HomeMy WebLinkAboutLT-2022-006-Easton Memorial DayLT.2O22-OO6-EASTON M E MORIAL DAY
2022 TODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE EASTON MEMORIAL DAV CELEBRATION
This Contract, effective January L, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the EASTON
MEMORIAL DAY CELEBRATION ("Contractor"l, fot the 2O22 Easton Memorial Day Celebration
("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of three thousand dollars (53,000.00) (Kittitas Co. lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of three thousand dollars
(53,000.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
2022 County Lodging Tax Funding Agreement Page 7
LT -2O22.006-EASTON M EMORIAL DAY
Ellensburg, WA 98926
a uditorsaccou nting@co. kittitas.wa. us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
o Social Media / Online Marketing
o Print Advertising
o TV Advertising / Radio Advertising
o Venue lmage Promo
o Computer Maintenance Expense
r lT Website Support
o Facility Hire (rental, sound systems, two-way radios, etc.)
o VolunteerTraining/Security
r Transport (equipment transport & hire of busses)
o Speaker and Talent Fee
o PPE sanitizer, portable restrooms, handwashing stations, masks
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1-(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
e
a
2022 County Lodging Tax Funding Agreement Page 2
LT -2022-OO6-EASTON M E M ORIAL DAY
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
o
a
2022 County Lodging Tax Funding Agreement Page 3
LT -2022-OO6.EASTON M EM ORIAL DAY
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Comnliance Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6- lndu strial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
c.
a
c
2022 County Lodging Tax Funding Agreement Poge 4
LT -2022-OO6-EASTON M EMORIAL DAY
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. In the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
a
e
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LT -2022-OO6-EASTON M EM ORIAL DAY
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tox Funding Agreement Page 6
KITTITAS COUNTV
OF COUNTY COMMISSIONERS
La
Brett W chsmith, Commissioner
LT -2O22-OO6-EASTON M EMORIAL DAY
CONTRACTOR t\eo"s-lsn
IPrint Name]
t sn
[Address]
lg, ?0h^
:Da
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
2022 County Lodging Tax Funding Agreement Page 7
Extnr brt 'l h'
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
Did you allend the G.ant Applicaiion Wo.kshop - 20? t hosleiJ by the Kjltitas Couily Chaffrber ol Conrnrerce"
o.; Yes
rNo
.r: Yes,
I have read and undersland Submiital lnstruciions and General lnfornraiion for lhe 2021 Lodging Tax Grarl FundiBg
You are strongly encouraged to compose your responses to the questions of this form with a desktop text editor
and save your work, then copy and paste the information into the form. You may also save a draff by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an email. For your convenience we have provided a word document version of the questions. Download it
here,
Organ ization I nformation
Name of Organization * Easton Memorial Day Celebration
Organization Address* street Address
PO Box 698
Addr,^ss lrne 2
r_it)
Easton
Poslal I Zip Code
98925
Organization is a:*r Business
l; Non-Profit
(Note: Please submit W'g for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Affirmaiion lette1000 1 .pdf
Slate I Provilrce I Regiorl
WA
C0unlry
US
862.93K8Upload Proof of
Organization Status*Acceptahle flle formal3 include: JPc. PDF or tlFF
Project Contact I nformation
First Name*
Last Name*
Phone Number*
Email
Teresa
Kartes
206-501-5268
eastonmemorialdayparade@gmail.com
Project or Event lnformation
ProjecVEvent Name* Easton Memorial Day Celebration
Service Categories Check all categoraes thai apply lo this application
tl Tourism promotion/marketing
'ri Operation of a special event designed to attract iourists
I Operalion of a tourism related facility
I Other ,
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
5128t2022
ProjecUEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
512812022
Easton. WA
n.; Ongoing Project/Event (More than four years in existence)
, ., New Project/Event (Four or fewer years in existence)
$ 3000.00
lf you selecled "Ongojng Prcject/Event" above this amount may nol exceed 1 0% of the total expense budget of lhis
project.
Funding Request Max
Tourism Seasons*Fronr the list belo!.J, lvhat season wall yeur project enhanoe tollrism? Selecl any lvhich epply.
I r Year-round (January - Decembe$
, Off Season (November - February)
r'I Shoulder Season (October or March - May)
: r High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative,
1 | ProjectlEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Social Media / Online Marketing
Print Advertising
TV Advertising / Radio Advertising
Venu lmage Promo
Computer Maintenance Expense
lT Website Support
Facility Hire (rental, sound systems, two-way radios,
etc.)
Volu nteer Train in g/Secu rity
Transport (equpiment transport & hire of busses)
Speaker and Talent Fee
PPE sanitizer, portable restrooms, handwashing
stations, masks
The Easton Memorial Day Celebration is a one-day celebration that draws visjtors
fronr all over the state. A family friendly. free event kicking off the suntmer season, lt
celebrates our Nation, and introduces visitors to the marry recreational resources
that we have to visitors and tourists.
The Easton Memorial Day Celebration is more than a parade, it is a day full of
activities. The morning begins with the Easton Volunteer Fire Department offering a
delicious pancake breakfast for families and visitors, hosted in the Easton School
cafeteria. While outside. a couple hundred cars and trucks are filling the schools
sports fields and playground area for the Cabin Creek Cruisers Car Show. Also.
lining both sides of Railroad Street, a large variety of vendors, are setting up their
tents and displaying their wares for all to behold at 10am. At the same time. the
KidZone, is being erected, with a display of colors, throughout the parking lot and
grassy area around Easton School. The KidZone, consists ofthree areas. one for
ages 5 and under (The ones we wish not to squish) consisiing of Bouncy's and
Disney movies and activities. Ages 6-12 (The ones with abounding & endless
energy.) will include interactive bouncy's such as obstacle courses. .jousting and rock
climbing wall. Ages 13 to adult category, (Teens and adults thai still have the energy
to hang.) There will be the Xtrenre Quad Air Jumper, radar speed pitch and a
Gaming Truck for all. Stading at noon, is the infamous Grand Parade, traveling
along Railroad Street, wrapping around the town through First street. Plenty of room
for all to catch this amazing parade. Don't forget about the beer garden (usually put
on by the Snomads, a local snowmobile/guad club here in Easton.) For ihe
motorcycle enthusiasts there will be a Motorcycle Show! The Main Stage will have
afternoon performances for your entertainment. Early evening into the night, there
will be a street dance put on by The Hitching Post. These are well attended activitres
growing in popularity each year.
?5{lO char?r{Je/ linril
Please provide rs lirrk ic a bfiet video sLlmnery cf you orllarizatio['s eveiltlprojerl. You ly]US i l)e presell ltl lile
Q&A rneelinq in Nlovertber:o qualify lor ftjnding.
hitps:l/www. youtu be.com/waich?
v=aJ15hYnGMgA
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations,
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight:
3. or from another country or state outside of their place of residence or busjness.
You must provide the evidence utilized irr determining your projections.
Response 2.1 *V,lhy u/ould louris!s |ravel to KlttilaS County lo atleltd yoLlr eventlactivilylfacililyl
The Memorial Day Celebration is in its thirtyJirst year, it occurs on the Saturday of
first three-day holiday of the year and has become an event lhal brings visitors and
tourists io this small community. lt is a day that the community of Easton triples in
size as the celebration offers not only a unique and fun parade, but a car show,
street fair. a KidZone and time to celebrate our Nation.
Memorial Day is statistically the highesl traffic volume of the year. According to the
WSDOT Geoportal Map. l-90 has anywhere from 40,000 to 80.000 vehicles on a
daily average traveling over Snoqualmie Pass. Coming from the west, visitors enter
Kittitas County at the top of Snoqualmie Pass and Easton is the first town in Eastern
Washington for visitors. Surrounded by State and Federal campgror.rnds. private
recreational lodging, Memorial Day weekend is one of busrest for overnight stays.
Only one hour from Seattle. day trips to hike, bike, fish, and multiple other
recreational experiences can be accessed at Easton. Those who are traveling from
the east, find that Easton is an easy location to travel to visit for a day, and celebrate
the three day weekend. The Memorial Day Celebration offers additional incentive for
visitors to stay overnight at one of the many campgrounds and private lodging
facilities offered close by.
2500 character lintt
Response 2.2*Desrj, ibe lhe prior sLrccess ot yosr eveIttactivilylf:cility itr atlractior] tourisls.
When the Easton Memorial Day Celebration began, thirty-one years ago in 1991,
the event was primarily local people having fun and gathering to hold a parade in
celebration of Memorial Day. lt provided an oppodunity for community members to
gather, enjoy each other and to remember those who fought for our Nation. As the
event became more popular, and more volunteers came on board to plan, the event
became a daylong celebration. The celebration increased from offering a parade to
adding a street fair, car show. motorcycle show and KidZone.
Seeing the opportuniiy to provide a unique event in a very small town, the committee
began to look for more ways to market and promote the celebration. With the help of
Kittitas CLTAC grant funds the commillee additional marketing options to help
spread the work aboui the Memorial Day Celebration. Using paid advertising, online
marketing, printed posters and flyers that were distributed widely, we saw out small
local event growing into a popular event which began drawing more and more
people 50 miles or farther away. ln 2019, we had our largest participation, 4,000
people! Our smalltown community event has become a small-town celebration to
put on your calendar and attend.
2500 characler linlii
Application Questions : P art 2
3l lmpact
Response 3:
Measuring Results*
Dilscribe holv you w!ll promole your eventlaclivtly/facility to attracl tourists.
We plan to use multiple ways to attract tourists. Paid advertising on Kittitas and
Yakima radio stations, design and distribute posters and flyers, place paid ads on
our social media platforms and keep our website updated with Memorial Day
Celebration activiiies. The comnrittee works together to distribute information on the
Memorial Day Celebratron. From Snoqualmie Pass to Ellensburg. print flyers and
posters are placed in as many locations as we can possibly put them. We print small
postcards that are distributed event to lodging locations so that their guests are
given them when they check-in. lnformation on the Easton Memorial Day
Celebration is posted on Discover Cle Elum, Kittitas County Chamber of Commerce,
Easton School District, Easton Fire Department, and multiple Facebook pages. This
has provided a tremendous amount of free promotion. We plan to cont;nue with
these partnerships and look for additional ones that can help promote to a larger
audience.
This year through a generous donation, we will be able io update our website and
make it more interaclive to visitors. For thirty-one years our event materials have
been either hand made or designed by committee members using limited
knowledge. This year we are updating our publicity by adding additional funds in our
Memorial Day Celebration budget to receive help with our publicity and event
promotion. lt is time for us to identify and adopt some new or expanded ways irr
which we can promote this wonderful celebration. We recognize that in the two years
since our event has occurred, there are new tips and ways to attract visitors and
tourists. A lot of these changes align to online nrarketing and social media tools,
such as geofencing. lnstagram, paid advertising, YouTube and increasing our co-
marketing with local partners to obtain help in sharing about our event.
2500 character limit
Application Questions: Part 3
4l Collaboration
lf your organizaHon collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *The Easton Memorial Day Celebration Committee takes time, each year, to confirm
partnerships and identify possible new ones. The committee is made up of
comnrunity members and those who represent the Easton Fire Department, Easton
School District, local organizations and businesses in Easton. Many of our partners
provide important components of the day's celebration. As an example, the Cabin
Creek Cruisers host the car show, the lron Freedom Motorcycle Club host the
motorcycle show, the Snomads snowmobile club host the beer garden. Our
partnership with the Easton School enables us to use their parking lot for the
KidZone which is one of our most popular activities during the day of celebratrng.
Our publicity partners include the North Kittitas County Tribune who provide a padial
donation of our ads. Kittitas County Chamber of Commerce for their support of
adverlising the celebration.
25{10 character lirni,
4.2 Promoting Local
BUStness
Describe how you v/ill pronoie lodging establishnienls. restaurants, an.i busi[ess located iD Killitas County
Our new website will continue to provide business directory for lodging, food. and
services. The difference will be that the directory will be tagged io a google map and
online tools which make them even nrore vrsible through social media and online
search engines. Offering this update mode of search off of our website ties the
Memorial Day Celebration directly to resources a traveler might utilize.
We will continue to add sponsors and donors to our website to help promote iheir
business. Easton has several campgrounds, State, Federal and private which will
also be added to our website. We are in the process of identifying B&B's, VRBO's
and Airbnb's that might like to have additional exposure through our website"
As we become more familiar with posting on FB and lnstagram, we will have the
ability to tag and / or promote our lodging facilities.
We've found that lodging facilities and our businesses like having the postcards. or
small cards on our event. We will continue to use those and include a QR code that
links back to our website and the lodging resources we have available.
We have found that people like to look at our YouTube on the parade, see a list of
parade padicipants and Street Fair vendors. This information and lodging help
altract visitors, in turn promoting overnight stays.
250{l character limit
4.3 Host Hotel*ls lhe.e a lrosl hotel lor yolr everl or granl projert? lt yes. lisi iire holel.
e' No
Yes.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*We continue to look for ways to help sustain our celebration. Each year we have
been able to increase our sponsorship, we obtained a gambling license to sell more
raffle tickets and ask for donations to support the costs of the celebration. We work
hard to seek additional funding to not only suppod this important event. but to meet
the rising costs associated with hosting events. For example, this year our budget
includes additional cosis associaied with COVID to ensure we are offering a safe
celebration. We will work hard to increase sales of our successful raffles ihat we
hold and seeking sponsors and donors in support of the celebralion. We are also
seeking additional funding from different sources such as the Suncadia Fund for
Enhancement.
Our committee works hard to identify additional ways to cover the expenses that are
incurred for the Memorial Day Celebration. We now have a gambling license which
will enable us to do additional raffles throughout the year.
2500 characte. litrril
Application Questions: Parl 4
6l Additional Information
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
lf you had a planned event in 2020 or 202 1 . whether tney u/ere able lo take place or not. please describe any
successes and challenges you experienced.
We are a community that is learning how to adapt and plan for safe gatherings. We
are meeting and planning a safe and fun Memorial Day Celebration. At this time,
those plans include a 2019 style of celebration. Parade, Street Fair, car and
motorcycle show, KidZone and maybe more. As we work to plan a "normal"
celebration, we are keeping our minds open to the potential of needing to adapt
should there be restriction due to health concerns. We've learned a lot about
planning and have used some of those methods for the several other events that
Easton offers. We are hopeful and excited about bringing our community and our
visitors together to celebrate our Nation, each other, and ihose we lost.
We will continue to network with other organizations, such as the Roslyn Downtown
Association, Cle Elum Downtown Association, Suncadia Resort and other tourism
related partners to expand our marketing reach and collaboraiively market our
events.
2500.iharacter lirnil
2500 characier limtl
'/ou nlay rpload any supportjng docLrments suclr as graphs. ilrlages. rliallrams. marketing materials. e'tc.
Western Washington Zip Code Survey Results.pdf 297.52K8
Eastern Washington Zip Code Survey Results.pdf 290K8
Projected KidZone 2022.pdf 96.57K8
You are allolved lo submit up to 3 silgie page (US Letter) documents in JPG PDF or tlFF fotrnal
7l Previous Lodging Tax Grant lnformation
COVID-19 lnformation
Additional lnformation
Supporting Documents
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual*
3.000
Hes your event received Lodging Tax 1uods,il previous yeats?
; No, this evenilproject has not previously received Lodging Tax Funding
., Yes, 1 year previous
' ; Yes, 2 years previous
. Yes, 3 or more years previous
Projected *
4,000
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
1,501 2,500
Number of people traveling from outside WA State for your event?
PastActual* Projected*
77
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActual* Projected*
1,501 2,000
Number of paid lodging room nights resulting from you eventlactivity/facility?
PastActual* Projected*
180 200
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Methodology
Narrative*
ln addition lo lield above. you ntay upload the evidence lo suppod the prjo. years' roontlnight informaliotr.
Zip Code Survey 2019.pdf 186.73K8
Zip Codes rcvd by Survey.pdf 269.49K8
You nlEy Ltplaad up to three single pages {US Lelte|, ot rnformation. ll you a single fiulti-page clocutnent, olly lhe
lirst three pages wiil be considered. The follovvrng {o.mats. !,rill be accepted: JpG, pDF or IIFF
Vvhat nethodology did you use to calculate the 201 9 actual rlurlbers?
ti Direct Count (prefened)
:/: lndirect Count
, ; Representative Survey
,'. lnformal Survey (preferred)
, Structured Estimate
Other
\ rrat methodology will you use to calculate the upcqrtisg nLiBtbers ?
{ Direct Count (preferred)
r'; lndirect Count
, Representative Survey
a lnformal Survey (preferred)
I Structured Estimate
Other
Please explain.
Past overnight stay data was collected through direct count and informai survey. We
go priorto the event and ask local lodging facilities to share lhe number of guests
that they will be registering. The direct count comes from those lodging
eslablishments and RV facilities that follow through with their lodging report. We
combine this with an informal survey result of 10% estimated overnight stays for
those facilities that did not report.
This year we plan to add a QR code to our event material which will include ihe
option for visitors to share where they are staying overnight, and zip code to indicaie
where they are traveling from.
2500 character lintit
Application Questions: Part 5
8l Funding
Does your organization have. or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources atrd amounts which have not yet been secured will be listed separately, in the field(s) directly below
Finally, what changes would occur if the project couldn't be funded?
Does your ar gariizatio'r have. or have you ?rpplied lor funding lrotn othet so.lr ces?
*l Yes , No
Other Funding*
Funding for which you have applied but not yet secured
Funding Source
Raffles
Sponsorships
Suncadia Fund for Community Enhancemeni
Community Donations
Funding Shortfalls*
Amount
$ 8,000.00
$ 5,000.00
$ 1,000.00
$ 1,250.00
g"h.r{ changes lvill be stadit if fuIcliB0 for yol]r requesi is nal available or recontoendeil?
The Easton Memorial Day Celebratton Committee has determined that if there are
shortfalls, we would need to expand our raffle programs and sell more tickets. We
would also ask our businesses to allow donalions to be taken in support of the
celebration. Our event is loved and supporled county-wide, so we could also do a
county-wide donation drive.
?500 ch.i.act{:r liniil.
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019 2020 2021
Revenues From Consolidated Lodging Tax Grant
1463.27
/o
l"his field .!ill airto till yiilh thc correcl percenlage b.isell alt yoilr i[p!l to budget se{:tion below.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to subnrit the entire agency budget. You must submit a budget which specifically pedains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget rrust include anticipated revenues. expenditures, and any potential profit or loss. For projectslevents which are
ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operatrons (need not
be consecutive) for the projectlproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For insiance, if you are claimrng in-
kind contrlbutions in the form of advertising rnatch. a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an eifort to allow an adequate level of flexibility for all applicants, noi all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
For.tny claiot€41 in-ki[rj .]onifibut;otrs valiled al 5500 or more;rnd rel.ried lo nrarkeiin{tla{lvedising. yo.l rIUsl subntit
verjiyiilg iiocunteill.ltion vrtich ass.}es the collltib0liol lyill be 0r ovided.
ln Kind 2019.pdf 445.44K8
Past Actual 2
$ 0.00
PastActual 1
$ 0.00
2022
Projected
$ 3,000.00
Past Actual 3
LTAC Grant Funding $ 2,620.00
All Other Revenues
Account Name
Raffle Sales
Sponsorships
Suncadia Comm.
Enhancement Grant
Community
Donation
KidZone Donations
Vendor Space Sales
Hat Sales
Past Actual 3
$ 5435.00
$ 3571.81
$ 500.00
$ 1780.00
$ 1200.00
$ 680.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
PastActual 1
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
0
PastActual 1
$ 0.00
PastActual 1
$ 0.00
PastActual 1
$ 0.00
Projected
$ 8000.00
$ 5000.00
$ 1000.00
$ 4000.00
$ 2000.00
$ 1750.00
$ 960.00
Prolected
$ 20000.00
$ 500.00
$ 600.00
$ 88.00
$ 12s0.00 $ 0.00
ln-Kind Contributions (except volunteerism)
Account Name
Raffles
North Kittitas Couniy
Tribune
Stageffrailer Bed
Wall of Heroes
Past Actual 3
$ 11994j7
$ 227.50
$ 100.00
$ 88.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 595 0
Expenses
Account Name
Expenses
Past Actual 3
$ 19347.45
Projected
1,200
Projected
$ 75170.00
Projected
$ 30000.00
Projected
$ 30000.00
Evidence ofVolunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 29446.48
Please upload a single lile !,rhich otfels evi.lence iu supporl ot ihe p.ojected volulrteer hours.
Volunteer Hours 2019.pdf 423.68K8
$ 28,272.00
Past Actual 3
Expense Totals $ 19347.45
Profit & Loss
Past Actual 3 Past Actual 2 Past Actual 1 Projected
$ 100ee.03 $ 0.00
Application Certification
$ 0.00 $ 45170.00
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of bi{h, or disabitity; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Teresa Kades
Applicant's Title* President
-- - ------ - - l$ign
ffi rns niBi',:ti"ft:$l;1.; H",T,::'P.O. Box 2508
Cincinnati OH 4520f
ln reply refer to: 8248358?37
Feb. 16' 2AL6 LTR 4168C 0
91-1779697 000000 00
0001763L
BODC: TE
fut
FT
EASTON IIEI'IORIAL DAY CELBRATION
COMH I TTEE
PO BOX 69A
EASTON WA 9&925
267L
Employer ID Number:
Form 990 Fequired:
91-1779697
Yes
Dear Taxpayer:
is in response to your request dated Feb.04,2016r regardingtax-exempt status.
Thi s
your
l,le issued you a detenmination letter in November 2AL4t necognizingyou as tax-exempt under Internal Revenue Code (IRC) Sectisn 501(c)(3).
Oun necords also indicate youtre
under IRC Section 509(a) because
509(a) (2).
not a private foundation as definedyou're described in IRC Section
Donors can deduct contributions they make to you as provided in IRC
Section 170. Yourre also qualified to receive tax deductible bequestsr
legaciess devisesr transfersr oF gifts under IRC Sections 2055, ZLA6t
and 25?2.
In the heading of this letterr w€ indieated whether you must file an
annual information return. If a return is requiredr you must file Form
990' 990-EZ' 990-N' or 990-PF by the t5th day of the fifth month after
the end of your annual accountinE period. IRC Section 6033(j) provides
thatr if you donrt file a required annual information return or nstice
for thnee consecutive yearsr your exempt status will be autonatically
revoked sn the filins due date.tf the thlrd required return or notice.
For tax fornrsr instructionsr Ehd publicationsr
call 1-800-TAX-FORH ( 1-800-829-3676) .
visit brlrw.irs.gov or
If you have
local timer
Time).
questions r coll l- 877-82.9- 5500 betr+een I
Monday through Friday (Alaska and Hawaii
a.m. and 5 F.m. r
follow Pacific
EASTON T{EI'IORIAL DAY CELBRATION
COHHITTEE
PO BOX 698
EASTSN htA 989?-5
0?r*8358257
Feb. 16, ?Al& LTR 4168C 0
9l-L779697 000000 00
00017652
Sincerely yourst
rhf #*t4
Doris Kenwrightr Operation Hgr.
Accounts Hanagement Operations 1
zip city ztp city zip city ztp city
98001 Auburn 98058 Renton 98136 Seattle 98228 Bellingham
98002 Auburn 98059 Renton 98138 Seattle 98229 Bellingham
98003 FederalWy 98051 Rollingbay 98139 Seattle 98230 Blaine
98004 Bellevue 98062 Seahurst 98L41,Seattle 9823r Blaine
98005 Bellevue 98053 FederalWay 981.44 Seattle 98232 Bow
98006 Bellevue 98054 Kent 98145 Seattle 98233 Burlington
98007 Bellevue 98065 Snoqualmie 98746 Seattle 98235 Clearlake
98008 Bellevue 98068 Snoq Pass 98148 Seattle 98235 Clinton
98009 Bellevue 98070 Vashon 98151 Seattle 98237 Concrete
98010 Blk Diamond 98071 Auburn 98154 Seattle 98238 Conway
98011 Bothell 98072 Woodinville 98155 Seattle 98239 Coupeville
98012 Bothell 98073 Redmond 98158 Seattle 98240 Custer
98013 Burton 98074 Sammamish 98160 Seattle 9824r Darrington
98014 Carnation 98075 Sammamish 98161 Seattle 98243 Deer Harbor
98015 Bellevue 98077 Woodinville 98764 Seattle 98244 Deming
98019 Duvall 98082 MillCreek 98155 Seattle 98245 Eastsound
98020 Edmonds 98083 Kirkland 98L66 Seattle 98247 Everson
98021 Bothell 98087 Lynnwood 98168 Seattle 98248 Ferndale
98022 Enumclaw 98089 Kent 98170 Seattle 98249 Freeland
98023 FederalWay 98092 Auburn 98t71,Seattle 98250 Friday Harbor
98024 Fall City 98093 FederalWy 98174 Seattle 98257 Gold Bar
98025 Hobart 98101 Seattle 98775 Seattle 98252 Granite Falls
98026 Edmonds 98102 Seattle 98177 Seattle 98253 Greenbank
98027 lssaquah 98103 Seattle 98778 Seattle 98255 Hamilton
98028 Kenmore 98104 Seattle 98181 Seattle 98255 lndex
98029 lssaquah 981_05 Seattle 98184 Seattle 98257 La Conner
98030 Kent 98106 Seattle 98185 Seattle 98258 Lake Stevens
98031 Kent 98tO7 Seattle 98188 Seattle 98259 North Lakewood
98032 Kent 98108 Seattle 98189 Seattle 98250 Langley
98033 Kirkland 98109 Seattle 98190 Seattle 98267 Lopez lsland
98034 Kirkland 98110 Bainbridge ls 98191 Seattle 98262 Lummi lsland
9803s Kent 98111 Seattle 98194 Seattle 98263 Lyman
98036 Lynnwood 981,L2 Seattle 98195 Seattle 98264 Lynden
98037 Lynnwood 981L3 Seattle 98198 Seattle 98266 Maple Falls
98038 Maple Valley 98114 Seattle 98199 Seattle 98267 Marblemount
98039 Medina 98115 Seattle 98201 Everett 98270 Marysville
98040 Mercer lsland 98115 Seattle 98203 Everett 98271 Marysville
98041 Bothell 981,17 Seattle 98204 Everett 98272 Monroe
98042 Kent 98118 Seattle 9820s Everett 98273 Mount Vernon
98043 Mtlake Terrace 98119 Seattle 98205 Everett 98274 Mount Vernon
98045 North Bend 98T2L Seattle 98207 Everett 98275 Mukilteo
98046 Lynnwood 98722 Seattle 98208 Everett 98276 Nooksack
98047 Pacific 98L24 Seattle 98273 Everett 98277 Oak Harbor
98050 Preston 98125 Seattle 98220 Acme 98278 Oak Harbor
98051 Ravensdale 98126 Seattle 98221 Anacortes 98279 Olga
98052 Redmond 98127 Seattle 98222 Blakely ls 98280 Orcas
98053 Redmond 98L29 Seattle 98223 Arlington 98281 Point Roberts
98054 Redondo 98131 Seattle 98224 Baring 98282 Camano lsland
98055 Renton 98132 Seattle 98225 Bellingham 98283 Rockport
980s6 Renton 98133 Seattle 98226 Bellingham 98284 Sedro Woolley
98057 Renton 98134 Seattle 98227 Bellingham 98286 Shaw lsland
98287 Silvana 98357 Neah Bay 98416 Tacoma 98526 Amanda Park
98288 Skykomish 98358 Nordland 98417 Tacoma 98527 Bay Center
98290 Snohomish 98359 Olalla 98418 Tacoma 98528 Belfair
98297 Snohomish 98360 Orting 98419 Tacoma 98530 Bucoda
98292 Stanwood 98361 Packwood 9842L Tacoma 98531_Centralia
98293 Startup 98362 Port Angeles 98422 Tacoma 98532 Chehalis
98294 Sultan 98363 Port Angeles 98424 Tacoma 98533 Cinebar
98295 Sumas 98364 Port Gamble 98430 Camp Murray 9853s Copalis Beach
98296 Snohomish 98365 Port Ludlow 98431 Tacoma 98536 Copalis Crossing
98297 Waldron 98366 Port Orchard 98433 Tacoma 98537 Cosmopolis
98303 Anderson ls 98367 Port Orchard 98438 Mcchord Afb 98538 Curtis
98304 Ashford 98368 Pt Townsend 98439 Lakewood 98539 Doty
98305 Beaver 98370 Poulsbo 98442 Tacoma 98540 East Olympia
98310 Bremerton 98377 Puyallup 98443 Tacoma 98541 Elma
98311 Bremerton 98372 Puyallup 98444 Tacoma 98542 Ethel
98312 Bremerton 98373 Puyallup 98445 Tacoma 98544 Galvin
98314 Bremerton 98374 Puyallup 98446 Tacoma 98546 Grapeview
98315 Silverdale 98375 Puyallup 98447 Tacoma 98547 Grayland
98320 Brinnon 98376 Quilcene 98448 Tacoma 98548 Hoodsport
98321 Buckley 98377 Randle 98450 Tacoma 98550 Hoquiam
98322 Burley 98378 Retsil 98455 Tacoma 98552 Humptulips
98323 Carbonado 98380 Seabeck 98450 Tacoma 98554 Lebam
98324 Carlsborg 98381 Sekiu 98464 Tacoma 98555 Lilliwaup
98325 Chimacum 98382 Sequim 98465 Tacoma 98556 Littlerock
98326 Clallam Bay 98383 Silverdale 98466 Tacoma 98557 Mccleary
98327 Dupont 98384 South Colby 98467 University Pl 98558 Mckenna
98328 Eatonville 98385 South Prairie 98477 Tacoma 98559 Malone
98329 Gig Harbor 98386 Southworth 98477 Tacoma 98560 Matlock
98330 Elbe 98387 Spanaway 98481 Tacoma 98561 Menlo
98331 Forks 98388 Steilacoom 98490 Tacoma 98562 Moclips
98332 Gig Harbor 98390 Sumner 98492 Tacoma 98563 Montesano
98333 Fox lsland 98391 Bonney Lake 98493 Tacoma 98564 Mossyrock
98335 Gig Harbor 98392 Suquamish 98496 Lakewood 98s5s Napavine
98336 Glenoma 98393 Tracyton 98497 Lakewood 98566 Neilton
98337 Bremerton 98394 Vaughn 98498 Lakewood 98568 Oakville
98338 Graham 98395 Wauna 98499 Lakewood 98569 Ocean Shores
98339 Port Hadlock 98396 Wilkeson 98501 Olympia 98570 Onalaska
98340 Hansville 98397 Longmire 98502 Olympia 9857L Pacific Beach
98342 lndianola 98398 Paradise lnn 98503 Lacey 98572 Pe Ell
98343 Joyce 98401 Tacoma 98504 Olympia 98575 Quinault
98344 Kapowsin 98402 Tacoma 9850s Olympia 98576 Rainier
98345 Keyport 98403 Tacoma 98505 Olympia 98577 Raymond
98346 Kingston 98404 Tacoma 98507 Olympia 98579 Rochester
98348 La Grande 98405 Tacoma 98508 Olympia 98580 Roy
98349 Lakebay 98406 Tacoma 98509 Lacey 98581 Ryderwood
98350 La Push 98407 Tacoma 98511 Tumwater 98582 Salkum
98351 Longbranch 98408 Tacoma 98512 Olympia 98583 Satsop
98352 Sumner 98409 Tacoma 98513 Olympia 98584 Shelton
98353 Manchester 9841,r Tacoma 98516 Olympia 98585 Silver Creek
98354 Milton 98412 Tacoma 98520 Aberdeen 98586 South Bend
98355 Mineral 98413 Tacoma 98522 Adna 98587 Taholah
98355 Morton 98415 Tacoma 98524 Allyn 98588 Tahuya
98s89 Tenino 98661 Vancouver 98847 Peshastin 99005 Colbert
98590 Tokeland 98662 Vancouver 98848 Quincy 99006 Deer Park
98591 Toledo 98663 Vancouver 98849 Riverside 99008 Edwall
98592 Union 98664 Vancouver 98850 Rock lsland 99009 Etk
98593 Vader 98665 Vancouver 98851 Soap Lake 99011 Fairchild Air Force Base
98595 Westport 98666 Vancouver 98852 Stehekin 99012 Fairfield
98596 Winlock 98667 Vancouver 98853 Stratford 99013 Ford
98597 Yelm 98668 Vancouver 98855 Tonasket 99074 Four Lakes
98599 Olympia 98670 Wahkiacus 98855 Twisp 99016 Greenacres
98601 Amboy 98677 Washougal 98857 Warden 990L7 Lamont
98502 Appleton 98672 White Salmon 98858 Waterville 99018 Lata h
98603 Ariel 98673 Wishram 98859 Wauconda 99019 Liberty Lake
98604 Battle Ground 98674 Woodland 98860 Wilson Creek 99020 Marshall
98605 Bingen 98675 Yacolt 98852 Winthrop 9902r Mead
98606 Brush Prairie 98682 Vancouver 98901 Yakima 99022 Medical Lake
98607 Camas 98683 Vancouver 98902 Yakima 99023 Mica
98609 Carrolls 98584 Vancouver 98903 Yakima 99025 Newman Lake
98610 Carson 98685 Vancouver 98904 Yakima 99026 Nine Mile Falls
98611 Castle Rock 98586 Vancouver 98907 Yakima 99027 Otis Orchards
986L2 Cathlamet 98687 Vancouver 98908 Yakima 99029 Reardan
98513 Centerville 98801 Wenatchee 98909 Yakima 99030 Rockford
986t4 Chinook 98802 E Wenatchee 98920 Brownstown 99031 Spangle
98615 Cougar 98807 Wenatchee 98927 Buena 99032 Sprague
98617 Dallesport 98811 Ardenvoir 98922 Cle Elum 99033 Tekoa
98619 Glenwood 98872 Brewster 98923 Cowiche 99034 Tumtum
98520 Goldendale 98813 Bridgeport 98925 Easton 99036 Valleyford
98621 Grays River 98814 Carlton 98926 Ellensburg 99037 Veradale
98622 Heisson 98815 Cashmere 98929 Naches 99039 Waverly
98623 Husum 98816 Chelan 98930 Grandview 99040 Wellpinit
98624 llwaco 98817 Chelan Falls 98932 Granger 99101 Addy
98625 Kalama 98819 Conconully 98933 Harrah 99rO2 Albion
98626 Kelso 9882L Dryden 98934 Kittitas 99103 Almira
98628 Klickitat 98822 Entiat 98935 Mabton 99rO4 Belmont
98629 La Center 98823 Ephrata 98936 Moxee 99105 Benge
98631 Long Beach 98824 George 98937 Naches 991O7 Boyds
98632 Longview 98826 Leavenworth 98938 Outlook 99109 Chewelah
98635 Lyle 98827 Loomis 98939 Parker 99110 Clayton
98637 Nahcotta 98828 Malaga 98940 Ronald 99ttr Colfax
98638 Naselle 98829 Malott 9894L Roslyn 99113 Colton
98639 N Bonneville 98830 Mansfield 98942 Selah 991L4 Colville
98640 Ocean Park 98831 Manson 98943 S. Cle Elum 99115 Coulee City
9864r Oysterville 98832 Marlin 98944 Sunnyside 99116 Coulee Dam
98642 Ridgefield 98833 Mazama 98946 Thorp 99717 Creston
98643 Rosburg 98834 Methow 98947 Tieton 99118 Curlew
98644 Seaview 98836 Monitor 98948 Toppenish 99119 Cusick
98645 Silverlake 98837 Moses Lake 98950 vantage 9912I Danville
98647 Skamokawa 98840 Okanogan 98951 Wapato 99122 Davenport
98648 Stevenson 98841 Omak 98952 White Swan 99123 Electric City
98649 Toutle 98843 Orondo 98953 Zillah 99L24 Elmer City
986s0 Trout Lake 98844 Oroville 99001 Airway Heights 99L25 Endicott
98651 Underwood 98845 Palisades 99003 Chattaroy 99126 Evans
98660 Vancouver 98846 Pateros 99004 Cheney 99r28 Farmington
99729 Fruitland 99208 Spokane 99359 Starbuck
99130 Garfield 99209 Spokane 99360 Touchet
99131 Gifford 99210 Spokane 99361 Waitsburg
99133 Grand Coulee 992TL Spokane 99362 Walla Walla
99134 Harrington 99212 Spokane 99353 Wallula
991"35 Hartline 992L3 Spokane 99377 Washtucna
99136 Hay 99274 Spokane 99407 Anatone
99L37 Hunters 99215 Spokane 99402 Asotin
99138 lnchelium 9921,6 Spokane 99403 Clarkston
99139 lone 99217 Spokane
991,40 Keller 992L8 Spokane
99t47 Kettle Falls 99219 Spokane
99743 Lacrosse 99220 Spokane
99L44 Lamona 99223 Spokane
99146 Laurier 99224 Spokane
99r47 Lincoln 99228 Spokane
99748 Loon Lake 9925L Spokane
99L49 Malden 99252 Spokane
99L50 Malo 99256 Spokane
99151 Marcus 99258 Spokane
99752 Metaline 99260 Spokane
99153 Metaline Falls 99299 Spokane
99L54 Mohler 99301 Pasco
99155 Nespelem 99302 Pasco
99155 Newport 99320 Benton City
99L57 Northport 99327 Beverly
99158 Oakesdale 99322 Bickleton
99159 Odessa 99323 Burbank
991"60 Orient 99324 College Place
99L6L Palouse 99326 Connell
99163 Pullman 99328 Dayton
99164 Pullman 99329 Dixie
99165 Pullman 99330 Eltopia
99166 Republic 99333 Hooper
99L67 Rice 99335 Kahlotus
99169 Ritzville 99336 Kennewick
99L70 Rosalia 99337 Kennewick
99L77 Saint John 99338 Kennewick
99L73 Springdale 99341 Lind
99L74 Steptoe 99343 Mesa
99L76 Thornton 99344 Othello
99L79 Uniontown 99345 Paterson
99180 Usk 99346 Plymouth
99181 Valley 99347 Pomeroy
99185 Wilbur 99348 Prescott
9920r Spokane 99349 Mattawa
99202 Spokane 99350 Prosser
99203 Spokane 99352 Richland
99204 Spokane 99353 West Richland
9920s Spokane 99354 Richland
99206 Spokane 99356 Roosevelt
99207 Spokane 99357 RoyalCity
: Adams r Asotin & Benton
Eastern WA Survey ZipCodes
Chelan rColumbia rDouglas rFerry r Franklin r Garfield r Grant
rKittitas rl(lickitat rLincoln cOkanogan PendOreille Spokane qstevens eWallaWalla rWhitman ryakima
Eastem Washinston
County Surveyed
Zip Codes Per County
Adams 5
Asotin 3
Benton 10
Chelan 74
Columbia 2
Douglas 7
Ferry 8
Franklin 6
Garfield 7
Grant 16
Kittitas 9
Klickitat 15
Lincoln t2
Okanogan 18
Pend Oreille 5
Spokane 53
Stevens 19
Walla Walla 8
Whitman 23
Yakima 26
Western WA Survey ZipCodes
Grays Harbor r lsland
r Pacific r Pierce
4
r Clallam
I Kitsap
Skamania
N Clark
r Lewis
Snohomish
r Cowlitz
r Mason
* Thurston
n Jefferson
r San luan
r King
r gft3gif
; Wahkiakum r Whatcom
Western Washington
County Surveyed
Zip Codes Per County
Clallam LL
Clark 24
Cowlitz 10
Grays Harbor 2T
lsland 8
Jefferson 7
King 129
Kitsap 25
Lewis 22
Mason 8
Pacific L4
Pierce 84
San Juan 9
Skagit t4
Skamania 4
Snohomish 38
Thurston 27
Wahkiakum 4
Whatcom 18
2OI9 EASTON MEMORIAL DAY CELEBRATION
SURVEY
Name:
Email:
City:st.
*Zip Code:
How did you learn of this Event?
Radio_; Newspaper_; Poster_; Website
F acebook_; Word-of-mouth:;Other
How many nights did you stay in the local area? _
Where did you stay?
Motel _; Resort_;Camping_;
Or, with locals that have a p lace in the area
Can we email you a flyer next year? Yes_; No_
Please share any comments/suggestions on the back
Thank you!
We look forward to seeing you again next year!
* Required
Easton Memorial Day Celebration ln-Kind 2019
Company # of items Received VALUE
Ace Hardware Cle elum 0 Construction Fencing and chain su4.00
All City Glass 7 windshield relacement GC Sso.oo
Alicia Stewert 0 2 Seahawks game tickets Ss60.oo
Attitudes Salon 1 S30 Gift Cert S3o.oo
Barb Davidson 5 HD visor/Can opener/Meastool/Meat Tendr/kitch gadgets s40.00
Bator Lumber 0 Bouncy sponsor S174.oo
Beaus Pizza 2 Gift Cards Sso.oo
Best Friends Movile Vet 10 Gift certificates Ssoo.oo
Blankets.com 1 Deer Blanket S2s.oo
Buds & Blossoms 2 2 12" in baskets s60.00
Cabin Creek Cruisers 7 tee Shirt s20.00
Caboose 2 Gift Cards ss0.00
Cascade Garage Doors I Pinata S1s.oo
Cashmere Valley Bank 0 s50 donation Sso.oo
Cavallini's Gift Shop L Wall Hanging S4s.oo
Cle Elum Bakery 1 S8o.oo
Cle Elum Farm and Home I Fishing pole S4s.oo
Coal Chute T s25 Gift Cert s2s.00
Cornell, Connie 1 Electric wine set/ Jar honey/Sierra Saw ss8.00
Cottage Cafe L Gift Card Sso.oo
Cowboy Country Co. Nursery 1 Gift certificate S6o.oo
Dick's Drive-in 5 ;5 gift cards S2s.oo
East Cascade Chiropractic L 1 Hour Massage S7s.oo
Easton Ridge Tree Service 0 Chord of Wood S4oo.oo
El Caporal t Lunch for Two s2s.00
Ellensburg Cement Products 0 10 yds gravel s32s.00
Encompass engineering and SurvevinR 0 Bouncy sponsor s200.00
Fobes, Myrna I Cooking utensil set s1s.00
Furniture World 0 Bouncy sponsor s2s0.00
Fused glass Rallerv workshop 1 Glass Class for 2 Sso.oo
Glondo 1 gift card S2s.oo
Grizzly Safe 0 6033 safe and 2 pistol vault S3oo.oo
Happy Camper Dog Grooming 2 Gift certificate S4o.oo
Heritage Distilline 2 tasting and tour gift card S8o.oo
Hitchins Post 1 Picnic Basket of goodies S6o.oo
lnterior Renovations 0 Bouncy sponsor Sloo.oo
lreland lewelers 1 s25 Gift Cert s2s.oo
Jebs Pet Supply 4 Gift certificates and pet snacks S4o.oo
JoDels 1 Buy 1 Pizza get one half price coupon S1o.oo
Kristy @ Boeing 1 goodie basket Sloo.oo
KVH Healthcare 0 200 Bags Sloo.oo
Mac A Bee 1 Bla n ket s55.oo
Marson and Marson 1 Hat and 6 rolls of fencing s2s0.00
Mikes Tavern I goodie bucket S4s.oo
Mule and Elk Brewing 1 Gift card s2s.00
NAPA 3 2 EYE Light sets / 1 Powerbank+ Knife Sso.oo
Northern Kit co tribune 2 Flag wind sock / 1 year subscription s60.00
NW Phvsical Therapv 2 1 Month membership / 2 personal training sess S12o.oo
Owens Meats 1 gift card ss0.00
Parkside Caf6 2 2 Double scoop lce Cream Cones s18.00
Parkside Cafd 2 Dinner gift certs s45.00
Ploy Thai Bistro 5 S10 gift certs Sso.oo
Radio Shack 2 Micro Quadcopter + / Wireless phone charger +S6o.oo
Ride Roslvn Bike shop 0 Kona Bike Slso.oo
Ride Roslyn Bike shop 4 2 bike rentals/2 hats/2 cups/2 stickers S160.oo
Roslyn Candy Co 2 Gift Cards s2s.00
Roslyn Mexican Grill 2 S25 Gift Certs Sso.oo
Roslyn Road House 2 Gift certifi cate/Tee Shirt S4o.oo
Rosyln Theatre 1 2 Comp theatre tickets s18.oo
R&R Rentals 0 Stihl MS2741 20" Saw flCase S2o7.27
Ruby's crafts 1 Quilt Kit plus a Quilt for silent auction s1s0.00
Salon 2120 L Gift certificate for services Sso.oo
SaratoRa Cruises 0 2 hour Cruise Sgoo.oo
Serenity Dawn 2 Tee Shirts S4o.oo
Setter, Mark 3 $15 ltunes gift cards s4s.00
Sheri 7 Box of 4 jugsaw puzzles S4o.oo
Sheri 1 Baby Blanket Sso.oo
Sheri 0 Quilt for silent auction Sloo.oo
Silver Ridge Ranch 2 tee shirt/coozie/hat
Silver Ridge Ranch 5 tee shirts s70.00
Stella's 1 Gift card s10.00
Summit at Snoqualmie 2 1 season chairlift pass and 2 anytime lift tickets S798.oo
Suncadia 1 Round of Golf for Two s220.00
Taneum Brewing 4 Glasses w/stickers S4o.oo
Tate, Dave 0 Cabinet and wall hanging for silent auction S12s.oo
Teresa Banners S49o.oo
Terri Campbell 1 PSE history book/coozie/glass s28.oo
Terri Campbell 0 collector statues S120.oo
Terri Campbell t Speak Out Game s2s.00
The Brick Tavern I Hat and Tee shirt S3o.oo
Three Forks Ammo 7 Sweatshirt
Timber Lodge lnn 1 Two Nights stay Slso.oo
Village Pizza 2 Gift certificate Sloo.oo
Washington Federal 1 goodie bag S1s.oo
Tractor / bobcat parking lot clearing SgoT.so
Stage
T-poles s338.40
Quads 2 each S944.oo
Steve welding S190.oo
Tables and Chairs 4 and L0 S9o.oo
Trailer wall of heroes
Generator S44.oo
Bush hog S16s.oo
weed eater s7s.oo
Cash donations/sponsorship I q7l r{
TOTAL irt,994.L7
r2t TOTAL INKIND 5tt,994.r7
Easton Memorial Day Parade Volunteer Hours 2019
# of meetir # of peopk Hours
Total
Hours Rate Value
Jan 7 8 2 16 30.46 5487.36
Feb I 8 2 16 30.46 S487.36
Mar 2 T2 2 24 30.46 573t.04
April 2 15 2 30 30.45 S9i-3.80
May 4 15 2 30 30.46 5e13.So
June 1 15 2 30 30.46 5913.80
Sept 1.77 2 22 30.46 $oto.tz
168 Ss,rt7.2B
# of workp # of peopk Hours
Total
Hours Rate Value
Jan 2 5 2 10 30.46 s304.50
Feb 2 5 2 10 30.46 s304.60
Mar 2 6 2 72 30.46 s36s.s2
April 3 5 2 10 30.46 $304.60
May 4 7 2 t4 30.45 $qzo.++
J une 0 15 2 30 30.46 se13.80
Sept 0 3 2 6 30.46 51.82.76
92 $z,goz.zz
Administr
ative
Office
Time # of peopk Hours
Total
Hours Rate Value
Jan T 2 4 8 30.46 s243.68
Feb 2 3 4 L2 30.46 s36s.s2
Mar 4 3 4 1.2 30.46 s36s.s2
April 4 3 4 'J.2 30.46 s36s.s2
May 4 3 4 12 30.46 536s.s2
Ju ne t t 2 2 30.46 560.e2
Sept 3 4 10 40 30.46 51,,2r8.4o
98 S2,985.08
Selling
Acquiring
Document
ing # of peopk Hours
Total
Hours Rate Value
Jan 0 0 0 0 30.46 so.oo
Feb 0 0 0 0 30.46 $o.oo
Mar 4 2 3 6 30.46 sr82.76
April 8 2 3 6 30.46 Srsz.76
May 8 2 3 6 30.46 $182.76
June 0 0 0 0 30.46 5o.oo
Sept 0 0 0 0 30.46 so.oo
18 Ss48.28
Selling
Acquiring
Document
ing # of people Hours
Total
Hours Rate Value
Jan 0 0 0 0 30.46 5o.oo
Feb 0 0 0 0 30.46 so.oo
Mar 0 0 0 0 30.46 So.oo
April L L2 t t2 30.46 s36s.s2
May T 1.2 2 24 30.46 $zgr.o+
lune 0 0 0 0 30.45 So.oo
Sept 0 0 0 0 30.46 So.oo
36 S1,09o.s6
Set up
Day # of peopk Hours
Total
Hours Rate Value
Jan 0 0 0 0 30.46 so.oo
Feb 0 0 0 0 30.46 s0.00
Mar 0 0 0 0 30.46 so.oo
April 0 0 0 0 30.46 so.oo
May '1.4 2 8 30.45 s243.58
June 0 0 0 0 30.46 $o.oo
Sept 0 0 0 0 30.46 So.oo
8 S243.68
Day of
Parade # of peopk Hours
Total
Hours Rate Value
Jan 0 0 0 0 30.46 So.oo
Feb 0 0 0 0 30.46 $o.oo
Mar 0 0 0 0 30.46 5o.oo
April 0 0 0 0 30.45 So.oo
May 1 33 0 145 30.46 54,416.7o
June 0 0 0 0 30.45 so.oo
Sept 0 0 0 0 30.46 so.oo
r45 54,416.70
Day After # of peopk Hours
Total
Hours Rate Value
Jan 0 0 0 0 30.45 5o.oo
Feb 0 0 0 0 30.46 So.oo
Mar 0 0 0 0 30.46 So.oo
April 0 0 0 0 30.46 so.oo
May I 6 2 T2 30.45 s36s.s2
June 0 0 0 0 30.46 so.oo
July 1 3 5 18 30.45 ss48.28
30 se13.80
595 $18,123.70
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Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisi ne Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print rtisine:
1'. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at IOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisins
L Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 7O% of
the totalcost, including any production costs.
C. Online Advertisine:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
1-. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
1-. Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atIOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio srns
7. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed attOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 1.OO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
L. Operation costs may be reimbursed LOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees