 2018, you requested reclassificqtion of foundation status as a public charity,
Our records indioate you aro ola.ssified as a privats foundation. You olaim you'fe enoneously classified as a
private foundation and are requCIting oorreotion of the ertot.
Based on the informalion you providd we detenninod you meet the requirements'for olassificetion as a public
charity described in tRC Seoiions 509(a[1) and 170(b)(lXAXvi) and updated our reoords
Beoause youf tax-oxempt status wasn't under consideratioq you continue to bo classified as an otganization
exempt from federal income.tax under IRC Seotion 501(o)(3).
This letter eould help resolve questions on your foundation status, Keep it for your records,
Sincerely
Fr*p a", ,(r+m
Stephen A. Martin
Director, Exornpt Oqganizations
Rulings urd Agreernents
Lefter 4425 (Rev. f'20{S}
Catalog Numbcr 52256W
Date!
ROSIrh.l RONAI.D CIJE E JUtl HERITAGE
CLUB
PO BOX 916
ClrE EI/UM, lfA 98922* 0000
INTERNAIJ RBVEDTUE SERVICE
P. O. BOX 2508
CINCTNNATI, OH 15201
DAPARII!{ENT OF TTIE TREAST'RY
Enr5rloyer Ident ification Nunber:
9l- 1694 00?
DLt{:
2 6 0 53sr6005386
Contact PerEon:
CUSTO,I{ER SERVICE ID# 31954
Conbact Telephone Nunbarl
(0771 829-5500
AccounEing Period Endingr
Decenber 31
Porm 990-PF Requiredt
Yes
Effectlve DaEe of Exemptlon:
I'lay l5, 2015
Addendum Applies:
NO
MAY 0 5 ?016
Dear Applicanll
l{erre pleased to tell you we detoranined youtre exefipt. from federa} ineoma Uarc
under Interral Revenue Code (IRC) sectsion 501(c) (31. Donors can deduct
coneributione they make eo you r.rnder IRC Section l?0. Yourre also guallfied to
rcceivc Eax deductible beguesis, devises, tra[lrfers or gifte under Sectlon
2055t 2106, ar 2522. This letter could help resolve guesEJ.ons on your exeqlt
Etatus. Pleaee keep it for your recorde.
Organizations exerq)t under IRC Sectiou 501(c) {3) are furEher claseified ae
either publlc charitLee or private foundationo. lte debenlned you're a private
foundation wlthin the meaning of Secbion 509{a).
Eased on the inforrnaLion you eubtnit,tcd on your applicatioDr we approved your
rcqucst for retroacEive reinataternent, under Sectsion { of Ravenue Procedure
201{-xl. Your effect,lve date of exempbion, as listed at the top of this letter,
ie retroactive tq your date ef revocation.
Yourre required bo file Fonr 990-PF, Return of private Foundation or
9ecblon il94?(al lll Trust TreaEed as Privatse Foundation, annuaLly, rrhether or
not you have Income or actlviby durlng the year, Xf you dqn't file a requlred
retu!'tir or nogice for lhree consecut,ive years, your exempt. Etatug will be
automatlca1ly revoked.
It r{o lndieated at tshe top of thie letter Ehats an addendurn applles, the
enclosed addendum ls an integral part of Ehis letber.
For lmporEane infonnaLlon about your reEponsibll.ities as a EErx*exempt
organlzationr ga to wnrr,lrs,gov/charities. Enber t,l22X-PF( in t,he Eearch barto view Pulllcabion {221-PF, Cornpllance Guide for SOt(c) (3) prLvale
Foundauiong, whieh describes your recordkeeping, rqrortlng, and dlscl.osure
reguirementg.
Ireeter 5{37
-t-
ROSIJYN RONAIJD CLE Elttl'l IIERITAGE
Sincerely,frw
rleffrey I. Cooper
Dlrector, Exempb Organizabions
Rullngs and AgreemenEs
Letter 5437
Croatian Picnic Volunteer Hours
# of volunteers
Set up L2
Precook 9
Planning 5
Event Shift L 22
Event Shift 2 t7
Event Shift 3 14
Memorial Day Event
Labor Day Event
Meetings (4)5
Total Actual
18
36
200 estimated
55
34
28
371 Total Croatian Picnic Volunteer Hours
1021 Total Projected Hours
# of hours
1.5
4
10
2.5
2
2
300
300
50
Event
Memorial Day Weekend events
croatlan Picnic
King Coal (Labor Day Weekend events)
Meeting w/guest speaker (based on April meeting)
Meeting w/guest speaker (June meeting)
Meeting w/guest speaker (estimated)
Meeting w/guest speaker (estimated)
Totals & % Averages
t Lodging nlghts assumed up to 4 in a room (didn't ask this question)
Actual numbers are in bold, other numbers are estimates
Overall
Attendees Prolect€d
(20211
29t 400
450 500
75 200
50 60
25 60
50 50
50 60
993 1340
% Projeded
#
Prcjected Overnltht
'{Guests
# People 50
Miles
outslde
WA Prdect€d Lodglng
nights *Prolected%
225
185
70
10
10
10
10
520
t6a 57%
167 ?7%
26 35%
6 720,4
4 76%
6 72%
6 72%
343 26%
72
40
20
2
2
2
45
a 304
36 A%
23%
72%
74%
72%
72%
so 3%
56 19%
54 t2%
70 73.4
72%
r4%
24%
24%
t26 A%
80
100
40
8
8
8
252
44
8
2
2
2
2
87
90
55
20
4
4
4
4
181
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than %
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
t. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed atLOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A,(21(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisine
1.. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed aLIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisins:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
1,. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed attOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atLOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atI0O% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
L. Operation costs may be reimbursed tOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 10O% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees